TENDER NOTICE: 01 /

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1 फ इल/F.No.4-33/2015-CCRS/Admn./ त र ख/Date: TENDER NOTICE: 01 / TENDER NOTICE FOR CAR ON HIRE The office of the Director General of Central Council for Research in Siddha, Arumbakkam, Chennai invites sealed tenders, duly signed by the authorized signatory, from reputed parties / agencies / service providers / firms supplying vehicle on hire basis for official use of CCRS, Chennai. Interested parties / agencies / service providers / firms with good experience of at least 2 years and also willing to comply with the terms and conditions annexed to this notice, may submit their bids for the said vehicles in wax sealed conditions to the undersigned either by post or in hand on or before by hours and same will be opened on at hours. The sealed cover should be marked on the top as Quotation for Hiring of Vehicle (Tender Notice No:01/ ). There should be separate sealed covers for each bidder: One containing Technical Bid and the other containing Financial Bid. Technical Bids should contain documents evidencing, (1) Year of manufacture of Car. (2) Previous experience of Govt. agencies served. (3) Whether the Vehicle registered for commercial purpose as per Motor Vehicle Act. (4) Service Tax Registration No. (5) License No. (6) PAN No. The Financial Bids will be taken up only if the technical specifications are satisfactory, otherwise the Tender will be summarily rejected. The details of quotation are as under: Providing A/c Taxi on Monthly basis for a period of One Year S.No. Description Rate Tata Indigo A/c Toyota Etios A/c 1 For 1800 Kms per Month 2 For every extra kilometre beyond 1800 kms 3 For every extra hour of Time Beyond 12 hours 8.30 A.M to 8.30P.M Maruti Swift Desire A/c

2 Terms and conditions: 1. The Vehicle provided on hire by the contactor shall be with fuel and with Driver who must be in proper white uniform and should have a valid driving license and be competent to drive. Each driver should be provided with the mobile phone by the service provider. 2. The vehicle must be in good running conditions, clean and must be a new one. 3. The vehicle should fulfill the legal obligations prescribed by the state Transport Authority like payment of road taxes, etc. All requirements under various statutory laws must be complied with. For any default the liability will be of the contractor and NOT CCRS, Chennai in any matter whatsoever. 4. Meter reading will start from the duty point which is at present Sembakkam (near Tambaram) to Arumbakkam (CCRS), Chennai or any other place intimated from time to time. The mileage and time would be reckoned from and to the duty point only. In short, shed to shed mileage will not be permitted. 5. The vehicle will be generally utilized during the period from 8.30A.M to 8.30 P.M. 6. The drivers must be literate and well-behaved. He must follow traffic rules & regulations prescribed by the Government from time to time. 7. The vehicle deputed for duty must have the tank filled with fuel to cover the trips. The transport Operator and the driver shall be bound to carry out the instructions of the Officer (S) In-charge concerned from time to time. 8. The Service Provider should ensure that the operational vehicle is fitted with appropriate seat belts and also with functional music system. 9. Insurance of the vehicle and the risk of passenger travelling in the vehicles should be covered by the service provider to the extent of liability as specified in the Motor Vehicle Act & Rules made there under or any other law in force. 10.Any authorized user of the Department has the right of returning the vehicle if he/she is not satisfied as to the plying condition of the vehicle on any one of the grounds as mentioned above. In such case, a penalty of Rs.1000/- or the actual cost of hiring a similar vehicle, whichever is higher, will be deducted from the contractor s pending bills for payments. 11.The contractor shall also be responsible for providing a suitable replacement immediately if the vehicle breaks down. In the event of failure to provide such replacement as stated above, the CCRS will claim Rs.1000/- towards penalty or the actual cost for making alternate arrangement whichever is more. 12.The responsibility for the safety and security of the operational vehicle provided solely lies with the contractor. It is also the contractor s absolute responsibility to take care of any damage / repairs to his operational vehicle during the operation of the contract. 13.Vehicle should be arranged even at short notice. The vehicle shall be deemed to be at the disposal of the CCRS, Chennai for all the days of the month, expect Sundays. However on prior intimation the vehicle shall be made available even on closed holidays. A log book shall be maintained for the vehicle. In case of any accident, all claims arising out of it, shall be met by the contractor. The contractor should preferably be the owner of the vehicle. The vehicles should be parked in the CCRS Campus only, when not in use in day hours.

3 14.To facilitate easier scrutiny of bills, the following details should be indicated in the trip sheet: a. Reporting time and place b. Opening kilometer c. Closing kilometer d. Time of closing e. Place of closing f. Signature of the user. 15.Bills should be submitted on monthly basis with all supporting records and payment will be made within 30 days from the date of submission of bills after deducting TDS as applicable. The log book / trip sheet maintained will be the basis for making payments. The log book/trip sheet should be maintained perfectly well and should be endorsed by the officer using the vehicle for each and every entry without fail. 16.Failure by the contractor to comply with any statutory requirements and/ or the terms of the agreement during the period of contract shall result in termination of the contract and subsequent disqualification from participation in any future tender of the department. 17.In case the contractor withdraws or the department terminates the contract for violation of terms and conditions and / or deficiency in services during the period of contract, the additional expenses in hiring a new contractor on temporary arrangement till the time of appointing a regular contractor through a similar tender process, will be adjusted against performance guarantee of Rs.10,000/-(Rupees Ten Thousand Only) per vehicle provided by the successful bidder. 18.No request for escalation (onward revision) of rates will be entertained for whatsoever reasons during the period of contract. The contract shall be for a period of One year. 19.No extra payment would be made for out-station journey within Tamil Nadu. 20.All vehicles should comply with the rules regulations of RTO, Chennai. 21.The tenderer should enter into agreement on stamp paper of Rs.100/- and the cost of stamp paper is to be borne by the tenderer. 22.The contract may be terminated at one month s notice on either side. 23. A sum of Rs.9,050 (Rupees Nine Thousand and Fifty only) should be given as deposit in the form of A/c Payee DD or Banker s cheque on account of bid security (Earnest Money) along with the bidding document. Director General Central Council for Research in Siddha Chennai

4 (Letter Head of Taxi Service Provider) To The Director General Central Council for Research in Siddha Anna Hospital Campus, Siddha Central Research Institute Building, Arumbakkam, Chennai Ph: , Telefax : Sir, Providing Taxi on Monthly basis for a period of One Year S.No. Description Rate Tata Indigo A/c Toyota Etios A/c 1 For 1800 Kms per Month 2 For every extra kilometre beyond 1800 kms 3 For every extra hour of Time Beyond 12 hours 8.30 A.M to 8.30P.M Maruti Swift Desire A/c I hereby agree to all the terms and conditions as given in the tender notice. (Signature of authorised signatory with date)

5 ANNEXURE I TECHNICAL BID DOCUMENT 1. Name of the Proprietor / Registered Firm / Company : 2.Address (With Tel No., Fax & ) : 3. Name & Address of the Partners / Directors (with Mobile no.) : (In case of firm / company) 4. Contact Person(s) (with mobile number) : 5. No. of years of experience in providing Vehicles : 6. No. of cars owned (in the name of the Contractor) : 7. List of Clientele : 1) Names and addresses of the parties to Whom vehicles were given on hire. 2) Period for which the vehicles were hired out. 3) Number of vehicles given on hire 8. Permanent Account Number : 9. Service Tax Registration No : 10. Details of EMD : DECLARATION I hereby certify that the information furnished above is full and correct to the best of my / our knowledge. I understand that in case any deviation is found in the above statement at any stage, the company will be blacklisted and will not have any dealing with the Department in future. (Signature of authorised signatory with date)

6 ANNEXURE II FINANCIAL BID DOCUMENT Hiring of Vehicles of Chennai RATE QUOTATION 1. Name of the Proprietor / Registered Firm / Company : 2. Address (With Tel No. Fax ) : 3. Contact Person(s) (With Mobile Number) : 4. Rates for various operational vehicle and their models : (Exclusive of Service Tax) S.No. Description Rate Tata Indigo A/c Toyota Etios A/c 1 For 1800 Kms per Month 2 For every extra kilometre beyond 1800 kms 3 For every extra hour of Time Beyond 12 hours 8.30 A.M to 8.30P.M Maruti Swift Desire A/c (For each kind of vehicle, rate quotation should be shown in separate column) (Signature of authorised signatory with date)