BLACKHAWK ARCHERS OF LA CROSSE WISCONSIN, INC. ANNUAL MEETING FEBRUARY 24, 2013 LA CROSSE ARCHERY ONALASKA, WI

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1 BLACKHAWK ARCHERS OF LA CROSSE WISCONSIN, INC. ANNUAL MEETING FEBRUARY 24, 2013 LA CROSSE ARCHERY ONALASKA, WI Present at the meeting, Jon & Holly Powell, Keith & Laura Rosenthal, Ron & Betty Schmidt, Justin Jensen, Larry & Jeannie Smith, John & Logan Robison, Dave & Darcy Halvorson, Dan Dahle, Anthony Schmidt. Meeting was called to order by President Jon Powell. The 2012 meeting minutes were reviewed and Dave Halvorson made a motion to accept the minutes, seconded by John Robison. Motion passed. Jon Powell presented the President s Report Briefly reviewed the prior year s improvements to the clubhouse and roof. The primary goals for 2013is to increase membership (in new members were added) and acquire needed 3D targets. There was extended discussion regarding options for a membership drive and to distribute membership posters. Dave Halvorson volunteered to stuff and stamp membership mailers. Keith & Laura Rosenthal would get the mailers prepared and then contact the volunteers to stamp & prepare the mailers for post. Laura Rosenthal presented the Treasurer s Report (refer to attached report).annual balances, and profit & loss statement for Laura Rosenthal stated that the conversion of the accounts from Union State Bank to Altra Federal Credit Union would be completed in 2013.Keith Rosenthal made a motion to accept the treasurer s report, seconded by Betty Schmidt. Motion passed. Discussion then moved to the state of the grounds and the club. A rail needs to be installed on target #7 to prevent falling. Need to keep an eye on trimming on the trails and maintaining the trails Workdays were set for March 22 April 6, 13, 20 & 26 th (the first 3D is on the 27 th ) and August 9 th prior to the last 3D shoot. Saturday workdays are from 8am noon, and the Friday workdays are from 4/4.30 until the range is completely set up. There will be a 6 week league on Wednesday evenings 5-6 pm from May 15 through June 26th. League will cost $10. Each week they will alternate between each side of the course. There was a motion by Anthony Schmidt, seconded by Keith Rosenthal that we provide a 3D shoot for 4H on Sunday April 14 th. Motion passed. June 1 st there will be the State Open Shoot. It is a 2 day shoot, 20 targets Dan Dahle made a motion to offer two $50 gift cards as a drawing for those who work at the 3D s and workdays. Each entrant would receive a ticket for each hour of working for the club and each ticket would be for a chance to win one of the gift cards. Anthony Schmidt seconded the motion. Motion passed. Ron Schmidt updated all about the WCFAL it is now following NFAA scoring guidelines for the animal targets. Finally, election of officers: The officer is listed followed by the first nominator & second nominator. All passed as nominated. SUMMER LEAGUE CAPTAIN: Dan Dahle by Keith Rosenthal and Jon Powell RANGE CAPTAIN A: Ron Schmidt by Betty Schmidt and Keith Rosenthal RANGE CAPTAIN B: John Robison by Jon Powell and Ron Schmidt SECRETARY/TREASURER: Laura Rosenthal by Jon Powell and Larry Smith VICE PRESIDENT: DAVE HALVORSON by Ron Schmidt and Betty Schmidt PRESIDENT: JON POWELL by Laura Rosenthal and Ron Schmidt By unanimous decision Jeannie Smith is most supreme Queen of Blackhawk Concessions! Motion by Dan Dahle, Second by Dave Halvorson to Adjourn. Motion passed.

2 BLACKHAWK TREASURER S REPORT EFFECTIVE 12/31/2012 Checking Account Balances: USB Checking January 1, 2012 $3, USB Checking December 31, 2012 $ Altra Checking May 15, 2012 $ opened Altra Checking December 31, 2012 $2, Money Market/Savings Account Balances: USB Money Market January 1, 2012 $11, USB Money Market December 31, 2012 $6, Altra Savings May 15, 2012 $ opened Altra Savings December 31, 2012 $5.00 Real Estate Taxes: Membership 2008: $1, : $1, : $1, : $1, : $1, YEAR FAMILY/LIFE MEMBERSHIPS INDIVIDUAL MEMBERSHIPS YOUTH MEMBETRSHIPS CORPORATE MEMBERSHIPS TOTAL MEMBERSHIPS

3 Ordinary Income/Expense Income Concession Income General Journal 2/23/ AUG 2011 CONCESSION INCOME Deposit 5/2/2012 APRIL 3D General Journal 7/2/ CONCESSIONS WCFAL General Journal 8/14/ Total Concession Income Interest Income Deposit 4/30/2012 Interest Deposit 5/31/2012 Interest Deposit 6/30/2012 Interest Deposit 7/31/2012 Interest Deposit 8/31/2012 Interest Deposit 9/30/2012 Interest Deposit 10/31/2012 Interest Deposit 11/30/2012 Interest Deposit 12/31/2012 Interest Total Interest Income Membership Fee Income General Journal 2/23/ AUG 2011 MEMBERSHIP INCOME General Journal 3/19/ General Journal 3/19/ General Journal 3/26/ MARCH 3D General Journal 3/26/ MARCH 3D General Journal 3/29/ General Journal 4/27/ SALE OF 3D TARGETS , Deposit 5/2/2012 APRIL 3D , General Journal 6/2/ MEMBERSHIP , General Journal 6/26/ , Deposit 7/2/2012 Deposit , Deposit 7/10/2012 Deposit , General Journal 8/14/ , Deposit 9/30/2012 MEMBERSHIP , Total Membership Fee Income 2, , Miscellaneous Income General Journal 5/15/ INITIAL DEPOSIT FROM ROSENTHAL General Journal 5/25/ General Journal 5/25/ General Journal 5/25/ General Journal 5/25/ Total Miscellaneous Income Shoot Income General Journal 2/23/ AUG 2011 SHOOT INCOME General Journal 3/26/ MARCH 3D Page 1

4 Deposit 5/2/2012 APRIL 3D , General Journal 6/2/ FIELD SHOOT , General Journal 7/2/ WCFAL SHOOT REGISTRATIONS , General Journal 8/14/ , Total Shoot Income 2, , Summer League Income Deposit 6/4/2012 Deposit Total Summer League Income Total Income 5, , Cost of Goods Sold Concession Expense Check 3/19/ Jean Smith CONCESSIONS Check 3/24/ Jon Powell CONCESSIONS General Journal 3/26/ MARCH 3D Check 4/5/ Hansen's IGA Check 5/10/ Hansen's IGA Check 6/2/ Jon Powell FIELD SHOOT 06/02/ Check 6/2/ Jean Smith FIELD SHOOT 06/02/ Bill 6/30/ Hansen's IGA General Journal 8/14/ Shoot Start Cash - Redeposit Check 8/15/ Hansen's IGA SHOOT FOOD Check 9/15/ Hansen's IGA Total Concession Expense Shoot Expense General Journal 8/14/ Shoot Start Cash - Redeposit Total Shoot Expense WCFAL Shoot Expense Check 5/22/ WCFAL Annual Dues Total WCFAL Shoot Expense Total COGS Gross Profit 5, , Expense Bank Fees General Journal 5/15/ NEW MEMBER FEE - ALTRA General Journal 5/22/ DELUXE CHECK FEES Check 8/31/2012 Service Charge Check 9/30/2012 Service Charge Total Bank Fees Business Expenses Business Registration Fees Page 2

5 Check 7/31/ WI DFI annual registration Total Business Registration Fees Total Business Expenses Miscellaneous Expense Check 3/19/ Laura Rosenthal Gas for trip to Excelsior Check 4/3/ Coulee Archers membership Total Miscellaneous Expense Operations Postage, Mailing Service Check 4/4/ USPS 100 STAMPS WINTER MAILER & SENDING Total Postage, Mailing Service Supplies Check 7/1/ Jean Smith NFAA Targets Total Supplies Website Expense Check 9/1/ QTH.com ANNUAL RENEWAL Total Website Expense Total Operations Other Types of Expenses Insurance - Liability, D and O Check 2/23/ Sadler 2012 COVERAGE Total Insurance - Liability, D and O NFAA/WAA/WCFAL Membership Fees Check 4/4/ WCFAL WFAA FEES Check 4/4/ NFAA NFAA CHARTER Total NFAA/WAA/WCFAL Membership Fees Property Insurance Check 3/7/ Mt. Morris Mutual POLICY #CPP Total Property Insurance Total Other Types of Expenses 1, , Real Estate Taxes Check 2/23/ La Crosse County T RE Tax 1, , Total Real Estate Taxes 1, , Repairs & Maintenance & Bales Check 3/17/ Jon Powell BALE BANDING Check 3/19/ American Excelsior replacement bales 1, , Check 3/24/ Jon Powell PARTS FOR GAS GRILL , Page 3

6 General Journal 3/29/ SUMMERFELD BALE REIMBURSEMENT , Check 5/7/ Ron Schmidt , Check 8/1/ DAN DAHLE PAINT , Check 8/10/ DAN DAHLE PAINT , Total Repairs & Maintenance & Bales 1, , Utilities General Journal 1/19/ XCEL General Journal 2/16/ XCEL Bill 3/16/ Xcel Energy Bill 4/16/ Xcel Energy Check 5/18/2012 ACH Xcel Energy Check 6/18/2012 ACH Xcel Energy Bill 7/16/ Xcel Energy AUG Check 7/17/2012 ACH Xcel Energy Bill 8/15/ Xcel Energy SEP Bill 9/15/ Xcel Energy OCT Bill 10/15/ Xcel Energy NOV Bill 11/14/ Xcel Energy DEC Bill 12/18/ Xcel Energy JANUARY Total Utilities Total Expense 4, , Net Ordinary Income Net Income Page 4

7 6:46 PM Blackhawk Archers of La Crosse Wisconsin, Inc. 02/10/13 Balance Sheet Accrual Basis As of December 31, 2012 Dec 31, 12 ASSETS Current Assets Checking/Savings Altra Checking , Altra Savings USB Checking USB Money Market , Total Checking/Savings 9, Total Current Assets 9, Fixed Assets Buildings - Clubhouse 16, Furniture and Equipment 3, Land - Operating 89, Total Fixed Assets 108, TOTAL ASSETS 117, LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable 8.68 Total Accounts Payable 8.68 Total Current Liabilities 8.68 Total Liabilities 8.68 Equity Opening Balance Equity 117, Retained Earnings Net Income Total Equity 117, TOTAL LIABILITIES & EQUITY 117, Page 1