CITY COUNCIL INFORMATION TRANSMITTAL May 21, Job Order Contracting (JOC)... 4

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2 CITY COUNCIL INFORMATION TRANSMITTAL May 21, 2015 The Following Council Action Requests Are Attached: Job Order Contracting (JOC)... 4 Memorandums Or Items Of Information Enclosed: Upcoming Public meetings & Events Scheduled City Council Agenda Items/Policy Issues Status of Choke Canyon/Lake Corpus Christi Reservoir System

3 CITY COUNCIL ACTION REQUESTS (CCARS) As of May 21, 2015 Ref. No. Date Requested Action Request Staff Assigned Current Status Est. Completion Date 1. Mayor 2. Riojas 3. Mayor 4. Garza 5. Magill 6. Magill 7. McIntyre 8. Magill 9. Vaughn McIntyre Riojas 10. Magill 5/12/ Riojas 5/12/ Scott 4/28/ Mayor 4/21/ /14/15 Rubio 15. 3/10/15 Scott Riojas 16. 3/10/15 Magill Provide a memo that includes the Cost Analysis for the Water Rates with proposed Wastewater Treatment Plant Consolidation. Provide a memo that contains a flow chart for the expected path forward with the proposed Wastewater Treatment Plant Consolidation. Provide a memo that contains the Texas Rig Count regionally and what that communicates about the City of Corpus Christi and its impact on the region. Bring a discussion item to council to explain the Job Order Contract process. Include scope, List of the projects, contractors, change orders, change order amounts over the past two years. Provide a memo that includes the Taxable values on the property at Up River Road and the taxable revenues to the school district and other entities after development of the proposed project. Coordinate a meeting between the developer and residents regarding concerns related to the project to be developed at Up River Road. Provide a memo that demonstrates communication and planning with School Districts regarding traffic issues. Include an update on Ennis Joslin and Lipes. Send to Council Members the Traffic Study that was completed for the Rezoning case for the property located at Up River Road. Add the Traffic study to the Agenda item for the June 16 th City Council Meeting. Provide a memo that includes flood zones or capacity for the area surrounding the property that is located at Up River Road. Provide a memo with a list of the projects on the Job Order Contracts over the past two years, including the contractors, any change orders, and change order amount. Provide a flowchart for the procedures for debarment to communicate the chain of the debarment process and the chain of the appeal process. Provide a memo regarding policies and permit requirements as well as what other cities are doing for food trucks and other types of vendors. Bring forward policy recommendations related to outside agents painting City water towers. Prepare a report of the capacity capability for street projects for Bond project completion and future Bond projects to be proposed. Address the possibility of a Combined Water Supply index and when to implement it. Forward Council Members the list of balances in the CIP funds requested by Councilman Magill at 3/10/15 Council Meeting. Margie Rose Margie Rose Susan Thorpe Wes Pierson Enclosed 5/20/15 Working 6/3/15 Scheduled 6/9/15 Working TBD

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11 INFORMAL STAFF REPORT MEMORANDUM To: From: Mayor and Council Ronald L. Olson, City Manager Date: May 21, 2015 Subject: Upcoming Public Meetings and Events For your convenience, attached is a calendar of upcoming public meetings and events, as submitted by City departments. Please keep in mind that the City s Ethics Ordinance prohibits Council members from speaking before City boards, commissions, and committees, except on behalf of your own personal financial interest, in which case you are to immediately state so publicly to the board, commission or committee. We hope this calendar will keep you informed about activities of interest taking place in your district and Citywide. If you have any questions, please feel free to contact me.

12 May 19, 2015 Tuesday 11:30 AM - 5:00 PM COUNCIL MEETING -- Council Chambers May 21, 2015 Thursday 4:30 PM - 7:30 PM Downtown Area Development Plan - Draft Recommendations -- American Bank Center - Selena Rotunda Room N. Shoreline May 25, 2015 Monday 2:30 PM - 4:00 PM Transportation Advisory Committee -- City Council Chambers May 26, 2015 Tuesday 11:30 AM - 5:00 PM COUNCIL MEETING -- Council Chambers May 27, 2015 Wednesday 1:30 PM - 2:30 PM Board of Adjustment -- City Hall, Council Chambers June 02, 2015 Tuesday 10:30 AM - 11:30 AM Library Board Room -- La Retama Central Library - 2nd Floor Board Room June 03, 2015 Wednesday 12:00 PM - 1:00 PM Beautify Corpus Christi Board Meetings -- BCCA Board Offices- 545 N. Upper Broadway 3:00 PM - 5:00 PM Committee For Persons With Disabilities -- City Council Chambers June 04, 2015 Thursday 5:00 PM - 6:00 PM Human Relations Commission -- City Council Chambers Rebecca Huerta 5/21/2015 3:24 PM

13 June 09, 2015 Tuesday 11:30 AM - 5:00 PM COUNCIL MEETING -- Council Chambers June 10, 2015 Wednesday 5:00 PM - 6:00 PM Parks and Recreation Advisory Committee -- City Hall, 6th floor Conference Room June 16, 2015 Tuesday 11:30 AM - 5:00 PM COUNCIL MEETING -- Council Chambers June 18, 2015 Thursday 5:30 PM - 6:30 PM Community Youth Development Program Steering Committee -- Juvenile Assessment Center, 615 Leopard Suite 105 June 20, 2015 Saturday 8:00 AM - 11:00 AM Volunteer Oso Creek Park End of Cimarron -- Mountain Bike and Nature Trails in Oso Creek Park Section 2 June 22, 2015 Monday 2:30 PM - 4:00 PM Transportation Advisory Committee -- City Council Chambers June 23, 2015 Tuesday 11:30 AM - 5:00 PM COUNCIL MEETING -- Council Chambers June 24, 2015 Wednesday 1:30 PM - 2:30 PM Board of Adjustment -- City Hall, Council Chambers Rebecca Huerta 5/21/2015 3:24 PM

14 CITY OF CORPUS CHRISTI SCHEDULED CITY COUNCIL AGENDA ITEMS/POLICY ISSUES As of May 21, 2015 *Please note that this schedule may change at anytime due to scheduling conflicts and/or priority issues. (T) Indicates Tentative Scheduling June 9, 2015 *Regular Meeting 1. ( ) Ordinance amending City Code of Ordinances regarding Island Strategic Action Committee election of officers 2. ( ) Motion approving the purchase of twenty (20) Breathing Apparatus for the Corpus Christi Fire Department in the amount of $103, from Municipal Emergency Services, Inc., Houston, TX. The award is based on the cooperative purchasing agreement with the Houston-Galveston Area Council of Governments (HGAC). Funds are available through the General Fund. 3. ( ) Motion approving the purchase of forty-eight (48) Taser non-lethal weapons for the Corpus Christi Police Department in the amount of $60, from TASER International, Inc., Scottsdale, Arizona based on sole source. Funds have been budgeted by the Police Department in FY ( ) Motion approving a supply agreement with Casco Industries Inc., Houston, Texas for firefighting clothing consisting of ninety sets of pants and coats, based on only bid, in accordance with Bid Event No. 6 for an estimated annual expenditure of $159, of which $66, is required for the remainder of FY The term of the agreement will be for twelve (12) months with an option to extend for up to two (2) additional twelve-month periods subject to the approval of the supplier and the City Manager or designee. Funds have been budgeted by Fire Department in FY ( ) Ordinance changing the FY Operating Budget adopted by Ordinance No to reduce revenues by $1,291,492 and expenditures by $865,000 for the 1115 Waiver Program in the No.1020 General Fund; and providing that any remaining excess funds be set aside in the General Fund's "Committed Fund Balance" for use during the next fiscal year. 5/21/2015 4:17 PM

15 6. ( ) Ordinance appropriating $53,997 from the unreserved fund balance in the No Airport Fund for the Airport's share of Goody Clancy Amendment No. 2 for strategic planning services project at Corpus Christi International Airport; and amending the FY Operating Budget adopted by Ordinance No to increase expenditures by $53, ( ) Ordinance appropriating $507, from the unreserved fund balance of the No General Fund for the purchase of six (6) Ford Fusion hybrid sedans and one (1) light and air truck; changing the FY Operating Budget adopted by Ordinance No by increasing appropriations by $507, and approving the purchase of six (6) Ford Fusion hybrid sedans from Caldwell Country Chevrolet, Caldwell, Texas, and the purchase of one (1) light and air truck from Siddons-Martin Emergency Group, Denton, Texas based on the cooperative purchasing agreement with the Texas Local Government Purchasing Cooperative (TLGPC), for a total amount of $507,190.00; and providing for severance. 8. ( ) Motion authorizing the City Manager, or his designee, to execute Amendment No. 1 to the Professional Services contract between the City of Corpus Christi and LNV, Inc. in the amount of $215,000, for a total restated fee not to exceed $265,000, for staff augmentation to the Utility and Public Works Departments, including professional engineering services for projects management, programs management, and land development technical issues. 9. ( ) Motion authorizing the City Manager, or designee, to execute a Design - Build Agreement with Zeit Energy, LLC. of Dallas, Texas in the amount of $1,597, for the Ayers Street CNG Station Project for the Base Bid plus Contractor Proposed Pricing Options 1, 2 and ( ) Motion approving a supply agreement with Ergon Asphalt & Emulsions, Inc., Austin, Texas for Emulsion Oil (SS-1) in accordance with Bid Event No. 4, based on only bid, for an estimated six (6) month expenditure of $79, of which $52, is required for FY The term of the contract will be for six (6) months with an option to extend for up to five (5) additional six-month periods, subject to the approval of the supplier and the City Manager or designee. Funds have been budgeted by the Street Services Department in FY ( ) Motion approving a supply agreement with Vulcan Construction Materials, San Antonio, Texas, for approximately 8,000 tons of cold mix-cold laid asphalt and approximately 2,000 tons of pre-coated aggregate, in accordance with Bid Event No. 16 based on only bid for an estimated annual expenditure of $695,900 of which $231, is required for FY The term of the contract will be for twelve (12) months with an option to extend for up to two (2) additional twelve month periods subject to the approval of the supplier and the City Manager or his designee. Funds are available in the Material Inventory Fund by the Street Operations Department in FY /21/2015 4:17 PM

16 12. ( ) Resolution authorizing the City Manager, or designee, to execute all documents necessary to approve an Interlocal Agreement regarding the participation in the local funding shares required for the planning project known as the Regional Parkway Planning and Environmental Linkages (PEL) Study ("PROJECT"). 13. ( ) Motion approving service agreements for custodial services for Aviation and City Hall with the following companies for the following amounts in accordance with Bid Event No. 29, based on lowest responsible bid for an estimated annual expenditure of $251,039.04, of which $83, is required for the remainder of FY The term of the contract will be for twelve (12) months with options to extend for up to two (2) additional twelve-month periods, subject to the approval of the Contractor and the City Manager or designee. Funds have been budgeted by Aviation and Facilities & Property Management Departments in FY ( ) Motion approving supply agreements with the following suppliers for the following amounts for hot mix asphalt, based on lowest responsible bid, awarding primary and secondary agreements, in accordance with Bid Event No. 5 for an estimated semi-annual expenditure of $989,085 of which $659,390 is required for FY The term of the agreements shall be for six months with options to extend for up to five additional six month periods, subject to the approval of the suppliers and the City Manager or designee. Funds have been budgeted by Street Services in FY HAC MATERIALS, LTD. Bay, LTD. Corpus Christi, Texas Corpus Christi, Texas $936, $52, Primary Supplier Secondary Supplier Grand Total: $989, June 16, 2015 *Regular Meeting 5/21/2015 4:17 PM

17 6/1/2014 7/1/2014 8/1/2014 9/1/ /1/ /1/ /1/2014 1/1/2015 2/1/2015 3/1/2015 4/1/2015 5/1/2015 6/1/2015 Capacity (Feet-MSL) Capacity (%) Capacity (%) 6/1/2014 7/1/2014 8/1/2014 9/1/ /1/ /1/ /1/2014 1/1/2015 2/1/2015 3/1/2015 4/1/2015 5/1/2015 6/1/2015 Percent STATUS OF THE CHOKE CANYON / LAKE CORPUS CHRISTI / LAKE TEXANA RESERVOIR SYSTEM As of: 05/21/2015 Combined Daily Water System Index 100 Combined Water System Index 1 Year Trend 40% 50% 80 30% 60 20% % 78.0% 100% Reservoir Capacities Choke Canyon Lake Corpus Christi CCR / LCC System Texana Full Last Year Today Reservoir Elevations CCR+LCC Trend CCR LCC Texana 0 Full Last Year Today RESERVOIR STATISTICS Choke Canyon Reservoir Lake Corpus Christi CCR/LCC Combined Lake Texana Date Elevation Volume % Capacity Elevation Volume % Capacity Volume % Capacity Elevation Volume % Capacity FULL , % , % 952, % , % 05/21/ , % , % 472, % , % 05/20/ , % , % 471, % , % 04/21/ , % , % 350, % , % 05/21/ , % , % 417, % , %