Page 1 of 5. this latter amount may be held as surplus funds during the current school year; now therefore

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1 BOARD OF EDUCATION MEETING AGENDA Tuesday, August 23, :00 PM High School Library I. CONSENT AGENDA A. Recommend the Board of Education approve the minutes for the July 14, August 2, & August 11, 2016 meetings. (Attachment pages 1-10) B. Recommend the Board of Education accept the Treasurer s Report as presented. (Attachment pages11-21) C. Recommend the Board of Education accept the Condition of Accounts as presented. (Attachment pages 22-31) D. Recommend the Board of Education accept the Internal Claims Audit Report as presented. (Attachment page 32) E. Recommend the Board of Education approve the CSE recommendations as presented (Attachment page 33) II. PUBLIC AUDIENCE A. Public Audience III. PRESENTATIONS IV. COMMUNICATION A. Thank you notes (Attachment pages 34 & 35) V. OLD BUSINESS A. Resolution One: WHEREAS: Chapter 73 of the Laws of 1977, amended Section 1318, subdivision 1 of the Real Property Tax Law; and WHEREAS: the entire unencumbered, unreserved fund balance at the close of the last fiscal year must be applied in determining the amount of the school tax levy except for an amount not to exceed four percent (4%) of the current school year budget; and WHEREAS: now therefore this latter amount may be held as surplus funds during the current school year; BE IT RESOLVED: that the Board of Education retain $504,620 as the undesignated fund balance and apply $447,935 to reduce of the tax levy from the fund balance. BE IT ADDITIONALLY RESOLVED AS FOLLOWS: To the collector of taxes for the Salem Central School District Towns of Greenwich, Hebron, Jackson and Salem in the County of Washington, New York State; you are hereby commanded: 1. To give notice and start collection on September 1, 2016 in accordance with the provisions of Section 1322 of the Real Property Tax Law. 2. To give notice that tax collection will end on October 30, To collect taxes in the total sum of $4,929,869 in the same manner that collectors are authorized to collect town and county taxes in accordance with the provisions of Section 1318 of the Real Property Tax Law. 4. To make no changes or alterations in the tax warrant or the attached tax rolls but shall return the same to the Board of Education. The Board may recall its warrant and tax roll for correction of errors or omissions in accordance with the provisions of Section 1316 of the Real Property Tax Law. 5. To forward by mail to each owner of real property listed on the tax rolls within ten days after the start of collection a statement of taxes due on his property on press-numbered tax bill forms provided by the school district in accordance with the provisions of Section 922 of the Real Property Tax Law. To forward by mail, without interest penalties, to the office of the county treasurer a detailed tax bill of all state land parcels liable for taxes on Page 1 of 5

2 the school tax rolls in accordance with provisions of Sections 540 and 544 of the Real Property Tax Law. 6. To receive from each of the taxable corporations and natural persons the sums listed on the attached tax rolls without interest penalties when such sums are paid before the end of the first month of the tax collection period. To add two percent interest (2%) penalties to all taxes collected during the second month of the tax collection and to account for such sums as income due to the school district. 7. To issue press-numbered receipts only on forms provided by the school district in acknowledgement of receipt of payments of taxes and to retain, preserve and file exact carbon copies of all such receipts issued as required by Section 987 of the Real Property Tax Law. 8. To promptly return the warrant at its expiration and if any taxes on the attached tax rolls shall be unpaid at that time, deliver an accounting thereof on forms showing by town the total assessed valuation, tax rate, the total tax levy, the total amounts remaining uncollected as required by Section 1330 of the Real Property Tax Law. The warrant is issued pursuant to Sections 910, 912 and 914 of the Real Property Tax Law and is delivered in accordance with Sections 1306 and 1318 of this law. It is effective immediately after it is properly signed by a majority of the board of education. The warrant shall expire on the date stated above unless a renewal or extension has been endorsed on the face of this warrant in writing in accordance with Section 1318, subdivision 2 of the Real Property Tax Law.. Resolution Two: WHEREAS the Board of Education has been authorized by the voters at the Annual School Meeting to increase for the current budget of the school year to the sum of $12,615,501; THEREFORE BE IT RESOLVED, that the Board fix the equalized tax rates by towns and confirm the extension of the taxes as they appear on the following described tax roll: Name of Town Total Assessed Valuations by Towns Equalized Tax Rate /1000 by Towns Total Tax Levy by Towns Salem 106,426, $2,910, Hebron 79,479, $1,238,794 4,837 Jackson 14,053, $625, Greenwich 9,946, $155,035 0 TOTALS $209,906,576 XXX $4,929,869 5,783 Less Tax Adjustments AND BE IT HEREBY DIRECTED THAT the tax warrant of this board, duly signed shall be affixed to the above-described tax rolls authorizing the collection of said taxes to begin September 1, 2016 and end October 30, 2016 giving the tax warrant an effective period of 60 days; Page 2 of 5

3 AND IT IS FURTHER DIRECTED THAT the delinquent tax penalties shall be fixed as follows: 1 st month free period (September 1, 2016 September 30, 2016), 2 nd month interest of 2 percent (2%) added (October 1, 2016 October 30, 2016) Resolution Three: WHEREAS the Board of Education has been authorized by the voters at the Annual School Meeting to raise for the Salem Public Library for the school year the sum of $20,560 such funds to be immediately transferred to the Trustee s of the Bancroft Library. THEREFORE BE IT RESOLVED, that the Board fix the equalized tax rates by towns and confirm the extension of the taxes as they appear on the following described tax roll: Equalized Tax Name of Total Assessed Rate /1000 by Town Valuations by Towns Towns Total Tax Levy by Towns Salem 106,426, $12, Hebron 79,479, $5, Jackson 14,053, $2, Greenwich 9,946, TOTALS $209,906,576 XXX $20, AND BE IT HEREBY DIRECTED THAT the tax warrant of this board, duly signed shall be affixed to the above-described tax rolls authorizing the collection of said taxes to begin September 1, 2016 and end October 30, 2016 giving the tax warrant an effective period of 60 days; AND IT IS FURTHER DIRECTED THAT the delinquent tax penalties shall be fixed as follows: 1 st month free period (September 1, 2016 September 30, 2016), 2 nd month interest of 2 percent added (October 1, 2016 October 30, 2016) B. Discussion of District Motto (Attachment page 36) Page 3 of 5

4 C. Second Reading of Policy 7513 Administration of Medication (attachment pages 37-41) D. Second Reading of Policy 7521 Students with Life-Threatening Health Conditions (Attachment pages 42-45) E. First Reading of Policy 6220 Temporary Personnel (Attachment pages 46 & 47) VI. BUSINESS AFFAIRS A. Recommend the Board of Education review the reserve funds and approve the following budget transfers, based on finalized numbers for the school year. (Attachment page 48) A814 Workers Comp $83,399,000 A815 Unemployment $5, A882-H Repair Reserve $25, A827 Retirement Contribution (ERS) $ VII. INSTRUCTIONAL AFFAIRS A. News & Notes Dawn Barrett, Jared Davis, David Glover & Shelette Pleat VIII. PERSONNEL A. Recommend the Board of Education approve the appointment of Richard Behrens as a mentor for Dawn Barrett at a daily rate of $ per day effective July 1, B. Recommend the Board of Education approve the following appointments:.2 FTE Home & Careers Beverly Kratzert.2 FTE Home & Careers Colleen Fish C. Recommend the Board of Education approve the appointment of Mary Skelly as Mentor (0-2 years) for Annamarie Ackermann for the school year. NEW BUSINESS A. Recommend the Board of Education approve the request from Erin Buneo Morse to have her son, Alex, attend Salem CSD for the school year as non-resident tuition student without a tuition payment according to the Non-Resident Student Policy. (Attachment page 49) B. Recommend the Board of Education approve the request from the Salem PTA to use the facilities for PTA Meetings on the following dates: 9/7/16, 10/5/16, 11/2/16, 12/7/16, 1/4/16, 2/1/17, 3/1/17, 4/5/17 & 5/3/17. (Attachment pages 50-53) C. Recommend the Board of Education approve the request from the Salem PTA to use the facilities for Movie Nights on the following dates: 9/23/16, 11/18/16, 12/16/16, 2/10/17, 3/24/17 & 5/19/17. (Attachment pages 54-56) D. Recommend the Board of Education approve the Salem Central School District Safety Plan. (Attachment pages ) E. Recommend the Board of Education approve the Bus Routes for the school year. (Attachment page 108) F. Recommend the Board of Education declare the following items surplus and give the Superintendent the authority to dispose of in the most expedient manner: (Attachment pages ) Quantity disposal 1 WJ III Test Book Set Trash/recycle Misc. Outdated training tapes Trash/recycle 2 Palm Pilots Trash/recycle 39 United States Adventures in Time & Place Trash/recycle 7 Century 21 Accounting Trash/recycle 2 Saxon Math Course I Trash/recycle 1 Math Thematics Trash/recycle 37 Earth Science (National Geographic) Trash/recycle 1 Physical Science Trash/recycle 2 The American Heritage Children s Dictionary Trash/recycle Page 4 of 5

5 1 Great Meals in Minutes Trash/recycle 39 Unsafe old football shoulder pads Trash/recycle 10 Old basket balls that will not hold air Trash/recycle 1 Old catcher s mask Trash/recycle 1 Old ball bag Trash/recycle 15 Old softballs Trash/recycle 1 Batting helmet Trash/recycle 2 Rawlings batting helmets Trash/recycle 7 Lousiville Slugger bats Trash/recycle 1 Nike bat Trash/recycle 1 Worth Stern Bat Trash/recycle 1 Hammer Easter Bat Trash/recycle 1 Easter C-Core bat Trash/recycle 1 Demarini Teampeat Bat Trash/recycle 1 Eastern ball bag Trash/recycle 3 Boxes of very old soccer uniforms that did not sell at yard Trash/recycle sale X. POLICY REVIEW A. Review polices (Attachment pages ) B. Review of Policy # 4211 Organizational Chart (Attachment page 134) XI. TOPICS FOR FUTURE BOARD MEETINGS XII. PUBLIC AUDIENCE XIII. EXECUTIVE SESSION Please note: Executive Session of a Board of Education can be called for any of the following reasons: Matters that may imperil public safety Discussion on any matter that may disclose the identity of a law enforcement agent or informer. Discussion of information relating to current or future investigation or prosecution of a criminal offense that would imperil effective law enforcement if disclosed. Discussions involving proposed, pending, or current litigation. Collective negotiations pursuant to article 14 of the Civil Service Law. Discussion of the medical, financial, credit, or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal, or removal of a particular person or corporation. The preparation, grading, or administration of exams. The proposed acquisition, sale, or lease or real property or proposed acquisition, sale, or exchange of securities, but only when publicity would substantially affect the value of these items. XIII ADJOURNEMENT Page 5 of 5