Brisbane North Junior Cricket Association. Delegate Meeting Minutes. Monday, 24 September 2018

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1 Monday, 24 September 2018 LOCATION: AFL building, Cribb Road, Brendale MEETING OPENED: 7.06pm PRESENT: Committee Ian Reeves Laurie Hallam Steve Casey Bruce Boland Ian Rushton Aaron Mills Richard Clay Michael Gregory Qld Cricket Matt McEwan Sam Harris Andrew Keyte Mark Sorell Clubs Albany Creek Nick Thomas Burpengary David Fielding Michael Patton Everton Marcuss Deane Ferny Max Parsons Ian Lewis Marist College - Pine Rivers - Redcliffe City Darren Wheeler Barry Smith Sandgate Redcliffe Ron Chand Bec Evans St Patricks Kellie Jilani St Pauls Dean Milner The Lakes Heidi Clark Toombul Simon Green Valleys Visitors Perry Stahmer Chris Zipf Tony Dudgeon Wilston-Norths Aaron Bidgood David Taylor APOLOGIES: Committee John Powell Tony Bath Robert Bailey Qld Cricket Clubs Albany Creek Francois Basson Burpengary - Everton Shane Mills Ferny - Marist College - Pine Rivers Dominic Window Redcliffe City - Sandgate Redcliffe - St Patricks Rob Davey St Pauls - The Lakes - Toombul - Valleys - Wilston-Norths - PREVIOUS MINUTES: Monday, 30 July 2018 Accepted Moved: Ian Reeves Seconded: Steve Casey All those in favour CARRIED Action Items were actioned as follows: Secretary: Action Item: Secretary will need to check about scoring in MyCricket with Andrew Keyte Done (see below) Business Arising from Monday, 30 July 2018 Minutes The scoring in MyCricket will be able to be done for U10/11 with the new formats according to Andrew Keyte. When the draws are entered into MyCricket there is a box to tick which indicates that it is being played under Format 1. Entering of these draws into MyCricket will take a substantial amount of time

2 as they are all one-day games with over 100 teams in 12 draws. CORRESPONDENCE Inwards Correspondence: Suncorp statements for August Business Savings account Suncorp statements for August Working account Draft MOU for school oval grants from QC BCC Community facilities approval for oval use Issue of Blue Card Positive Notice for Michael Gregory, David Philp, Aaron Mills Outwards Correspondence: to Delegates with reminder for September meeting Lodgement of Fair Trading Annual return to all delegates re new format U10/11 balls to all delegates with BNJCA Deadlines specified Draft MOU sent to St Pauls & QC Business arising: NIL Motion: All Inwards correspondence accepted and outward correspondence endorsed Moved: Bruce Boland Seconded: Heidi Clarke All those in favour CARRIED FINANCIAL REPORT: Balance of each account as at 24 September 18 is: Working account $ Business Saver account $190, Paid August/September Account Invoices: SPSA rent September 2018 $ Payment of Annual fee for Office of Fair Trading annual return $ Vistaprint business cards for Secretary $ Gallagher renewal of Contents insurance $ KD Sports Development caps $ KD Sports Plastic stumps $ 2, Mad Printing Girls flyers $ 1, Virus protection secretary computer 3 years $ Facebook advertising $ MYOB subscription $ Parking for BCC meeting $ AGM refreshment costs $ Rep clothing from Emu Sports $18, Upgrade Office & Win 10 software for U12 Chairman of selector s computer $ Mad Printing Rule books $ New computer and upgrade Office & Win 10 software for Secretary $ 1, Payment of Coaches for girls camps $ Payment for BCC ovals $ 1, New PDF software for Secretary computer $ Total $30,255.27

3 Motion: To accept the tabled financial statements for the year to date and approve the payment of the invoiced accounts Moved: Bruce Boland Seconded: Steve Casey All those in favour CARRIED GENERAL BUSINESS: 1. Draw Committee Bruce Boland said that all team nominations are now in. Team numbers are below: U10 53 U11 45 U12 43 U13 28 U14 23 U15 23 OPEN 14 Girls U11 7 Girls U13 8 Girls U15 6 We have a few draws where there are odd numbers and we would like clubs to see if formation of another team is possible in those draws. Any further team nominations to be in by tomorrow, Tuesday 9.00am for U10, 11, 12 boys & Girls U Deadlines Club Page details & Team contact Mob Phone no.s Advise the BNJCA secretary secretary@bnjca.org.au by the Club Page for the e-allrounder on the BNJCA website, with club team Coach and/or Manager contact details (Mob Phone no.) and any other information re canteen availability you wish to advise, all in MS Word format (NOT a PDF) by 8 th October MyCricket list of club junior players for Pre-Xmas competition We request that you download a MyCricket file (Microsoft XL format) of all registered junior players in your club with these fields in this order - MyCricket ID, First Name, Surname, DOB - as at 16 th October The deadline for the reply to be sent to secretary@bnjca.org.au is 21 st October. Payment of Player Levy and Affiliation Fees Clubs will be invoiced (via the delegates address) on 22 nd October 2018 and payment required by 2 nd November Blue Card co-ordinator name Please advise the BNJCA secretary secretary@bnjca.org.au by the name of your Blue Card Co-ordinator by 8 th October. 3. Rules Books Steve Casey handed out Rules books to clubs. 4. Round the table Ian Rushton: playing own request form to be used and submitted before season starts. Reminder about the change this year to have one week to lodge stats and result in MyCricket or get loss of points. Aaron Mills: Received 5 additional u12 boys nominations for trials and invitations have been sent and accepted. Received u13 & u15 girls nominations from Valleys, Sandgate Redcliffe, Everton and Albany Creek only. Extended closing date for girls until Wednesday. No nominations will be accepted after then as trial schedules need to be finalised so that invites can be sent to trialists.

4 Handed over to Qld Cricket for their meeting information. 5. MyCricket Andrew Keyte updates to MyCricket and answered questions on scoring. CA supply of equipment for Junior Formats Stage 1 for under 10s/11s And scorebooks QC is happy to run coach education sessions (1 hour) and it would be best for them to be run at each of the larger clubs. Contact Sam Harris ( ) to arrange sessions. MEETING CLOSED: 7.30pm NEXT DELEGATES MEETING: 7.00pm Monday, 29 October 2018 BNJCA Contact details: Bruce Boland M: Website: address: secretary@bnjca.org.au

5 Balance Sheet Brisbane North Junior Cricket Assoc. 24 Sep 2018 ABN: Total Asset Banking Suncorp Chq Account , Petty cash Suncorp Business Saver 190,011 Total Banking 213,615 Current Assets Stock on Hand 22, Travel Deposit 1,700 Total Current Assets 24,194 Fixed Assets Plant & Equipment Office equipment & computers 1, Provision for Depreciation -267 Total Fixed Assets 1,951 Total Asset 239,760 Liability Credit Card Total Credit Card 0 Current Liabilities GST collected 3, GST paid -5,206 Total Current Liabilities -2,166 Long Term Liabilities Total Long Term Liabilities 0 Total Liability -2,166 Net Assets 241,926 Equity Current Earnings Current year earnings -46,588 Total Current Earnings -46,588 Retained Earnings Retained earnings 288,514 Total Retained Earnings 288, Historical balancing 0 Total Equity 241,926

6 Profit and loss Brisbane North Junior Cricket Assoc. 01 Jul Sep 2018 ABN: Total Income Clothing and Equipment Girls Camps 4,503 Total Income 4,526 Less Cost of Sales Girls Camp Expenses BNJCA U12 Healy Cup Costs 1, BNJCA U13 Ballina Costs 3, BNJCA U14 Sunshine Coast Costs 1,364 Total Cost of Sales 6,614 Gross Profit -2,088 Less Expense Administration Expenses Advertising Audit Bank Charges Clothing & Equipment 27, Data Phone Costs Internet/Website Donations & Gifts Grants to Clubs 4, Grant Expenditure 4, Honorarium Insurance Lease of Council Grounds 1, Accounting fees Meeting Costs Presentations Office supplies Printing & stationery 2, Rent 2, Repairs & maintenance Sundry expenses 18 Total Expense 44,653 Operating Profit -46,741 Plus Other Income Interest income 153 Total Other Income 153 Less Other Expense Other expenses 0 Total Other Expense 0 Net Profit -46,588 Sept 18 P&L.xlsx