2018 Annual IFTA Business Meeting

Transcription

1 2018 Annual IFTA Business Meeting August Mission Palms Hotel Tempe, Arizona IFTA, Inc. and the IFTA, Inc. Board of Trustees invite you to this year s business meeting!

2 Preliminary Agenda Presiding: Stephen Nutter (VA), President of the IFTA, Inc. Board of Trustees Assisting: Lonette L. Turner, CEO, International Fuel Tax Association, Inc. August 14 (Tuesday) Meeting Check-in and Assistance Industry Advisory Committee Meeting Dennis Vanderslice, ARI Fleet, Chair Opening Reception Sponsored by: 1: :00 5:00 Ballroom Foyer 3:00 Palm AD 6:00 Palm EF Day 1 August 15 (Wednesday) Meeting Check-in and Assistance 7: :00 5:00 Ballroom Foyer Internet Sponsor: Breakfast Buffet Sponsored by: 7:00 8:30 The Cloister New Commissioner Meeting General Session #1 Call to Order National Anthems Roll Call of Voting Delegates Self Introductions Welcomee by Arizona President s Report Approval of the 2017 Meeting Minutes Election Committee Report Election of Board Members IFTA, Inc. Accomplishments IFTA, Inc. Financial Report Networking Break Sponsored By: Mrs. Aubrey Kate Mickelson Ms. Turner Mr. Vasile Samartinean (AZ)) Vote Required Cindy Arnold (NV), Committee Chair IFTA, Inc. Board of Trustees Vote Required Scott Bryer (NH), First Vice President, IFTA, Inc. Board of Trustees 7:30 8:30 8:30-8:45 8:45-9:00 9: :00 9:15 9: :15 9:20 9: :20 9:30 9: :30 9:40 9:40 10:00 10:00 10:15 10:15 10:35 The Snack Shack

3 AAMVAA Motor Carrier Services Anne Ferro, President and CEO, AAMVA 10:35 11:05 Ballots Virginia Barnett (ON), IFTA,, Inc. Board of Explanation of Ballot Process and Voting 11:05 11:20 Trustees Cindy Swansonn (CA), Chair, Agreement Procedures Committee FTPBP # (R2120) Ron Hester (ON), Chair, Clearinghouse Advisory Committee 11:20 11:35 Vote May be Required to Move to of this ballot is to clarify that the upload done on a daily basis for each business day is an upload of the full demographic data. Membership would benefit from this procedure change by allowing all jurisdictions access to the latest status of accounts when licensing new accounts and would give roadside enforcement more accurate data to utilize when enforcing IFTA. By distributing the licensee demographic dataa and inter-jurisdictional audit reports to participating jurisdictions via the IFTA, Inc. Clearinghouse, this will ensure jurisdictional compliance according to the applicable provisions of the IFTA Audit Manual. This change would require the full demographic data to be uploaded to the Clearinghouse each business day for accuracy and timely information. Ms. Swanson STPBP # (P1030) Vote Required to Continue on 11:35 11:50 of this ballot is to amend the IFTA Proceduress Manual to align with the Bank of Canada s new procedure in publishing exchange rates once each business day by 4:30 PM Eastern Time. With the elimination of the published noon day rate, to allow for timely Canadian jurisdictional transmittals, if a conversion takes place before 4:30 PM Eastern Time the priorr day s rate will be used. A fund conversion at 4:30 PM Eastern Time or after will be converted using the current day s rate. Richard L. Reeves IFTA Leadership Award Presentation n 11: :50 1:00 Richard L. Reeves IFTA Leadership The Cloister Award Luncheon Sponsored By: General Session #2 1:05 Dawn Lietz (NV) FTPBP # (R200) Jay Starling (AL) 1: :05 1:30 Vote May be Required to Move to of this ballot is to amend the IFTA Articles off Agreementt to provide authority for a jurisdiction to issue an IFTA license to an applicant in their jurisdiction providedd the applicant meets the established place of business or residency requirements of that jurisdiction.

4 Cindy Arnold (NV) FTPBP # (R1120) Vote May be Required to Move to 1: :30 2:15 is to establish a firm cut-off date or lock downn date for tax rate changes to ensure consistency between the tax rates a carrier uses, the tax rates each jurisdiction sends to their carriers, and those posted on the IFTA Tax Rate Matrix. This change would not prevent a jurisdiction from changingg their tax rates after the cut-off date they would just not communicate late changes to the repository (i.e., IFTA Inc.) or to other member jurisdictions. In addition, this ballot proposes giving jurisdictions an additional 5 days to ensure their tax rates are correct and/or submit them to the repository. Based on the requirements of R (tax returns available to licenseess at least 30 days prior to the due date) this will still give jurisdictions approximately 25 days to receive, upload and test their tax system and tax returns before making tax returns available to their licensees. Regional Breakouts Canadian Region Midwest Region Northeast Region Southeast Region Western Region Antoinette Tannous (QC), Second Vice President, IFTA, Inc. Board of Trustees, Ms. Barnett Trent Knoles (IL), Mark Byrne (NE) Mr. Bryer, L. Michael Romeo (CT) Mr. Nutter, Rick Taylor (KY) Ms. Arnold 2: :15 3:15 Cavetto Colonnade Break - Grab-and-G Go to the Town Hall Meeting Sponsored by: Implementation of Ballot Jay Sween (WI)) 1. This ballot amends the Agreement to allow licensees and base jurisdictions flexibility in issuing and presenting the IFTA license. The ballot adds language clarifying that base jurisdictions may issue licenses in paper or as an electronic image. 3:15 The Snack Shack 3: :20 3:35 2. The ballot adds language requiring jurisdictions to accept a paper original, egible paper copy or legible electronic image of the license, at the option of the licensee, regardlesss of the method by whichh the licensee was initially issued by the base jurisdiction. Town Hall Meeting Moderator: Ms. Turner Day 2 August 16 (Thursday) Meeting Check-in and Assistance 3: :35 5:15 7: :00 4:00 Ballroom Foyer Internet Sponsor: Breakfast Buffet Sponsored by: 7: :00 8:30 The Cloister

5 General Session #3 Call to Order Announcements Program Compliance Review Committee New Process IRP, Inc. and IRP Update Tim Ford (CA), Chair Clint Hester (NC), Vice Chair Tim Adams, CEO, IRP, Inc. 8:30 8:30 8: :35 9:00 9: :00 9:15 Federal Highway Grants Networking Break Sponsored by: Michael Dougherty Federal Highway Administration 9: :15 9:45 9:45 10:00 The Snack Shack Breakout Session #1 A. It s Time to Talk About... Tax reporting of operations by alternate powered vehicles B. Efficient and Effective Roadside Enforcement JURISDICTIONS ONLY Sharee Webb (UT) Jack Frehafer (PA) Stephen Wisyanski(PA) Mark Bell (University of Kentucky) Don Price (KY) 10:00 10:45 10:00 10:45 C. The ELD Mandate The details of the mandate Implementation of the mandate Enforcing the mandate Using data for tax reporting D. Industry Discussions INDUSTRY ONLY Breakout Session #2 A. It s Time to Talk About... Tax reporting of operations by alternate powered vehicles David Gray (Glostone), President of NATSAA 10:00 10:45 Alfonso Moreno (FMCSA) Eddie Franco (FMCSA) Dennis Vanderslice (ARI Fleet ), Chair, IAC 10:00 10:45 Sharee Webb (UT) 11:00 11:45 Jack Frehafer (PA) Stephen Wisyanski(PA) Megan Sellmann (Fleetworthyy Solutions) B. Efficient and Effective Roadside Enforcement JURISDICTIONS ONLY Mark Bell (University of Kentucky) Don Price (KY) 11:00 11:45

6 C. The ELD Mandate The details of the mandate Implementation of the mandate Enforcing the mandate Using data for tax reporting D. Industry Discussions INDUSTRY ONLY Lunch Sponsored by David Gray (Glostone), President of NATSAA 11:00 11:45 Alfonso Moreno (FMCSA) Eddie Franco (FMCSA) Dennis Vanderslice (ARI Fleet), Chair, IAC 11:00 11:45 11: :45 1:00 The Cloister Breakout Session #3 A. It s Time to Talk About... Tax reporting of operations by alternate powered vehicles Sharee Webb (UT) Jack Frehafer (PA) Stephen Wisyanski(PA) Megan Sellmann (Fleetworthyy Solutions) 1: :00 1:45 B. Efficient and Effective Roadside Enforcement JURISDICTIONS ONLY Mark Bell (University of Kentucky) Don Price (KY) 1: :00 1:45 C. The ELD Mandate The details of the mandate Implementation of the mandate Enforcing the mandate Using data for tax reporting D. Industry Discussions INDUSTRY ONLY General Session #4 David Gray (Glostone), President of NATSAA 1: :00 1:45 Alfonso Moreno (FMCSA) Eddie Franco (FMCSA) Dennis Vanderslice (ARI Fleet), Chair, IAC 1: :00 1:45 1:45 Breakouts Recap Regional Breakouts Breakout A Breakout B Breakout C Breakout D One representative from each Breakout Session 1: :45 2:15 Break - Grab-and-G Go Meeting Sponsored by: 2: :15 2:30 The Snack Shack

7 Industry Advisory Committee Report Mr. Vanderslice 2: :30 3:00 Expense Reports New Business Closing Remarks Adjourn the 2018 Annual Meeting Debora K. Meise, Senior Director, IFTA, Inc. 3: :00 3:15 3: :15 3:45 3: :45 4:00 4:00