CITY OF PORT ST. LUCIE MUNICIPAL POLICE OFFICERS' RETIREMENT TRUST FUND BOARD OF TRUSTEES MEETING MINUTES JUNE 20, 2017

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1 POL CITY OF PORT ST. LUCIE MUNICIPAL POLICE OFFICERS' RETIREMENT TRUST FUND BOARD OF TRUSTEES MEETING MINUTES A Regular Meeting of the BOARD OF TRUSTEES of the MUNICIPAL POLICE OFFICERS' RETIREMENT TRUST FUND was called to order by Chairman Vega on June 20, 2017, at 2:00 p.m., at the Port St. Lucie City Hall, Room 188, 121 SW Port St. Lucie Boulevard, Port St. Lucie, Florida. 1. CALL TO ORDER 2. ROLL CALL Members Present: Assistant Chief William B. Vega, Jr., Chairman Natalie Cabrera, Trustee Officer Paul Griffith, Trustee Daniel Kleman, Trustee Members Not Present: Sergeant Tara Pavlyshin, Secretary/Trustee Others Present: Jeanine Bittinger, Plan Accountant, Davidson, Jamieson, and Cristini Siera Feketa, Pension Plan Specialist Edwin M. Fry, Jr., Finance Director/Treasurer Grant McMurry, Investment Manager, Highland Capital Management Brad Rinsem, President, Salem Trust Co. Karen Russo, Vice President, Salem Trust Co. Sandra H. Steele, Plan Administrator Dave West, Senior Consultant, AndCo Consulting Calleigh N. Myers, Secretary Paige Danielson, Secretary 3. PUBLIC COMMENTS No one signed up to speak under this Item. 4. ANNOUNCE THE NAME OF NEW POLICE OFFICERS HIRED SINCE THE REGULAR MEETING OF THE BOARD OF TRUSTEES ON MARCH 21, FFICERS CLAYTON BALDWIN AND ANTRONYANNA LATRICE HOLIDAY Chair Vega announced the names into the record. 5. ANNOUNCE THE NAME OF POLICE OFFICERS WHO HAVE RESIGNED AND/OR TERMINATED SINCE THE REGULAR MEETING ON MARCH 21, STEPHEN REUTHER II 1

2 j MUNICIPAL POLICE OFFICERS' RETIREMENT TRUST Chair Vega announced the names into the record. 6. ANNOUNCE THE NAME OF POLICE OFFICERS WHO HAVE REQUESTED A LEAVE OF ABSENCE (MAXIMUM OF 180 DAYS) SINCE THE REGULAR MEETING ON MARCH 21, 2017-NONE There were no names to be announced into the record. 7. ANNOUNCE THE NAME OF POLICE OFFICERS WHO HAVE RESIGNED, ANO ARE ELIGIBLE TO RECEIVE A DEFERRED RETIREMENT BENEFIT, SINCE THE REGULAR MEETING ON MARCH 21, 2017-NONE There were no names to be announced into the record. 8. ANNOUNCE THE NAME OF POLICE OFFICERS WHO HAVE DIED SINCE THE REGULAR MEETING ON MARCH 21, 2017-NONE There were no names to be announced into the record. 9. ANNOUNCE THE NAMES OF POLICE OFFICERS WHO ARE PRESENTLY VESTED ANO INACTIVE, AWAITING DISTRIBUTION OF THEIR RETIREMENT BENEFIT UPON REACHING ELIGIBILITY-RUSSELL CULLUM, THOMAS EISERT (BENEFICIARY), JOSEPH GOLINO, HAMLET POLANCO, STEPHEN REUTHER II, ANO FREDERICK ZIMMERMAN Chair Vega announced the names into the record. 10.REVIEW ANO APPROVAL OF SALEM TRUST STATEMENTS FOR MARCH, APRIL, ANO MAY 2017-HOLO FOR AUDIT This item will be held for an audit. 11. OLD BUSINESS A. UPDATE ON SSAE NO. 16 REPORT FROM THE SALEM TRUST COMPANY Mr. Rinsem stated he sent a response to Mr. Cristini, as directed by Mr. Dehner. Mr. Rinsem explained to the Board there were 2 small exceptions, but it was nothing to be concerned about. He reassured the Board the exceptions did not impact them, and there was no loss. Mr. Rinsem stated he did not receive a response from his letter, so he was unsure if he answered Mr. Cristini's questions or not. Plan Administrator Steele stated she was directed to put this item on the September meeting Agenda, so that Mr. Cristini would be present. She suggested sending the minutes to Mr. Cristini to determine if he would like this item to return to the next meeting. Officer Griffith asked for a written response, before the next meeting in September. 2

3 MUNICIPAL POLICE OFFICERS' RETIREMENT TRUST B. UPDATE ON 2016 ANNUAL REPORT TO THE DIVISION OF RETIREMENT Plan Administrator Steele informed the Board that the 2016 Annual Report to the Division of Retirement was approved, and the premium amount will be set in July or August. Trustee Kleman inquired as to the last premium, to which Plan Administrator Steele responded $1.1 million. C. FORMERLY MAKE MOTION TO APPROVE AUDITED FINANCIAL STATEMENTS Officer Griffith moved to approve Item 11 c). Trustee Kleman seconded the motion, D. REVIEW AND APPROVE RECENT AMENDMENT TO THE ADMINISTRATIVE SERVICES AGREEMENT Plan Administrator Steele informed the Board that Mr. Dehner was comfortable with the change made by the Assistant City Attorney regarding the Administrative Services Agreement. The change removed the date of September 8, 2016, and replaced it with February 8, Officer Griffith moved to approve Item 11 d). Trustee Kleman seconded the motion, 12. NEW BUSINESS A. OFFICIALLY APPOINT CHAIRMAN AND SECRETARY OF BOARD OF TRUSTEES Officer Griffith moved to appoint Assistant Chief William B. Vega, as Chairman and Sergeant Tara Pavlyshin, as Secretary. Trustee Kleman seconded the motion, which passed unanimously by voice vote. B. DISCUSSION RELATED TO ACTUARIAL STUDIES REQUESTED BY UNIONS Officer Griffith discussed the items requested by the unions in the Actuarial Study. He requested direction from the actuaries and asked that the item be placed on the Agenda for the next Board meeting. Mr. Kleman asked who paid for the study, to which Officer Griffith responded the Plan paid for the study, because it benefited the City. Plan Administrator Steele stated the Board had to approve any study, whether the Plan pays for it or not. Mr. Kleman stated that if they were going to have a conversation about changing benefits, then he would like to have a discussion regarding a cost-of-living benefit. He proposed the actuary complete a study on a cost-of-living provision. C. ANNOUNCE NOTICE FROM TRUSTEE NATALIE CABRERA THAT SHE WILL NOT SEEK REAPPOINTMENT TO THE BOARD OF TRUSTEES UPON CONCLUSION OF HER TERM IN DECEMBER,

4 MUNICIPAL POLICE OFFICERS' RETIREMENT TRUST Plan Administrator Steele stated the City would fill the position, and she will make sure the City Clerk has a copy. D. DISCUSSION AND APPROVAL OF THE FPPTA SUMMER CONFERENCE REGISTRATION, IN THE AMOUNT OF $4, FOR 7 ATTENDEES, JUNE 25-28, 2017 Officer Griffith moved to approve Item 12 d). Trustee Cabrera seconded the motion, E. DISCUSSION AND APPROVAL OF REFUND REQUEST FOR THE $ REGISTRATION TO THE FPPTA FOR THE SUMMER CONFERENCE, PREVIOUSLY PAID FOR TRUSTEE CABRERA, LESS PROCESSING FEE OF $50.00 Trustee Kleman moved to approve Item 12 e). Officer Griffith seconded the motion, F. DISCUSSION AND APPROVAL OF THE UPCOMING PER DIEM/1.E., GAS/MILEAGE, AND TOLL EXPENSES RELATED TO THE 4-DAY FPPTA SUMMER CONFERENCE IN ORLANDO, FLORIDA, JUNE 25-28, 2017, FOR THE FOLLOWING INDIVIDUALS: CHAIRMAN BILL VEGA -$ SECRETARY/TRUSTEE TARA PAVLYSHIN -$ TRUSTEE PAUL GRIFFITH -$ TRUSTEE DAN KLEMAN -$ PLAN ADMINISTRATOR SANDY STEELE -$ PENSION PLAN SPECIALIST SIERA FEKETA -$ Trustee Cabrera moved to approve Item 12 f). Officer Griffith seconded the motion, G. DISCUSSION AND APPROVAL OF $4, MONTHLY FEE FOR PENSION PLAN ADMINISTRATION FOR THE MONTHS OF MARCH, APRIL & MAY, 2017 Plan Administrator Steele informed the Board that the Finance Director will bring this item forward to City Council, and it will be retro-active to September , then it will move forward to the new monthly amount. Trustee Cabrera moved to approve Item 12 g). Officer Griffith seconded the motion, H. DISCUSSION AND APPROVAL OF PAYMENT FOR PRE-EMPLOYMENT MEDICAL TESTING INVOICES FOR THE FOLLOWING POLICE OFFICERS: 4

5 MUNICIPAL POLICE OFFICERS' RETIREMENT TRUST OFFICER CLAYTON BALDWIN $ OFFICER ANTRONYANNA HOLIDAY $ Officer Griffith moved to approve Item 12 h). Trustee Cabrera seconded the motion, I. ANNOUNCE THE FOLLOWING POLICE OFFICER WHO HAS REACHED NORMAL RETIREMENT ELIGIBILITY AND HAS ENTERED THE DROP: RICHARD E. WILSON - EFFECTIVE JUNE 1, 2017 Chair Vega announced the name into record. Plan Administrator Steele inquired as to how many individuals were in the DROP, to which Ms. Feketa responded there were 17. J. DISCUSSION AND APPROVAL OF THE FOLLOWING DROP DISTRIBUTION: RAYMOND STEELE - CONCLUDED 60 MONTHS IN THE DROP ON MARCH 31, 2017; BEGAN COLLECTING HIS NORMAL RETIREMENT BENEFIT OF $6, ON APRIL 1, 2017 AND HIS FINAL DROP BALANCE WAS $439, Trustee Cabrera moved to approve Item 12 j). Trustee Kleman seconded the motion, K. APPROVAL OF THE FOLLOWING NON-VESTED, PRE-TAXED RETURN OF CONTRIBUTIONS TO THE FOLLOWING TERMINATED POLICE OFFICERS: BASEL YTO LAVITOLA-MASTROTI - $2, RIAN MCNAMARA - $2, Officer Griffith moved to approve Item 12 k). Trustee Kleman seconded the motion, L. DISCUSSION AND APPROVAL OF INVOICES FROM THE FOLLOWING CONSULTANTS: ASB CAPITAL MANAGEMENT FEE FOR QUARTER ENDING MARCH 31, 2017, IN THE AMOUNT OF $9, CHRISTIANSEN & DEHNER, P.A., INVOICE #30502, IN THE AMOUNT OF $1, (AFTER RECONCILIATION), FOR VARIOUS PROFESSIONAL LEGAL SERVICES SALEM TRUST COMPANY, FEE ADVICE FOR THE QUARTER ENDING MARCH 31, 2017, IN THE AMOUNT OF $5,

6 MUNICIPAL POLICE OFFICERS' RETIREMENT TRUST SALEM TRUST COMPANY, OVERNIGHT MAIL CHARGE, IN THE AMOUNT OF $35.00 Officer Griffith moved to approve Item 12 I). Trustee Kleman seconded the motion, which passed unanimously by voice vote. M. DISCUSSION AND APPROVAL OF PAYMENT TO THE PLAN CREDIT CARD FOR THE FOLLOWING MONTHS AS FOLLOWS: MARCH, 2017 APRIL, 2017 MAY, 2017 $ $ $4, Trustee Cabrera moved to approve Item 12 m). Trustee Kleman seconded the motion, N. PRESENTATION OF QUARTERLY REPORTS (QUARTERS ENDING DECEMBER 31, 2016 AND MARCH 31, 2017) BY PLAN ACCOUNTANT (DAVIDSON, JAMIESON & CRISTIN!, P.L.) Ms. Bittinger presented the Quarterly Reports to the Board. The December report showed $83.5 million, and a year ago, it was $73.5 million. The contributions for the quarter were $1.5 million, and the Net Appreciation was down. There were $3.1 million of total additions, but the deductions were higher. The Total Assets are $87.5 million, compared to $75 million, a year ago. The appreciation was better this quarter, and the year-to-date is $4 million. The total additions were $7.5 million, and the deductions were $748,382. The net income for 6 months was $5.5 million, which is outstanding. Ms. Bittinger explained the actual expenses, which included investments, administrative, and the percentage of net position. The realized was $500,187, and the unrealized was $300,505. She went over the audit and detail schedules over the last 5 years. She informed the Board that their Annual Report was approved. Officer Griffith moved to approve Item 12 n). Trustee Cabrera seconded the motion, 0. PRESENTATION OF QUARTERLY REPORT BY INVESTMENT MANAGER (HIGHLAND CAPITAL MANAGEMENT) Mr. McMurry informed the Board that the returns were up 2.76% for the quarter, and the fiscal year-to-date is 4.4%. The bond market was down last quarter, but the stock market was up. A big portion of the value index had to do with the election, and energy did well, due to the OPEC meeting in December. Technology and Healthcare are doing well, and the portfolio was up 2.4%. Energy was up 11 % in the last quarter, but down 7% this quarter. He explained when the market is down for a da y, that money comes out of the market place. Mr. McMurry stated there were a lot of over-priced stocks, but he is comfortable with the expectations. He brought the capitalization of the stocks down in the 6

7 MUNICIPAL POLICE OFFICERS' RETIREMENT TRUST portfolio, because 40% of the earnings come from offshore. Right now, foreign investors investing in US Treasuries can get a much better yield, than the competing debt that exists in the European marketplace. He explained they may sell-off some of the corporates, and move back into treasuries. Officer Griffith moved to approve Item 12 o ). Trustee Cabrera seconded the motion, P. REVIEW OF QUARTERLY REPORT BY PERFORMANCE MONITOR (ANDCO CONSUL TING, LLC) Mr. West informed the Board that the performance was excellent for the fiscal year-todate. The post-election can cause growth or inflation, and a lot of the financial sectors drove the market rally. The dollar declined by 5%, and interest rates have come down. The index is starting to become the best performer, and the active managers have been able to bring value up. He explained that international stocks had a great recovery, and the emerging markets were up 11.4%. Mr. West stated it was a good quarter in all the investment areas. He informed the Board that the Fund is up 6.06%, and the 3-year number was 5.48%. The asset allocation is performing better, but there were rough spots in active management. Equity out-performed for the quarter, the S&P 500 was up 6%, and midcap 400 is at 11.6%. The PIMCO Diversified Income Fund had a good quarter and performed very well. The fiscal year-to-date added 2.29, versus their benchmark, which was negative. The TIPS Portfolio was up 1.4%, and the ASP performance was low. Cash flow included $81 million, and the movement of funds reinvested the money into the TIPS Portfolio. The contributions year-to-date have been $2.5 million and the distributions have been $1.9 million. The management fees were $103,161, and other expenses for the plan administration were $105,118. The appreciation component was $4 million, and a market value of $87 million was given. Mr. West stated that Asset Allocations were doing well, and they were approaching the rebalancing bands. It was at 4.9%, and was over the limit. He recommended rebalancing back to the policy targets and suggested taking 4% from the S&P 5000 Index Fund, and moving 2% into the WCM International Growth Strategy and 2% into the Vanguard TIP Portfolio. Trustee Cabrera moved to approve Item 12 p ). Officer Griffith seconded the motion, Q. ANNOUNCE UPCOMING EXPERIENCE STUDY PRESENTED BY PLAN ACTUARY ON TUESDAY, JULY 11, 2017 Plan Administrator Steele informed the Board that the Experience Study would be 3-hours long, and would start at 10:00 a.m. 7

8 MUNICIPAL POLICE OFFICERS' RETIREMENT TRUST 13. PLAN ADMINISTRATOR'S UPDATE Plan Administrator Steele informed the Board that the FPPTA approved Officer Griffith, Chair Vega, and herself to attend the conference. 14. OTHER BUSINESS A. PENSION SYSTEM Trustee Kleman stated he spoke with some people about changes in the pension system, and as he gets more information, he will distribute it to the Board. He would like to learn from their mistakes. 15. ADJOURN There being no further business, the meeting adjourned at 3:24 p.m. 8