MELBOURNE AIRPORT AUTHORITY B R I E F REGULAR MEETING of Wednesday, August 21, 2013 at 8:30 AM MELBOURNE INTERNATIONAL AIRPORT BOARD ROOM

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2 MELBOURNE AIRPORT AUTHORITY B R I E F REGULAR MEETING of Wednesday, August 21, 2013 at 8:30 AM MELBOURNE INTERNATIONAL AIRPORT BOARD ROOM Pledge of Allegiance ACTION ITEMS APPROVAL OF MINUTES of the Regular Meeting of July 17, 2013 in the Melbourne International Airport Board Room ITEM NO. A-1 Recommendation to Approve Resolution No. 7-13, Appropriating and Allocating All Revenue of the Airport for the Fiscal Year Beginning October 1, 2013 and Ending September 30, 2014 A copy of the Executive Director s memorandum detailing the proposed budget for fiscal year is attached for review and consideration. Also attached is a copy of Resolution No. 7-13, recommending the appropriation and allocation of all revenue of the Airport for the fiscal year, beginning October 1, 2013 and ending September 30, 2014, that will be forwarded to the City Council for adoption after Board approval. Staff recommends approval of Resolution 7-13, recommending the appropriation and allocation of all revenue of the Airport for the fiscal year, beginning October 1, 2013 and ending September 30, 2014, that will be forwarded to the City Council for adoption after Board approval.

3 Airport Authority Brief Page 2 August 21, 2013 ITEM NO. A-2 Recommendation to Approve Acceptance of a Federal Aviation Administration Grant Offer The Federal Aviation Administration (FAA) has awarded Grant AIP No for $2,466,000, that will fund 90 percent of the following fiscal year 2013 Airport project: Construct Cargo Apron Phase 1, Widen Taxiway K, Construct Taxiway Connector S1, Prepare Wildlife Hazard Management Plan. PROJECT COSTS *Construct Cargo Apron Phase 1 $ 2,729,000 *Taxiway S & K Improvements Prepare Wildlife Hazard Management Plan 11,000 Total: $ 2,740,000 *Bid together in same Project FUNDING FAA Grant - 90% $ 2,466,000 FDOT Joint Participation Agreements - 5% 137,000 Melbourne Airport Authority - 5% 137,000 Total: $ 2,740,000 Staff recommends acceptance of the FAA Grant of $2,466,000 for fiscal year 2013 Airport project, Construct Cargo Apron- Phase 1, Widen Taxiway K, Construct Taxiway Connector S1, and Prepare Wildlife Hazard Management Plan and authorization for the Chairman to execute and the Executive Director to attest said Grant on behalf of the Authority.

4 Airport Authority Brief Page 3 August 21, 2013 ITEM NO. A-3 Recommendation to Award Bid for the Construction of the Cargo Apron and Taxiway S & K Improvements to KCF Site Development On July 29, 2013 the Airport received bids from five qualified companies for the construction of the Cargo Apron and Taxiway S & K improvement project. The project will include constructing a 297,000 square foot cargo apron, constructing a connector to taxiway S, widening the eastern most portion of taxiway K, and strengthening taxiway U. This project will be funded by the FAA, FDOT, EDA and the Airport. The project is estimated to be completed in 450 days. Below is a schedule of bids ranked in order by price: Ranking Vendor Bid Schedule 1 Bid Schedule 2 1 KCF Site Development, LLC, Melbourne, FL $2,378, $3,028, $5,406, GLF Construction, Orlando, FL $2,736, $3,785, $6,522, Summers Concrete, Hahira, GA $2,797, $3,930, $6,728, Community Asphalt Corporation, Vero Beach, FL $2,944, $4,049, $6,994, Certified General Contractor, Melbourne, FL $3,520, $3,942, $7,463, The project costs and funding sources are: Total Project Costs Bid Sch. 1 (FAA Project) Project Costs Bid Sch. 2 (FDOT/EDA Project) Project Costs Amount Project Costs Amount AEC Services $ 274,900 AEC Services $ 286,500 Construction 2,378,125 Construction 3,028,724 Other Costs 86,975 Other Costs 84,776 Total $2,740,000 Total $ 3,400,000 Project Funding Bid Sch. 1 (FAA Project) Project Funding Bid Sch. 2 (FDOT/EDA Project) Project Costs Amount Project Costs Amount FAA - 90% $ 2,466,000 FDOT - 44% $ 1,500,000 FDOT - 5% 137,000 EDA - 44% 1,500,000 MAA - 5% 137,000 MAA - 12% 400,000 Total $ 2,740,000 Total $ 3,400,000

5 Airport Authority Brief Page 4 August 21, 2013 The contributed capital portion from the FAA, FDOT and EDA of $5,603,000 will be recognized at the completion of the project. Airport assets will increase by the $6,140,000 total cost of construction plus engineering and administrative costs. Straight line asset depreciation will be a $245,600 annual non-cash expense based on a 25-year useful life. Staff recommends award of bid for the construction of the Cargo Apron and Taxiway S & K improvements project to KCF Site Development, LLC, the lowest qualified bidder, in the amount of $5,406,849.14, subject to EDA funding and authorization for the Executive Director to execute said contract on behalf of the Authority and the project budgets to $2,740,000 and $3,400,000 respectively. INFORMATION ITEMS ITEM NO. I-1 Construction Projects Update ITEM NO. I-2 Land Development Report Status of land development activity: Current Active Prospects 10 Leases Pending 4 Lease Renewals Pending 3 Site Visits 2 PUBLIC SPEAKERS Attachments a. Planning & Projects b Operational Statistics c. Police & Security d Operations and Maintenance Activity e Airfield Navigational Aids Status f. Passenger Services Activity Report g. Investment & Cash Report/Finances

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