Agenda Item 7. Report of Finance Committee and Recommendations

Transcription

1 Agenda Item 7. Report of Finance Committee and Recommendations The Finance Committee met January 25, 2018, to discuss and summarize the budget reports to present to the board at the February 6, 2018 meeting. The minutes are provided for review. Enclosed are the summary sheets for board approval. The board should accept or modify the committee recommendation(s). Possible Action: motion to accept the report/minutes and approve or modify and approve the committee recommendation. Board Authority: To establish committees: Neb Rev Stat Board: powers and duties. The board shall have and may exercise the following powers and duties: (5) Establish ad hoc advisory boards and subcommittees. 7-1

2 Minutes Nebraska Environmental Trust Finance Committee January 25, 2018 The Finance Committee of the Nebraska Environmental Trust met on Thursday, January 25, Committee Chair Paul Dunn called the meeting to order at 4:10p.m. and requested roll call. Roll call was conducted Members present: Mr. Paul Dunn, Mr. Jeff Fassett Members joining by conference call: Ms. Sherry Vinton, Mr. Jim Hellbusch, (joined at 4:29 p.m.) Staff present: Mr. Mark Brahman, Marilyn Tabor and Ms. Pam Deines. Mr. Dunn lead a discussion on the budget information. Mr. Dunn began by reviewing the discussion in the summary sheet for the Finance Committee to present at the next board meeting and what were some of the changes that could be made if any to keep the information in a summary format for the upcoming board meeting. It was discussed that notations be made on some line items that were had some variances because of lapse in the actual time of serve/purchase and the recorded time in the state budgeting system. The personnel items we have no control over because of the state system of recording. Reviewed the Ferguson House report determined that it looked good in the way it was presented. Mr. Brahman gave a report on the lottery proceeds. Motion by Ms. Vinton and seconded by Mr. Fassett to approve the Finance Committee summary sheets with notations as discussed in the meeting. Voting Aye: Mr. Dunn; Mr. Hellbusch; Mr. Fassett; and Ms. Vinton. Motion passed. Discussion on Legislative bills and the August 2018 board meeting location and events. The meeting adjourned at 5:10 p.m. Respectfully submitted, ~zj~ Mark Brahman, Executive Director 7-2

3 Board Summary Primary Sub DESCRIPTION AUTHORITY SPENT YTD OUTSTANDING REMAINING % SPENT NOTE Personnel Direct Personnel & Benefits $ 372, $ 176, $ - $ 195, % *1 Operating G Grant Operation Costs for Grant Making $ 139, $ 78, $ $ 61, % *2, *3 P PR Public Relations primarily Grant Making $ 46, $ 11, $ $ 34, % F Ferg Operation Costs for Ferguson $ 50, $ 23, $ $ 26, % *2 T Travel Travel Costs for Grant Making $ 16, $ 4, $ - $ 11, % Capital G Grant Capital Costs for Grant Making $ - $ - $ - $ - P PR Public Relations primarily Grant Making $ 2, $ - $ - $ 2, F Ferg Capital Costs for Ferguson $ 24, $ - $ - $ 24, Sub Total Categories Above $ 652, $ 295, $ $ 355, % Endowment Transfer to Endowment Fund $ - $ - $ - $ - Gov Aid Grants $ 45,909, $ 9,735, $ - $ 36,174, % *4 BUDGETED EXPENDITURES ALL CATEGORY TOTAL $ 46,561, $ 10,031, $ $ 36,529, % The Finance Committee met on January 25, 2018 and reviewed the Balance Sheet provided by staff. All expenses were as expected with the following notes. *1 *2 *3 *4 Personal Services Authority and category splits are determined by State Accounting. Significant information to be noted is % Spent to date, 47%. Budget appropriations will be adjusted at the fiscal year Expense for the entire fiscal year was paid up-front. Most grant funds are appropriated under Actual reimbursements to "for-profit organizations" are charged to AID-INCOME 7-3

4 Month 6 of the fiscal year 5 NOTE PERSONAL SERVICES Permanent Salaries - Wages $ 264, $ 112, $ - $ 152, % Temporary Salaries - Wages $ 16, $ - $ - $ 16, Overtime Payments - Bonuses $ - $ - $ - $ Compensatory Time Paid $ $ 1, $ - $ (1,179.52) 1952% Vacation Leave Expense $ 2, $ 9, $ - $ (7,030.02) 349% Sick Leave Expense $ $ 2, $ - $ (1,982.61) 649% Holiday Leave Expense $ $ 5, $ - $ (5,191.95) 1204% Military Leave Expense $ - $ - $ - $ Funeral Leave Expense $ $ $ - $ Civil Leave Expense $ - $ - $ - $ Injury Leave Expense $ - $ - $ - $ Retirement Plans $ 20, $ 9, $ - $ 10, % FICA Expense (OASDI Expense) $ 21, $ 9, $ - $ 12, % Life & Accident Insurance $ $ $ - $ % Health Insurance $ 42, $ 23, $ - $ 19, % Employee Assistance Program $ $ $ - $ % Worker's Compensation $ 2, $ 1, $ - $ % PERSONAL SERVICES TOTAL $ 372, $ 176, $ - $ 195, % * OPERATING EXPENSES G Postage Expense $ 3, $ $ - $ 3, % G Com Expense - Voice/Data (incl ) $ 4, $ $ - $ 4, % G Freight Expense $ $ - $ - $ G Data Processing Expense $ 8, $ 3, $ - $ 4, % P Publication & Print Expense $ 2, $ $ - $ 2, % P Publication $ $ - $ - $ P Printing $ 5, $ - $ - $ 5, P Advertising $ 2, $ $ - $ 2, % P Awards Expense $ $ $ - $ % G Dues & Subscription Expense $ 2, $ $ - $ 1, % G Conference Registration $ 2, $ $ - $ 1, % G Employee Parking Expense $ 1, $ $ - $ 1, % F Volunteer Expenses $ 3, $ $ - $ 2, % F Gas and Heating Fuels $ 6, $ 1, $ - $ 5, % F Electricity (incl ) $ 3, $ 1, $ - $ 1, F Water (incl ) $ $ $ - $ % F Sewer $ $ $ - $ (147.04) 488% *2 F Other Utility $ - $ - $ - $ - F Rent Expense - Buildings $ $ - $ - $ F Rent Expense - Other Real Property $ 2, $ $ - $ 1, % F Rent Expense - Depreciation Surch $ 8, $ 8, $ - $ (748.96) 109% *3 F Rent Expense - Office Equipment $ 3, $ $ - $ 2, % G Rent Expense - Data Proc Equip $ $ - $ - $ G Rent Expense - Communication Equip $ - $ - $ - $ - F Rental Expense - Other Per Prop $ 2, $ $ $ 1, F Construction Equipment $ - $ - $ - $ - F Rep & Maint - Real Property $ 2, $ 5, $ - $ (3,541.43) 275% *2 F Building Structure - Maint & Repair $ 4, $ - $ - $ 4, F Land Maint and Repair $ 1, $ - $ - $ 1, G Rep & Maint - Office Equipment $ $ - $ - $ G Rep & Maint - Motor Vehicle $ 3, $ $ - $ 2, % G Rep & Maint - Data Proc Equip $ $ - $ - $ G Rep & Maint - Comm Equip $ - $ - $ - $ - F Repair & Maint - House Inst Equip $ - $ - $ - $ - G Repair & Maint - Photo/Media $ - $ - $ - $ - G Repair & Maint - Other Property $ - $ - $ - $ - G Office Supplies Expense $ 4, $ $ - $ 3, % G IT Supplies $ $ - $ - $ G Personal Computing Equipment $ - $ - $ - $ - P Clothing $ $ $ - $ (318.00) 164% *2 F Sanitation - Janitorial $ $ $ - $ (13.10) 103% *2 G Food Service Institutional $ $ $ - $ % G Food Expense $ 3, $ $ $ 2, % G Agricultural Supplies $ - $ - $ - $ - P Ed & Recreational Supplies $ 16, $ 2, $ $ 13, % G Eng Tech & Comm Sup Exp $ - $ - $ - $ - F Const & Maint Supp Expense $ $ - $ - $ F Miscellaneous Supplies Expense $ $ $ - $ % F Nonexpendable Property $ 2, $ - $ - $ 2, G Computer Hardware <$1,500 $ 3, $ - $ - $ 3, G Gas and Oil (Veh & Equip) $ 4, $ 1, $ - $ 3, % G Licensed Motor Vehicle Supplies $ $ - $ - $ G Indirect Cost Allowance $ - $ - $ - $ - G Accounting & Auditing Services $ 28, $ , $ - $ % *3

5 G Legal Related Expenses $ 1, $ - $ - $ 1, G SOS Temporary Services - Pers $ 2, $ - $ - $ 2, F Eng & Arch Services $ 2, $ - $ - $ 2, G IT Consulting - Applications $ 51, $ 29, $ - $ 21, % G IT Consulting - HW/SW Supp $ - $ - $ - $ - G IT Consulting - Other $ 13, $ 12, $ - $ 1, % *2 G Management Consultant Services $ - $ - $ - $ - G Educational Services $ - $ - $ - $ - P Media/Advertising Services $ 18, $ 7, $ - $ 10, % F Lawn/Landscape/Snow Removal $ - $ - $ - $ - F Pest Control $ $ $ - $ % F Refuse/Recycling $ 1, $ $ - $ 1, % F Fire Extinguishers $ $ - $ - $ F Laundry Services $ - $ - $ - $ - F Janitorial Services $ 2, $ 1, $ - $ 1, % F Hazardous Waste Disposal $ - $ - $ - $ - F Construction Services $ - $ - $ - $ - F Other Contractual Services $ $ - $ - $ F Mgmt Consultant Services (Security) $ $ 1, $ - $ (1,310.00) 624% *2 P Date Proc Softw Lic Fee $ $ $ - $ G Software - New Purchases $ $ - $ - $ F Insurance Expense $ 2, $ 1, $ - $ 1, % G Surety & Notary Bonds $ - $ - $ - $ - G Other Operating Expense $ 1, $ - $ - $ 1, OPERATING EXPENSES TOTAL $ 236, $ 114, $ $ 121, % TRAVEL EXPENSES T Board & Lodging $ 6, $ 3, $ - $ 3, % T Meals - Not Travel Status $ $ $ - $ % T Meals - One Day Travel $ $ $ - $ T Commercial Transportation $ 1, $ - $ - $ 1, T State Owned Transportation $ 2, $ $ - $ 1, T Personal Vehicle Mileage $ 5, $ 1, $ - $ 3, % T Contractual Serv - Travel Expense $ - $ - $ - $ - T Volunteer Travel Expense $ - $ - $ - $ - T Miscellaneous Travel Expense $ $ - $ - $ TRAVEL EXPENSES TOTAL $ 16, $ 4, $ - $ 11, % CAPITOL OUTLAY F Buildings $ 24, $ - $ - $ 24, F Furniture & Office Equipment $ - $ - $ - $ - P Computer Hardware Equipment $ 2, $ - $ - $ 2, G Personal Computing Equipment $ - $ - $ - $ - G Vehicles & Vehicle Equipment $ - $ - $ - $ - G Libraries & Museums $ - $ - $ - $ - P Photo/Media Equipment $ - $ - $ - $ - F Household/Institution Equip $ $ - $ - $ CAPITOL OUTLAY TOTAL $ 27, $ - $ - $ 27, SUB-TOTAL: 51, 52-55, 57, & 58 $ 652, $ 295, $ $ 355, % TRANSFER TO ENDOWMENT Title 137: & $ - $ - $ - $ - ENDOWMENT TRANSFER TOTAL $ - $ - $ - $ GOVERNMENT AID Distribution of Aid $ 45,868, $ 9,595, $ - $ 36,273, % AID-INCOME $ 41, $ 140, $ - $ (99,089.00) 341% *4 GOVERNMENT AID TOTAL $ 45,909, $ 9,735, $ - $ 36,174, % BUDGETED EXPENDITURES ALL CATEGORY TOTAL $ 46,561, $ 10,031, $ $ 36,529, % 7-5