U.P. CO-OPERATIVE SUGAR FACTORIES FEDERATION LTD. 9-A, RANA PRATAP MARG, LUCKNOW

Transcription

1 U.P. CO-OPERATIVE SUGAR FACTORIES FEDERATION LTD. 9-A, RANA PRATAP MARG, LUCKNOW Telephone: (0522) Fax: (0522) (0522) upsugarfed@yahoo.co.in Website: COMPETITIVE e-bidding FOR- Outsourcing of different type of Services at Federation during financial year e-bid REFERENCE LAST DATE AND TIME FOR SUBMISSION OF E-Bids DATE AND TIME OF OPENING OF ON LINE TECHNICAL e-bids PLACE OF OPENING OF e-bids ADDRESS FOR COMMUNICATION e-bid E.M.D : UPSUGARFED/Security/ /147 : 10/04/2018 upto 6:55 PM : 11/04/2018 at 11:00 AM : U.P. Co-operative Sugar Factories Federation Ltd. 9-A, Rana Pratap Marg, Lucknow : Managing Director U.P. Co-operative Sugar Factories Federation Ltd. 9-A, Rana Pratap Marg, Lucknow : Rs 2,00,000./- (Two Lakh Only) This Document Contains Pages It will be the responsibility of the e-bidders to check U.P. Government e-procurement website for any amendment through corrigendum in the e-tender document. In case of any amendment, e-bidders will have to incorporate the amendments in their e-bids accordingly. e-tender Document Processing /Cost : Rs. 1,000/- 1

2 INDEX 1 e-tender Notice 03 2 Invitation of e-bids Section I- Instruction to Bidders 07 (A) The e-bid Document (B) Preparation of e-bids (C) e-bid Opening and Evaluation of e-bid and Award of Contract (D) Eligibility Criteria 18 4 Section II- Technical Bid Section III e-bid form 25 Section III Capability Statement 26 Section III Affidavit 27 Section III (D) 28 Section IV- Financial e-bid IV BOQ 30 2

3 U.P. CO-OPERATIVE SUGAR FACTORIES FEDERATION LTD. 9-A, RANA PRATAP MARG, LUCKNOW Telephone: (0522) Fax: (0522) (0522) upsugarfed@yahoo.co.in Website: TENDER NOTICE Ref no. Security/ /146 Dated :22/03/2018 ई- न वद स चन उ० ० सहक र च न म स स घ ल0 लखनऊ म आव कत न स र म नव स स धन ( ल पक, ट कक, क य टर ऑपर टर, चपर स, म ल, क क एव सफ ईकम ) तथ स र ह त ग ड / गनम न /स परव इजर एव भ तप व स नक क स व य द न करन ह त प ज क त एज सय / फम स नध रत प पर ई - न वद य दन क 10/04/2018 क अपर हन 6:55PM बज तक आम त क ज त ह ज दन क 11/04/2018 क ई- न वद द त ओ एव कम ट क सम प व ह बज ख ल ज य ग, तथ आव कत न स र नग शय शन भ कय ज सकत ह न वद प क श क पय 1000/- ह उ त क य ह त धर हर धनर श ० 2.00 ल ख क ट य क क लए उ० ० सहक र च न मल स घ ल० लखनऊ क प म ई- न वद क स थ जम करन अ नव य ह ग ई- न वद प स घ क व बस इट एव पर दन क 23/03/2018 क स य 06:55 बज स उपल ध ह ग अघ ह त र क एक य सम त न वद ओ क बन क रण बत य नर त करन क अ धक र स र त ह ब ध नद शक 3

4 INVITATION FOR e-bids On line E- Tender of Different type of Services at Federation during financial year Tender is invited from registered Firm/Contractor/companies for deployment of 1. Bidders are advised to study the tender Document carefully. Submission of e-bid against these tender shall be deemed to have been done after careful study and examination of the procedures, terms and conditions of the tender Document with full understanding of its implications. 2. The e-bid prepared in accordance with the procedures enumerated in ITB Clause 15 of Section-I should be submitted through e-procurement website 3. The tender document is available at e-procurement website or Federation s website from 23/03/2018 at 6:55 PM. Interested bidders may view, download the e-bid document, seek clarification and submit their e-bid online up to the date and time mentioned in the table below: (a) Date of publication of e-tender notice & availability of Tender Document Tender Notice has been published and it will be available from 23/03/2018 at 6:55 PM at e-procurement web site and Federation s website from where it can be downloaded. (b) Clarificati on start date & time 23/03/2018 from 06:55 PM (c) Clarification end date & time 10/04/2018 upto 2:00 PM (d) e-bid submission start date & time 23/03/2018 from 6:55 PM (e) e-bid submission end date & Time 10/04/2018 upto 6.55 PM (f) (g) (i) Online technical e-bid opening date & time On line financial e-bid opening date & time Venue of opening of technical & financial e-bids 11/04/2018 at 11:00 AM 11/04/2018 at 3.00 PM U.P. Co-operative Sugar Factories Federation Ltd. 9-A, Rana Pratap Marg, Lucknow. (j) Contact officer R S Pandey (k) Cost of e-bid document / Tender Processing fee. Rs.1,000/ in the form of Demand draft drawn on any Nationalised / Scheduled 4

5 bank in favour of U.P. Cooperative Sugar Factories Federation Ltd. Payable at Lucknow.(Amount is non refundable) (l) e-bid E.M.D Rs. 2,00,000/- (Rs. Two Lacs only) in the form of Demand draft drawn on any Nationalised / Scheduled bank in favour of U.P. Cooperative Sugar Factories Federation Ltd. Payable at Lucknow. 4. The biders need to submit proof of submission of the cost of e- bid/processesing fee through Demand Draft in favour of U.P. Co-operative Sugar Factories Federation Ltd (herein after referred as UPSUGAR FED/Federation) payable at Lucknow. The scanned copy of the Demand Draft must be enclosed along with the e-bids but the original Demand Draft should reach the office of UPSUGAR Fed at Lucknow before opening of technical e-bid. 5. All e-bid must be accompanied by e-bid Earnest Money Deposit (EMD) in the form of Demand Draft, drawn in favor of UP Co-operative Sugar Factories Federation Ltd. Payable at Lucknow. The scanned copy of the e- Bid EMD must be submitted along with the e-bid and the original should reach the Federation s office at Lucknow before opening of technical e-bids. No Interest would be payable on e-bid (Earnest Money) deposited with the Federation. Only Demand Draft will be accepted and cheque will not be entertained. 6. The e-bids will be electronically opened in the presence of bidder s representatives, who choose to attend at the venue, date and time mentioned in the above table. An authority letter of bidder's representative will be required to be produced. 7. The Federation reserves the right to cancel any or all the e-bids / annul the e-bidding process without assigning any reason thereof. The decision of Federation will be final and binding. 8. In the event of date specified for e-bids opening being declared a holiday for Federation s office then the due date for opening of e-bids shall be the following working day at the appointed time and place. All the required documents including Price Schedule/BOQ should be up loaded by the e-bidder electronically in the PDF/XLS format. The required electronic documents for each document label of Technical (Fee details, Qualification details, e-bid Form and Technical Specification details) schedules/packets can be clubbed together to make single different files for each label. The bidders who are registered at e-procurement portal for e-tendering with UP Electronics Corporation Ltd, (UPLC Ltd.) 10 Ashok Marg, Lucknow , would only be eligible for participating in this e-tender as well as in 5

6 e-tendering system of U.P. Govt. departments. All companies/firms who have not registered themselves with UPLC Ltd,Lucknow for e-tendering till date can get their registration done by depositing a filled in form issued by UPLC Ltd, Lucknow along with registration fee of Rs (Rupees Six thousand only) for participating in this e-tender and other e-tenders of U.P. Govt. Departments. The companies/firms, who are not having digital signature, can also get their digital signature on deposit of processing fees of Rs (Rupees One thousand Seven hundred and Eight only). The companies/firms may contact the officials on phone numbers (0522) Extn 305 & 307, , for their Registration/Digital Signature Certificate related queries. The registration fee may also be deposited through RTGS. The details of RTGS are as under: M/s U.P.Electronics Corporation Ltd, Lucknow Indian Bank Ashok Marg, Lucknow A/C No IFC code- IDIB000L002 CBS code Rs.6000/- For E-Tendering Enquiry Please Contact Following Persons 01. Sri Rritvik Saxena , Federation 02. Sri Vipul Srivastava Federation 6

7 1- Cost of e-bid SECTION I : INSTRUCTIONS TO BIDDERS (ITB) (A) THE BID DOCUMENT a) The bidder shall bear all costs associated with the preparation and submission of its e-bid and U.P. Co-operative Sugar Factories Federation Ltd, Lucknow hereinafter referred to as the Federation, will in no case be responsible or liable for these costs, regardless of the conduct or outcome of the e-bid process. b) This tender document is available on the web site and to enable the bidders to view, download the e-bid document and submit e-bids online up to the last date and time mentioned in e-tender notice/e-tender document against this e-tender. The bidders shall have to pay e-tender document fee as mentioned in the Tender Notice through Demand Draft or Banker s Cheque payable in favour of U.P. Cooperative Sugar Factories Federation Ltd, Lucknow. The scanned copy of the Demand Draft or Banker s Cheque must be enclosed along with the e-bid but the original Demand Draft or Banker s Cheque should reach the Federation s office before opening of the technical e-bid. This e-tender document fee as mentioned in the Tender Notice will be non-refundable. 2- Contents of e-bid Document 2.1 The scope of work; e-bid procedure and contract terms and conditions etc are prescribed in the e-bid document. The e-bid document includes: Invitation for e-bid Section I Section II Section III Section IV : Instruction to bidders (ITB); : Conditions of e-tender/contract(cc), : Technical e-bid : Financial e-bid; 2.2 The bidders are expected to examine all instructions, forms, terms and specifications of the e-bid document. Failure to furnish all information required as per the e-bid document or submission of e-bid not responsive to the e-bid document in every respect will be at the bidder s risk and may result in rejection of the said e-bid. 3- Clarification of e-bid Document A prospective bidder requiring any clarification of the e-bid document may raise his/her point of clarification through Bid Management Window after successfully login to the e-procurement website The bidder may seek clarification by posting query in the relevant window after clicking "Seek Clarification" option in the view e-tender details window for e- tender which can be selected through my tender option of e-bid submission 7

8 menu. The clarification will be replied back by the Federation through the e- Procurement website which can be read by the bidder through the "Clarification" option under Bid Submission menu. The Federation may also respond to clarifications raised by the prospective bidders on Federation's e- mail address 4. Amendment of e-bid Document 4.1 At any time prior to the deadline for submission of e-bid, the Federation may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective bidder, modify the e-bid document by amendments. Such amendments shall be uploaded on the e-procurement website and Federation s web site through corrigendum and shall form an integral part of e-bid document. The relevant clauses of the e-bid document shall be treated as amended accordingly. 4.2 It shall be the sole responsibility of the prospective bidders to check the web site and from time to time for any amendment in the e-tender document. In case of failure to get the amendments, if any, the Federation shall not be responsible for it. 4.3 In order to allow prospective e-bidders a reasonable time to take the amendment into account in preparing their e-bids, the Federation, at his discretion, may extend the deadline for the submission of e-bids. Such extensions shall be uploaded on the e-procurement website and Federation s web site (B) PREPARATION OF e-bid 5 Language of e-bid 5.1 The e-bid prepared by the bidder, as well as all correspondence and documents relating to the e-bid exchanged by the bidder and the Federation shall be written either in English or Hindi language. The correspondence and documents in Hindi must be accompanied by embedded/separate Hindi font files. Only English numerals shall be used in the e-bid. 6 Documents Constituting the e-bid The e-bid prepared by the bidder shall comprise the following components: 6.1 Technical e-bid - Technical e-bid will comprise of (i) (ii) Fee Details- Includes scanned copies of the demand drafts for e-tender document processing fee/cost and e-bid Earnest Money Deposit furnished in PDF format. Qualification Details Includes filled in capability statement form with required documents CC clause 1 in PDF format justifying that the bidder is qualified to perform the contract if his/her bid is accepted and that the bidder 8

9 has financial, technical capabilities necessary to perform the contract and meets the criteria outlined in the Eligibility criteria and Technical Bid and fulfill all the conditions of the Contract as per the e-bid document. (iii) e-bid Form Includes copy of filled in e-bid Form as per Section-III of e- tender document in PDF format justifying that the bidder is complying with all the conditions of the Contract and Technical Specifications of the e-bid Document as no deviation will be acceptable to the Federation. (iv) Affidavit - Includes copy of the filled in form of affidavit duly signed by the bidder and notarized in PDF format. (v) Signed copy of the tender document - The bidder shall upload, with the technical bid, copy of the tender document duly signed on every page by the bidder. 6.2 Financial e-bid Financial e-bid will comprise of : (i) e-bid Form Includes copy of the filled in e-bid form as per section IV(A) of the e-tender document in PDF format. (ii) Price Shedule/BOQ (Bill of Quantity) includes Price BOQ in XLS format to be filled in after downloading from the e-procurement website for this e-tender. 7 e-bid Price 7.1 Rate for manpower For Different type of services For financial year , at U.P. Co-operative sugar Factories Federation Lucknow. 7.2 Prices quoted by the bidder shall be fixed during the bidder s performance of the Contract and not subject to variation on any account subject to ITB Clause E-Bid submitted with an adjustable price quotation unless asked for shall be treated as non-responsive and rejected. 8 e-bid Currencies Prices shall be quoted in Indian Rupees only. 9 Documents Establishing bidder s Qualification 9.1 Pursuant to ITB Clause 6, the bidder shall furnish, as part of its Technical e- Bid, documents establishing the bidder s qualification to perform the Contract if its e-bid is accepted. The documentary evidence should be submitted by the bidder electronically in the PDF format. 9.2 The documentary evidence of bidder s qualification to perform the Contract if its e-bid is accepted shall be as per Qualification Requirements specified in section II clause 1. 9

10 10 Pursuant to ITB Clause 6, the bidder shall furnish, as part of its e-bid, documents establishing the conformity to the e-bid documents of all jobs which the bidder proposes to undertake as per the tender document conditions. The documentary evidence should be in the PDF file format. 11 e-bid Earnest Money Deposit (EMD) 11.1 Pursuant to ITB Clause 6, the bidder shall furnish, as part of its e-bid, an e- Bid EMD as mentioned in Tender Notice in form of Demand Draft, in favour of The UP Co-operative Sugar Factories Federation Ltd. Payable at Lucknow. The scanned copy of the e-bid EMD must be submitted along with the technical e-bid and the original should reach the Federation s office at Lucknow before opening of technical e-bid. No Interest will be paid on EMD The e-bid E.M.D is required to protect the Federation against the risk of bidder s conduct which would warrant the EMD s forfeiture, pursuant to ITB Clause The e-bid E.M.D shall be in Indian Rupees and shall be in the following forms only: A demand draft payable in favour of UP Co-operative Sugar Factories Federation Ltd. Payable at Lucknow Any e-bid not secured in accordance with ITB Clauses 11.1 and 11.3 above shall be treated as non-responsive and rejected by the Federation The name of the Bidder,Bid Prices etc.shall be announced at the meeting. The commercial Quotes of the lowest Bidder shall be notified as L-1.The rates offered by the L-1 shall be first taken into consideration EMD of Unsuccessful bidder except L-1 and L-2 will be returned after execution of Agreement with L-1.,upon the written request through DD in original submitted at the time of E-bid as promptly as possible after the expiration of the period of e-bid validity prescribed by the Federation, pursuant to ITB Clause The successful bidder s e-bid E.M.D will be converted in security The e-bid E.M.D may be forfeited: (a) if a bidder (i) withdraws its e-bid during the period of e-bid validity specified by the bidder on the e-bid Form; or (ii) does not accept the correction of errors pursuant to ITB Clause 22.2; or (iii) modifies its e-bid price during the period of e-bid validity specified by the bidder on the e-bid form or (b) in case of a successful bidder, if the bidder fails: to sign the Contract with the sugar mill or to furnish performance Bank Guarantee 12 Period of Validity of e-bid 10

11 12.1 e-bid shall remain valid up to 90 days (which can be extended) after the date of e-bid opening prescribed by the Federation. An e-bid valid for a shorter period shall be rejected by the Federation as non-responsive In exceptional circumstances, the Federation may solicit the bidder s consent to an extension of the period of e-bid validity. The request and the response thereto shall be made in writing. A bidder may refuse the request without forfeiting its e-bid security. A bidder granting the request will not be required nor permitted to modify its e-bid. 13 Format and Signing of e-bid 13.1 The bidder shall prepare one electronic copy each of the Technical e-bid and Financial e-bid separately The e-bid document shall be digitally signed, at the time of uploading, by the bidder or a person or persons duly authorized to bind the bidder to the Contract. The letter authorization shall be indicated by a scanned copy of written power-of-attorney accompanying the e-bid. All the pages/ documents of the e-bid that are to be uploaded shall be digitally signed by the person authorized to sign the e-bid. 14. Submission of e-bid The Bid Submission module of e-procurement website enables the bidders to submit the e-bid online in response to this e-tender published by the Federation. Bid Submission can be done only from the Bid Submission start date and time till the Bid Submission end date and time given in the e-tender. Bidders should start the Bid Submission process well in advance so that they can submit their e-bid in time. The bidders should submit their e-bid considering the server time displayed in the e-procurement website. This server time is the time by which the e-bid submission activity will be allowed till the permissible time on the last/end date of submission indicated in the e-tender schedule. Once the e- Bid submission date and time is over, the bidders cannot submit their e-bid. For delay in submission of e-bid due to any reasons, the bidders shall only be held responsible. The bidders have to follow the following instructions for submission of their e- Bid: 14.1 For participating in e-bid through the e-tendering system, it is necessary for the bidders to be the registered users of the e-procurement website etender.up.nic.in. The bidders must obtain a User Login Id and Password by registering themselves with U.P. Electronics Federation Limited, Lucknow if they have not done so previously for registration. Refer to details given in Invitation for e-bid Clause In addition to the normal registration, the bidder has to register with his/her Digital Signature Certificate (DSC) in the e-tendering system and 11

12 subsequently he/she will be allowed to carry out his/her e-bid submission activities. Registering the Digital Signature Certificate (DSC) is one time activity. Before proceeding to register his/her DSC, the bidder should first log on to the e-tendering system using the User Login option on the home page with the Login Id and Password with which he/ she has registered as per clause 15.1 above. For successful registration of DSC on e-procurement website up.nic.in the bidder must ensure that he/she should possess Class-2/ Class-3 DSC issued by any certifying authorities approved by Controller of Certifying Authorities, Government of India, as the e-procurement website etender.up.nic.in is presently accepting DSCs issued by these authorities only. The bidder can obtain User Login Id and perform DSC registration exercise as described in clauses 15.1 and 15.2 above even before e-bid submission date starts. The Federation shall not be held responsible if the bidder tries to submit his/her e-bid at the last moment before end date of submission but could not submit due to DSC registration problem The bidder can search for active tenders through "Search Active tenders" link, select a tender in which he/she is interested in and then move it to My Tenders folder using the options available in the e-bid Submission menu. After selecting and viewing the tender, for which the bidder intends to e-bid, from "My Tenders" folder, the bidder can place his/her e-bid by clicking "Pay Offline" option available at the end of the view tender details form. Before this, the bidder should download the e-tender document and Price Schedule/Bill of Quantity (BOQ) and study them carefully. The bidder should keep all the documents ready as per the requirements of e-tender document in the PDF format except the Price Schedule/Bill of Quantity (BOQ) which should be in the XLS format (Excel sheet) After clicking the Pay Offline option, the bidder will be redirected to the Terms and Conditions page. The bidder should read the Terms & Conditions before proceeding to fill in the Tender Fee and EMD offline payment details. After entering and saving the Tender Fee and EMD details, the bidder should click "Encrypt & Upload" option given in the offline payment details form so that "Bid Document Preparation and Submission" window appears to upload the documents as per Technical (Fee details, Qualification details, e-bid Form and Technical Specification details) and financial (e-bid Form and Price Schedule/BOQ) schedules/packets given in the tender details. The details of the Demand Draft or any other accepted instrument which is to be physically sent in original before opening of technical e-bid, should tally with the details available in the scanned copy and the data entered during e-bid submission time otherwise the e-bid submitted will not be accepted Next the bidder should upload the Technical e-bid documents for Fee details (e-tender fee and EMD), Qualification details as per "ITB Clause 10 and 11, e-bid Form as per "Section-III(A)", Affidavit, "Section IIIB", signed copy of the tender document and Financial e-bid documents as per "Section-IV(A):e-Bid Form" and "Section-IV(B):Price Schedule/BOQ" of e-tender document. Before uploading, the bidder has to select the relevant Digital Signature 12

13 Certificate. He may be prompted to enter the Digital Signature Certificate password, if necessary. For uploading, the bidder should click "Browse" button against each document label in Technical and Financial schedules/packets and then upload the relevant PDF/XLS files already prepared and stored in the bidder's computer. The required documents for each document label of Technical (Fee details, Qualification details, e-bid Form and Technical Specification details) and financial (e-bid Form and Price Schedule/BOQ) schedules/packets can be clubbed together to make single different files for each label The bidder should click "Encrypt" next for successfully encrypting and uploading of required documents. During the above process, the e-bid documents are digitally signed using the DSC of the bidder and then the documents are encrypted/locked electronically with the DSC s of the bid openers to ensure that the e-bid documents are protected, stored and opened by concerned bid openers only After successful submission of e-bid document, a page giving the summary of e-bid submission will be displayed confirming end of e-bid submission process. The bidder can take a printout of the bid summary using the "Print" option available in the window as an acknowledgement for future reference Federation reserves the right to cancel any or all e-bids without assigning any Reason. 15 Deadline for Submission of e-bid 15.1 e-bid (Technical and Financial) must be submitted by the bidders at e- Procurement website not later than time 10/04/2018 upto 6.55 P.M and the date as mentioned on page 4 (as the server time displayed in the e-procurement website) The Federation may, at its discretion, extend this deadline for submission of e-bid by amending the e-bid document in accordance with ITB Clause 4, in which case all rights and obligations of the Federation and bidders previously subject to the deadline will thereafter be subject to the deadline as extended. 16 Late e-bid 16.1 The server time indicated in the Bid Management window on the e- Procurement website will be the time by which the e- Bid submission activity will be allowed till the permissible date and time scheduled in the e-tender. Once the e-bid submission date and time is over, the bidder cannot submit his/her e-bid. Bidder has to start the Bid Submission well in advance so that the submission process passes off smoothly. The bidder will only be held responsible if his/her e-bid is not submitted in time due to any of his/her problems/faults, for whatsoever reason, during e-bid submission process. 17 Withdrawal and Resubmission of e-bid 13

14 17.1 At any point of time, a bidder can withdraw his/her e-bid submitted online before the bid submission end date and time. For withdrawing, the bidder should first log in using his/ her Login Id and Password and subsequently by his/her Digital Signature Certificate on the e-procurement website The bidder should then select "My Bids" option in the Bid Submission menu. The page listing all the bids submitted by the bidder will be displayed. Click "View" to see the details of the e-bid to be withdrawn. After selecting the "Bid Withdrawal" option, the bidder has to click "Yes" to the message "Do you want to withdraw this bid?" displayed in the Bid Information window for the selected bid. The bidder also has to enter the bid Withdrawing reasons and upload the letter giving the reasons for withdrawing before clicking the Submit" button. The bidder has to confirm again by pressing "Ok" button before finally withdrawing his/her selected e- Bid The bidder has to request the Federation with a letter, attaching the proof of withdrawal and submission of e-bid EMD in the office of Federation, to return back the e-bid security/emd as per the manual procedure No e-bid can be withdrawn in the interval between the deadline for submission of e-bids and the expiration of period of e-bid validity. Withdrawal of an e-bid during this interval may result in the bidder s forfeiture of his/her e-bid E.M.D/Security, pursuant to ITB Clause The bidder can re-submit his/her e-bid as and when required till the e-bid submission end date and time. The e-bid submitted earlier will be replaced by the new one. The payment made by the bidder earlier will be used for revised e-bid and the new e-bid submission summary generated after the successful submission of the revised e-bid will be considered for evaluation purposes. For resubmission, the bidder should first log in using his/her Login Id and Password and subsequently by his/her Digital Signature Certificate on the e-procurement website The bidder should then select "My Bids" option in the Bid Submission menu. The page listing all the bids submitted by the bidder will be displayed. Click "View" to see the details of the e-bid to be resubmitted. After selecting the "Bid Resubmission" option, click "Encrypt & Upload" to upload the revised e-bid documents. 14

15 17.5 The bidders can submit their revised e-bids as many times as possible by uploading their e-bid documents within the scheduled date & time for submission of e-bids No e-bid can be resubmitted subsequently after the deadline for submission of e-bids. (C) e-bid OPENING AND EVALUATION OF e-bid 18(A) Opening of Technical e-bid by the Federation 18.A-1 The Federation will open all technical e-bids, in the presence of bidders representatives who choose to attend on 11/04/2018 at 11:00 AM on U.P. Co-operative Sugar Factories Federation Ltd, 9-A, Rana Pratap Marg, Lucknow. The bidder s representatives who are present shall sign a register evidencing their attendance. In the event of the specified date of e-bid opening being declared a holiday for the Federation, the e-bids shall be opened at the appointed time and place on the next working day. 18.A-2 The bidder s names and the presence or absence of requisite e-bid EMD and such other details as the Federation at its discretion may consider appropriate, will be announced at the opening. The name of such bidders not meeting the Technical Specifications and qualification requirement shall be notified subsequently. 18.A-3 The Federation will prepare minutes of the e-bid opening. 18 A-4 Managing Director reserves the right to postpone the date and time of opening of Technical & Financial E-Bid in unavoidable circumstances and all the bidders will be informed. 18(B) Opening of Financial e-bid 18 B-1 After evaluation of technical e-bid, the Federation shall notify those bidders whose technical e-bids were considered non-responsive to the Conditions of the Contract and not meeting the technical specifications and Qualification requirements indicating that their financial e-bids will not be opened. The Federation will simultaneously notify the bidders, whose technical e-bids were considered acceptable to the Federation. The notification may be sent by letter, fax or by or may be announced in the bid opening meeting itself. B-2 The financial e-bids of technically qualified bidders shall be opened on 11/04/2018 at 3:00 PM in the presence of bidders who choose to attend the opening of financial bid. The name of bidders, their tender rates shall be announced at the meeting. B-3 The Federation will prepare the minutes of the e-bid opening. 15

16 19 Clarification of e-bid 19.1 During evaluation of e-bid, the Federation may, at its discretion, ask the bidder for a clarification of his/her e-bid. The request for clarification and the response shall be in writing. 20 Evaluation of technical e-bid and Evaluation Criteria The Federation will examine the e-bid to determine whether they are complete, whether they meet all the conditions of the Contract, whether required eligibility criteria (Section I (D)) of e-tender and fee, e-bid EMD and other required documents have been furnished, whether the documents have been properly digitally signed, and whether the e-bids are generally in order. Any e-bid or e-bids not fulfilling these requirements shall be rejected. 21 Financial Evaluation and Comparison of e-bid 21.1 The Federation will evaluate and compare the financial tender rates (Total price i.e. price for commissioning plus price for normal operation and maintenance including taxes) quoted in the BOQ of e-bids of those bidders whose technical e-bids are found responsive as per the conditions of the e- tender and have been technically accepted by the Federation No additional payments shall be made for completion of any contractual obligation beyond the quoted prices. If the Contractor does not accept the correction of errors if any, its e-bid shall be rejected and its e-bid security may be forfeited No weightage / preference shall be given to the bidder quoting any higher technical specifications against the technical specifications of the items asked in the e-tender Bidder shall quote their rates in figures and in words. Rates quoted with additional conditions shall not be considered and such offer shall be rejected The Financial Bids will be opened by Tender Evaluation committee (TEC) in the presence of Bidders representatives (only one) who choose to attend the Financial Bid opening on date and time to be communicated to all the technically qualified Bidders. The Bidder s representatives who are present shall sign a register evidencing their attendance. The name of Bidder, Bid Prices etc shall be announced at the meeting. The commercial quotes of the lowest Bidder shall be notified as L In case L-1 offers to undertake the complete order all jobs as specified in tender document as per the schedule by the Tender Evaluation committee (TEC) then L-1 shall be contracted to execute the complete order. All jobs details in BOQ will be allotted to single service provider. Comparison of financial bid will be done on the basis of all jobs on consolidated basis. 16

17 22. Contacting the Federation 22.1 Subject to ITB Clause 20, no bidder shall contact the Federation on any matter relating to his/her e-bid, from the time of the e-bid opening to the time the Contract is awarded. If the bidder wishes to bring additional information to the notice of the Federation, he/she can do so in writing Any effort by a bidder to influence the Federation in its decisions on e Bid evaluation, e-bid comparison or contract award may result in rejection of the bidder s e-bid. 23 Award Criteria (D) AWARD OF CONTRACT 23.1 The Federation will determine to its satisfaction whether the bidder(s) that is selected as having submitted the lowest rate (L-1) evaluated responsive bid meets the criteria, and is qualified to perform the contract satisfactorily. 24 Federation s right to vary the jobs at the Time of Award If service tax/goods Service Tax is increased/ decreased by the Government during the contract period, the same shall be adjusted mutually after submitting the proof by the successful bidder to the Federation. 25 Federation s right to accept any e-bid and to reject any or all e-bids 25.1 The Federation reserves the right to accept or reject any or all e-bids, or annul the e-bid process without assigning any reason thereof any time prior to award of contract, without thereby incurring any liability to the affected bidder or bidders. The Federation may allot one Contractor or split up, divide or distribute the work in any manner among two or more bidders without assigning any reason. 26- Notification of Award 26.1 The Federation will notify the successful bidder by issuing letter of intent, that its e-bid has been accepted. Normally it will be informed within 30 days after opening of E-commercial/financial bid except in unavoidable circumstances The notification of award will constitute the formation of the Contract. 27. Prospective bidders are also advised to study all technical and commercial aspects, instructions, forms, terms and conditions & specifications carefully in the tender document. Failure to furnish all information required in the Tender Document or submission of a bid not substantially responsive to the Tender document in every respect will be at the service provider s risk and may result in the rejection of the bid. 17

18 SECTION II CONDITIONS OF E-TENDER CONTRACT( C C ) स य रट ग ड /गनम न/स परव इजर क लय नयम एव शत 1. स र एज स क प स व भन स थ ओ म 400 स र कम क य रत ह न च हय स स ब धत म ण प I 2. स र एज स स एक वष क अन ब ध कय ज य ग एक वष क ब द एज स व र स नय जत एव स त षजनक क य करन पर अन ब ध ब ध नद शक मह दय क अन म दन क ब द अ धकतम त न वष तक बढ य ज सकत ह 3. स र एज स क न न ल खत प ज करण ह न आव यक ह क- र ज र ऑफ़ क पन ज, क नप र / र ज र ऑफ़ फम, उ० ० व र ज र ख- क य स व कर क य लय व र ज र ग- उ० ० द क न एव त ठ न क प ज करण घ- कम च र र य ब म नगम ङ- कम च र भ व य न ध स गठन, उ० ० (ECR य challan क क प स ल न कर ) च- स वद म अ ध नयम, एज स क प स न न ल खत म ण प क ह न आव यक ह :- क- एज स क प स आयकर जम करन क लय प नक ड ह न च हए ख- एज स क प स ज.एस.ट. र ज शन ह न च हए ग- एज स क प स अपन स व धक ल ख कर (च ट ड अक उ ट ट) ह न च हए घ- आव दन एज स क व ष क क र ब र 2.50 कर ड़ क ह न च हए स य क त र पर वगत 3 वष क टन ओवर C.A. व र म णत ङ- ल बर ल इस स च- उ० ० सरक र व र ज र कय य नतम मजद र अ ध नयम क घ षण प छ- स र क म य क प स उ चत म यम व र ज र कय गय सश ल इस स ह न च हय 5. उ० ० सहक र च न मल स घ ल०, लखनऊ क प रस प तय क स र क प ण उ तरद य व एज स क ह ग 6. य द स र कम क ल परव ह क क रण स घ क स प त क कस क र क त पह चत ह त इसक लय एज स प ण प स उ तरद य ह ग एव स घ क ह ई त क भरप ई एज स क करन ह ग 7. न वद प क स थ ० 2.0 ल ख ( ० द ल ख) क ड ड क न कर अपल ड करन आ नव य ह ग ज उ० ० सहक र च न मल स घ ल०, लखनऊ क न म द य ह ग धर हर धनर श क बन न वद अ व क र कर द ज य ग उपर त धनर श एक अथव द न न वद ह त ह 18

19 8. म नक क अन स र स र न ह न य स र कम त न त न करन पर ब ध नद शक मह दय क यह आ धक र ह ग क वह बग़ र क ई स चन दय एज स क हट कर प नल स ग ठत द सर एज स क क य स प सकत ह 9. एज स म कम च र क वकल गत अथव म य क दश म स व क ल य ट क समय अथव तप त एव अ य यय क स प ण द य व एज स क ह ग 10. एज स क एक न टर स ट फ इड शपथप द न ह ग क उसक स थ क खल फ़ य य लय म क ई क स वच र ध न नह ह तथ स थ क कह भ ल क- ल ट ड नह कय गय ह 11. स र कम भ तप व / प र म ल स नक अथव प र तरह स र क स ब ध म श त अन भव त स व लयन ह ग एव व थ स-च र व ईम नद र ह ग 12. स र कम क ह थय र उपल ध कर न क द य व एज स क ह ग तथ स र कम 24-घ ट म 8 घ ट ह य ट कर ग 13. एज स क क य स त षजनक न प ए ज न पर एक म ह क न टस द कर अन ब ध नर त कर दय ज एग 14. एज स क यह स न श चत करन ह ग क उ० ० सहक र च न मल स घ ल०, लखनऊ क उपल ध कर य गय स र कम अन भव, श र रक एव म न सक प स व थ ह ग स र क म य क च र क स य पन क ज म द र स र एज स क ह ग तथ प लस स य पन क एक त स घ क य लय जम करन ह ग 15. स घ म य लय क प रसर क नर तर (24 घ ट र वव र एव अवक श भ स म लत ह ) सम त स र क द य व न वद द त / स र एज स क ह ग 16. स घ क य लय म त न त स र क म य क व तन भ गत न, प.एफ. जम रस द एव ESIC जम रस द म ण-प तम ह न वद द त / स र एज स क स घ म त त करन ह ग त प च त ह भ गत न स घ व र कय ज य ग I 17. धर हर धनर श य ज र हत ह ग क य आव टन ह न क दश म धर हर र श स य रट धनर श क प म प रव त त ह ज य ग ज क अन ब ध अव ध प ण ह न पर स त षजनक क य ह न क ह दश म व पस क ज सक ग 18. य द एज स भ तप व स नक क स व ए उपल ध कर त ह त न न शत व छन य ह ग :- अ स व नव त ह न क समय क व य म ण-प ब स व नव त ह न क समय क च र म ण-प स स न क जस क र य डव ज़न स स व नव त ह ए ह उसक क य एव स व प तक 19

20 द स व लयन अथव स व नव त भ तप व स नक स र कम क आय 50 वष स अ धक नह ह न च हए 19. य द क ई स र कम य ट क समय म नक क अन स र नह ह त एज स क उसक थ न पर द सर स र कम उपल ध कर न ह ग 20. एज स व र उपल ध कर य गय स र कम उ० ० सहक र च न मल स घ ल०, लखनऊ क कस भ ट फ, य नयन, ड य नयन आ द स स ब धत नह ह ग 21. क ह नयम व शत क प रवत न क अ धक र ब ध नद शक उ० ० सहक र च न मल स घ ल०, लखनऊ म न हत ह ग तथ कस भ वच र क दश म ब ध नद शक क नण य अ तम एव ब यक र ह ग 22. उ० ० सहक र च न मल स घ ल०, लखनऊ म त न त स र कम क स थ कस भ क र क द घ टन, वकल गत, अथव म य क दश म तप त एव अ य यय क वहन क स प ण उ तरद य व एज स क ह ग 23. उ० ० सहक र च न मल स घ ल०, लखनऊ स र एज स एव स र कम क म य कस भ क र क वव द क लए उ तरद य नह ह ग 24. य द एज स क चयन ह त ह त उ० ० सहक र च न मल स घ ल०, लखनऊ एव एज स क म य एक अन ब ध कय ज य ग जसक नयम एव शत अन ब ध क समय तय क ज य ग 25. एज स क प स स र क म य क भत करक श त करन एव पय व ण क उ चत यव थ ह न च हए 26. एज स क प स श ण ह त प लस य प र म ल क समक श ण क यव थ ह न च हए 27. एज स क प स स र म 3 वष क क य करन क अन भव ह न च हए 28. एज स आई०एस०ओ० म णत ह न च हए 29. एज स क ड ०ज ०प ० क य लय उ० ० म इव ट स य रट र ग ल शन ए ट क तहत प ज क त ह न आव यक ह 30. एज स क स र कम त न त थल स लगभग 100 कम द र क रहन व ल ह न च हए स य व प स र कम क आई० ड ० फ द न ह ग 31. कस भ वव द क न त रण क लए क वल य य लय लखनऊ ह ग 32. उभय प क म य क ई वव द उ पन ह न पर म मल म य थ क स द भ त कय ज एग ब ध नद शक उ० ० सहक र च न मल स घ ल०, लखनऊ एकल म य थ ह ग जनक नण य द न प क म य ह ग 20

21 अध ह त र क कस अथव सम त न वद ओ क बन क रण बत य नर त करन क आ धक र स र त ह ग म न सभ शत एव नयम क प ण प स पढ़ लय ह तथ उसक प लन करन क लय वचनब ह I न वद द त फम क न म... पत ह त र... फ न न बर... म हर... 21

22 म नव स स धन स व द त क स च करण क लय नयम एव शत 1. सम त ई- न वद द त अपन ई- न वद ई-ट डर प ट ल पर नध रत समय क अ तग त अपल ड कर ग इ व त य बड उस फम क ख ल ज य ग ज तकन क बड म सफल ह ग I 2. नगत एज स क वड ट फ ड अ ध नयम एव ई0एस0आई0 क रप र शन अ ध नयम तथ म वभ ग म प ज करण ह न अ नव य ह स वद म अ ध नयम 1970/1962 क अ तगत त ल ईस स त त करन ह ग 3. एज स क एक न टर शपथ-प द न ह ग क उनक स थ क खल फ य य लय म क ई आपर धक/ व त य अ नय मतत क क स वच र ध न नह ह तथ स थ क ल क- ल ट ड नह कय गय ह 4. न वद द त एज स आयकरद त ह तथ पछल नर तर त न वष क आयकर भ गत न स स ब धत स य त त करन क स थ-स थ प न क ड व ट न न बर क म णत त त त करन अ नव य ह ग 5. एज स क प स ज.एस.ट. र ज शन ह न च हए म णत त त त करन अ नव य ह ग 6. एज स क जल अ धक र अथव आय त व र द त व ध च र म ण-प त त करन ह ग 7. न वद द त फम क प स कम स कम 3 वष क अन भव ह न अ नव य ह न वद द त क य नतम टन ओवर 2.50 कर ड़ पय ह न च हय 8. न वद द त एज स व र व त य वष म जम कय गय स व स ट स क ववरण च ल न क त स हत त त करन ह ग 9. एज स व र आप त कय ज न व ल नगत सम त (चपर स, क क, सफ ईकम, म ल, ल पक ट कक/क य टर ऑपर टर) एज स क कम ह ग 10. न वद द त एज स व र नय जत कय ज न व ल कम क र क उ० ० सरक र व र ज र य नतम मजद र अ ध नयम क अ तग त य नतम व तन क भ गत न करन क स थ-स थ स घ क य लय म त न त क म य क व तन भ गत न, प.एफ. जम रस द एव ESIC जम रस द म ण-प तम ह न वद द त / स र एज स क स घ म त त करन ह ग त प च त ह भ गत न स घ व र कय ज य ग I 11. एज स क कम च र क वकल गत अथव म य क दश म (स व क ल य ट क समय अथव अ यथ ) तप त एव अ य यय क वहन क स प ण उ तरद य व एज स क ह ग 22

23 12. न वद द त एज स कस अन श सनह न क म क क नय जत नह कर ग तथ कस अन श सनह नत क शक यत पर ऐस कम क त क ल हट न क उ तरद य व न वद द त एज स क ह ग 13. न वद द त क व र लग य गय स वद कम व र कस भ य य लय म कस क र क य द व द द यर कय ज त ह त उसक स प ण उ तरद य व न वद द त क ह ग और ऐस कम क स थ म नह लग य ज य ग एव इस स ब ध म उ0 0सहक र च न म स स घ ल0 क क ई भ उ तरद य व नह ह ग 14. न वद प क स थ 0 2,00, ( पय द ल ख म ) अन ट मन क एफ0ड 0आर0 स ल न करन अ नव य ह ग, ज उ0 0सहक र च न म स स घ ल0,लखनऊ क न म तथ लखनऊ म द य ह ग अन ट मन क बन त न वद पर क ई वच र न करक स ध अ व क र कर दय ज य ग 15. स वद कम क अवक श पर ज न पर उसक त थ न एज स व र त र त उपल ध कर य ज य ग इसक लय एज स स थ म एक कम क प ल क गठन करक रख ग जह स त र त त थ न उपल ध ह सक ग त थ न उपल ध न ह न पर स वद कम क उ त अवक श क लय क ई भ गत न अन म य नह ह ग इसक लय 0 200/- त य ट त स वद कम अ त र त धनर श तप त /द ड क प म वस ल क ज य ग 16. न वद द त एज स व र (चपर स, क क, सफ ई कम, म ल, ल पक कम ट कक, क य टर ऑपर टर) क त न त श सन ख ड म क ज य ग उपल ध कर य गय स वद कम अपन य ट क य लय क भ र क नद श न स र कर ग 17. न वद द त फम क क य अस त षजनक ह न पर एक म ह क न टस द कर अन ब ध नर त कर दय ज य ग 18. न वद क बन क रण बत य नर त करन क स प ण अ धक र ब ध नद शक, स घ म न हत ह ग 19. न वद एज स व र स ल न कय ज न व ल सम त प पर एज स क म लक क म हर एव ह त र ह न आव यक ह ग 20. स थ व र कम स कम द स थ ओ क अन भव म ण प, स ल न करन अ नव य ह ग एव य क स थ म कम स कम 10 य अ धक कम त न त ह 21. चय नत एज स क म नप वर उपल ध कर न ह त नद शत/आद शत कय गय क य लय व र ह म नप वर क भ गत न क क य व ह क ज य ग 22. य नतम न वद द त एज स क चयन कय ज य ग अथ त ज य नतम न वद द त ह ग उसस म नप वर स ल ई ह त आद शत कय ज य ग 23

24 23. म न प वर क स य क य आव यकत न स र नध रत क ज य ग ज समय- समय पर प रवत नश ल ह ग 24. फम /स थ क चयन एक वष क लय कय ज य ग जस आपस सहम त स ह बढ़ य ज सक ग 25. चय नत फम क ब ध नद शक, उ0 0 सहक र च न म स स घ ल0, लखनऊ स अन ब ध करन ह ग जसम उपर त दश /शत क सम व श ह ग म ण-प म न सभ शत एव नयम क प ण प स पढ़ लय ह तथ उसक प लन करन क लय वचनब ह न वद द त फम क न म ह त र पत व म हर 24

25 SECTION III(A): E-BID FORM Date.. To: The Managing Director, U.P. Co-operative Sugar Factories federation Ltd, 9-A, Rana Pratap Marg Lucknow(U.P) IFBNo UPSUGARFED/Security/ /147 Dear Sir, Having examined the e-bid Documents, we, the undersigned, offer to undertake the jobs for different type of Services. The particulars of our organization as required in technical bid and e-bid security/emd for Rs. 2,00,000/- (Two Lacs Only) in the form of Demand Draft in favour of UP Co-operative Sugar Factories Federation Ltd. Payable at Lucknow is furnished with this e-bid form. We agree to abide by this e-bid for the e-bid validity period specified in Clause 12.1 of the ITB Section (1-B) and it shall remain binding upon us and may be accepted at any time before the expiration of that period. Until a formal agreement as per tender document is prepared and executed, this e-bid, together with your written acceptance thereof and your notification of award shall constitute a binding contract between us. All the terms and conditions of the e-tender Document are acceptable to us. We undertake that, in competing for (and, if the award is made to us, in executing) the above contract, we will strictly observe the laws against fraud and corruption in force in India namely Prevention of Corruption Act, We understand that you are not bound to accept the lowest or any e-bid you may receive. Dated this day of Signature (in the capacity of) Duly authorized to sign e-bid for and on behalf of 25

26 SECTION III(B): QULIFICATION DETAILS (CAPABILITY STATEMENT) Please annex scanned copies of all certificates/registration Nos. and mention annexure nos.. The bidder should bring original copies for verification at the time of technical e-bid opening. 1 न वदद त क न म 2 - न वदद त क पत (i) प ज क त क य लय (ii) श ख क य लय 3 धर हर धनर श ० 2.00 ल ख क ट ज उ० ० सहक र च न मल स घ ल०, लखनऊ क प म द य ह ब क क न म व श ख ट स ० दन क धनर श: 4- न वदद त व र स र एज स स स ब धत अन भव म ण प क य लय / वभ ग क न म म णत म ण प स ० / दन क 5 न वदद त व र कम स ० 2.50 कर ड़ क 3 वष क टन ओवर C.A. व र म णत I - टन ओवर म ण प ज र करन व ल च ट ड अक उ ट ट फ़म क न म व पत :- 6 - च ट ड अक उ ट ट स म णत ब ल स श ट जसस उपर त टन ओवर म णत ह सक I - च ट ड अक उ ट ट फ़म क न म II - च ट ड अक उ ट ट फ़म क पत I/We declare that I/We have gone through and carefully examined the terms & conditions and other information contained in the tender. Signature of the Service provider Name of Firm Date... Mobile no Address 26

27 Section III-D Will be executed if applicable. 27

28 SECTION iv: FINANCIAL E-BID IV(A) IV(B) IV(C) e-bid FORM PRICE SHEDULE/BOQ AGREEMENT 28

29 SECTION IV(A): E-BID FORM Date.. To: The Managing Director, U.P. Co-operative Sugar Factories federation Ltd, 9-A, Rana Pratap Marg Lucknow(U.P) IFB No UPSUGARFED/Security/ /147 Dear Sir, Having examined the e-bid Documents, we, the undersigned, offer to to undertake the jobs For different type of Services. The particulars of our organization as required in technical bid and e-bid security/emd for Rs. 2,00,000/- (Two Lacs Only) in the form of Demand Draft in favour of UP Co-operative Sugar Factories Federation Ltd. Payable at Lucknow is furnished with this e-bid form. We agree to abide by this e-bid for the e-bid validity period specified in Clause 12.1 of the ITB Section (1-B) and it shall remain binding upon us and may be accepted at any time before the expiration of that period. Until a formal agreement as per tender document is prepared and executed, this e-bid, together with your written acceptance thereof and your notification of award shall constitute a binding contract between us. All the terms and conditions of the e-tender Document are acceptable to us. We undertake that, in competing for (and, if the award is made to us, in executing) the above contract, we will strictly observe the laws against fraud and corruption in force in India namely Prevention of Corruption Act, We understand that you are not bound to accept the lowest or any e-bid you may receive. Dated this day of Signature (in the capacity of) Duly authorized to sign e-bid for and on behalf of 29

30 Validate Print Item Help Wise BoQ Section IV-B : Financial e-bid Tender Inviting Authority: U.P. Co-operative Sugar Factories Federation Ltd, 9-A Rana Pratap Marg, Lucknow Name of Work: E-Tender For Different Type of Services at Federation Contract No: UPSUGARFED/Security/ /4519 Name of the Bidder/ Bidding Firm / Company : PRICE SCHEDULE (DOMESTIC TENDERS - RATES ARE TO GIVEN IN RUPEES (INR) ONLY) (This BOQ template must not be modified/replaced by the bidder and the same should be uploaded after filling the relevant columns, else the bidder is liable to be rejected for this tender. Bidders are allowed to enter the Bidder Name and Values only ) NUMBER # TEXT # TEXT # NUMBER # NUMBER NUMBER # NUMBER # TEXT # Sl. No. Item Description Units BASIC RATE In Figures To be entered by the Bidder in Rs. P For Complete Month (30/31 days) GST as applicable Amount in INR Rs. P TOTAL AMOUNT Without Taxes col (13) = (4) x (7) in Rs. P TOTAL AMOUNT With Taxes col (14) = sum (8) to (13) in Rs. P TOTAL AMOUNT In Words Rate of Service For Civilian 1.01 Security Guard Per Month INR Zero Only 1.02 Gunman Per Month INR Zero Only 1.03 supervisor Per Month INR Zero Only 2 Rate of Service For Ex Military Man 2.01 Security Guard Per Month INR Zero Only 2.02 Gunman Per Month INR Zero Only 2.03 supervisor Per Month INR Zero Only 3 Rate of Service For Human Resource 3.01 Peon Per Month INR Zero Only 3.02 Cook Per Month INR Zero Only 3.03 Gardner Per Month INR Zero Only 3.04 Sweeper Per Month INR Zero Only 3.05 Clerk Cum Typist Per Month INR Zero Only 3.06 Computer Operator Per Month INR Zero Only Total in Figures Quoted Rate in Words INR Zero Only INR Zero Only 30