STATUTORY DRAINAGE BOARD AGENDA Washtenaw County 705 N. Zeeb Rd, Ann Arbor, Michigan Thursday, May 25, 2017, 4:30 p.m.

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1 STATUTORY DRAINAGE BOARD AGENDA Washtenaw County 705 N. Zeeb Rd, Ann Arbor, Michigan Thursday, May 25, 2017, 4:30 p.m. I. CALL TO ORDER II. VARIOUS CHAPTER TWENTY DRAINS A. Public Participation B. Approval of Minutes of Regular Meeting of April 17, Attachment A - Page 1 (ACTION REQUIRED) C. Monthly Financial Summary April 2017 Attachment B Page 3 (NO ACTION REQUIRED) III. CLAIMS A. Claims $ and Under April 2017 Attachment C-1 Page 5 B. Claims $ and Over April 2017 Attachment C-2 Page 5 (ACTION REQUIRED) (ACTION REQUIRED) IV. ACTION AND DISCUSSION ITEMS A. 425 Agreement for Improvements to the Carpenter Road Drain. Attachment D Page 6 B. Resolution to Authorize Contract between Carpenter Road Drain Drainage District and InSite Design Studio, Inc. for Green Infrastructure Design on Carpenter Road Drain. Attachment E Page 11 C. Resolution of Tentative Determination of Sufficiency of the Petition, the Practicality of the Proposed Drain Project and Tentatively Name the Public Corporations to be Assessed for the HRGIDD NPS-Tree Planting Drain Project. Attachment F Page 11 D. Update: Various Chapter 20 Drains V. ADJOURNMENT (ACTION REQUIRED) (ACTION REQUIRED) (ACTION REQUIRED) (NO ACTION REQUIRED) Next Month s Meeting: Monday, June 19, 2017, 4:30 pm 705 N. Zeeb Rd Ann Arbor, MI 48103

2 ATTACHMENT A COUNTY OF WASHTENAW STATUTORY DRAINAGE BOARD FOR THE VARIOUS CHAPTER TWENTY DRAINS Minutes of a Meeting Held on April 17, 2017 A regular meeting of the Statutory Drainage Board for the various Chapter 20 Drainage Districts was held in the Washtenaw County Western County Service Center, 705 N. Zeeb Road, Ann Arbor, Michigan, on April 17, MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: Harry Sheehan, Deputy Water Resources Commissioner Felicia Brabec, County Commissioner (call in) Andy LaBarre, County Commissioner (call in) Evan Pratt, Water Resources Commissioner Mallory Walczesky, Special Assessment Coordinator CALL TO ORDER: Deputy Water Resources Commissioner Harry Sheehan, called the meeting to order at 4:31 p.m. PUBLIC PARTICIPATION: No members of the public were present. APPROVAL OF MINUTES: LaBarre, supported by Brabec, moved to approve the minutes of the regular March 20, 2017, meeting. Vote: Yeas 3; Nays 0; Absent 0; MONTHLY FINANCIAL SUMMARY: LaBarre, supported by Brabec, moved to receive and file the financial summary from March Vote: Yeas 3; Nays 0; Absent 0; CLAIMS: LaBarre, supported by Brabec, moved to receive and file the Claims under $2,500 from March Vote: Yeas 3; Nays 0; Absent 0; LaBarre, supported by Brabec, moved to receive and file the Claims over $2,500 from March Vote: Yeas 3; Nays 0; Absent 0; PAGE 1

3 County of Washtenaw Statutory Drainage Board Minutes of April 17, 2017 Page 2 ATTACHMENT A ACTION AND DISCUSSION ITEMS: Sheehan opened the public hearing concerning public corporations to be assessed and apportionment of costs for the Malletts Creek Churchill Downs Park Drain Project. No members of the public were in attendance; and, the public hearing was closed. LaBarre, supported by Brabec, moved to approve the Resolution Apportioning Costs for the Malletts Creek Churchill Downs Park Drain Project. Vote: Yeas 3; Nays 0; Absent 0; LaBarre, supported by Brabec, moved to approve the Resolution to Authorize Contract between Malletts Creek Drain Drainage District and the Engineering Firm of Spicer Group, Inc. for the Malletts Creek Churchill Downs Park Drain Project. Vote: Yeas 3; Nays 0; Absent 0; UPDATES ON VARIOUS CHAPTER 20 DRAINS None. ADJOURNMENT: There, being no further business, on motion duly made, seconded and unanimously adopted, the meeting was adjourned at 4:36 p.m. Harry Sheehan, Acting Chair Upon motion by supported by, the minutes of the above meeting were approved at a meeting held on May 25, Harry Sheehan, Acting Chair PAGE 2

4 APRIL 2017 FINANCIALS FOR CHAPTER 20 DRAIN MAINTENANCE ATTACHMENT B FUND DRANAME CH Labor Costs Truck Costs Field Cost Subtotal Equipment Costs Contractor Costs April 2017 Current Fiscal YTD Costs 2016 FY Total 8800 Allen Creek and Branches M20 $ $ $ 1, $ 1, $ 60, $ 52, Beyer Relief M20 $ 8, $ 1, $ 10, $ 1, $ 2, $ 14, $ 54, $ 72, Carpenter Road M20 $ $ - $ $ - $ - $ $ 2, $ 1, County Farm M20 $ $ $ $ - $ - $ $ 7, $ 2, East Branch of Big Marsh 20 M20 $ - $ - $ - $ - $ - $ - $ 1, $ 8, Ellsworth Road M20 $ - $ - $ - $ - $ - $ - $ - $ 2, Garden Homes M20 $ $ $ 1, $ - $ - $ 1, $ 1, $ 4, Gault Village M20 $ - $ - $ - $ - $ - $ - $ - $ Hamilton Tile M20 $ - $ - $ - $ - $ - $ - $ $ Jewell Road M20 $ - $ - $ - $ - $ - $ - $ - $ Malletts Creek M20 $ $ $ $ - $ - $ $ 58, $ 90, Michigan Ave East Central M20 $ - $ - $ - $ - $ - $ - $ - $ N Branch of Stoney Crk Ext M20 $ - $ - $ - $ - $ - $ - $ - $ North Ford Lake CONSOL M20 $ 2, $ $ 2, $ - $ - $ 2, $ 42, $ 53, North Whittaker Road #1 M20 $ 1, $ $ 2, $ 1, $ - $ 3, $ 3, $ Rawsonville Road M20 $ - $ - $ - $ - $ - $ - $ $ Swift Run M20 $ $ $ $ - $ - $ $ 10, $ 14, Swift Run Extension M20 $ - $ - $ - $ - $ - $ - $ - $ Traver Creek M20 $ - $ - $ - $ - $ - $ - $ 5, $ 6, Upper Paint Creek M20 $ $ $ $ - $ - $ $ 19, $ 29, Westlawn M20 $ $ $ $ - $ - $ $ $ 2, Whittaker Road M20 $ - $ - $ - $ - $ - $ - $ - $ Whittaker-Textile M20 $ - $ - $ - $ - $ - $ - $ 5, $ 6, Willow Run M20 $ - $ - $ - $ - $ - $ - $ - $ 1, Willow Run Ext 1 & Brnchs M20 $ - $ - $ - $ - $ - $ - $ 5, $ 5, Ypsilanti Township #01 M20 $ - $ - $ - $ - $ - $ - $ 1, $ 4, Ypsilanti Township #02 M20 $ 7.56 $ - $ 7.56 $ - $ - $ 7.56 $ $ 4, Ypsilanti Township #03 M20 $ $ $ $ - $ - $ $ 3, $ 1, Ypsilanti Township #04 M20 $ 2, $ $ 3, $ - $ 8, $ 11, $ 18, $ 9, Ypsilanti Township #05 M20 $ $ $ $ - $ - $ $ 1, $ Ypsilanti Township #06 M20 $ 1, $ $ 1, $ - $ - $ 1, $ 7, $ Ypsilanti Township #07 M20 $ 9, $ 1, $ 10, $ 3, $ 5, $ 19, $ 31, $ 7, Ypsilanti Township #07 Ext M20 $ - $ - $ - $ - $ - $ - $ $ Ypsilanti Township #08 M20 $ - $ - $ - $ - $ - $ - $ $ 3, Ypsilanti Township #09 M20 $ - $ - $ - $ - $ - $ - $ 1, $ Ypsilanti Township #09 Ext M20 $ - $ - $ - $ - $ - $ Ypsilanti Township #10 M20 $ - $ - $ - $ - $ - $ - $ 9, $ Ypsilanti Township #11 M20 $ - $ - $ - $ - $ - $ - $ $ 1, Ypsilanti Township #12 M20 $ - $ - $ - $ - $ - $ - $ $ 1, Ypsilanti Township #13 M20 $ - $ - $ - $ - $ - $ - $ 6, $ 9, Ypsilanti Township #13 Ext M20 $ - $ - $ - $ - $ - $ - $ 1, $ 2, Ypsilanti Township #14 M20 $ - $ - $ - $ - $ - $ - $ - $ 1, Ypsilanti Twp #01 Consolidated M20 $ - $ - $ - $ - $ - $ - $ 1, $ 12, Ypsilanti Twp #02 Consolidated M20 $ - $ - $ - $ - $ - $ - $ 13, $ - SUB-TOTALS $ 30, $ 5, $ 36, $ 6, $ 16, $ 58, $ 382, $ 422, Labor Truck Field Equipment Contractor April 2017 YTD 16 YTD SORTED BY APRIL SPENDING 8838 Ypsilanti Township #07 M20 $ 9, $ 1, $ 10, $ 3, $ 5, $ 19, $ 31, $ 7, Beyer Relief M20 $ 8, $ 1, $ 10, $ 1, $ 2, $ 14, $ 54, $ 72, Ypsilanti Township #04 M20 $ 2, $ $ 3, $ - $ 8, $ 11, $ 18, $ 9, North Whittaker Road #1 M20 $ 1, $ $ 2, $ 1, $ - $ 3, $ 3, $ North Ford Lake CONSOL M20 $ 2, $ $ 2, $ - $ - $ 2, $ 42, $ 53, Ypsilanti Township #06 M20 $ 1, $ $ 1, $ - $ - $ 1, $ 7, $ Garden Homes M20 $ $ $ 1, $ - $ - $ 1, $ 1, $ 4, Allen Creek and Branches M20 $ $ $ 1, $ 1, $ 60, $ 52, Upper Paint Creek M20 $ $ $ $ - $ - $ $ 19, $ 29, Malletts Creek M20 $ $ $ $ - $ - $ $ 58, $ 90, County Farm M20 $ $ $ $ - $ - $ $ 7, $ 2, Carpenter Road M20 $ $ - $ $ - $ - $ $ 2, $ 1, Westlawn M20 $ $ $ $ - $ - $ $ $ 2, Ypsilanti Township #05 M20 $ $ $ $ - $ - $ $ 1, $ Swift Run M20 $ $ $ $ - $ - $ $ 10, $ 14, Ypsilanti Township #03 M20 $ $ $ $ - $ - $ $ 3, $ 1, Ypsilanti Township #02 M20 $ 7.56 $ - $ 7.56 $ - $ - $ 7.56 $ $ 4, PAGE 3

5 ATTACHMENT C FUND CH DRANAME GLDATE COST VENDOR DESCRIPTION Claims under $2,500 ATTACHMENT C M20 Allen Creek and Branches 04/10/17 $ Lowes Home Centers, Inc. supplies 8838 M20 Ypsilanti Township #07 04/26/17 $ Corby Energy Services, Inc. CCTV of sewers 8838 M20 Ypsilanti Township #07 04/24/17 $ 1, Corby Energy Services, Inc. CES Job # M20 Equipment Revolving Fund 04/26/17 $ 9.69 Lowes Home Centers, Inc. pvc, cement, connectors 8860 M20 Equipment Revolving Fund 04/18/17 $ Tractor supply bit for saw 8860 M20 Equipment Revolving Fund 04/26/17 $ Lowes Home Centers, Inc. marking paint 8860 M20 Equipment Revolving Fund 04/13/17 $ Lowes Home Centers, Inc. batteries/tape 8860 M20 Equipment Revolving Fund 04/26/17 $ Grainger measuring wheel 8860 M20 Equipment Revolving Fund 04/10/17 $ Rhino Seeds & Landscape Suppli wood anchors 8860 M20 Equipment Revolving Fund 04/24/17 $ 1, Jack Doheny, Inc vactor maint 8860 M20 Equipment Revolving Fund 04/17/17 $ 1, Diuble Equipment Inc mower repair 8863 M20 Pittsfield Township Smf 04/24/17 $ 2, Spicer Group services thru 4/1/17 Sub-total $ 7, Claims over $2,500 ATTACHMENT C M20 Beyer Relief 04/26/17 $ 2, Corby Energy Services, Inc. CCTV of sewers 8838 M20 Ypsilanti Township #07 04/26/17 $ 3, Corby Energy Services, Inc. CCTV of sewers Sub-total $ 6, Grand total $ 13, PAGE 4

6 ATTACHMENT D AGREEMENT FOR IMPROVEMENTS TO AN EXISTING COUNTY DRAIN CARPENTER ROAD DRAIN THIS AGREEMENT, made and entered into this day of, 2017, by and between the Carpenter Road Drain Drainage Board, whose address is 705 N. Zeeb Rd., Ann Arbor, MI ( Board ), on behalf of the Carpenter Drain Drainage District ( Drainage District ); and Pittsfield Charter Township, a Michigan municipal corporation, whose address is 6201 West Michigan Avenue, Ann Arbor, Michigan ( Township ). WITNESSETH: WHEREAS, the Carpenter Road Drain ( Drain ) is an established county drain under the jurisdiction of the Board; and, WHEREAS, Sections 425 and 433 of the Michigan Drain Code, Public Act 40 of 1956, as amended ( Drain Code ), authorizes the Board to enter into agreements to improve the Drain to allow for increased service of lands currently within an existing Drainage District; and, WHEREAS, pursuant to Sections 425 and 433 of the Drain Code, the Township wishes to improve the Drain; and, WHEREAS, the Board may determine and set certain terms and conditions for improvements to the Drain, and, WHEREAS, portions of the existing drain have been relocated in the past, concurrent with road reconstruction; and, WHEREAS, a legal description of the relocated Drain route and course is attached hereto in Exhibit A; and, WHEREAS, improvements to the Drain will be confined to a treatment area located within public road right-of-way, attached hereto in Exhibit B; and, NOW, THEREFORE, in consideration of the premises and covenants of each, the parties hereto agree as follows: 1. The Board agrees to improve the Drain in Exhibit B, subject to the provisions of this 1 PAGE 5

7 PAGE 6 ATTACHMENT D

8 PAGE 7 ATTACHMENT D

9 ATTACHMENT D EXHIBIT A ROUTE AND COURSE DESCRIPTION CARPENTER ROAD DRAIN WASHTENAW COUNTY, MICHIGAN Commencing at the SE corner of the W ½ of the NE ¼ of Section 12. T 3S. R 6E. Pittsfield Township, Washtenaw County Michigan, thence N 01 N 01 37' 16'' W 1802 feet; Thence S 59 38' 00'' W 725 feet to the Point of Beginning (POB) Thence N 64 40' 52'' W feet; Thence S 62 19' 22'' W feet; Thence S 59 29' 4'' W feet; Thence N 32 40' 15'' W feet; Thence N 0 15' 26'' W feet; Thence N 63 48' 31'' W feet; Thence N 68 45' 52'' W feet; Thence N 87 28' 5'' W feet; Thence S 60 24' 51'' W feet; Thence S 86 39' 18'' W feet; Thence N 87 52' 47'' W feet; Thence N 86 45' 5'' W feet; Thence S 84 53' 23'' W feet; Thence N 86 55' 8'' W feet; Thence N 87 27' 43'' W feet; Thence N 75 54' 28'' W feet; Thence N 69 13' 20'' W feet to a point known as point A; thence continuing S 2 34' 31'' E feet; Thence S 2 46' 7'' E feet; Thence S 88 14' 16'' W feet; Thence S 1 32' 55'' E feet; Thence N 87 15' 0'' E feet; Thence N 86 59' 46'' E feet; Thence S 2 9' 54'' E feet; Thence S 1 18' 42'' E feet; Thence S 0 30' 35'' E feet; Thence S 1 38' 24'' E feet; Thence S 0 48' 26'' E feet; Thence S 83 21' 29'' W feet to the point of ending. Also including a branch (branch 1) beginning at point A Thence N 70 11' 44'' W feet; Thence N 0 51' 43'' W feet; Thence N 2 1' 44'' W feet to the point of ending. Also including a branch (branch 2) beginning at point A Thence N 1 37' 7'' W feet to the Point of Ending. Total Length of Feet PAGE 8

10 ATTACHMENT D EXHIBIT B IMPROVEMENTS DESCRIPTION CARPENTER ROAD DRAIN WASHTENAW COUNTY, MICHIGAN Commencing at the E 1/4 corner of Section 11 T 3S. R 6E Pittsfield Township, Washtenaw County Michigan, Thence N 0 20' 30'' W feet; Thence N 89 16' 30'' W feet; Thence N 89 16' 30'' W feet; Thence N 0 20' 30'' W feet; Thence S 89 16' 30'' E feet; Thence N 14 22' 7'' E feet to the Point of Beginning (POB); Thence N 1 49' 48'' W feet; Thence N 79 12' 55'' E feet; Thence S 1 56' 6'' E feet; Thence S 19 10' 43'' W feet; Thence S 40 54' 51'' W feet to the POB. Total Area is acres or square feet. PAGE 9

11 ATTACHMENT E A RESOLUTION TO ENTER INTO A SERV ICE CONTRACT BETWEEN INSITE DESIGN STUDIO INC AND CARPENTER ROAD DRAIN DRAINAGE DISTRICT FOR RAIN GARDEN DESIGN WASHTENAW COUNTY STATUTORY DRAINAGE BOARD MAY 25, 2017 WHEREAS, the Drainage Board (the "Board") for the Carpenter Road Drain Drainage District (the "District") has designated the area to be served by the Carpenter Road Drain CRD Green Infrastructure Drain Project (the "Project") and has made an agreement with Pittsfield Township through a 425 agreement; and, WHEREAS, the Board understands that green infrastructure manages flow and improves water quality; and, WHEREAS, the Board has received a proposal, specifications and an estimate of the cost of designing green infrastructure within this District. NOW THEREFORE BE IT RESOLV ED that the Washtenaw County Statutory Drainage Board hereby authorizes its Chair to sign documents necessary to enter into a contract between the Carpenter Road Drain Drainage District and InSite Design Studio, Inc.; the amount of the contract not to exceed ten thousand three hundred dollars ($10,300.00) supported by, moved to approve the contract for Carpenter Road Drain Drainage District and InSite Design Studio, Inc. V ote: Yeas - ; Nays - ; Absent ; CERTIFICATION On this 25th day of May, 2017, Mallory K. Walczesky, recording secretary to the Statutory Drainage Board and Special Assessment Coordinator to the Water Resources Commissioner, hereby certifies that the above resolution was approved by said Board and the minutes of said meeting are on file in the Water Resources Commissioner's Office. Mallory K. Walczesky On this day of, 2017, before me, a Notary Public in and for said County, personally appeared Mallory K. Walczesky, recording secretary for the Statutory Drainage Board and Special Assessment Coordinator to the Water Resources Commissioner, to me known to be the same person described in and who executed the within instrument, who then severally acknowledged the same to be her free act and deed. Scott A. Miller, Notary Public Washtenaw County, Michigan Acting in Washtenaw County My Commission Expires August 5, 2021 PAGE 10

12 ATTACHMENT F RESOLUTION OF TENTATIVE DETERMINATION OF SUFFICIENCY OF THE PETITION, THE PRACTICALITY OF THE PROPOSED DRAIN PROJECT AND TENTATIVELY NAME THE PUBLIC CORPORATIONS TO THE ASSESSED FOR THE HRGIDD NPS-TREE PLANTING DRAIN PROJECT LOCATED IN THE CITY OF ANN ARBOR Washtenaw County Statutory Drain Board MAY 25, 2017 WHEREAS, on May 23, 2017, the Washtenaw County Water Resources Commissioner received from the City of Ann Arbor (the City ) a petition (the Petition ) for improvements to the county drain known as Huron River Green Infrastructure Drainage District under Chapter 20 ( Chapter 20 ) Section 463, of the Michigan Drain Code, Public Act No. 40 of 1956 ( Drain Code ), to serve properties within the City; and WHEREAS, the Washtenaw County Statutory Drainage Board is required under Section 467 of the Drain Code to review said Petition for the proposed project and make a tentative determination as to the sufficiency of the Petition, the practicality of the proposed drain, and the public corporations to be assessed; and WHEREAS, the members of the Statutory Drainage Board have carefully reviewed said Petition as directed by Section 467 of the Drain Code and have tentatively determined the Petition to be sufficient and the project practicable. NOW, THEREFORE, BE IT RESOLVED, that the Statutory Drainage Board, County of Washtenaw, this 25 th day of May, 2017, does tentatively determine the Petition for the proposed Drain improvements to the County drain known as Huron River Green Infrastructure Drainage District submitted by the City to the Washtenaw County Water Resources Commissioner on May 23, 2017, as sufficient and in compliance with applicable sections of the Drain Code. BE IT FURTHER RESOLVED, that the Statutory Drainage Board does tentatively determine the proposed drainage project to be practicable. BE IT FURTHER RESOLVED, that the Statutory Drainage Board does tentatively determine the costs for said proposed drainage shall be assessed to the City of Ann Arbor. BE IT FURTHER RESOLVED, that said project shall be designated as the HRGIDD NPS-Tree Planting Drain Project, and the district served shall be designated the Huron River Green Infrastructure Drainage District. 1 PAGE 11

13 ATTACHMENT F BE IT FURTHER RESOLVED, that the Washtenaw County Water Resources Commissioner is the Authorized Representative for the above-entitled project. BE IT FURTHER RESOLVED, that per Section 487 of the Drain Code, the Statutory Drainage Board shall convene a public meeting at 4:30 p.m. on June 19, 2017, at the Offices of the Water Resources Commissioner, 705 N. Zeeb Rd, Ann Arbor, Michigan, for the purpose of hearing objections to the proposed drain and the Petition for the drain and to the matter of assessing the cost of the drain to the designated public corporations. BE IT FURTHER RESOLVED, that the Statutory Drainage Board does hereby direct its Chair to fulfill all necessary legal notification requirements preparatory to a to a public meeting as provided for in Section 487 of the Drain Code. A vote upon the foregoing resolution was taken and was as follows: YES: NO: ABSENT: ABSTAIN: The resolution was declared adopted. CERTIFICATION I hereby certify that the foregoing is a true and complete copy of the minutes of a meeting of the Statutory Drainage Board, Washtenaw County, Michigan, held on May 25, 2017, and that the said minutes are on file in the Office of the Washtenaw County Water Resources Commissioner and are available to the public. I further certify that notice of the meeting was posted at least 18 hours before the meeting at the Office of the Washtenaw County Water Resources Commissioner. Harry Sheehan, Acting Chair 2 PAGE 12