The City of Frederick Mayor & Board of Aldermen Workshop

Transcription

1 The City of Frederick Mayor & Board of Aldermen Workshop Call to Order & Pledge of Allegiance Approval of Workshop Minutes July 25, 2012 July 25, 2012 Evening Meeting August 8, :00 PM Boardroom, City Hall Workshop Agenda topics 1. Presentation by ING on Pension & OPEB Investment Activity ING Representatives 2. Discussion of the Red Light Camera Policy 3. Preliminary Discussion of Improvements to Non-Sworn Employee Pay Structure Alderman Kelly Russell 4. Aldermanic Comments It is the policy of the Mayor and Board of Aldermen to permit public comment limited to five (5) minutes per person or ten (10) minutes per group. A sign up sheet is available prior to the meeting. The City of Frederick is committed to the letter and spirit of the Americans with Disabilities Act. Individuals requiring special accommodations are requested to call prior to the meeti ng to make arrangements. Please call This meeting will be broadcast live on cable television government channel 99. The City of Frederick Mayor & Board of Aldermen Workshop

2 Mayor Randy McClement called the Workshop meeting to order at 3:00 PM. Mayor McClement led the Pledge of Allegiance. August 8, :00 PM Boardroom, City Hall Attendees: Mayor Randy McClement, Aldermen Karen Young, Michael O Connor, Shelley Aloi, Carol Krimm, Kelly Russell, City Attorney Saundra Nickols. Alderman Aloi left the meeting at 6:15 PM for a previous engagement. The July 25, 2012 Workshop minutes were approved with amendments with a motion by Alderman Young, second by Alderman Aloi. The vote was 5-0. The July 25, 2012 Evening Workshop minutes were approved with a motion by Alderman O Connor, second by Alderman Young. The vote was with Aldermen Krimm and Russell abstaining. Mayor McClement wished Alderman Kelly Russell a Happy Birthday. There was a consensus of the Board of Aldermen to change the rules of order and move Item 2 on today s agenda to be heard first. * The August 8, 2012 Workshop meeting is available for viewing in its entirety via Granicus web streaming on The City of Frederick website, Agenda topics 1. Discussion of the Red Light Camera Policy with American Traffic Solutions, Inc. (ATS) Discussion: The City of Frederick issued a RFP in 2004 and selected Nestor Traffic Systems as the company to contract with regarding the Red Light Camera Program. During the second three-year contract with Nestor, American Traffic Solutions purchased the company and the City s contract continued with ATS. At the end of the three -year contract in 2011, The City of Frederick and ATS agreed to a one-year contract extension. The first one-year contract extension expired on June 30, On July 19, 2012, a proposed contract extending the red light camera services with ATS for a new term was brought before the Mayor and Board of Aldermen. The item was tabled by a vote of 3-2. The majority of the Board wanted an opportunity to discuss the proposed contract further at a Workshop.

3 For the record: Alderman Young said she never said she would be willing to forgo the $ Alderman Young stated that she said, Thank you for sharpening your pencils and going back to the table. The Board of Aldermen request the following: The statistics from red light camera programs in cities comparable to The City of Frederick. Requested the Board of Aldermen receive notification of changes to the red light program as they occur. Requested a comparative analysis of the 42/5/2 proposal versus the 40/6/1 proposal and asked that this be available to the Mayor and BoA prior to the August 16, 2012 Public Meeting. It is a consensus of the Board of Aldermen to go to RFP with the 40/6/1 proposed red light contract American Traffic Solutions, Inc. none Conclusion: This item will move forward to the August 16, 2012 Public Meeting for formal action. 2. Presentation by ING on Pension & OPEB Investment Activity Discussion- A presentation was provided by ING on The City of Frederick s OPEB and Pension activity and management. Presenters from ING included Paul Zemsky, CFA, Chief Investment Officer, Pierre Couture, ASA, EA, MAAA, Senior Actuary, Tom Applegate CFA, Client Portfolio Manager, and Gerry de Labry, Institutional Sales and Relationship Management. The Board of Aldermen request the following: Requested to have a meeting with the actuary scheduled. Requested that the Mayor and Aldermen receive copies of The City of Frederick s Investment Portfolio Quarterly Reports from ING and recommends that this coincides with the Quarterly Budget updates. Request further discussion on the ING Incentive Fee Structure. The BoA would like material regarding the Fee Structure sent to the Mayor and Aldermen for review. Request an additional Workshop to specifically discuss hiring a consultant. None Conclusion An additional Workshop will be scheduled to continue discussion of The City of Frederick s OPEB and Pension Activity and Management. 3. Preliminary Discussion of Improvements to Non-Sworn Employee Pay Structure Discussion Alderman Kelly Russell initiated and led the discussion regarding ways to improve the pay structure for non-sworn employees in The City of Frederick. Alderman Russell would like to implement a pay method that rewards employees for their time and efforts.

4 Kathryn Nicolato, Human Resource Manager, provided a handout that outlined the differences and the pros and cons of Pay for Performance versus the Merit Reward System. The Board of Aldermen made the following requests to Kathryn Nicolato: Request Human Resources look to COG and MML for Pay for Performance information. Request that HR look at the City s total compensation package and compared it to other municipalities in Maryland. Requested a status on the number of employees evaluations completed in a timely fashion by City supervisors and managers. Also requested was a report on how the City s work force measures against one year ago. Suggested changing the evaluation in conjunction with the compensation decision. Katie Barkdoll, Director of Budget and Purchasing, stated that Policies and Procedures must be in place. It must be determined how Pay for Performance and/or merit increases will apply to a future budget. Dave Keller Robert Hoffman Jake Keneford Conclusions Katie Barkdoll and Kathryn Nicolato will present this topic to the Employee Committee to gather employee input. Employees will be kept appraised of the progress on the discussions regarding compensation changes and pay structure. 4. Aldermanic Comments Alderman Aloi Thanked the employees for attending today s meeting and providing comments and would like to see more employee input. She also reminded the public about Blackfrederick.com Family Reunion on August11th. Alderman Krimm Thanked the employees for attending and providing comments. Alderman Krimm stated the OPEB and Pension benefits for employees must be fixed first. Employees need to know what to plan on in the future and must be included in the discussions. Alderman O Connor Stated that employee input is essential and thanked the employees for attending today s meeting. Alderman Young Thanked the employees for attending and speaking today. Alderman Young stated that she agreed with Alderman Krimm that the Pension and OPEB issues must be taken care of first as this is day #25 of discussion on OPEB and Pension benefits. Alderman Young stated that she feels that ING is not the source of the Pension problem and advocated for a consultant. Alderman Russell Thanked employees for attending today and said she was ready to start celebrating her birthday!

5 The meeting adjourned at 6:30 PM Respectfully submitted, Susan Harding