RUTGERS UNIVERSITY PUBLIC SAFETY SECURITY SERVICES. Prepared by Central Administrative Services Month-End January 31, 2006 FINANCIAL REPORTS

Transcription

1 RUTGERS UNIVERSITY PUBLIC SAFETY SECURITY SERVICES Prepared by Central Administrative Services Month-End January 31, 2006 FINANCIAL REPORTS

2 I. Executive Summary II. Account Summary & GL III. Graphs IV. Open Positions V. Appendix

3 EXECUTIVE SUMMARY Financial Reporting Package Month-End January 31, 2006 Fiscal Year Security Services Key Variances Positive $20k surplus in Security Operations account (200322) GL Page 7 o $5k more expensed than budgeted in rep & maint vehicles (4200) 65% o $3k more expensed than budgeted in add & improve equip (7100) 650% - $3,500 Commitment from Lawmen Supply P o $28k less expensed than budgeted (various) $2k surplus in Security Billable account (288933) GL Page 8 o $6k more received than budgeted for billable events o $4k more expensed than budgeted for overtime and other pay $8k Outstanding Billings resulting in $10k surplus (see appendix page 1) $21k surplus in CSO account (289064) GL Page 9 o $199k less received than budgeted for billable events (29% remaining) o $186k less expensed than budgeted in student wages (1250) -Rockoff Hall Student Wages (20 Weeks * 140 Hours Per Week * $10 Per Hours) = $28k o $34k less expensed than budgeted (various) $15k Outstanding Billings resulting in $36k surplus (see appendix page 1) $4k surplus in Drunk Driving Fund account (289156) GL Page 9 -Received $7k in Drunk Driving Fund $36k surplus in Aux Security account (371035) GL Page 14 o $10k less expensed than budgeted in OT (1270) o $9k less expensed than budgeted in other compensation (1290) o $17k less expensed than budgeted in shift pay (1310) Key Variances Negative $343k deficit in Security Systems (Key Shop) account (289347) GL Page 12 o $247k less received than budgeted for billable events (39% remaining) o $8k more expensed than budgeted in computer equipment (7150) No Budget Set o $126k more expensed than budgeted in maint supplies (2230) 38% o $33k more expensed than budgeted in add & improve vehicles (7200) No Budget Set o $43k less expensed than budgeted in OT (1270) (33% remaining) o $15k less expensed than budgeted in other services (3100) (34% remaining) o $7k less expensed than budgeted in repair & maint vehicles (4200) (41% remaining) o $6k less expensed than budgeted (various) $267k Outstanding Billings resulting in $76k surplus (see appendix page 1)

4 Summary Analysis Month-End January 2006 University Police Exec Summary Budget Budget Budget Actual % of Actual % of Actual Budget Topics Expense Revenue NET Exp + Comit Budget Revenue Budget NET Variance Report Security Shop 404, , , % 0 404, Security Operations 418, , , % (814) 398,708 20,093 20,093 20, NB Security Recov 56,000 (56,000) 0 59, % (61,737) 110.2% (2,234) 2,234 2,234 2, CSO Program 677,000 (677,000) 0 456, % (478,007) 70.6% (21,112) 21,112 21,112 21, Key Shop 638,000 (638,000) 0 733, % (390,649) 61.2% 343,292 (343,292) (343,282) (343,000) Aux Security Ops 2,000, ,000,000 1,964, % 0 1,964,441 35,559 35,559 36,000 Total 4,193,983 (1,371,000) 2,822,983 4,018, % (931,207) 67.9% 3,087,277 (264,294) (264,284) (264,000) Variance - Actual to Budget Variance - Actual to Budget Expense 175,499 Revenue (439,793) Net (264,294) Summary

5 Security Shop % Above-Line (Salary) 404, Below-Line (Non-Salary) - Budget Expense: 404, Expense Recovery: - Total Security Budget NET: 404, Security Operations % Security Billable OT % Security Services Total Budget January 2005 CSO Program % Security Systems % $ 100% $ 238, % $ 56, % $ 573, % $ 221, % 2,000, $ $ 180, % $ - 0% $ 103, % $ 416, % - $ $ 418, $ 56, $ 677, $ 638, ,000, $ $ - $ (56,000.00) $ (677,000.00) $ (638,000.00) - $ $ 418, $ - $ - $ - 2,000, Aux Security % Total $ 100% $ 3,493, $ 0% $ 700, $ $ 4,193, $ $ (1,371,000.00) $ $ 2,822, GL Cover Sheet 1

6 Police Services Budget Budget Budget Actual Actual Expense & Actual Actual Budget Remaining Div Acct1 Acct2 AcctName ObjCode SubCodeName Expense Revenue Net Expense Commit Commitment Revenue Net Variance Percent POL Univ Security Shop 1200 Salaries-Regular 404, , , , , , % POL Univ Security Shop 1260 Salaries-Other Total Expense: 404, , , , , , % Univ Security Shop Net Total: 404, , , , , , % GL 2

7 Police Services Budget Budget Budget Actual Actual Expense & Actual Actual Budget Remaining Div Acct1 Acct2 AcctName ObjCode SubCodeName Expense Revenue Net Expense Commit Commitment Revenue Net Variance Percent POL Security Operations 8810 Expense Recovery (754) (754) POL Security Operations 8860 Expense Recovery (60) (60) Total Revenue: (814) (814) POL Security Operations 1200 Salaries-Regular 225, , , , , ,976 (175) (0.1%) POL Security Operations 1270 Overtime 12, , , % POL Security Operations 1310 Shift Pay % POL Security Operations 2010 Food POL Security Operations 2100 Supplies-Other 2, , , % POL Security Operations 2120 Computer Supplies % POL Security Operations 2200 Supplies-Vehicular 10, ,000 5, , ,227 4, % POL Security Operations 3010 Telephone-Install Costs (21) --- POL Security Operations 3030 Mobile Phone Charges 1, , % POL Security Operations 3080 Memberships (210) (52.5%) POL Security Operations 3100 Other Services 4, , , % POL Security Operations 3110 Prof Services POL Security Operations 3160 Computer Services 7, ,000 5, , ,025 1, % POL Security Operations 3170 Publications (137) --- POL Security Operations 3450 Rent-Other (352) (176.0%) POL Security Operations 3500 Travel/Meals 2, ,000 2, , ,649 (649) (32.5%) POL Security Operations 3560 Training 2, ,000 1, , , % POL Security Operations 3570 Crime Prevention 126, ,000 53,734 72, , , % POL Security Operations 3580 Uniforms 13, ,000 4,857 6,697 11, ,554 1, % POL Security Operations 3590 Registration/Conf Fee 1, , % POL Security Operations 4100 Rep & Maint-Equipment % POL Security Operations 4150 Rep & Maint-Comp % POL Security Operations 4200 Rep & Maint-Vehicles 8, ,000 7,722 5,495 13, ,217 (5,217) (65.2%) A. POL Security Operations 7100 Add & Improve Equip , , ,748 (3,248) (649.6%) B. POL Security Operations 7150 Computer Equipment POL Security Operations 7200 Add & Improve Vehicles 1, , % Total Expense: 418, , , , , ,522 19, % Security Operations Net Total: 418, , , , ,522 (814) 398,708 20, % (A.) Malouf Ford (B.) $3,500 Commitment from Lawmen Supply P GL 3

8 Police Services Budget Budget Budget Actual Actual Expense & Actual Actual Budget Remaining Div Acct1 Acct2 AcctName ObjCode SubCodeName Expense Revenue Net Expense Commit Commitment Revenue Net Variance Percent POL NB Security Recov Salary 1990 Expense Rec-Salaries 0 (56,000) (56,000) (61,737) (61,737) 5,737 (10.2%) Total Revenue: 0 (56,000) (56,000) (61,737) (61,737) 5,737 (10.2%) POL NB Security Recov Salary 1270 Overtime 54, ,000 59, , ,034 (5,034) (9.3%) POL NB Security Recov Salary 1290 Other Compensation 1, , , % POL NB Security Recov Salary 1310 Shift Pay 1, , % POL NB Security Recov Salary 1710 Fringe Benefits Total Expense: 56, ,000 59, , ,503 (3,503) (6.3%) NB Security Recov Salary Net Total: 56,000 (56,000) 0 59, ,503 (61,737) (2,234) 2, A. (A.) See Appendix for Outstanding Billings GL 4

9 Police Services Budget Budget Budget Actual Actual Expense & Actual Actual Budget Remaining Div Acct1 Acct2 AcctName ObjCode SubCodeName Expense Revenue Net Expense Commit Commitment Revenue Net Variance Percent POL CSO Program 8810 Expense Recovery (11,350) (11,350) 11, POL CSO Program 8860 Exp Recov-Aux Enterp 0 (231,500) (231,500) (220,000) (220,000) (11,500) 5.0% POL CSO Program 8880 Expense Recovery-Other 0 (445,500) (445,500) (246,657) (246,657) (198,843) 44.6% Total Revenue: 0 (677,000) (677,000) (478,007) (478,007) (198,993) 29.4% POL CSO Program 1200 Salaries-Regular 108, ,000 56,791 51, , , % POL CSO Program 1230 Wages of Labor (263) --- POL CSO Program 1250 Student Wages 416, , ,424 28, , , , % A. POL CSO Program 1270 Overtime 6, ,000 1, , ,701 4, % POL CSO Program 1290 Other Compensation 8, , , % POL CSO Program 1710 Fringe Benefits 34, ,600 18,197 16,403 34, , % POL CSO Program 2010 Food 5, , , % POL CSO Program 2100 Supplies-Other 1, , , % POL CSO Program 2120 Computer Supplies 1, , % POL CSO Program 2200 Supplies-Vehicular 8, ,000 4, , ,192 3, % POL CSO Program 2250 Supplies-Custodial POL CSO Program 3020 Telephone 1, , % POL CSO Program 3030 Mobile Phone Charges 2, ,000 1, , , % POL CSO Program 3040 Telephone-Toll Chg % POL CSO Program 3070 Advertising POL CSO Program 3080 Memberships (130) (17.3%) POL CSO Program 3100 Other Services 1, , % POL CSO Program 3110 Prof Services POL CSO Program 3160 Computer Services 7, ,000 4, , ,755 2, % POL CSO Program 3170 Publications 1, , % POL CSO Program 3210 Postage (15) --- POL CSO Program 3290 Animal Care Per Diem 10, , ,000 17, ,000 (7,000) (70.0%) B. POL CSO Program 3340 Prizes & Awards 1, , % POL CSO Program 3450 Rent-Other 1, , % POL CSO Program 3500 Travel/Meals 3, ,000 1, , , % POL CSO Program 3560 Training 15, ,000 4, , ,275 10, % POL CSO Program 3580 Uniforms 21, ,000 2,069 17,662 19, ,731 1, % POL CSO Program 3590 Registration/Conf Fee 1, ,700 1, , , % POL CSO Program 4100 Rep & Maint-Equipment % POL CSO Program 4150 Rep & Maint-Computers 1, , , % POL CSO Program 4200 Rep & Maint-Vehicles 5, ,000 3,027 2,021 5, ,048 (48) (1.0%) POL CSO Program 7100 Add & Improve Equip 2, , , % POL CSO Program 7150 Computer Equipment 2, ,500 1, , , % POL CSO Program 7200 Add & Improve Vehicles 11, ,000 14, , ,716 (3,716) (33.8%) Total Expense: 677, , , , , , , % CSO Program Net Total: 677,000 (677,000) 0 320, , ,895 (478,007) (21,112) 21, C. (A.) Rockoff Hall Student Wages (20 Weeks * 140 Hours Per Week * $10 Per Hours) = $28k (B.) Animal Care 17,000 End of Year JE ( was created will hit Feb. Financials) (C.) See Appendix for Outstanding Billings GL 5

10 Police Services Budget Budget Budget Actual Actual Expense & Actual Actual Budget Remaining Div Acct1 Acct2 AcctName ObjCode SubCodeName Expense Revenue Net Expense Commit Commitment Revenue Net Variance Percent POL Security Systems Ops 0950 Other Income 0 (240,000) (240,000) (252,125) (252,125) 12,125 (5.1%) POL Security Systems Ops 6910 Trans to Curr Unrest 0 (90,000) (90,000) (14,071) (14,071) (75,929) 84.4% POL Security Systems Ops 8810 Expense Recovery 0 (308,000) (308,000) (124,453) (124,453) (183,547) 59.6% POL Security Systems Ops 8880 Expense Recovery-Other Total Revenue: 0 (638,000) (638,000) (390,649) (390,649) (247,351) 38.8% POL Security Systems Ops 1200 Salaries-Regular 69, ,000 39,361 29,639 69, , % POL Security Systems Ops 1270 Overtime 130, ,000 87, , ,173 42, % POL Security Systems Ops 1290 Other Compensation (10) --- POL Security Systems Ops 1310 Shift Pay % POL Security Systems Ops 1710 Fringe Benefits 22, ,000 12,596 9,404 22, , % POL Security Systems Ops 2100 Supplies-Other 2, ,000 1, , , % POL Security Systems Ops 2180 Software % POL Security Systems Ops 2190 Product Supplies-DCGA POL Security Systems Ops 2230 Maint Supplies 334, , , , , ,700 (125,700) (37.6%) POL Security Systems Ops 3020 Telephone % POL Security Systems Ops 3030 Mobile Phone Charges 6, ,000 3, , ,883 2, % POL Security Systems Ops 3040 Telephone-Toll Chg (139) (69.5%) POL Security Systems Ops 3080 Memberships % POL Security Systems Ops 3100 Other Services 45, ,000 28, , ,550 15, % POL Security Systems Ops 3160 Computer Services , , ,764 (2,764) --- POL Security Systems Ops 3170 Publications Service 1, , , % POL Security Systems Ops 3210 Postage (13) --- POL Security Systems Ops 3450 Rent-Other % POL Security Systems Ops 3490 Travel Advances % POL Security Systems Ops 3500 Travel/Meals 3, ,500 2, , ,477 1, % POL Security Systems Ops 3560 Training 1, , % POL Security Systems Ops 3580 Uniforms 3, ,000 2, , , % POL Security Systems Ops 3590 Registration/Conf Fee (60) --- POL Security Systems Ops 4200 Rep & Maint-Vehicles 18, ,000 9, , ,663 7, % POL Security Systems Ops 7150 Computer Equipment ,656 3,375 8, ,031 (8,031) --- POL Security Systems Ops 7200 Add & Improve Vehicles , , ,852 (32,852) --- POL Security Systems Ops 8720 Direct Disbursements Total Expense: 638, , , , , ,941 (95,941) (15.0%) Security Systems Ops Net Total: 638,000 (638,000) 0 552, , ,941 (390,649) 343,292 (343,292) --- GL 6

11 Police Services Budget Budget Budget Actual Actual Expense & Actual Actual Budget Remaining Div Acct1 Acct2 AcctName ObjCode SubCodeName Expense Revenue Net Expense Commit Commitment Revenue Net Variance Percent POL Aux Security Ops 8860 Exp Recov-Aux Enterp POL Aux Security Ops 8880 Expense Recovery-Other Total Revenue: POL Aux Security Ops 1200 Salaries-Regular 1,416, ,416, , ,084 1,416, ,416, % POL Aux Security Ops 1270 Overtime 90, ,000 79, , ,902 10, % POL Aux Security Ops 1290 Other Compensation 9, , , % POL Aux Security Ops 1310 Shift Pay 32, ,000 15, , ,086 16, % POL Aux Security Ops 1710 Fringe Benefits 453, , , , , , % POL Aux Security Ops 3580 Uniforms Total Expense: 2,000, ,000,000 1,102, ,917 1,964, ,964,441 35, % Aux Security Ops Net Total: 2,000, ,000,000 1,102, ,917 1,964, ,964,441 35, % Grand Total - Police Services 4,193,983 (1,371,000) 2,822,983 2,475,195 1,543,289 4,018,484 (931,207) 3,087,277 (264,294) (9.4%) Grand Total - Police Services: (less salary & commitments in SC 1200): 1,971,000 (1,371,000) 600,000 1,263, ,939 1,795,326 (931,207) 864,119 (264,119) (44.0%) 91% GL 7

12 Police Vehicle Analysis CSO MONTHLY MILEAGE REPORT ID Car. Type JAN CHG % COM Note CSO Focus 19,748 1, % 486 ABOVE AVG CSO Focus 41,381 1, % 465 ABOVE AVG CSO Focus 5, % (225) BELOW AVG CSO Focus 26, % (333) BELOW AVG CSO Van 36, % (391) BELOW AVG * CSO Focus 16, % (558) BELOW AVG 146,226 2, % 558 AVG Monthly Total CSO MONTHLY MILEAGE REPORT Month-end Mileage 1,200 1, * Car # *Car 403: Totaled (Out of Service) Graphs 1

13 Police Vehicle Analysis CSO ANNUAL MILEAGE REPORT ID Car. Type JAN CHG % CHG COM % Note CSO Focus 41,381 1, % 13,664 7, % ABOVE AVG CSO Focus 19,748 1, % 7,643 1, % ABOVE AVG CSO Van 36, % 4,202 (2,183) 12.8% BELOW AVG CSO Focus 5, % 3,240 (3,145) 122.9% BELOW AVG CSO Focus 26, % 3,174 (3,211) 13.5% BELOW AVG * CSO Focus 16, % 0 (6,385) 0.0% BELOW AVG 146,226 2, % 31,923 6,385 AVG Annual Total CSO ANNUAL MILEAGE REPORT Month-end Mileage 16,000 14,000 12,000 10,000 8,000 6,000 4,000 2, * Car # **Car 403: Totaled (Out of Service) Graphs 2

14 Police Vehicle Analysis SECURITY MONTHLY MILEAGE REPORT ID Car. Type JAN CHG % COM Note Security Escort 31,549 1, % 155 ABOVE AVG Security Escort 82,968 1, % 23 ABOVE AVG Security Focus 11,869 1, % 15 ABOVE AVG Security Escort 61, % (33) BELOW AVG Security Escort 54, % (159) BELOW AVG 27 18* Security Focus 34, % (991) BELOW AVG 26 17** Security Escort 70, % (991) BELOW AVG 348,091 4, % 991 AVG Monthly Total SECURITY MONTHLY MILEAGE REPORT Month-end Mileage 1,400 1,200 1, * 17** Car # *Car 18: Out of Service **Car 17: Out of Service Graphs 3

15 Police Vehicle Analysis SECURITY ANNUAL MILEAGE REPORT ID Car. Type JAN CHG % CHG COM % Note Security Escort 31,549 1, % 9,181 2, % ABOVE AVG Security Escort 61, % 5,586 (1,306) 501.4% BELOW AVG Security Escort 82,968 1, % 5,277 (1,615) 770.4% BELOW AVG 24 18* Security Escort 34, % 4,884 (2,008) 436.1% BELOW AVG Security Focus 54, % 4,172 (2,720) 451.0% BELOW AVG Security Escort 11,869 1, % 4,023 (2,869) % BELOW AVG 25 17** Security Focus 70, % 1,339 (5,553) N/A BELOW AVG 348,091 4, % 34,462 6,892 AVG Annual Total SECURITY ANNUAL MILEAGE REPORT Month-end Mileage 10,000 8,000 6,000 4,000 2, * ** Car # *Car 18: Out of Service **Car 17: Out of Service Graphs 4

16 Security Outstanding Billings Account Event Amount Fire Watch-80 Nichol Ave $ 1, Athletics Other $ 1, Alexander Library $ 4, Misc. $ Grand Total $ 7, Security Systems Outstanding Billings Account Event Amount IPO's $ 266, OFIS Delay $ Grand Total $ 267, CSO Outstanding Billings Account Event Amount Busch Campus Center Watch $ Case Family/Gov. Kean Event $ DJ Party $ Douglass Campus Ctr. Training $ EOF Quad III $ 1, Fire Alarm Installation at 191 CAC $ 1, Meet The Team-Womens Basketball $ Men's Basktball $ 3, New Public Safety Building $ 2, Open House $ Sigma Beta Pho for Basketball $ South Amboy Seafood Festival $ 1, Step Show $ Transport to Center for Law & Justice $ Water Emergency-Flyering Houses $ Winter Session Classes $ Women's Basketball $ Grand Total $ 14, Appendix 1

17 Central Administrative Services 195 College Avenue New Brunswick, NJ Director: Peter Bennett Phone: (732) Manager: Bradley Jones Phone: (732) Business Specialist: Erin Eckert Phone: (732) Business Specialist: Nancy Petito Phone: (732) x121