EASTERN YORK SCHOOL DISTRICT REGULAR BOARD MEETING ADMINISTRATION BUILDING STAFF DEVELOPMENT ROOM OCTOBER 18, :00 PM AGENDA

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1 EASTERN YORK SCHOOL DISTRICT REGULAR BOARD MEETING ADMINISTRATION BUILDING STAFF DEVELOPMENT ROOM OCTOBER 18, :00 PM AGENDA I. GENERAL BUSINESS A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF PREVIOUS BOARD MINUTES E. TREASURER S REPORT II. STUDENT RECOGNITIONS III. STUDENT REPRESENTATIVE S REPORT IV. EDUCATIONAL PRESENTATION V. INFORMATIONAL (if necessary) VI. HEARING OF PATRONS - Agenda Items Only VII. SECRETARY S REPORT VIII. SUPERINTENDENT S REPORT IX. PRESIDENT S REPORT X. COMMITTEE REPORTS XI. FINAL BOARD COMMENTS/QUESTIONS XII. FINAL PATRON COMMENTS/QUESTIONS (time permitting) XIII. ADJOURNMENT XIV. EXECUTIVE SESSION (if necessary) THE MISSION OF EASTERN YORK SCHOOL DISTRICT IS TO EDUCATE, PREPARE, AND MOTIVATE EACH STUDENT TO DREAM, TO THINK, TO LEARN, AND TO ACHIEVE THROUGHOUT LIFE. DISTRICT PRIORITIES Student Engagement Curriculum Instruction Assessment Intervention Technology Staff Development HOW TO BRING ITEMS OF CONCERN TO THE BOARD: HEARING OF PATRONS There are two opportunities for the public to provide comments to the Board. The first opportunity will be on agenda items only, while the second will be for other topics. The Board requests that no complaints of a personal nature be initiated at a public meeting. Please note that the Board will be listening and taking notes, but please do not expect a response. If further action is needed from the Administration, direction will be given to follow up with the community member. Should a Board Member offer a response, that individual is speaking only for him or herself and the response should not be considered to be that of the Board. 1

2 EASTERN YORK SCHOOL DISTRICT GENERAL FUND TREASURER'S STATEMENT September 30, 2018 First National Bank Balance, 9/1/18 $ 10,055, September Receipts: Current Real Estate Tax 12,918, Delinquent Real Estate Tax 65, Earned Income Tax 224, Per Capita & Occupation Tax 43, Real Estate Transfer Tax 22, Local Services Tax 4, State Subsidies 1,176, Chromebook Insurance 15, Gate Receipts 14, Donations 1, Interest (First National Bank) 7, Miscellaneous Receipts 10, Cafeteria NSLP Reimbursement (August) 13, Total Receipts 14,517, September Disbursements: Checks Cleared (1,816,647.89) Payroll Deposits (905,096.36) Federal, State & Local Payroll Taxes (368,034.93) PSERS (Employee Contributions) (83,859.02) PSERS (Employer Contribution) (1,648,025.48) Health Insurance (286,480.36) Annuity Withholdings (17,893.00) Misc. Payroll Withholdings (Dues, SCDU) (3,534.86) Debt Service Payments (938,830.63) Substitute Teacher Service (11,984.23) Returned Check (20.00) Total Disbursements (6,080,406.76) First National Bank Balance, 9/30/18 $ 18,492,

3 EASTERN YORK SCHOOL DISTRICT MISCELLANEOUS ACCOUNT BALANCES September 30, 2018 General Fund Fulton Bank Accounts: Operating Account Bank Balance, 9/1/18 $ 40, Bank Fee (113.86) Operating Account Bank Balance, 9/30/18 $ 39, Payroll Account Balance, 9/30/18 (no activity) $ General Fund INVEST Acct Balance, 9/1/18 $ 27, Interest - September General Fund INVEST Acct Balance, 9/30/18 $ 27, General Fund PSDLAF Acct Balance, 9/1/18 $ 24, Interest - September Easy Procure Purchases (3,360.02) General Fund PSDLAF Acct Balance, 9/30/18 $ 20, Cap. Const. Fund INVEST Acct Balance, 9/1/18 $ 551, Interest - September Due from General Fund 185, Cap. Const. Fund INVEST Acct Balance, 9/30/18 $ 738,

4 TREASURER'S STATEMENT STUDENT ACTIVITIES & FOOD SERVICE FUNDS FOR THE QUARTER 7/1/18 THRU 9/30/18 STUDENT ACTIVITIES FUND Beginning Bank Balance, 7/1/18 $ 94, Plus: Receipts-Current Period 5, Bank Interest 6.20 Less: Check Disbursements-Current Period (16,437.15) Disbursements-Prior Period (283.79) Book Value, 9/30/18 83, Deposit in Transit 0.00 Outstanding Checks 1, Ending Bank Balance, 9/30/18 $ 85, FOOD SERVICE FUND Beginning Bank Balance, 7/1/18 $ 391, Plus: Receipts-Current Period 83, Receipts-Prior Period 5.50 Deposit Adjustment 1, Bank Interest Less: Disbursements-Current Period (121,174.34) Disbursements-Prior Period (4,488.45) Banking Service Charges (1,697.34) Returned Checks (20.00) Book Value, 9/30/18 348, Deposit In Transit (4,804.15) Outstanding Checks 5, Ending Bank Balance, 9/30/18 $ 349,

5 APPROVAL ITEMS- SECRETARY S REPORT October 18, The Administration recommends the Board approve payment of the and General Fund expenditures, for September 20, 2018 to October 12, 2018, in the amount of $1,377, Please see Enclosure B1-1 and B1-2 for further details. 2. The Administration recommends the Board approve payment of the Food Service Fund expenditures, for September 1, 2018 to September 30, 2018, in the amount of $101, Please see Enclosure B2 for further details. 3. The Administration recommends the Board approve the following Activities Fund expenditures for the quarter, July 1, 2018 through September 30, 2018, in the amount of $16, Please see Enclosures B3-1 and B3-1a for further details. 4. The Administration recommends the Board approve the Real Estate exonerations and refunds for , and Per Capita exonerations for , that have been processed for the month. Real Estate Exonerations $7, Real Estate Refunds $5, Per Capita Exonerations $3, Please see Enclosure B4-1 and B4-2 for further details. 5. The Administration recommends the Board approve the following bus drivers for the school year. All paperwork has been received from Krapf Bus Company. Kristina Wright - Substitute Driver - Effective 10/3/18 Leonard Windsor Substitute Driver Effective 10/9/18 6. The Administration recommends the Board approve the annual subscription agreement, with Scenario Learning, to provide Safe Schools Alert System, at a cost of $1, The Administration recommends the Board approve an additional payment to Paul Davis, in the amount of $392,017.89, for emergency mold remediation at the Eastern York Middle School to be paid from the General Operating Budget. The Board previously approved a contract with Paul Davis on an emergency basis at the August 16, 2018 meeting. 8. The Administration recommends the Board, in accordance with Public School Code Section 687 (c), reopen the General Operating Budget to make additional appropriations related to the emergency mold remediation and reconstruction at Eastern York Middle School. 9. Pursuant to School Code Section 687 (c), the Administration recommends the Board increase the final budget for the fiscal year by $1,400,000 and to approve to re-establish the final budget for the fiscal year, with total expenditures in the amount of $46,806,845. 5

6 10. Pursuant to School Code Section 687 (c), the Administration recommends the Board appropriate revenue, in the amount of $1,400,000, from the excess revenues over expenditures for the fiscal year, to cover the increase in expenditures for the school year. The Board approves to commit $1,400,000 of the fund balance for the increase in the fiscal year budget. 11. The Administration recommends the Board transfer $525,000 from the excess revenues over expenditures, for the fiscal year, to the Capital Reserve Fund. 12. The Administration recommends the Board approve to decommission the following irreparable item from the Music Department at Canadochly Elementary School: Item to Decommission Serial Number 3/4 Engelhardt Cello The Administration recommends the Board approve to dispose of the following items that are obsolete and/or are not in working order from Kreutz Creek Elementary School: Item to be Disposed Model Number EYSD Bar Code GBC Laminator Panasonic TV CT27G12U Panasonic TV CT27G33W 0059 Panasonic TV CT27G12V Symphonic TV WF VCR PV4525S None DVD Player DVP1013/37 None HP Printer C6487C None 5 x 3 ft. Filing/Storage Cabinet None None 14. The Administration recommends the Board approve to dispose of 50 TV s and 13 VCR s of various model numbers that are obsolete and/or are not in working order, from Eastern York Middle School. 6

7 APPROVAL ITEMS- SUPERINTENDENT S REPORT PERSONNEL 1. Appointments - Professional Staff - The Administration recommends approval of the following: Name: Victoria Grenier Position: Full-Time Professional Employee Assignment: Elementary Digital Literacy/STEM Teacher Replacing: Laura Riggs (transfer) Salary: $ 67,185 - Masters in Field/Step 13 (pro-rated for 2018/19) Work Year: 188 days/year Work Day: 7 ½ hours/day Effect Date: On or about December 19, 2018 Acct Code: , , (pending completion of paperwork) 2. The Administration recommends approval of the following day to day Substitute Teacher for the 2018/2019 school year at a rate of $110/day: Fry, Sally 3. The Administration recommends approval of the following sub-contracted day-to-day substitute teachers provided through Substitute Teacher Service (STS) for the 2018/2019 school year per the terms of the contract: Bahn, Marcie Gross, Elizabeth Scanlin, Regina Beaver, Matthew Hemmann, Wesley Showers, Jonathan Berhanu, Ebenezer Henise, Stephen Simmons, Alysha Claude-Simeon, Alexander Kauffman, Taylor Snelbaker, Maxine Dranchek, Wyatt Krouse, Lori Snell, Dawn Gigous, Ashley Morrison, Thomas Troop, Olysa Grimek, Konner Poteet, Brady Wingerd, Kathryn 4. The Administration recommends approval of the following sub-contracted personnel provided through Star Building Services (SBS) for the 2018/2019 school year per the terms of the contract: Centeno-Cruz, Mayra 5. Appointments Volunteers - The Administration recommends approval of the following volunteers for the 2018/2019 school year: Beck, Sarah Galvin, Jennifer Leber, Jenna Ocheskey, Joseph Burns, Angela Gruver, Phyllis Livingston, Julie Reiff, Kelly Coppersmith, Rebecca Hammers, Jade Loeb, Danielle Rivera, Heather Creek, Ashley Harman, Jaclyn McDonald, Scott Robbins, Michelle Crotty, Casey Hinkle, Jeffrey McMillion, Katie Schuster, Tiffany Elfner, Beth Hinkle, Lisa Mellinger, Joshua Shumaker, Tracey Fauth, Kimberly Ilgenfritz, Amanda Myers, Alicia Taylor, Travis Fetter, Lesley Krout, Kelsey Ocheskey, Carrie 7

8 MISCELLANEOUS 1. The Administration recommends to update the hiring status of Micah Moyer from Full-Time Temporary Professional Employee (TPE) to that of Full-Time Professional Employee effective on or about August 18, 2018 (the date that he has earned tenure in his current district). 2. The Administration recommends the final approval of the revised job description for the High School Assistant Principal. Note: First Reading and Distribution September 20, The Administration recommends the first reading of the revised job description for Assistant Superintendent. Note: Enclosed with Board Members packets. 4. The Administration recommends the final approval of Board Policy 918 Title I Parent Involvement Note: First Reading and Distribution September 20, The Administration recommends the adoption of the following Resolution: BE IT RESOLVED, that the Adjudication and Final Order of the Superintendent is affirmed by the Board of School Directors in regard to a student disciplinary hearing held on Thursday, September 20, 2018 is hereby adopted. EDUCATION INFORMATIONAL PRESIDENT S REPORT Eastern York School District will not discriminate on the basis of sex, race, color, religion, national origin, or handicap or because a person is a disabled veteran of the Vietnam Era, in its admissions, educational programs, activities, or employment policies. Publication of this policy is in accordance with state and federal laws including the Americans with Disabilities Act, Title IX of the Education Amendments Act of 1972 and Section 504 of the Rehabilitation Act of Inquiries should be directed to the ADA and Title IX coordinator, Dr. Rita Becker, at Eastern York School District Administrative Office, PO Box 150, Wrightsville, Pennsylvania (717)