1:00 P.M. Chair call meeting to order. Flag Pledge. Officers & Appointments Election of Officers for 2019 Chair. Vice-Chair. Secretary.

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1 Root River Soil and Water Conservation District Agricultural Service Center 805 N. Hwy. 44/76, Suite 1 Caledonia, MN (507) ext. 3 MISSION STATEMENT The Root River Soil and Water Conservation District s mission is to provide assistance to cooperators in managing the natural resources on their land. In addition, the district will continue to educate people on local conservation issues and concerns, in order to fortify and perpetuate the conservation movement. Agenda January 10, 2019, 1:00 p.m. Regular Meeting Ag Service Center 2018 Officers Matt Feldmeier Chair Finance Committee: Graf & Kruse Jerry Welke Vice-Chair Personnel Committee: Welke & Stenhoff Glenn Kruse Secretary State Revolving Fund [JPB]: Welke Cecil Graf Treasurer One Watershed, One Plan: Feldmeier Roger Stenhoff Reporter 1:00 P.M. Chair call meeting to order. Flag Pledge Officers & Appointments Election of Officers for 2019 Chair Vice-Chair Secretary Treasurer Reporter Committee Appointments for 2019 Finance Committee: Personnel Committee: State Revolving Fund: [JPB] Meeting Date &Time: Continue holding monthly Root River SWCD board meetings on the second Thursday of the month at 9:00 a.m. May October and 1:00 p.m. November April at the Ag Service Center in Caledonia, Minnesota. Minutes: Chair call for additions or corrections to the December 13, 2018 board meeting minutes. Employee Time Records: Chair call for a motion to approve Employee Time Records. Treasurer s Report: Treasurer request the December 2018 report be placed on file for audit.

2 Approval needed on the following for Houston County Treasurer depository for all district funds 2. Bank of the West as the general checking account 3. Eitzen State Bank investment designated reserve and cost-share 4. MCIT Bonding & Insurance Liability, Property, and Workman s Compensation insurance AGENCY REPORTS Gary Larson, NRCS District Conservationist Report Dave Walter, District Manager Report Conservationist of the Year Luncheon Saturday, January 12, 2019 Estelle s, Harmony, MN Program at 11:30 a.m.; lunch at 12:00 p.m. Program Reports WCA Update Bridge Creek Update RCPP Feedlot Update MAWQCP - Update WATERSHED UPDATES Crooked Creek - Update Bee/Duck Creek Bear Creek Winnebago - Update STAFF REPORTS Bob Scanlan, Assistant Manager Program Report Cooperative Weed Management Area (CWMA) Update Cover Crop Program Update Soil Health - Update CCM Update 319 Feedlot - Update Jean Meiners, Technician Buffer & Buffer Enforcement Update BMP Projects - Update Dan Wermager, Technician WCPI (Watershed Coordinator Planner Initiative) Update Agenda January 10, 2019

3 Janice Messner, Administrative Assistant Trees - Update OLD BUSINESS NEW BUSINESS & ACTION ITEMS IRS Mileage Reimbursement Rate $0.58 per mile Motion for approval 2. Supervisor Per Diem Current rate is $75/meeting Discussion & motion for approval 3. MASWCD Annual Dues - $3, (increase of $128.46) Motion for approval 4. Driftless Area Symposium February 5 th & 6 th, Radisson Hotel, La Crosse, WI Registration = $95.00 (Full Conference) or $65.00 for February 5 th or $45.00 for February 6 th - Motion for approval 5. Cost of Living Adjustment (COLA) Discussion 6. MAWQCP Request for Funds Request for $2,500 Motion for approval 7. Soil thermometer purchase Motion for approval 1W1P COST SHARE PROGRAM 1W1P Cost Share (Grant expiration 10/31/21) - Available Funds $5, BUFFER COST SHARE PROGRAM (Flat Rate Funding $300/acre) FY18 Buffer Cost Share Available Funds $16,839 (Reserved for prior requests) LOCAL CAPACITY STATE COST SHARE PROGRAM (Funding up to 75% of cost estimate or 90% if combined with other non-state funding source) FY17 Local Capacity Cost Share (Grant expiration 12/31/19) Available Funds $9, FY18 Local Capacity Cover Crop Cost Share (Grant expiration 12/31/20) - Available Funds $5, (Flat Rate per acre) FY18 Local Capacity County Match Cost Share (Grant expiration 12/31/20) Available Funds $14, FY19 Local Capacity Cover Crop Cost Share (Grant expiration12/31/21) Available Funds $25,000 (Flat Rate per acre) FY19 Local Capacity CWMA Cost Share (Grant expiration 12/31/21) Available Funds $14,450 (Flat Rate per acre) STATE COST SHARE PROGRAM (Funding up to 75% of cost estimate or 90% if combined with other non-state funding source) FY17 State Cost Share (Grant expiration 12/31/19) - Available Funds $ 0.00 FY18 State Cost Share (Grant expiration 12/31/20) - Available Funds $16, MASWCD MASWCD Legislative Briefing and Day at the Capitol March 5-6, 2019 Best Western Plus Capitol Ridge in St. Paul, MN. March 5 th evening briefing and reception with legislators. March 6 th meet with legislators at their offices. WATER PLAN & 1W1P Meeting updates COMMITTEE REPORTS FINANCIAL COMMITTEE: Agenda January 10, 2019

4 PERSONNEL COMMITTEE: JOINT POWERS COMMITTEE: SE SWCD Tech Support JPB meeting - Wednesday, January 30, 2019 from 9:30 to Noon at People s Energy Cooperative in Oronoco ***Accounts Payable:*** Chair call for a motion to approve payables and transfer of funds. Voucher # Item Amount 3982 Ron Carlsen Rent January $ 1, VISA Office Supply-Standing Desks = $ $ Kwik Trip Fuel SWCD Trucks = $ $ MASWCD Dues FY Nov. 1, 2018 October 31, 2019 $ 3, MCIT Liability Insurance = $2,374.00; Workers Compensation = $3, $ 6, Schumacher s Nursery & Berry Farm Inc. Additional Trees $ Minnesota Revenue 2018 Sales & Use Tax $ Investment Transfer of Funds (From Winnebago Watershed to Eitzen State $ 4, Bank Winnebago Watershed = $1,000.00; Transfer of Funds from Bear Creek Watershed to Eitzen State Bank Bear Creek Watershed = $1,000.00; From Cash - General Fund to Eitzen State Bank ) Total $ 15, Adjournment NEXT MEETING --- Regular Meeting, February 14, 2019, 1:00 p.m. Ag Service Center Agenda January 10, 2019

5 Root River Soil and Water Conservation District Agricultural Service Center 805 N. Hwy. 44/76, Suite 1 Caledonia, MN (507) ext. 3 MISSION STATEMENT The Root River Soil and Water Conservation District s mission is to provide assistance to cooperators in managing the natural resources on their land. In addition, the district will continue to educate people on local conservation issues and concerns, in order to fortify and perpetuate the conservation movement. Agenda February 14, 2019, 1:00 p.m. Regular Meeting Ag Service Center 2019 Officers Jerry Welke Chair Finance Committee: Stenhoff & Feldmeier Glenn Kruse Vice-Chair Personnel Committee: Welke & Kruse Cecil Graf Secretary State Revolving Fund [JPB]: Welke Roger Stenhoff Treasurer One Watershed, One Plan: Kruse Matt Feldmeier Reporter Alternate - Graf 1:00 P.M. Chair call meeting to order. Flag Pledge Minutes: Chair call for additions or corrections to the January 10, 2019 board meeting minutes. Employee Time Records: Chair call for a motion to approve Employee Time Records. Treasurer s Report: Treasurer request the January 2019 report be placed on file for audit. AGENCY REPORTS Gary Larson, NRCS District Conservationist Report Dave Walter, District Manager Report Conservationist of the Year Luncheon Saturday, January 12, 2019 Update & discussion (additional expense) Driftless Area Symposium February 5 th & 6 th - Update & reimbursement request $35 for CD titled Decoding the Driftless Program Reports WCA Update Bridge Creek Update RCPP Feedlot Update MAWQCP - Update

6 WATERSHED UPDATES Crooked Creek - Update Bee/Duck Creek Bear Creek Winnebago - Update STAFF REPORTS Bob Scanlan, Assistant Manager Program Report Cooperative Weed Management Area (CWMA) Update Soil Health - Update CCM Update 319 Feedlot - Update Jean Meiners, Technician Buffer & Buffer Enforcement Update BMP Projects - Update Dan Wermager, Technician WCPI (Watershed Coordinator Planner Initiative) Update Janice Messner, Administrative Assistant Trees Update Annual Reporting Update Envirothon - Update OLD BUSINESS NEW BUSINESS & ACTION ITEMS Envirothon Dues - $ Motion for approval 2. SE SWCD Technical Support JPB 2018 Dues - $1, Motion for approval 3. Crooked Creek Watershed District Service Agreement - $15,000 Motion for approval Year-End Audit Bid Peterson Company Ltd. $3,000 Motion for approval 5. Personnel Policy Change Carryover of comp time from one year to the next Discussion & motion for approval 6. MN Land Trust Contract for Services $5,000 Motion for approval 7. MAWQCP Request for Funds Request for $2,500 unspent funds must be returned upon contract expiration - Motion for approval (unspent funds clause added) 8. Cover Crops, No-Till & Grazing Workshop Friday, February 15, 2019 at St. Columban Church, Preston, MN from 10 a.m. 3 p.m. Registration fee $20.00 Motion for approval Agenda February 14, 2019

7 9. National Association of Conservation Districts (NACD) Membership due levels Gold $775 - $1,775; Diamond $1,776 - $3,000; Platinum $3,001+; Other (Contributor $1 - $100; Bronze $101 - $500; Silver $501 - $774) - Discussion 1W1P COST SHARE PROGRAM 1W1P Cost Share (Grant expiration 10/31/21) - Available Funds $5, BUFFER COST SHARE PROGRAM (Flat Rate Funding $300/acre) FY18 Buffer Cost Share Available Funds $16,839 (Reserved for prior requests) LOCAL CAPACITY STATE COST SHARE PROGRAM (Funding up to 75% of cost estimate or 90% if combined with other non-state funding source) FY17 Local Capacity Cost Share (Grant expiration 12/31/19) Available Funds $9, FY18 Local Capacity Cover Crop Cost Share (Grant expiration 12/31/20) - Available Funds $5, (Flat Rate per acre) FY18 Local Capacity County Match Cost Share (Grant expiration 12/31/20) Available Funds $14, FY19 Local Capacity Cover Crop Cost Share (Grant expiration12/31/21) Available Funds $25,000 (Flat Rate per acre) FY19 Local Capacity CWMA Cost Share (Grant expiration 12/31/21) Available Funds $14,450 (Flat Rate per acre) STATE COST SHARE PROGRAM (Funding up to 75% of cost estimate or 90% if combined with other non-state funding source) FY17 State Cost Share (Grant expiration 12/31/19) - Available Funds $ 0.00 FY18 State Cost Share (Grant expiration 12/31/20) - Available Funds $16, MASWCD MASWCD Legislative Briefing and Day at the Capitol March 5-6, 2019 Best Western Plus Capitol Ridge in St. Paul, MN. March 5 th evening briefing and reception with legislators. March 6 th meet with legislators at their offices. WATER PLAN & 1W1P Meeting updates COMMITTEE REPORTS FINANCIAL COMMITTEE: PERSONNEL COMMITTEE: JOINT POWERS COMMITTEE: SE SWCD Tech Support JPB meeting - Wednesday, January 30, Update ***Accounts Payable:*** Chair call for a motion to approve payables and transfer of funds. Voucher # Item Amount 3993 Ron Carlsen Rent February $ 1, VISA Banquet Expense = $300; Vehicle Maintenance Oil change & fluid check 2017 GMC Sierra = $74.90; Postage (2 rolls) = $110; Digital Thermometer with Probe = $ $ 3995 Kwik Trip Fuel JPB Truck = $43.50 $ Schumacher s Nursery & Berry Farm Inc. Additional Trees $ SE SWCD Technical Support JPB 2019 Dues $ 1, Goodhue County SWCD 2019 Envirothon Dues $ SE MN Water Resources Board 2019 SE MN Water Resources Bd. County Dues $ 5, Quill Corporation Office Supplies 4002 Roger Stenhoff Educational CD $ NACD 2019 Membership fee Total $ Adjournment NEXT MEETING --- Agenda February 14, 2019 Regular Meeting, March 14, 2019, 1:00 p.m. Ag Service Center

8 Root River Soil and Water Conservation District Agricultural Service Center 805 N. Hwy. 44/76, Suite 1 Caledonia, MN (507) ext. 3 MISSION STATEMENT The Root River Soil and Water Conservation District s mission is to provide assistance to cooperators in managing the natural resources on their land. In addition, the district will continue to educate people on local conservation issues and concerns, in order to fortify and perpetuate the conservation movement. Agenda March 14, 2019, 1:00 p.m. Regular Meeting Ag Service Center 2019 Officers Jerry Welke Chair Finance Committee: Stenhoff & Feldmeier Glenn Kruse Vice-Chair Personnel Committee: Welke & Kruse Cecil Graf Secretary State Revolving Fund [JPB]: Welke Roger Stenhoff Treasurer One Watershed, One Plan: Kruse Matt Feldmeier Reporter Alternate - Graf 1:00 P.M. Chair call meeting to order. Flag Pledge Emily Bartusek & Tiffany, MPCA - Crooked Creek/Reno WRAPS & TMDL Presentation Overview of MN s 10 year watershed approach / where we are at in the Upper Iowa watershed and Reno Watershed (Emily) Summary of 2015/2016 water quality data & stressors to fish and bugs of Upper Iowa & Reno watersheds / 2018 Root monitoring update (Tiffany) Input needed from locals for WRAPS / tying in these watershed updates into Root River 1W1P. (Emily) Minutes: Chair call for additions or corrections to the February 14, 2019 board meeting minutes. Employee Time Records: Chair call for a motion to approve Employee Time Records and Supervisor Per Diems. Supervisor Per Diem Feldmeier, Matt 1 st Qtr. 3 $75.00/each $ Graf, Cecil 1 st Qtr. 3 $75.00/each $ Kruse, Glenn 1 st Qtr. 4 mtgs. & 1 $75.00/each $ Stenhoff, Roger 1 st Qtr. 2 mtgs. & 2 $75.00/each $ Welke, Jerry 1 st Qtr. 3 mtgs. & 1 $75.00/each $ Treasurer s Report: Treasurer requests the February 2019 report be placed on file for audit. AGENCY REPORTS Gary Larson, NRCS District Conservationist Report Dave Walter, District Manager Report Cover Crops, No-Till & Grazing Workshop held Friday, February 15, 2019 Update SE MN Water Resources Board - Update Program Reports WCA Update

9 Bridge Creek Update RCPP Feedlot Update MAWQCP - Update WATERSHED UPDATES Crooked Creek - Update Bee/Duck Creek Bear Creek Winnebago - Update STAFF REPORTS Bob Scanlan, Assistant Manager Program Report Cooperative Weed Management Area (CWMA) Update Soil Health - Update CCM Update 319 Feedlot Update Jean Meiners, Technician Buffer & Buffer Enforcement Update MN Land Trust Update BMP Projects - Update Dan Wermager, Technician WCPI (Watershed Coordinator Planner Initiative) Update Janice Messner, Administrative Assistant Trees Update Draft 2018 Financial Statement Update NACD Axillary Photo Contest Winners - Update Envirothon - Update OLD BUSINESS 1. Personnel Policy Change Carryover of comp time from one year to the next Discussion & motion for approval Current Policy: For the purpose of computing overtime, all paid leave, except sick leave or funeral leave shall be considered time worked for overtime pay computations. All overtime worked must be authorized in advance by the District Manager. All overtime hours worked must be recorded on the employee s time record. All overtime may be banked to the employee s credit at the rate of time and one-half hours for each hour of overtime worked until a maximum of forty hours has been banked. Banked time must be taken as compensatory time off prior to the end of the year. Flexible scheduling is strongly encouraged during the work week to keep the overtime accruals to a minimum. Again, all overtime must be approved in advance. Agenda March 14, 2019

10 Proposed Policy Update: For the purpose of computing overtime, all paid leave, except sick leave or funeral leave shall be considered time worked for overtime pay computations. All overtime worked must be authorized in advance by the District Manager. All overtime hours worked must be recorded on the employee s time record. All overtime may be banked to the employee s comp time at the rate of time and one-half hours for each hour of overtime worked until a maximum of forty hours has been banked. Banked comp time should be used prior to the end of the year. If comp time cannot be taken by the end of the year it must be approved by the District Manager. Flexible scheduling is strongly encouraged during the work week to keep the overtime accruals to a minimum. Again, all overtime must be approved in advance. Current Policy: OVERTIME all hours worked for employees in excess of forty (40) hours. Proposed Policy Update: OVERTIME all hours worked by employees in excess of an eighty (80) hour pay period. Current Policy: An official personnel file shall be kept for all District employees. This official file shall be kept for all District employees. Proposed Policy Update: An official personnel file shall be kept for all District employees. 2. National Association of Conservation Districts (NACD) Membership due levels Gold $775 - $1,775; Diamond $1,776 - $3,000; Platinum $3,001+; Other (Contributor $1 - $100; Bronze $101 - $500; Silver $501 - $774) Discussion 3. Conservationist of the Year Luncheon Additional expense Discussion NEW BUSINESS & ACTION ITEMS 1W1P COST SHARE PROGRAM 1W1P Cost Share (Grant expiration 10/31/21) - Available Funds $5, BUFFER COST SHARE PROGRAM (Flat Rate Funding $300/acre) FY18 Buffer Cost Share Available Funds $16,839 (Reserved for prior requests) LOCAL CAPACITY STATE COST SHARE PROGRAM (Funding up to 75% of cost estimate or 90% if combined with other non-state funding source) FY17 Local Capacity Cost Share (Grant expiration 12/31/19) Available Funds $9, FY18 Local Capacity Cover Crop Cost Share (Grant expiration 12/31/20) - Available Funds $5, (Flat Rate per acre) FY18 Local Capacity County Match Cost Share (Grant expiration 12/31/20) Available Funds $14, FY19 Local Capacity Cover Crop Cost Share (Grant expiration12/31/21) Available Funds $25,000 (Flat Rate per acre) FY19 Local Capacity CWMA Cost Share (Grant expiration 12/31/21) Available Funds $14,450 (Flat Rate per acre) STATE COST SHARE PROGRAM (Funding up to 75% of cost estimate or 90% if combined with other non-state funding source) FY17 State Cost Share (Grant expiration 12/31/19) - Available Funds $ 0.00 FY18 State Cost Share (Grant expiration 12/31/20) - Available Funds $16, FY19 State Cost Share (Grant expiration 12/31/21) Available Funds $16, MASWCD MASWCD Legislative Briefing and Day at the Capitol, March 5-6, 2019 Update WATER PLAN & 1W1P Meeting updates Agenda March 14, 2019

11 COMMITTEE REPORTS FINANCIAL COMMITTEE: PERSONNEL COMMITTEE: JOINT POWERS COMMITTEE: ***Accounts Payable:*** Chair call for a motion to approve payables and transfer of funds. Voucher # Item Amount 4003 Ron Carlsen Rent March $ 1, VISA Postage-MN Land Trust = $220.00; Finance Charge = $3.65; Postage = $55.00 $ Kwik Trip Fuel SWCD Truck = $ $ Schumacher s Nursery & Berry Farm Inc. Additional Trees $ 2, Dan Wermager Registration Reimbursement LSP Soil Bldg. Workshop 2/15/19 $ Hartford Life & Annuity Insurance Co. Life Insurance Dave Walter #LU $ Quill Corporation - Office supplies = $10.68+$ $ = $557.52; Office Supplies MN $ 1, Land Trust = $ = $ Eitzen State Bank Reimbursement to Winnebago Watershed account $ 9, Matt Feldmeier 1 st Qtr. Mileage 108 $0.58/mile $ Cecil Graf 1 st Qtr. Mileage 120 $0.58/mile $ Glenn Kruse 1 st Qtr. Mileage $0.58/mile $ Roger Stenhoff 1 st Qtr. Mileage $0.58/mile $ Jerry Welke 1 st Qtr. Mileage $0.58/mile $ Petty Cash Key (Front Door) = $3.47; Cover Crop Workshop = $40.00 $ MN State Auditor 2017 Financial Audit Services $ Janice Messner Banquet expense $ Total $ 15, Adjournment NEXT MEETING --- Regular Meeting, April 11, 2019, 1:00 p.m. Ag Service Center Agenda March 14, 2019

UMPQUA SOIL AND WATER CONSERVATION DISTRICT APPROVED REGULAR MEETING MINUTES. July 8, :00 p.m.

UMPQUA SOIL AND WATER CONSERVATION DISTRICT APPROVED REGULAR MEETING MINUTES July 8, 2010 7:00 p.m. Directors Present: Staff Present: Agencies Present: Others Present: Chair King Phelps, Vice Chair George