Exhibitor/Sponsor Registration Packet

Transcription

1 Exhibitor/Sponsor Registration Packet Registration Due By January 4, Minnesota Onsite Wastewater Convention Sponsored by MOWA In Cooperation with the University of Minnesota, and the Minnesota Pollution Control Agency "Better Design Through Education Arrowwood Resort & Conference Center Alexandria, MN January 29 th 31 st, 2013

2 Dear Exhibitor/Sponsor: The Minnesota Onsite Wastewater Association, in cooperation with the University of Minnesota and the Minnesota Pollution Control Agency, will present the 2013 Minnesota Onsite Wastewater Convention January 29 31, 2013! The Trade Show is a very important part of our convention. MOWA offers exhibitors the opportunity to contact industry professionals AND show support of MOWA at the only onsite convention in Minnesota. At the 2013 convention, we will offer 30 booths at Arrowwood Resort & Conference Center one of the most celebrated choices for conventions in Minnesota. Our speakers this year include: Mark Adams of NorthStar Engineering and NOWRA President Tom Fritts of Residential Sewage Treatment Company, both of whom will discuss design and other topics. Other presentations by Minnesota and out-of-state speakers will address new technology, installation, maintenance, MN Rules, septage storage, and LGU & inspections. Why join us at the 2013 Wastewater Convention? As an exhibitor you ll be able to meet with the people who service Minnesota s onsite industry, show your products, answer their questions and make the contacts you want to make future sales! This year, we are also offering a two-day Roe-d-Hoe competition in the exhibit hall with a first prize award of admission to the 2013 Pumper Show in Indianapolis. Exhibitors will have the opportunity to sponsor prizes for this event (see page 6 for details). We will also feature an Exhibitor Booth scavenger hunt. MOWA s mission is promoting professionalism in the wastewater industry. This is achieved through involvement in education, legislation and government relations activities, and by hosting the only onsite wastewater convention in the state. MOWA is recognized as an important source of guidance to local and state agencies in policy and rule development. The organization works closely with the U of M s Onsite Sewage Treatment Program and the Minnesota Pollution Control Agency to enhance education, policies, and research benefiting professionals, homeowners, government officials, and community leaders. Within the last several years MOWA has: o Influenced new language and policies in State Code revision o Created legislation to clarify licensing requirements for SSTS systems o Expanded member services to include business management training o Moved activities around the state to better serve its members and the industry o Conducted hands-on Summer Seminars across Minnesota o Expanded membership options with 500+ individual and group members None of these accomplishments could have happened without the support and leadership of MOWA members and industry suppliers and manufacturers. Come grow with us by exhibiting at our annual convention and talk to the leaders in Minnesota s onsite wastewater industry. We look forward to seeing you in Alexandria January 29 th 31 st! Lorianne Ende MOWA President Craig Gilbertson & Andy Winkler 2013 Convention Committee Co-Chairs 2013 Convention/Education Committee Lori Ende, Greg Halling, Sara Heger, Brian Koski Chris LeClair, Scott Otting, Gretchen Sabel, Pat Shelito, Jennifer Shinehouse-Gansen

3 Vendor Information Arrowwood Resort Alexandria, MN Trade Show Schedule Pre-Conference Events Tuesday, January 29 th Booth set-up Tuesday, January 29 th 1:30 pm 4:30 pm Trade Show Welcoming Tuesday, January 29 th 5:00 pm 9:00 pm Reception/Silent Auction/ Roe-d-Hoe Competition Breakfast/Morning Break/ Wednesday, January 30 th Lunch in Exhibit Hall Trade Show Wednesday, January 30 th 3:00 pm - 6:00 pm Roe-d-Hoe Finals Wednesday, January 30 th 4:30 pm 5:00 pm Youth Scholarship Auction Wednesday, January 30 th 5:00 pm - 6:00 pm Exhibit Hall Closes Wednesday, January 30 th 6:00 pm Exhibitor Fees 1st booth- $ Youth Scholarship Auction Item (or $50 additional free in lieu of Auction Item) Additional booths- $ each + Auction Item (or $50 additional free in lieu of Auction Item) Refund Policy: Written notice of cancellation must be received prior to January 11, % refund will be given less $25 processing fee. Booth Registration Includes: 8 (deep) x 10 (wide) space Piping and drapes Details Each booth space includes 2 convention registrations Additional vendor representative registrations are available for $100 each trade show attendance only. To participate in the rest of the convention, additional vendor representatives must register separately as convention attendees via the convention brochure. Contact MOWA for materials. Youth Scholarship Auction Item - All exhibitors are required as part of their booth fee to provide 1 or more industry related items of at least $50 in value to be auctioned off at 5:00 pm on Wednesday, January 30th to benefit the MOWA Youth Scholarship Program. Exhibitors may elect to pay an additional $50.00 Registration Fee per booth in lieu of the Auction Item and the Convention Committee will purchase an auction item on your behalf. Fee must be paid with booth registration. 7 x 44 sign with company name 8 x 30 skirted display table and 2 chairs Electrical Power provided through Arrowwood Resort See Arrowwood Electrical Order Form on page 7. For the most up-to-date information about the convention, please visit MOWA s Web site at For additional questions/information about the convention, contact: MOWA Phone: Fax: mowacarla@aol.com For additional facilities information about Arrowwood Resort & Conference Center: Amy Parod, Director of Sales Arrowwood Resort & Conference Center phone / aparod@arrowwoodresort.com For Freight Handling information, contact: A&N Convention Services, Inc. / phone For room rental, please use attached form (page 8) for discounted nightly room rates: Deluxe Standard: $92 Kitchenette Suite: $142 2 Bedroom Cottage: $299 3 Bedroom Townhome: $399 4 Bedroom Cottage: $399 4 Bedroom Townhome: $459 Page 3

4 2013 Minnesota Onsite Wastewater Convention "Better Design Through Education Arrowwood Resort & Conference Center Alexandria, MN January 29 th 31 st, 2013 Booth Display Rules 1. Trade Show Set-up /Tear-down Schedule: Booth set-up: Tuesday, January 29th 1:30 pm 4:30 pm Auction Wednesday, January 30th 5:00 pm 6:00 pm Tear-down: Wednesday, January 30th 6:00 pm 8:00 pm 2. Space No portion of the booth area may be sublet or assigned to any other firm or person(s). 3. Space Assignments Booth and/or rig space assignments are made on a first come, first serve basis. Indicate your first, second, and third choice for booth and/or space. The Exhibitor application form offers you the opportunity to indicate competitors you would prefer to not be placed next to. No private room displays. Hosting Associations reserve the right to alter Trade Show layout and vendor location. (See floor plan for booth pace layout.) 4. Fire/Safety Codes Each booth operator and vehicle rig owner must comply with all federal, state, local and Resort fire and safety codes. 5. Insurance It is agreed that in no case shall MOWA, University of Minnesota, MPCA or their officers or directors be responsible for any loss, theft, damage by fire, or injury to any person or article. 6. Liability Each booth operator will be responsible for the space leased during the convention and will keep it free from hazards to persons on the premises. MOWA, University of Minnesota, or MPCA will not be responsible for any injury that may occur to booth operators, their associates or employees. 7. Youth Scholarship Auction All exhibitors are required as part of their booth fee to provide one or more industry related items of at least $50.00 in value to be auctioned off either at the silent auction on the evening of Tuesday, January 29 th or at the live auction at 5:00 pm on Wednesday, January 30 th. All proceeds will benefit the MOWA Scholarship Program. The 2012 auction raised over $4,500 for the Scholarship Fund! All auction items will be collected by MOWA and displayed in a central location in the Exhibit Hall. The exhibitor providing the item will be named on each item. Examples of items for the auction pumps, safety equipment, filters, control panels. No vendor advertising items, please. Exhibitors may elect to pay an additional $50.00 Registration Fee in lieu of the Auction Item and the Convention Committee will take care of purchasing an auction item on your behalf. Fee must be paid at time of booth registration. Page 4

5 2013 Minnesota Onsite Wastewater Convention "Better Design Through Education Arrowwood Resort & Conference Center Alexandria, MN January 29 th 31 st, 2013 Exhibitor Application Deadline: January 4 th, 2013 Please print Company Name: Contact: Address: City, State, Zip: Phone: Late Fee of $100 after Jan. 4 th, 2013 Fax: (As it should appear on exhibitor sign) Booth Preferences: See diagram attached. Preference will be reserved on a first come, first served, with payment, basis. Number of Booth Spaces to Reserve: One Two Three Booth Space Preferences: First Choice: Second Choice: Third Choice: I prefer not being next to: Vendor Representatives: Two representatives are included with each booth rental: 1 ST Booth: Name 1. Name 2. 2 nd Booth: Name 1. Name 2. 3 rd Booth: Name 1. Name 2. Additional representatives in exhibitor space/s ($ each): Name 1. Name 2. Name 3. Name 4. Trade Show Fees: Booth Space(s): First booth space $ Auction Item = Additional $50.00 fee in lieu of Auction Item = Additional booth spaces: $ each + Auction Item = Additional $50.00 fee in lieu of Auction Item = Additional Booth Representatives: Number X $ = Lunch on Tuesday, January 29 th Number X $ = Payment: Check: Payable to MOWA Mail to: MOWA, 5200 Willson Road, Suite 300, Edina, MN Credit Card: Fax to - (952) or Mail to - address above Total = Amount: $ Type of Card: Visa MasterCard Amount: $ Credit Card # Expire Date: / Cardholder: Signature: By this signature I authorize MOWA to process fees pertaining to this MN Onsite Wastewater Convention. *Please make a copy of this application for your records* Page 5

6 2013 Minnesota Onsite Wastewater Convention "Better Design Through Education Arrowwood Resort & Conference Center January 29 th 31 st, 2013 Sponsor Application Deadline: January 4th, 2013 Company Name: (As it should appear on exhibitor sign) Contact: Address: City, State, Zip: Phone: Fax: Event Sponsorship: All sponsors will be acknowledged in the Convention Program,Table Signs, & Easels Event Amount Day Benefit Breaks $ All 3 days Limited to 6 sponsors Continental Breakfast $ All 3 days Limited to 6 sponsors Tuesday - Wednesday Roe-d-Hoe Competition $1,000 $ 2 days Major Sponsorship of $1,000 Other Amounts Welcome Tuesday Night Social Networking $ day Limited to 6 sponsors Wednesday Night Social Networking $ day Limited to 6 sponsors EVENT(s) SPONSORSHIP AMOUNT: Events X $ = $ Payment: Check: Payable to MOWA Amount: $ Mail to: MOWA, 5200 Willson Road, Suite 300, Edina, MN Credit Card: Fax to - (952) or Mail to - address above Type of Card: Visa MasterCard Amount: $ Credit Card # Expire Date: / Cardholder: Signature: By this signature I authorize MOWA to process fees pertaining to this MN Onsite Wastewater Convention. *Please make a copy of this application for your records* Refund Policy: Written notice of cancellation must be received prior to January 11, % refund will be given less $25 processing fee. Page 6

7 H otel Use Only Booth # 2013 MOWA Annual Convention: January 29 th 31 st, 2013 Vendor Electrical Form (This form does NOT reserve your booth) Company N ame Contact Person Street A ddress City State Zip Ph. STANDARD ELECTRICAL SERVICE Quantity Advance Rate Floor Rate 120 Volts Per Single Receptacle 20 amp (2200 w atts) $30.00 $50.00 (Situations needing over 20 amps please call Shari Prause at ) SERVI CE A CCESSORI ES Rental Only Quantity A dvance Rate Floor Rate Pow er Strip (15 amp maximum) $15.00 $30.00 INTERN ET SERVICE - Wireless Internet access is offered on a complimentary basis PAYMENT INFORMATION Company Check: # Order Total $ MasterCard, Visa, Discover and American Express Cards Accepted Cardholder N ame Card N umber Expiration Date A uthorized Signature MAIL THIS COMPLETED FORM WITH PAYMENT TO: A rrow w ood Resort & Conference Center 2100 A rrow w ood Lane N W, A lexandria, M N Ph: Fax: ADVANCE RATES: Apply only to orders paid in full and received by M onday December 17, FLOOR RATES: Must be paid at time of set-up. NO EXCEPTIONS. Page 7

8 2013 Winter MOWA Conference January 29 31, 2013 Arrowwood Resort & Conference Center Reservation Form PREFERRED LODGING HELD UNTIL January 8, 2013 Company Mr./Mrs./Ms. Street City St Zip Day Phone ( ) Arrive/Depart Dates: / to / #Nights Special Requests: (i.e. Room accessibility, dietary, etc.) Explain: **All lodging is non-smoking. Method of Payment: Check-Must be sent with form Purchase Order Must be completed & sent with this form Credit Card - Card Charged Upon Receipt of Form Visa MasterCard American Express Discover Card # Exp. / Cardholder s name: Signature: CANCELLATION POLICY Our cancellation policy is 72 hours. We will charge your credit card one night s lodging for any cancellations made within 72 hours of your arrival. Group Room Rate $92.00 per night/plus 6.875% MN tax Rate is for a Deluxe Standard room. Suites $ per night plus tax 2 Bedroom Cottage $ per night plus tax 3 Bedroom Townhome $ per night plus tax 4 Bedroom Cottage $ per night plus tax 4 Bedroom Townhome $ per night plus tax *** Based on availability. ROOMMATES IF YOU ARE SHARING A ROOM EACH PERSON MUST COMPLETE A SEPARATE RESERVATION FORM List name of the roommate you ve selected: If you are selecting roommates, reservation forms must be mailed or faxed together. If not received together, Arrowwood cannot guarantee your specific roommate requests. MAIL, FAX or ENTIRE FORM TO: Arrowwood Resort & Conference Center Attn: Kristi Bjerkaas kbjerkaas@arrowwoodresort.com 2100 Arrowwood Lane NW Alexandria, MN FAX: Check-in is 4:00pm and Check-out is 11:00AM Page 8

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