TENDER NOTICE INVITING SERVICES OF CASH VAN (FORCE TEMPO TRAVELLER) WITH COMPLETE SECURITY FITTINGS ON HIRE BASIS WITH DRIVER

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Christian Manning
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क ष त र य क य लय: म रठ Regional Office: Meerut 140/1, भव न प रम/ Bhawani Puram, ज ल च ग /Jail Chungi य ननवर स ट र ड /University Road म रठ /Meerut- 250004.

1 क ष त र य क य लय: म रठ Regional Office: Meerut 140/1, भव न प रम/ Bhawani Puram, ज ल च ग /Jail Chungi य ननवर स ट र ड /University Road म रठ /Meerut द रभ ष /TEL: फ क स / FAX: TENDER NOTICE INVITING SERVICES OF CASH VAN (FORCE TEMPO TRAVELLER) WITH COMPLETE SECURITY FITTINGS ON HIRE BASIS WITH DRIVER Sealed tenders are invited from reputed agencies having office/ branch office in Meerut, Uttar Pradesh for providing hired services of 02 cash vans with drivers, to be located in Meerut Uttar Pradesh, on hire basis for transportation of Cash, Gold, persons etc between our various Syndicate Bank branches, offices and currency chest located in Meerut & Baghpat Districts of Uttar Pradesh, for a period of 03 Years, w.e.f 01 st April The tenderers are required to give complete profile of the agency as their introduction along with the details as asked for in the tender. The tender in the Bank s format duly signed with seal should be submitted in the following manner at Bank s Regional Office Meerut. i) Covers should be super scribed as- 1 st Cover containing Technical Bid- Technical Bid for Cash Van on Hire Basis 2 nd Cover containing Financial Bid- Financial Bid for Cash Van on Hire Basis ii) Tender forms are available at the above mentioned address between working hours. The same can also be downloaded from our website. iii) Last date for submission of tenders is 25 January 2017 up to 3 pm. iv) Technical Bid shall be opened on the 27 January 2017 at am, at the Syndicate Bank RO Meerut office. v) Financial bid of only those bidders who are found technically qualified in Technical bid will be opened subsequently with due notice to all successful bidders in Technical Bid. vi) An Earnest Money Deposit(EMD) of Rs 50,000/- per cash van to be drawn by way of DD in favour of Syndicate Bank payable at Meerut and to be attached along with Technical Bid. Tender submitted without EMD will be rejected. Upon finalization of awarding the contract, EMD of unsuccessful tenderers will be refunded. vii) Eligibility Criteria is attached as Appendix A. Terms and Conditions are attached as Appendix B. Technical Bid and Financial Bid formats are attached as Appendix C & D respectively. Modifications to the cash van as per RBI and Bank s Norms for the cash vans are attached as Appendix E. The cash vans shall be placed for operations after modifications as per Bank s specifications & duly inspected by our Security Officer. viii) Successful vendor will enter into a 03 year contract with the bank wef April Please Note: Bank reserves the right to accept / reject any/all offers or cancel the entire process without assigning any reason. Sd/- DY GENERAL MANAGER RO MEERUT SYNDICATEBANK 1/10

2 ELLIGIBILITY CRITERIA Appendix-A Only those firms which fulfill the following criteria will be considered for hiring cash van:- Sl. No. Eligibility Criteria Documents Required a) The applicant Company/Firm should have been in the Order copies/ any other proof business of providing cash van(s) along with driver(s) for indicating that the applicant the last three years. Company/ Firm is in the business since last 5 years. b) The applicant Company/ Firm should have provided cash van Services to a PSU / RBI / Reputed Private Bank & Public Sector banks c) The Service provider must have an average Annual turnover of over Rs.01 Crore during the last three years. Relevant order copies and should submit report of satisfactory service from them. Audited Balance Sheet for last three Years. d) The applicant Company/Firm should not have made loss Assessments for last three years e) Solvency certificate worth 05 Lakhs from a scheduled Bank Copies of relevant documents should be enclosed f) The applicant Company/Firm should have Credible Copies of relevant documents should Supervisory Infrastructure. be enclosed for providing cash van services. g) The applicant Company/Firm should have drivers on their payroll with valid driving license and their antecedent duly verified by the police. (Sub contracting will not be allowed). h) The applicant Company/Firm should have required Statutory Registration of Income Tax, Service Tax, Contract Labour Act (Regulation & Abolition)1970-if applicable, EPF, ESI etc. i) The applicant Company/Firm should be free from any litigation, in the services provided, with any bank/ financial institution. The bidder should not have been blacklisted by any of the institutions as mentioned in sl no: (b) above. j) If the bidder Company/Firm is a Private Security Agency it should be registered with the Govt. under the Contract Labor Act (Regulation & Abolition) 1970, and PSARA. k) The Service provider shall be able to engage drivers only after antecedent check by local police authorities. Police verification certificates should be submitted to the Bank. Replacement drivers also to be police verified. List of Drivers to be furnished with recent medical certificate including eye testing report. Copies of these Documents to be attached. Declaration to this effect to be submitted. Copies of the documents to be attached List of police verifies drivers to be given / Declaration to this effect to be submitted. 2/10

3 APPENDIX B TERMS AND CONDITIONS Tender documents can be collected and submitted at Syndicate Bank Regional Office- 140/1, Bhawani Puram, Jail Chungi, University Road, Meerut (U.P.) Tender forms can also be downloaded from the Bank s website 2. No. of Cash Vans with drivers required is 02 (two). These VANs will be deployed wef 01 st April 2017 for Bank s operations in Meerut (Uttar Pradesh) Region on regular basis and to any other centre on need basis. The Number of VANs mentioned here is tentative and may vary at the discretion of the Bank. Brand New Force Motors Tempo Traveler Model 3050 is to be offered as Cash Van for hire. Vehicle should accommodate minimum 1+4 passengers and insurance coverage should also cover minimum 1+4 passengers. 3. Necessary endorsement of RTO for modification/ seating capacity is needed in the RC book. The cash van will have RTO passing, Uttar Pradesh State registration and Commercial Goods Carriage permits for commercial activity as required for the Bank. 4. The vehicle to be provided on hire basis on consolidated monthly rental basis including cost of fuel, replacement of tyres, break down maintenance, periodical maintenance/ services, driver s salary, their batta, etc and all inclusive. 5. These VANs may be deployed for Bank s operations in Meerut Region on regular basis and to any other centre on need basis. The Number of VANs mentioned here is tentative and may vary at the discretion of the Bank. 6. An Earnest Money Deposit (EMD) of Rs 50,000/- per cash van to be drawn by way of DD in favour of Syndicate Bank payable at Meerut and to be attached along with Technical Bid. Tender submitted without EMD will be rejected. Upon finalization of awarding the contract, EMD of unsuccessful tenderers will be refunded. Each cash van would be provided with a police verified driver. Replacement driver also to be police verified. 7. The tender is in 2 bid system viz Technical Bid and Financial Bid. The Technical and Financial Bids should be submitted in separate sealed covers bearing title Technical Bid and Financial Bid. Both these envelopes should be submitted in an Envelope titled Tender for Cash Vans. Please note that the Financial Bids of only those tenders will be opened who are found qualified in Technical Bid. 8. The cover of Technical Bid shall contain the details of Cash Van vendor profile and terms & conditions related/ mandatory documents. The financial bid cover shall contain only the price quoted as per the prescribed format and any price submitted other than in the prescribed format shall be treated as invalid. 9. Last date for receipt of offers in the above format at our office is on or before 25 January 2017 by 3 pm. Tenders will be opened on the same day i.e., 27 January 2017 at am at the above address of Syndicate Bank. Financial bid of only those bidders who are found technically qualified in Technical bid will be opened subsequently with due notice to all successful bidders in Technical Bid. 10. Cash van is to be modified as per Bank s design & Specifications including arrangements for chaining the cash boxes to the body of the vehicle and arrangements for locking the door from inside, etc. The cost of modifications to the Vans as required as per appendix E is to be borne by the contractor. 3/10

4 11. The contractor has to submit undertaking to replace the vehicle with a new cash van with similar modifications after it has run one lakh Kms before completion of 03 years. 12. The contractor should obtain the registration of vehicle as cash van and also must have a valid route permit from appropriate authority. 13. Taxes, insurance, fuel, oil, driver s salary, repairs, maintenance and other expenses of the vehicle shall be borne by the contractor. 14. Insurance: Service providers shall be fully responsible for the comprehensively insuring the cash van against all risks including theft, arson and accident at it s cost. 15. The contractor should provide mobile phone with cash van. The Instrument, activation charges & monthly expenditure on mobile phone are to be borne by the contractor. 16. The Kms run shall be counted from and to the Currency chest / branch from where it is attached. The contractor shall make his own arrangement for parking of the cash VAN. 17. In case of non availability of cash van for any reason, a sum of Rs. 5000/- per day shall be deducted as penalty, from the monthly charges payable. 18. GPRS facility is to be provided for each cash van with SOS facility activated. Online tracking facility with/ without SMS alerts to be provided. The recurring monthly expenditure on GPRS facility is to be borne by the contractor. 19. CCTV System to be provided on rental basis to the bank. The CCTV system to comprise the following. a) One robust 4 Channel Mobile Standalone DVR (3G compatible) and supports 2 TB Hard Disc. b) One 2 TB Hard Disc. c) 03 cameras (02 IR HD Mobile cameras and 01 pinhole camera) d)wireless mouse e) One vehicle 7 TFT screen f)system should be able to provide at least 60 days backup MDVR and cameras are to be from UL /EN certified brands only. Clarifications on specifications and placement of components proposed can be discussed with this office before the tender. Vendor would be fully responsible for the working and maintenance of the CCTV system. At any point the vendor should be able to provide 60 days backup of the system. 20. Security Alarm integrated with Panic buttons located with driver, guard in driver compartment and guard in rear compartment with two hooters to be provided. 21. One single system integrating CCTV, Security Alarm components, GPRS with online monitoring, SMS alerts and two way communication (between driver and rear compartments) also is acceptable provided the demo product is cleared by the bank. 22. Properly secured First Aid Box is to be provided in cash van with sufficient medicine of normal use and dressing medicines. 23. Portable Fire Extinguishers (IS: 15683) one each of 02 kg of ABC type and CO2 Type to be provided. 24. The Bank shall not bear any other charges other than as marked in Format of Offer. 25. Successful bidder has to enter in to an agreement with the Bank as per Bank s prescribed format for a period of 03 years and the contractor or the bank may terminate the agreement by giving three months notice. 4/10

5 26. Certificate should be signed by the owner that he has read and understood terms and conditions and shall abide by it. 27. The successful tenderer shall be agreeable to open an account with any branch of Syndicate Bank convenient to them and receive the payments through the said account. 28. Each page of the tender submitted should bear the name and signature of the owner with company seal. 29. For any clarifications, you may contact our Regional Office Phone No: in the normal working hours of the Bank. 5/10

6 APPENDIX C Sl No TECHINCAL BID Particulars Information Supporting Document attached (YES/NO) 1 Name of the applicant Firm 2 Address of the Registered Office Address of the Local Office in Meerut 3 address 4 Telephone Numbers, Fax number and Mobile no. 5 Type of Organization : (Proprietorship/ Partnership/ Pvt. Ltd) 6 Names of the Directors/Partners/Proprietors of Applicant with address & Phone Numbers 7 Name of the Registering Authority with date & Registration no (Enclose copies of the Certificates) 8 Year of establishment 9 Registration under Shops and Establishment Act (mention Regn. No. and date) 10 The bidder Company/Firm should have been in the business of providing cash van(s) along with driver(s) for the last five years 11 If the applicant is a Private Security Agency, whether registered with the Govt. under the Contract Labor Act (Regulation & Abolition) 1970, and having PSARA license. 12 Registration with appropriate authority for service tax (mention no. and date) 13 Whether income Tax Assessee?( Enclose Copies of Last three Income Tax Clearance certificates) 14 Whether the average annual turnover is over Rs.01 Crore during the last three years 15 Pan Card Number( Enclose Copy of Pan Card) 16 Audited balance sheet-last 03 Years 17 Bank Solvency certificate worth 05 Lakhs 18 Certificate of ESI corporation ref no. and date, if any 19 Certificate of EPF organization under EPF and Misc. Provision Act with Ref no. Date, if any 20 Customer / client base. Including PSB s and PSU s 21 Whether the applicant is having 02 Running contracts with Public Sector Banks? Names of the Banks, period of contracts, value of contract with documental proof of satisfactory service from them. 22 Service network and experience in the field 23 Number of Police Verified Drivers available, If Any 24 No. of cash vans held and registered as CASH VAN with National Permit 25 No. of Staff available 26 Supervisory infrastructure 27 How much time shall the applicant take to provide fully fabricated cash van with specifications given by bank. 28 Is a minimum time period of 90 days acceptable to the applicant for termination of the agreement from either side? 29 Whether the applicant company will resort to sub contracting? 30 Whether the applicant company will provide mobile phone in cash 6/10

7 van. The same is to be kept in possession of the Bank round the clock? 31 Whether the applicant company shall accept one year lock in period for any increase towards rentals due to hike in FOL Cost? 32 Whether the driver shall be ready to carry out extra duty beyond 8 hours in case of need by the bank? 33 Whether the applicant company shall be in a position to provide another cash van (as replacement) immediately in case of breakdown of cash van enroute? 34 Whether the applicant company shall be able to provide police verification report of driver and his replacement before deploying the driver? 35 Whether the applicant company is free from any litigation, in the services provided, with any bank/ financial institution. The company should not have been blacklisted by any of the institutions. Declaration to this effect to be submitted. 36 A Certificate signed by the owner that he has read and understood terms and conditions and shall abide by it, is attached? 37 Whether Mobile CCTV system would be provided on rental basis as per attached Bank s terms and conditions? If yes, please specify Brand and model number of CCTV DVR, Cameras and Hard Disc (number of days back up expected) proposed to be installed. 38 Whether GPRS with SOS facility and online tracking would be provided? 39 Whether Standalone alarm with specified panic buttons and sensors as per attached terms and conditions would be provided? 40 Whether the applicant company is willing to replace the vehicle with a new cash van with similar modifications after it has run one lakh Kms before completion of 03 years. 41 Insurance: Whether the applicant company is willing to be fully responsible for the comprehensively insuring the cash van, driver, remittance party and escort partty against all risks including theft, arson and accident at it s cost. Date: Name & Signature of the Vendor with Seal Note: Please enclose copies of all relevant certificate and documents for record. 7/10

8 APPENDIX D FINANCIAL BID S No Particulars Rate Quoted /other terms 1 Name and address of the applicant Firm 2 Type of Vehicle FORCE TEMPO TRAVELLER 3050 Number of Cash Vans 02 3 Contract Period 03 Years or 1 Lakh Kms whichever is earlier 4 Per Cash Van: Rate per month(08 Hrs/Day) including driver, Fuel, Vehicle Registration Etc for providing the above vehicle for a minimum 4000 KMs Per Month (PM) 5 Extra charges beyond 4000 KMs Per Month. 6 Other Charges (if any) 7 Outstation charges for Night Halt 8 Enhancement( % and periodicity if any) 9 Monthly rental charges for providing CCTV as per Bank specifications/requirement. 10 Service Tax (please specify if Inclusive or Exclusive) 11 GPRS with SOS facility and online tracking activated will be provided with no cost to the bank Yes/No Date: Name & Signature of the Vendor with Seal 8/10

9 MODIFICATIONS, LAYOUT, DESIGN & SPECIFICATIONS FOR THE CASH VAN APPENDIX E 1. Vehicle should accommodate minimum 1+4 passengers and insurance coverage should also cover minimum 1+4 passengers gauge Cold Rolled Close Annealed (CRCA) sheets for all sides & roof top for paneling. In the interiors, insulation should be provided in the form of thermo cool provided between interior and exterior paneling 3. There shall be three separate compartments Drivers Compartment, Cash Compartment & Rear Compartment. 4. At least one spare tyre (steppney) to be provided with easy access and one toolkit should be available with each vehicle. Steppney should not be carried in the cash compartment. The toolkit should contain sufficient spares of fan belts, spare bulbs, emergency safety triangles/cones (orange colured glow in the dark), jack& handle and tools to carry out minor repairs. 5. All windows and wind screen should have wire mesh protection (of not more than 1 sq. inch). No window to be provided in the cash box area. Each window mesh should have a rectangular port hole of width 6 inches for use of weapon. Front wind screen to have 1 square thick wire meshes in two partitions to cover wind shield from stone pelting. The hinges of all the doors to be such that these are not visible externally. 6. Cash van shall be marked with ON DUTY GOVERNMENT OF INDIA. 7. CCTV, GPRS, Standalone Security Alarm, Fire Extinguishers are to be provided as per guidelines and specifications given in the terms and conditions and reproduced below as well. Periodic servicing of all the electronics equipment and refilling of Fire Extinguishers to be carried out. 8. Every cash van to be provided with a mobile phone. The instrument, installation charges & monthly expenditure shall be borne by the contractor. 9. One secretly located fuel lock to be fixed in the vehicle. 10. Driver Compartment:- a) Seating for at least four persons (including driver) to be available. b) There should be two rows of seats in the driver s cabin, front row for driver and co-driver and the rear row for three persons to sit. The rear seat shall be reclined seat. c) All seats shall have a minimum of 6 seat cushion with washable seat covers. d) The door windows in the driver compartment must have movable glass panes with welded mesh grills (1 Sq Inch) outside. The doors should have facility for locking & opening from both sides. e) At least one roof light to be provided over the driver. f) Three Fans to be provided for the Driver s compartment. g) The hinges of all the doors to be such that these are not visible externally. h) Engine immobilizing switches should be provided near the driver and the Armed Guard in the rear. i) Arrangement for mobile charging to be available. j) One Portable Fire Extinguisher ABC type of 2 Kg (IS: 15683) to be provided in Driver Compartment. 9. Cash Compartment:- a) The cash hold compartment should be sufficiently strengthened by providing additional 3.15 mm metal sheet on the floor and all the sides. b) It should be separated with Driver compartment with a welded metal grill of one inch steel bars duly supported by horizontal metal sheet of 3.15 mm thickness from both sides covering three fourth from bottom. c) The entrance of the cash compartment should be from the rear compartment. A cash compartment should have only one collapsible gate (with sufficient space to move the boxes) from the rear compartment side with double locking facility. d) Minimum four chains to be provided, one end of which should be welded with the body of the vehicle, for securing the cash boxes. e) The chains provided should be of adequate thickness, size & sufficient length so as to enable locking of at least 20 boxes. f) At least two roof lights to be provided. g) No windows should be provided in Cash compartment. 9/10

10 10. Rear Compartment:- a) The rear door should have facility to lock from inside & outside. b) There should be two side windows & two door windows. All the windows should have welded mesh grills. The windows should have window panes, which may be sliding in nature as in normal vehicles. c) One Fan to be provided for the rear compartment. d) At least one water bottle bracket shall be provided. e) One first Aid Medical Box shall be provided. f) At least two roof lights shall be provided. g) The tool box shall be kept in the rear compartment. h) One portable Fire Extinguisher of CO2 type (IS 15683) to be fixed to the body in the rear compartment opposite to the guard. i) Rear door to have strong steps to board the boxes into the cash van. 11. GPRS facility with username and strong password is to be provided for each cash van with SOS facility activated. Online tracking facility with/ without SMS alerts to be provided. It should be able to generate online reports and periodical reports presenting location, point to point and total distance. It should have the function to switch off the vehicle remotely via SMS. The recurring monthly expenditure on GPRS facility is to be borne by the contractor. GPRS machine has to be brand new. 12. Brand new CCTV System to be provided on rental basis to the bank. The CCTV system to comprise the following: a) One robust 4 Channel Mobile Standalone DVR (3G compatible) and supports 2 TB Hard Disc. b) One 2 TB Hard Disc. c) 03 cameras (02 IR HD Mobile cameras and 01 pinhole camera) d)wireless mouse e) One vehicle 7 TFT screen f) System should be able to provide at least 60 days backup MDVR and cameras are to be from UL /EN certified brands only. Clarifications on specifications and placement of components proposed can be discussed with this office before the tender. Vendor would be fully responsible for the working and maintenance of the system. At any point the vendor should be able to provide 60 days backup of the system. System to be tamper proofed. 13. Brand new Security Alarm with inbuilt battery integrated with 03 Panic buttons located with driver, remittance party, cash compartment and rear compartment. The system should have two hooters in addition to the built in hooter. One hooter should be provided inside the bonnet (along with vehicle horn) and one in the rear compartment (near the window facing outside) of the vehicle. The system to be tamper proofed. 10/10

Please Note: Bank reserves the right to accept / reject any/all offers or cancel the entire process without assigning any reason.

Please Note: Bank reserves the right to accept / reject any/all offers or cancel the entire process without assigning any reason. TENDER NOTICE INVITING SERVICES OF CASH VAN (TATA 407 SFC)` WITH COMPLETE SECURITY FITTINGS ON HIRE BASIS WITH DRIVER. ========================================================================= Sealed tenders