EASTERN YORK SCHOOL DISTRICT REGULAR BOARD MEETING ADMINISTRATION BUILDING STAFF DEVELOPMENT ROOM MARCH 21, :00 PM AGENDA

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1 EASTERN YORK SCHOOL DISTRICT REGULAR BOARD MEETING ADMINISTRATION BUILDING STAFF DEVELOPMENT ROOM MARCH 21, :00 PM AGENDA I. GENERAL BUSINESS A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF PREVIOUS BOARD MINUTES E. TREASURER S REPORT II. STUDENT RECOGNITIONS III. STUDENT REPRESENTATIVE S REPORT IV. EDUCATIONAL PRESENTATION V. INFORMATIONAL (if necessary) VI. HEARING OF PATRONS - Agenda Items Only VII. SECRETARY S REPORT VIII. SUPERINTENDENT S REPORT IX. PRESIDENT S REPORT X. COMMITTEE REPORTS XI. FINAL BOARD COMMENTS/QUESTIONS XII. FINAL PATRON COMMENTS/QUESTIONS (time permitting) XIII. ADJOURNMENT XIV. EXECUTIVE SESSION (if necessary) THE MISSION OF EASTERN YORK SCHOOL DISTRICT IS TO EDUCATE, PREPARE, AND MOTIVATE EACH STUDENT TO DREAM, TO THINK, TO LEARN, AND TO ACHIEVE THROUGHOUT LIFE. DISTRICT PRIORITIES Student Engagement Curriculum Instruction Assessment Intervention Technology Staff Development HOW TO BRING ITEMS OF CONCERN TO THE BOARD: HEARING OF PATRONS There are two opportunities for the public to provide comments to the Board. The first opportunity will be on agenda items only, while the second will be for other topics. The Board requests that no complaints of a personal nature be initiated at a public meeting. Please note that the Board will be listening and taking notes, but please do not expect a response. If further action is needed from the Administration, direction will be given to follow up with the community member. Should a Board Member offer a response, that individual is speaking only for him or herself and the response should not be considered to be that of the Board. 1

2 EASTERN YORK SCHOOL DISTRICT GENERAL FUND TREASURER'S STATEMENT February 28, 2019 First National Bank Balance, 2/28/19 $ 14,840, February Receipts: Current Real Estate Tax 0.00 Interim Real Estate Tax 0.00 Delinquent Real Estate Tax 33, Earned Income Tax 247, Per Capita & Occupation Tax 1, Real Estate Transfer Tax 10, Local Services Tax 4, State Subsidies 1,353, York County School of Technology Refund 46, Tuition 6, Gate Receipts Donations 8, Interest (First National Bank) 7, Miscellaneous Receipts 9, Cafeteria NSLP Subsidy (Jan) 62, Total Receipts 1,791, February Disbursements: Checks Cleared (1,656,502.08) Payroll Deposits (891,990.50) Federal, State & Local Payroll Taxes (363,588.54) PSERS Employee Contributions (99,904.92) Health Insurance (291,110.79) Annuity Withholdings (18,280.72) Misc. Payroll Withholdings (Dues, SCDU) (16,527.61) Substitute Teacher Service (22,034.79) Bond Interest Payment (GON2018) (29,810.09) Total Disbursements (3,389,750.04) First National Bank Balance, 2/28/19 $ 13,242,

3 EASTERN YORK SCHOOL DISTRICT MISCELLANEOUS ACCOUNT BALANCES February 28, 2019 General Fund Fulton Bank Accounts: Operating Account Bank Balance, 2/1/19 $ 39, Donation - Amazon Smile $ Bank Fee (113.95) Operating Account Bank Balance, 2/28/19 $ 39, Payroll Account Balance, 2/28/19 (no activity) $ General Fund INVEST Account Balance, 2/1/19 $ 28, Interest - February General Fund INVEST Account Balance, 2/28/19 $ 28, General Fund PSDLAF Account Balance, 2/1/19 $ 102, Interest - February Easy Procure Purchases (5,239.53) General Fund PSDLAF Account Balance, 2/28/19 $ 97, Capital Reserve Fund INVEST Account Balance, 2/1/19 $ 556, Interest - February 1, Due from General Fund for Capital Projects 434, Due from General Fund for Crawford Projects (final payments pending) 8, Cap. Const. Fund INVEST Account Balance, 2/28/19 $1,000,

4 APPROVAL ITEMS- SECRETARY S REPORT March 21, The Administration recommends the Board approve payment of the General Fund expenditures, for February 21, 2019 to March 14, 2019, in the amount of $1,176, Please see Enclosure B1-1 and B1-2 for further details. 2. The Administration recommends the Board approve payment of the Food Service Fund expenditures, for February 1, 2019 to February 28, 2019, in the amount of $71, Please see Enclosure B2 for further details. 3. The Administration recommends the Board approve the Real Estate exonerations and refunds for and , and Per Capita exonerations for , that have been processed for the month. Real Estate Exonerations $ 2, Real Estate Refunds $ 3, Per Capita Exonerations $13, Please see Enclosures B3-1 and B3-2 for further details. 4. The Administration recommends the Board authorize the Administration to proceed with a request for proposal for legal services. 5. The Administration recommends the Board recognize and approve the appointment by East Prospect Borough Council of Christine F. Bubb, as tax collector, for collection of school taxes for East Prospect Borough through calendar year The Administration recommends the Board approve the Lincoln Intermediate Unit General Operating Budget for the fiscal year, in the amount of $7,740,589. As discussed at the Budget and Finance meeting, the Eastern York School District s contribution will decrease by $1, The Administration recommends the Board approve the Modern Teacher Services and Subscription Agreement effective June 17, 2019, at a cost of $23,000, to be paid from the Title II-A federal funding. 8. The Administration recommends the Board approve the Letter of Agreement with Wellspan Medical Group to provide school physicals to students for the school year, at a cost of $15 per physical examination, plus a $500 retainer fee for administrative consultation, as needed. 9. The Administration recommends the Board approve the five-year Doceo Bundled Program Agreement which includes the equipment lease, service, and toner with Doceo Office Solutions, effective July 1, The program includes a lease with LEAF Capital Funding to lease 21 copiers, at the lease base rate of $3,814.54, per month, which includes 600,000 B/W copies and 13,000 color copies. Overage copies will be invoiced at $.002 for B/W copies, and $.02 for color copies. Underage copies will be credited at the same rate. 4

5 10. The Administration recommends the Board approve the agreement with Kone, Inc. to provide annual preventative maintenance services and inspections on the District elevators, effective April 1, 2019 to March 31, 2022, at an annual cost of $3,600, per the U.S. Communities Program. 11. The Administration recommends the Board approve to participate with the Lancaster-Lebanon Intermediate Unit #13 to purchase Microsoft server platform products as part of the joint purchasing group of public school entities. This participation agreement is effective for a five-year term effective June 1, The Administration recommends the Board approve the proposal with Primeroedge to provide software and services for the District s food service operation. The one-time set-up and installation cost is $2,995, and the annual subscription cost is $5,945, to be paid from the Food Services Fund. 13. The Administration recommends the Board approve the use of Capital Reserve Funds to purchase the following equipment to assist with controlling indoor air quality in the buildings. Qty Description Unit Cost Carried Cost 8 Polar Axial Blower Fan $ 262 $ 2,096 8 Air Mover Fan $ 169 $ 1,352 8 RM85 Dehumidifier (Industrial Grade) $1,123 $ 8,984 5 Victory Electrostatic Sprayer $ 500 $ 2,500 Estimate Total Cost $14, The Administration recommends the Board accept a donation from Nicole Kruger, of a 4/4 Knilling violin, with the approximate value of $500, to be used at the Eastern York High School Music Department. 15. The Administration recommends the Board accept a donation from Philip Massa, of a Noblet clarinet, with the approximate value of $400, to be used at the Eastern York High School Music Department. 16. The Administration recommends the Board approve to dispose of various library books that are outdated or in poor condition from the Eastern York Middle School Library and donate them to the York County Literacy Council. 5

6 SUPERINTENDENT S REPORT PERSONNEL APPROVAL ITEMS- 1. Retirements - The Administration recommends approval of the following: Sandra Detwiler - (with 21 years of service with EYSD) Middle School, Part Time Learning Support Assistant, effective on or about June 21, Resignations - The Administration recommends approval of the following: Megan Luckenbaugh - Co-Curricular, Assistant Girls Lacrosse Coach - effective on or about September 27, Patricia Senft - Middle School, Part-Time Cafeteria Worker - effective on or about March 8, Leaves - The Administration recommends approval of the following: Erin Mayhue - Kreutz Creek Elementary, Full Time 2nd Grade Teacher - leave of absence effective on or about June 2, 2019 through on or about January 17, Appointments - Professional Staff - The Administration recommends approval of the following: Name: Jonathan Bernhard Position: Full-Time Long Term Substitute Assignment: Middle School Replacing: Janet Shelley (leave) Salary: $ 49,272 (Bachelors/Step 1) (pro-rated) Effect Date: On or about March 25, 2019 through on or about May 1, 2019 Acct Code: (pending completion of paperwork) 5. The Administration recommends approval of the following day-to-day substitute teachers provided through Substitute Teacher Service (STS) for the 2018/2019 school year per the terms of the contract: Boyer, Faith Cohen, Philip Dodson, James Godfrey, Joelle Miller, Samuel Ramsey, Kathryn Rasmus, Timothy Strathmeyer, Brian 6. The Administration recommends approval of the following Certified Nursing Assistant provided through Aveanna Healthcare for the 2018/2019 school year to be paid by a third party insurance carrier: Rineholt, Kaitlyn 7. Appointments Volunteers - The Administration recommends approval of the following volunteers for the 2018/2019 school year: Blessing, Jordan Lauver, Jacquelyn Boll, Jessica Leiphart, Victoria Gettel, Crist Patterson, Kelsie Grim, Christian Pena, Michelle Harman, Thomas Stern, Linda Kohler, Kasey 6

7 8. Appointments Volunteer Athletic Positions The Administration recommends approval of the following volunteer coaches for Spring Sports effective July 1, 2018 through June 30, 2019, pending receipt of signed Coaches Code of Conduct, successful completion of the Sudden Cardiac Arrest Training Course (per House Bill No. 1610/Session 2011): Sport Volunteer Baseball Track - JH Kenneth Burt Laura Riggs Lacrosse, Boys Miguel Crespo * William Simms * Trey Yetter * *pending completion of paperwork EDUCATION 1. The Administration recommends approval be granted for a request from Dr. Mitzel, Eastern York High School Principal, on behalf of Amanda Fortney, Orchestra Director and one (1) student to arrange an overnight trip to attend PMEA State Orchestra Festival, to be held in Pittsburgh, PA. The trip is overnight beginning April 3, 2019 and ending April 7, The Administration recommends the following student as an early graduation candidate at the end of first semester of the school year (students will either be joining military service or attending postsecondary education): Makenna Sutherland 3. The Administration recommends the first reading of the Computer Programing Curriculum. NOTE: Enclosed with Board Members packets. INFORMATIONAL 1. The Administrator attending the Board Meeting this evening is Dr. Keith Shoemaker, Middle School Principal. DISCUSSION ITEM- PRESIDENT S REPORT 1. School Resource Officer Eastern York School District will not discriminate on the basis of sex, race, color, religion, national origin, or handicap or because a person is a disabled veteran of the Vietnam Era, in its admissions, educational programs, activities, or employment policies. Publication of this policy is in accordance with state and federal laws including the Americans with Disabilities Act, Title IX of the Education Amendments Act of 1972 and Section 504 of the Rehabilitation Act of Inquiries should be directed to the ADA and Title IX coordinator, Dr. Rita Becker, at Eastern York School District Administrative Office, PO Box 150, Wrightsville, Pennsylvania (717)