EASTERN YORK SCHOOL DISTRICT REGULAR BOARD MEETING ADMINISTRATION BUILDING STAFF DEVELOPMENT ROOM OCTOBER 16, :00 PM

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1 EASTERN YORK SCHOOL DISTRICT REGULAR BOARD MEETING ADMINISTRATION BUILDING STAFF DEVELOPMENT ROOM OCTOBER 16, :00 PM AGENDA I. GENERAL BUSINESS A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF PREVIOUS BOARD MINUTES E. TREASURER S REPORT II. STUDENT REPRESENTATIVE S REPORT III. EDUCATIONAL PRESENTATION IV. INFORMATIONAL (if necessary) V. HEARING OF PATRONS - Agenda Items Only VI. SECRETARY S REPORT VII. SUPERINTENDENT S REPORT VIII. PRESIDENT S REPORT IX. COMMITTEE REPORTS X. FINAL BOARD COMMENTS/QUESTIONS XI. FINAL PATRON COMMENTS/QUESTIONS (time permitting) XII. ADJOURNMENT XIII. EXECUTIVE SESSION (if necessary) THE MISSION OF EASTERN YORK SCHOOL DISTRICT IS TO EDUCATE, PREPARE, AND MOTIVATE EACH STUDENT TO DREAM, TO THINK, TO LEARN, AND TO ACHIEVE THROUGHOUT LIFE. DISTRICT PRIORITIES Student Engagement Curriculum Instruction Assessment Intervention Technology Staff Development HOW TO BRING ITEMS OF CONCERN TO THE BOARD: HEARING OF PATRONS There are two opportunities for the public to provide comments to the Board. The first opportunity will be on agenda items only, while the second will be for other topics. The Board requests that no complaints of a personal nature be initiated at a public meeting. Please note that the Board will be listening and taking notes, but please do not expect a response. If further action is needed from the Administration, direction will be given to follow up with the community member. Should a Board Member offer a response, that individual is speaking only for him or herself and the response should not be considered to be that of the Board. 1

2 EASTERN YORK SCHOOL DISTRICT GENERAL FUND TREASURER'S STATEMENT September 30, 2014 Metro Bank Balance, 9/1/14 1,565, September Receipts: Current Real Estate Tax 14,608, Interim Real Estate Tax 10, Delinq. Real Estate Tax 127, Earned Income Tax 121, PC & Occupation Tax 68, Real Estate Transfer Tax 20, Local Services Tax 3, Title I 0.00 Title II 0.00 State Subsidies 854, Tuition 16, Athletic Event Gate Receipts 12, E-Rate Refunds 5, Donations 5, Interest (Metro Bank) Transfer from Capital Reserve 166, Cafeteria NSLP Reimbursement (August) 21, Miscellaneous Revenue 8, Total Receipts 16,051, September Disbursements: Checks Cleared (1,792,141.62) Payroll Deposits (916,883.18) Federal, State & Local Payroll Taxes (401,072.49) PSERS (employee contributions) (118,333.35) PSERS (employer contributions) (815,121.52) Medical Insurance (697,052.48) Annuity Withholdings (18,960.00) Misc. Payroll Withholdings (Dues, SCDU) (1,695.57) Bond Payment (558,296.88) Total Disbursements (5,319,557.09) Metro Bank Balance, 9/30/14 12,297,

3 MISCELLANEOUS ACCOUNT BALANCES - September 30, 2014 Capital Reserve Fund Balance, 9/1/14 539, Interest - September Transfer to General Fund (166,714.80) Capital Reserve Book Balance, 9/30/14 373, General Fund INVEST Acct Balance, 9/1/14 576, Interest - September General Fund INVEST Acct Balance, 9/30/14 576, General Fund PSDLAF Acct Balance, 9/1/14 1,642, Interest - September General Fund PSDLAF Acct Balance, 9/30/14 1,642, Partially invested in time deposits. Interest will be paid at maturity. Cap. Const. Fund #34 - Future INVEST Acct Balance, 9/1/14 1,189, Interest - September Transfer to General Fund 0.00 Cap. Const. Fund - Future INVEST Acct Balance, 9/30/14 1,189,

4 TREASURER'S STATEMENT STUDENT ACTIVITIES & FOOD SERVICE FUNDS FOR THE QUARTER 7/1/14 THRU 9/30/14 STUDENT ACTIVITIES FUND Beginning Bank Balance, 7/1/14 $ 123, Plus: Receipts-Current Period 5, Transfers from Other Clubs 2, Voided Checks 0.00 Less: Check Disbursements-Current Period (9,077.80) Transfers to Other Clubs (2,097.90) Disbursements-Prior Period (11,525.35) Returned NSF Checks & Fees 0.00 Book Value, 9/30/14 108, Outstanding Checks Ending Bank Balance, 9/30/14 $ 109, FOOD SERVICE FUND Beginning Bank Balance, 7/1/14 $ 263, Plus: Receipts-Current Period 122, Receipts-Prior Period 0.00 Less: Disbursements-Current Period (74,659.44) Disbursements-Prior Period (936.70) Returned NSF Checks & Fees (38.00) Book Value, 9/30/14 309, Deposit In Transit (4,096.99) Outstanding Checks 4, Ending Bank Balance, 9/30/14 $ 309,

5 SECRETARY S REPORT October 16, 2014 DISCUSSION ITEM 1. Funds from the estate of the late Thomas R. Crawford. APPROVAL ITEMS 1. The Administration recommends the Board approve payment of the General Fund expenditures for September 12, 2014 to October 9, 2014 in the amount of $803, Please see Enclosure B1 for further details. 2. The Administration recommends the Board approve payment of the Capital Reserve Fund expenditure as follows: October 3, 2014 $25, Please see Enclosure B2 for further details. 3. The Administration recommends the Board approve the following Activities Fund and Food Service Fund expenditures for the quarter July 1, 2014 through September 30, Activities Fund - Paid - $ 9, Food Service - Paid - $74, Please see Enclosures B3-1, B3-1a, and B3-2 for further details. 4. The Administration recommends the Board approve the following Real Estate refunds and exonerations and Per Capita exonerations for and years that have been processed for the month. Real Estate Refunds $ 7, Real Estate Exonerations $ 11, Per Capita Exonerations $ 1, Please see Enclosure B4-1 and B4-2 for further details. 5. The Administration recommends the Board approve the following regular and substitute bus drivers, effective October 6, 2014, for the school year. All paperwork is on file from Krapf Bus Company. Tammy Hildebrand Regular Bus Driver Amy Blevins Substitute Bus Driver Laura Gray Substitute Bus Driver 5

6 6. The Administration recommends the Board approve the Plan Con K, Project Refinancing for the Issuance of General Obligation Bonds, Series of 2014, to refund a portion of General Obligation Bonds, Series A of 2009, as approved by the Pennsylvania Department of Education. Please see Enclosure B6 for further details. 7. The Administration recommends the Board accept the three-year (seasons) proposal from U.S. Lawns to provide snow plowing and ice control at District facilities, per the hourly rate schedule included in the proposal. Please see Enclosure B7 for further details. 8. The Administration recommends the Board approve to dispose of the following outdated software manuals from Eastern York High School: Learning SoftPlan: A User s Guide to SoftPlan Version 14 (20 copies) 9. The Administration recommends the Board approve to dispose of various outdated textbooks and the following obsolete printer from Kreutz Creek Elementary School: HP Deskjet 930 C Printer Asset Number

7 DISCUSSION ITEM SUPERINTENDENT S REPORT 1. Enrollment Update APPROVAL ITEMS PERSONNEL 1. Leaves - The Administration recommends approval of the following: Nichole Hockenberry Middle School, Full Time 7 th Grade Mathematics Teacher leave of absence beginning on or about February 25, 2015 through on or about February 25, Eric Hengst Middle School, Full Time 6 th Grade Teacher leave of absence beginning on or about November 10, 2014 through on or about December 15, Resignations - The Administration recommends approval of the following: Belinda Young High School, Part Time Cafeteria Worker effective October 10, Appointments - Support Staff - The Administration recommends approval of the following: Name: Carrie Heiland Position: Part Time Cafeteria Worker Assignment: Wrightsville Elementary School Replacing: Jodi Sciortino (resignation) Salary: $ 8.00/hour Work Year: 182 days/year Work Day: 6 hours/day Effect Date: On or about October 6, 2014 Acct Code: The Administration recommends approval of the following day to day Certified Substitute Teachers for the 2014/2015 school year at a rate of $95/day: Allebach, Elizabeth Howe, Andrew Miller, Courtney Burnside, Hillary Lesser, Marilyn Wagner, Christopher Heath, Audrei Mauro, Deborah Zortman, Lauren 5. The Administration recommends approval of the following day to day Substitute School Nurses for the 2014/2015 school year at a rate of $95/day: Gambler, Brennan 7

8 6. The Administration recommends approval of the following day to day Substitute Support Staff for the 2014/2015 school year at a rate of $7.65/hour: Gambler, Brennan Graham, Krystal Sanders, Jaymie 7. The Administration recommends approval of the following Fire Police for the 2014/2015 school year at a rate of $ per hour: Keller, Edward Thibodaux, Shane 8. Appointments Co-Curricular Athletic Positions The Administration recommends approval of the following effective July 1, 2014 through June 30, 2015, pending receipt of signed Coaches Code of Conduct and successful completion of the Sudden Cardiac Arrest Training Course (per House Bill No. 1610/Session 2011): Position Employee Level Yrs Exp Salary First Name Last Name Football, JH Head Michael Galentine 3 2 $3,919 * Football, JH Assistant Adam Smith 4 0 $3,075 * *Salary pro-rated based on actual days in position. 9. Appointments Volunteers - The Administration recommends approval of the following volunteers for the 2014/2015 school year: Auclair Rachael Hawkins Stephanie Schenck Christine Benjamin Catherine Holtzinger Tiffany Silbaugh Harold Billet Tammy Houseman Amy Silbaugh Michelle Breen Rachel Hyde Angela Singel Angie Detwiler Irene Hyser Jeffery Smeltzer Rhonda Dosch Kendra Ilgenfritz Vivianne Smith Sylvia Enedy Amanda Katalinas Alesha Spotts Amy Feltenberger Denise Koontz Michelle Stoutzenberger Nicole Fox Jeffrey Krepps Kathleen Stump Kristen Galentine Justine Loughran Christy Vican H. Alan Gambler Brennan Mack Emily Wagner Kira Geesey Joelyn McNeil Frances Weaver Beth Gonzalez Jami Quiles-Cespedes Marielena Young Jeremy Hammel Heather Roberts Stacy Harper Megan Roby Sarah 8

9 MISCELLANEOUS 1. The Administration recommends Board first reading of Board Policy #222 USE OF TOBACCO AND/OR SMOKELSS TOBACCO NOTE: Enclosed with Board Members packets. 2. The Administration recommends Board approval of the Nine (9) Month Support Staff Holiday Calendar. NOTE: Enclosed with Board Members packets. EDUCATION 1. The Administration homebound instruction for an 9 th grade student from September 22, 2014 to on or about November 4, Medical verification is on file. 2. The Administration recommends the following one (1) student as an early graduation candidate at the end of first semester of the 2014/2015 school year (student will be attending post-secondary education or military service): Brady Myer INFORMATIONAL 1. The Administrator attending the Board Meeting this evening is Dr. Robert Walker, Kreutz Creek Elementary School Principal. PRESIDENT S REPORT Eastern York School District will not discriminate on the basis of sex, race, color, religion, national origin, or handicap or because a person is a disabled veteran of the Vietnam Era, in its admissions, educational programs, activities, or employment policies. Publication of this policy is in accordance with state and federal laws including the Americans with Disabilities Act, Title IX of the Education Amendments Act of 1972 and Section 504 of the Rehabilitation Act of Inquiries should be directed to the ADA and Title IX coordinator, Dr. Rita Becker, at Eastern York School District Administrative Office, PO Box 150, Wrightsville, Pennsylvania (717)