2018 Annual IFTA Business Meeting

Transcription

1 2018 Annual IFTA Business Meeting August Mission Palms Hotel Tempe, Arizona IFTA, Inc. and the IFTA, Inc. Board of Trustees invite you to this year s business meeting!

2 Agenda Color Legend: Vote May Be Taken Vote Required Break or Meal August 15 16, 2018 Tempe, AZ Preliminary Agenda Presiding: Stephen Nutter (VA), President of the IFTA, Inc. Board of Trustees Assisting: Lonette L. Turner, CEO, International Fuel Tax Association, Inc. Pre-Meeting Day August 14 (Tuesday) Meeting Check-in and Assistance Industry Advisory Committee Meeting Dennis Vanderslice, ARI Fleet, Chair IFTA, Inc. Board and Staff Briefing and Ms. Turner Reception Day 1 August 15 (Wednesday) Meeting Check-in and Assistance Continental Breakfast General Session #1 Call to Order National Anthems Mrs. Aubrey Kate Mickelson Roll Call of Voting Delegates Ms. Turner Welcome by Arizona TBD President s Report

3 Approval of the 2017 Meeting Minutes Election Committee Report Cindy Arnold (NV), Chair Election of Board Members IFTA, Inc. Accomplishments Joy Prenger (MO) and Networking Break General Session #1 IFTA, Inc. Financial Report Scott Bryer (NH) AAMVA Motor Carrier Services TBD Ballots Explanation of Ballot Process Virginia Barnett (ON) FTPBP # (R2120) The intent of this ballot is to clarify that the upload done on a daily basis for each business day is an upload of the full demographic data. Membership would benefit from this procedure change by allowing all jurisdictions access to the latest status of accounts when licensing new accounts and would give roadside enforcement more accurate data to utilize when enforcing IFTA. By distributing the licensee demographic data and inter-jurisdictional audit reports to participating jurisdictions via the IFTA, Inc. Clearinghouse, this will ensure jurisdictional compliance according to the applicable provisions of the IFTA Audit Manual. This change would require the full demographic data to be uploaded to the Clearinghouse each business day for accuracy and timely information. STPBP # (P1030) The intent of this ballot is to amend the IFTA Procedures Manual to align with the Bank of Canada s new procedure in publishing exchange rates once each business day by 4:30 PM Eastern Time. With the elimination of the published noon day rate, to allow for timely Canadian jurisdictional transmittals, if a conversion takes place before 4:30 PM Eastern Time the prior day s rate will be used. A fund conversion at 4:30 PM Eastern Time or after will be converted using the current day s rate. RLR IFTA Leadership Award Luncheon

4 General Session #2 Ballots FTPBP # (R200) The intent of this ballot is to amend the IFTA Articles of Agreement to provide authority for a jurisdiction to issue an IFTA license to an applicant in their jurisdiction provided the applicant meets the established place of business or residency requirements of that jurisdiction. FTPBP # (R1120) The intent is to establish a firm cut-off date or lock down date for tax rate changes to ensure consistency between the tax rates a carrier uses, the tax rates each jurisdiction sends to their carriers, and those posted on the IFTA Tax Rate Matrix. This change would not prevent a jurisdiction from changing their tax rates after the cut-off date they would just not communicate late changes to the repository (i.e., IFTA Inc.) or to other member jurisdictions. In addition, this ballot proposes giving jurisdictions an additional 5 days to ensure their tax rates are correct and/or submit them to the repository. Based on the requirements of R (tax returns available to licensees at least 30 days prior to the due date) this will still give jurisdictions approximately 25 days to receive, upload and test their tax system and tax returns before making tax returns available to their licensees. Networking Break General Session #2 Town Hall Meeting Moderator: Ms. Turner Meeting Assistance Center Day 2 August 16 (Thursday) Continental Breakfast General Session #3 Call to Order Announcements Alternative Vehicles Electric TBD Networking Break Regional Breakouts Canadian Region Midwest Region Northeast Region Southeast Region Western Region

5 Breakout Session 1 A. Alternative Fuel Vehicles Reporting Reporting Services Viewpoint Present Legislations B. Electronic Verification of Operating Credentials Background EVOC Meetings and Actions RFI Issued by IRP, Inc. and IFTA, Inc. Roadside Enforcement C. Topic to be Determined Lunch Breakout Session 2 A. Alternative Fuel Vehicles Reporting Reporting Services Viewpoint Present Legislations B. Electronic Verification of Operating Credentials Background EVOC Meetings and Actions RFI Issued by IRP, Inc. and IFTA, Inc. Roadside Enforcement C. Topic to be Determined Breakout Session 3 A. Alternative Fuel Vehicles Reporting Reporting Services Viewpoint Present Legislations B. Electronic Verification of Operating Credentials Background EVOC Meetings and Actions RFI Issued by IRP, Inc. and IFTA, Inc. Roadside Enforcement C. Topic to be Determined General Session #4 Breakouts Recap Regional Breakouts Breakout A Breakout B Breakout C

6 Networking Break PCRC Update Tim Ford (CA), Chair Clint Hester (NC), Vice Chair IRP, Inc. Update Tim Adams, CEO (IRP, Inc.) Joint Efforts Between IFTA, Inc. and IRP, Inc. Industry Advisory Committee Report Dennis Vanderslice, Chair, IAC New Business IFTA, INC. BOARD OF TRUSTEES Stephen Nutter (VA) President Joy Prenger (MO) First Vice President Scott Bryer (NH) Second Vice President Cindy Arnold (NV) Virginia Barnett (ON) Trent Knoles (IL) L. Michael Romeo (CT) Antoinette Tannous (QC) STAFF Lonette L. Turner CEO Debora K. Meise Senior Director Jason DeGraf Information Services Director Tom King Webmaster Tammy Trinker Office and Events Administrator Maria Coronado Membership Services Officer Rick Taylor (KY)

7 60 East Fifth Street Tempe, AZ (800) Registration Deadline and Hotel Cut-Off July 13, 2018 Hotel Check-In/Check-Out Business Meeting Check-In 3:00 pm / 12:00 pm August 14 (Tuesday) 1:00 pm 5:00 pm Registration Fees: Non-Voting Jurisdiction Members $ Industry and General Public $ Exhibitor (Product Display) $ Sponsors Contact IFTA, Inc. Hotel Fees: Room Rate $93.00 Resort Fee (complimentary) $ 0.00 Local Tax 14.07% Nightly Rate Total $ Parking Hotel Transportation to/from airport Super $12 one way: $11 - $14 one way: $13 one way: Complimentary Self or Valet Complimentary shuttle transportation (receipts required) (receipts required) (receipts required) Hotel Restaurants: The Mission Grille Harry s Place Cabana Bar & Grill Daily 6:30 am 10:00 am Breakfast buffet Mon Fri 2:00 pm - midnight Thurs Sun 11:00 am 6:00 pm Daily 6:30 am 11:00 am Breakfast Weekends 11:00 am - midnight Casual fare, cocktails, full bar Daily 11:00 am 2:00 pm Lunch American dishes with Southwest flair

8 Registration Information ONLINE REGISTRATION WILL BE MADE AVAILABLE MAY 4, 2018 Penalty: Liability: Cancellation: Refunds: Payment: A $50.00 (USD) penalty will be added to all registration fees not paid, not paid in full, or not received by IFTA, Inc. on or before August 16, Persons that pre-register and fail to attend, without paying the fee or canceling in writing 5 working days in advance of the meeting (8/07/18), will be liable for the full cost of their registration fees. Cancellation of attendance must be provided to IFTA, Inc. in writing no later than August 7, On site cancellations or lack of cancellation notice will result in a full registration fee being assessed. Refunds are only for those persons having paid the registration fees in advance and have provided written notice of their cancellation five (5) working days (8/07/18) in advance of the meeting. All refunds will be completed by the same method the fee was paid whether by ACH, PayPal, or check. Credit Cards and cash are no longer accepted as forms of registration payment. Attendees can pay their registration fees by PayPal, check, money order, or ACH. Contact IFTA, Inc. regarding all ACH payments at travel@iftach.org. IFTA, Inc. FEIN: MAKE CHECKS OR MONEY ORDERS PAYABLE TO IFTA, INC. (in US Funds) Mail to: 912 W. Chandler Blvd., B-6 Chandler, AZ Questions: REGISTRATION QUESTIONS AND ASSISTANCE Contact IFTA, Inc. Tammy Trinker Phone: (480) tdtrinker@iftach.org

9 Other Information EXHIBITOR INFORMATION $800 USD Exhibitor Fee Entitles Delegates to the Following: * Exhibitor Registration For 1 Person * One Exhibitor Table with 1 Chair (additional chairs available upon request) * Access to 1 Electrical Outlet * Access to Complete Meeting Functions For additional set-up needs, it is the responsibility of the Exhibitor/Sponsor to contact the hotel and make the necessary arrangements. Tempe Mission Palms Hotel Conference Services: Audio Visual Needs: Jan Wood Paul Davis Conference Services Manager Director of Audio Visual - AVMS (480) (480) jwood@destinationhotels.com pdavis@avms.com SPONSORSHIP INFORMATION 3 LEVELS AVAILABLE * Supporters * Associates * Partners If you are interested in sponsoring functions during this event please contact IFTA, Inc. for additional information and pricing. Sponsorships must be paid in full prior to attending the event or additional fees may be applied. IFTA, Inc. Debora Meise Senior Director (480) dmeise@iftach.org