SPECIAL MEETING: STRATEGIC PLANNING WORKSHOP OF THE BOARD OF DIRECTORS

Transcription

1 AGENDA SPECIAL MEETING: STRATEGIC PLANNING WORKSHOP OF THE BOARD OF DIRECTORS SAN ANTONIO RIVER AUTHORITY February 19, 2014, 10:00 a.m. *Estimated Presentation Time: 2.5 hours GENERAL AND CEREMONIAL ITEMS: Estimated Presentation Time: 5 minutes 1. CALL TO ORDER BY THE CHAIR, MS. SALLY BUCHANAN 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL BY THE SECRETARY, MR. HECTOR R. MORALES BEXAR COUNTY: Sally Buchanan, Chair Lourdes Galvan Jerry G. Gonzales Michael W. Lackey, P.E. Hector R. Morales, Secretary Thomas G. Weaver GOLIAD COUNTY: Terry E. Baiamonte, Vice-Chair James Fuller KARNES COUNTY: Gaylon J. Oehlke, Treasurer H. B. Ruckman III WILSON COUNTY: Darrell T. Brownlow, Ph.D. John J. Flieller *Represents the time staff anticipate that it will take to make presentations or give briefings; does not include an estimate of the time required for discussions generated by Board members.

2 4. CERTIFICATION OF A QUORUM BY THE SECRETARY 5. INTRODUCTION OF VISITORS 6. CITIZENS TO BE HEARD INDIVIDUAL AGENDA ITEMS: 7. PRESENTATION, DISCUSSION, AND APPROPRIATE ACTION REGARDING THE FISCAL YEAR 2014/15 STRATEGIC PLAN 8. PRESENTATION, DISCUSSION AND APPROPRIATE ACTION REGARDING PRELIMINARY GENERAL FUND BUDGET PROJECTIONS, PROCESSES AND CALENDAR FOR FISCAL YEAR 2014/15 9. DISCUSSION REGARDING THE LEGISLATIVE HISTORY, ENABLING ACT, BYLAWS AND OPERATING PROCEDURES OF THE SAN ANTONIO RIVER AUTHORITY 10. ADJOURN Estimated Presentation Time: 2.5 Hours SAN ANTONIO RIVER AUTHORITY General Statements This meeting is wheelchair accessible. Accessible parking is located at 100 E. Guenther Street. Requests for an interpreter for the hearing impaired must be received at least 48 hours prior to the meeting, or, to arrange for special assistance to attend this meeting, please call the Operator at The Board of Directors of the San Antonio River Authority may discuss and/or take action on any item listed in this agenda while convened in open session. The Board of Directors of the San Antonio River Authority may also meet in Executive Session, pursuant to Section of the Texas Government Code, to receive advice from legal counsel on any item listed in this agenda.

3 Strategic Planning Workshop of the Board of Directors FY 2014/15 Strategic Plan Individual Item #: 7. PRESENTATION, DISCUSSION, AND APPROPRIATE ACTION REGARDING THE FISCAL YEAR 2014/15 STRATEGIC PLAN Steve Graham, Rudy Farias and Sharon McCoy-Huber Estimated Presentation Time: 60 minutes During this item, staff will conduct a budget and strategic planning workshop to include the following budget-related topics: Review SARA's Mission, Vision and Fiscal Year 2013/14 Strategic Plan, Status of Fiscal Year 2013/14 Key Thrusts, Strategic Opportunities, and Key Initiatives, Status of Fiscal Year 2013/14 Programs and Projects, Programmatic Strategies and Adjustments for Fiscal Year 2014/15, SARA's Annual Budget Development Process, and Present Economic Outlook. Staff requests that Board members bring their three 2013/14 budget books, consisting of the following, to the meeting: Fiscal Year 2013/14 Executive Summaries, Program Budgets as of July 1, 2013, and Annual Budget - Detail, Fiscal Year 2013/14. During the presentation, staff will refer to these documents as well as to handouts distributed during the meeting. Funding for staff time to conduct this planning review is budgeted. Recommendation Motion to be crafted, if necessary, after Board discussion. Discussion Vote No file(s) attached.

4 Strategic Planning Workshop of the Board of Directors Budget Briefing Individual Item #: 8. PRESENTATION, DISCUSSION AND APPROPRIATE ACTION REGARDING PRELIMINARY GENERAL FUND BUDGET PROJECTIONS, PROCESSES AND CALENDAR FOR FISCAL YEAR 2014/15 Sharon McCoy-Huber Estimated Presentation Time: 60 minutes The San Antonio River Authority Board of Directors must adopt a budget annually no later than July 1st of each year. Staff will share forecasts on the upcoming year, explain the processes that the River Authority uses to achieve the annual budget mandate, and share the calendar of budget deadlines and deliverables. Items to be discussed: Forecasts - tax projections, health costs Fixed costs - SARIP Adaptive Management; payment of debt (buildings, TWDB, etc.) Budget process Budget Calendar - metric calendar attached. Recommendation Motion to be crafted based on discussion with and direction from the Board. Discussion Vote Budget Calendar

5 BUDGET PLANNING PROCESS Board Management Department/Project Date Description Staff* Current Year Estimate / Pooling 10/22/2013 include vacancy funds / operational funds DM & PL Current Year Estimate / Pooling 1/21/2014 include vacancy funds / operational funds DM & PL Strategic Plan Priorities 1/23/2014 strategic plan DM & PL Strategic Plan Priorities 1/30/2014 programs and projects DM & PL Workshop-Strategic Plan Priorities 2/19/2014 discuss strategic plan with the BOD ES Budget Kick-off Meeting 2/27/2014 include program leaders DM & PL Increase for Performance Pay (estimate) HR Projected Revenues/fixed expenses see formula FN Projects and efforts (pooled expenses) listing of current projects PM Guidelines Date Due FN Staff plan - estimate 3/7/2014 March 2014 DM & HR Budgets completed 3/28/2014 department and project budgets complete DM & PM Operating DM Training DM Equipment DM Department Narratives 3/28/2014 DM KAA 2014/15 3/28/2014 DM & PL Current & Proposed Projects 3/28/2014 DM Staff plan - final 3/28/2014 DM & HR Current Year Estimate / Pooling 3/25/2014 include vacancy funds / operational funds DM & PL Ranking of Current & Proposed Projects 4/3/2014 rank current & proposed projects PL Fiscal Meeting 4/7/2014 Increase for Performance Pay ES Funding of Current & Proposed Projects 4/14/2014 tier fund current & proposed projects PL Management Workshop 4/17/2014 include program leaders DM & PL New Staffing HR New Equipment Projects Fiscal Meeting 5/12/2014 tax, utility, projects, fund balances ES Budget presentation to the Board 5/21/2014 share with the BOD summaries of the preliminary budget ES Current Year Estimate / Pooling (if needed) 5/27/2014 include vacancy funds / operational funds DM & PL Budget workshop w/ Board (if needed) 6/4/2014 Draft Budget presented ES Budget adopted by Board 6/18/2014 Final ES *Staff: ES Executive Staff HR Human Resources DM Department Managers FN Finance PL Program Leaders PM Project Managers

6 Strategic Planning Workshop of the Board of Directors SARA Legislative History, Enabling Act, Bylaws and Operating Procedures Individual Item #: 9. DISCUSSION REGARDING THE LEGISLATIVE HISTORY, ENABLING ACT, BYLAWS AND OPERATING PROCEDURES OF THE SAN ANTONIO RIVER AUTHORITY Ms. Sally Buchanan, Board Chair Estimated Presentation Time: 10 minutes Discussion No file(s) attached.

7 Strategic Planning Workshop of the Board of Directors Adjourn Submitted For: Suzanne B. Scott Item #: 10. ADJOURN Ms. Sally Buchanan, Board Chair No file(s) attached.