Representatives Meeting Minutes - 4WD Qld Thursday 27 April 2017 Association Hall 90 Muriel Ave Moorooka, Qld 4105

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Representatives Meeting Minutes - 4WD Qld Thursday 27 April 2017 Association Hall 90 Muriel Ave Moorooka, Qld 4105 Chairman declares a quorum present and opens the meeting at 7:46pm Chairman Shane

1 Representatives Meeting Minutes - 4WD Qld Thursday 27 April 2017 Association Hall 90 Muriel Ave Moorooka, Qld 4105 Chairman declares a quorum present and opens the meeting at 7:46pm Chairman Shane Rose, President 4WD Qld Minutes Bianca Macdonald Attendance and Apologies As per attendance book Apologies: Tracey Brettle, Tony Collins, Evan Gills, Russel, Paul Swenson, Minutes of the Previous Meeting 27 March 2017 Accepted as tabled Moved Shane Rose Seconded Anton Neilsen Business arising NIL All in favour, Yes Carried Treasurer s Report As per report Moved Shane Rose Seconded Ashely Rogan Business arising NIL All in favour, Yes Carried Correspondence As per presented statement. Inwards received and outwards endorsed. Moved Shane Rose Seconded Gary Business arising Rick from The Motley Crew bought up an that was sent via the president, there was a discussion around this, no further action required. All in favour, Carried. Sub Committees CARE/FICU Anton Neilsen - FICU o 5-8 May, 24 clubs, 874 people attending o This year FICU will be televised on Creek to Coast o Registration will be available on Friday at 11:00am o If you are in the weeding groups there will be further information to come o Make sure you bring your porta loos there will be a competition who has the most in use in one camp site o Make sure you have your sticker displayed on your car. The discount only applies to when you buy the pass on the barge. Cash only. o Lots of prizes on offer, get your raffle tickets o Lots of information on Facebook

2 o When at Eurong, you need to park on the beach o It s a licenced premises so you cant bring your own alcohol to the resort o There has been no chance to correspond with rangers about the radio line o Help out anyone who is new. Speeding rules, wildlife, tracks o Yakima want to try a roof rack on vehicles, they may approach you and ask - Cape York o 18 August to the 21 st August o Have two clubs locked in, need 4 6. o You only have to help clean for 6 hours on one day not the whole 4 days - Care o Collaborative agreement through general use for state parks will be signed off in the next few weeks o Cape York is well underway 4WD Qld Training Tony Collins As per the report. - Tony away - Basic course for the Driver Awareness is now available through Tony though if you want your Clubs content checked he is happy to look at it and provide feedback. Costs $25 per certificate - Tony is going to the Whitsundays to do training. We are happy to provide training to all clubs all you need to do it ask Insurance Tony Collins As per report. - Need to let Tony know what areas you want as an interested party on your new insurance certificate, Tony at insurance@4wdqld.com.au - No more volunteers insurance, now will be personal accident. Everyone will be covered as long as they are on the Trip sheet - Is there an Age limit like the previous insurance? Bayside Offroaders - PDS is still being constructed and will be disturbed as soon as we have it - Insurance should have been set a long time ago - Process started 9 months ago. As we pushed them, Tony was the only person who was allowed on the committee who was able to help - Insurance is cheaper as we have bigger buying power Hall Ashley Rogan - Nothing new has happened over the last month Public Relations - Not in attendance Evan Gill ICT Miles Brennan - There have been issues, please make sure you update the s. s are being culled due to high bounces that stop all s to go through. If your mail boxes are full, please empty as this will course it to bounce as well

3 Modifications Miles Brennan - ADR 42 covers bull bars laws they are relaxing. State law is tighter, and was revoked by public standards. They put it to the public but there was not a lot of communications so they took it off the standard so now can not address appropriately, the is no valid standard but legislation directs to this. 4WD Australia Dave Duncan - Been quiet over the last month. Working on the finalisation of the insurance. General Business - The meeting was opened with the special resolution options. o Majority of the vote was no to both o Clubs must be financial by the 30 th June to be insured o Other insurance brokers will change upwards of $100 o Some clubs have voted no as their fees are already set and paid and members wont be changed until the AGM o Need to have a compromise to the services the Clubs want o Anton will go to any Club that wants training, but they need to request it o Some Clubs had to wait till the next meeting to be able to vote as per their constitution o How long will the hall be under lease? 4 years. The hall been a huge increase in costs, in the last 4year lease it was agreed to spend $70, Clubs use the hall. Training is done in the hall. There are office documentation and equipment that must be held. Meetings need to be held. Hall is not central. We do not receive much income for the hall, though it is slowly increasing. We pay no lease fee on the hall. We don t pay a fee, our cost is the maintenance on the hall. The grants are specific to the hall, it must be spent on the hall, receipts must be presented. The current committee inherited the hall from the previous committee. Clubs can go for their own grant, a lot of paper work but worth it. There was a national council meeting a while ago and 4WD Victoria were very impressed by the hall standards. - 9 Strategic we new there was to be a big change but didn t know where to start. They gave us the grant guru guy. They opened communications for us including Parks. Opened up the line of communication so we could complete the collaborative agreement. Spoken to the top people now starting to talk to the rangers. HQ Plantations, looking at an association paying a fee instead of each club paying a permit. We are encourage now to go to the parks, they just need two weeks notice. Police, transport people and cameras are monitoring the park to catch the people who are not paying.

4 - New resolution tabled o There are two resolutions as the previous two were dismissed. Shane put it to the floor if they would like a 3 rd resolution to add What if we pay the $8 fee and pay the $15 membership fee and once the special resolution is finalised the extra is to be paid Can not do this as per our constitution On the 2 nd have the fee for two years and the second fee for the following two years $30 fixed for two years which includes ANDWFC fees no increase Rick moves a mortician for $30 Richard Second o All in favour What if we wait till next year to increase? Training and secretarial services would be cut as there is no money available now $35 fixed for 2 years included proposed by the members from FUZE Moved CT 4x4 - Ash Second Sunshine Coast Land Rover All in favour besides a handful from the floor o As an association, there are areas that need to be cut. The special resolution is to find out what the clubs want from us and what they are prepared to pay. o General Manager Victoria have a general manager who have clear KPI s and they go directly to the governments and suppliers to get funding. $70,000 annually, eagers Holden happy to provide a marketed vehicle as part of the package. o Aim over the next 6-12 months move away from the secretarial services provided and employee an outside person who will do arround 15 hours a week. o Raffle Fell over did not work Total income was $4673 Why was a Jet Ski used? Felt like it wasn t associated. Lent heavily on 9 Strategic and they said it would be very easy to sell compared to a camper trailer. This raffle was agreed at the presidents meeting. Has been a big learning curve o Issues with the prospect of an increase every year o What about an increase next year? Training and secretarial services would be cut o The table attached is suggestions on what we can increase o Special meeting will be on the 18 th May 2017, move the reps meeting forward as well Next Representatives meeting 18 May 2017 Meeting closed at 10:14pm

5 Balance Sheet Queensland Association of 4WD As at 31 March Mar 2017 Assets Bank FICU Debit Card Account 3,478 Suncorp - Cheque Account ,907 Suncorp Hi Interest a/c ,234 Suncorp Visa Debit Card Total Bank 46,212 Current Assets Accounts Receivables 2,120 Cash on Hand 289 Total Current Assets 2,409 Fixed Assets General Value Pool 4,718 General Value Pool - Accumulated Depreciation (1,013) Total Fixed Assets 3,705 Total Assets 52,327 Liabilities Current Liabilities Accounts Payables 3,648 GST 40 Total Current Liabilities 3,688 Total Liabilities 3,688 Net Assets 48,639 Equity Current Year Earnings (20,716) Retained Earnings 69,354 Total Equity 48,639 Balance Sheet Queensland Association of 4WD 20 April 2017 Page 1 of 1

6 Cash Summary Queensland Association of 4WD For the month ended 31 March 2017 Excluding GST Mar 2017 Income DAU - Advanced Training Course Package 1,040 DAU - Chainsaw Training Course Package 950 Fraser Island Donations 3,000 Fraser Registration Fees 1,035 Hall Hire income 295 Interest Income 70 Other income 160 Subscriptions - Member Clubs 135 Total Income 6,685 Less Operating Expenses Advertising and promotion 8,921 ANFWDC 88 Bank Charges 6 Cleaning 132 Computer expenses 177 DAU Training 757 Donations 2,000 Electricity 367 Fraser Expense 501 General expenses 711 Hall expense 380 IINet - Internet services 80 Jim's Mowing Services 110 Secretarial Services - PWG 1,235 Telephone - Telstra 154 Water and Sewerage Quarterly Account 128 Total Operating Expenses 15,746 Operating Surplus (Deficit) (9,061) GST Movements GST Inputs - GST Outputs - Net GST Movements - Net Cash Movement (9,061) Summary Opening Balance 55,273 Plus Net Cash Movement (9,061) Closing Balance 46,212 Cash Summary Queensland Association of 4WD 20 April 2017 Page 1 of 1

7 Insurance Report April 2017 National insurance contract Any clubs who have interested parties (e.g. HQPlantations) named on their certificates of currency, please advise me so that the new insurer can be advised. Refer newsletter from ANFWDC for further information on the new national insurance contract. Voluntary worker s insurance This insurance was arranged for Cairns Four Wheel Drive Club for annual clean-up of cemeteries. An application for this insurance was initiated for FICU. Motor vehicle (4wd, campers, and caravans) insurance through A.J. Gallagher Don t forget to advise your club members that A.J. Gallagher can arrange insurance for your 4wd, camper or caravan. They are happy to discuss options including vehicle mods, reduced mileage Tony Collins State Insurance Officer insurance@4wdqld.com.au

8 Training Co-ordinator Report April 2017 Driver Awareness Training Training material for this course was provided to clubs by 4wd Qld as requested. Trainers CPD 2016 Any trainers who have not yet updated their CPD need to do so before running further training courses. Training support to clubs Accredited 4wd training was completed for the SEQ Deaf 4wd Club. Information on the chainsaw course was provided to Central Qld 4wd Club. USI requirements for issue of certificates A reminder that we need the following information before certificates can be issued for training courses: - USI number, Name (nicknames won t cut it), Date of birth Training manuals for basic 4wd course. Currently the manual we use is out of stock. Any clubs planning to order manuals soon, please advise me required quantity and timing so I can rattle the cage. National 4x4 Outdoors Show Many thanks to trainers and other experienced four wheel drivers who supported the Eagers Holden proving ground at the show. Eagers Holden and the show organisers have expressed their appreciation to 4wd Qld as follows: Being involved with 4wd QLD and it's members was a real highlight for us this year, we couldn't be happier with the way you promoted Eagers Holden and showcased our vehicles. Likewise we look forward to developing the relationship with your organisation. I d like to say what a pleasure it was to have 4WD Queensland on board with us this year, and I look forward to building on this relationship in the future. on behalf of us all that the National 4x4 Outdoors Show, a big thank you to you and your team. See you in 2018! Thanks once again for coming on at short notice, your team were great to deal with and I am looking forward to working with all of you next year. Tony Collins 4wd Qld Training Co-ordinator training@4wdqld.com.au

OWN ONE DRIVE TWO FORD

OWN ONE DRIVE TWO FORD INTRODUCTION TO FORD 2ND CAR Date of Issue: 1 May 2018 1. BUY A RANGER OR ESCAPE, SIGN UP A N D PAY T H E E N R O L M E N T F E E Purchase a new or demonstrator Ranger or Escape