CARROLL VALLEY SEWER AND WATER AUTHORITY REGULAR MEETING MONDAY, JANUARY 21, :00 P.M. BOROUGH OFFICE AGENDA

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1 CARROLL VALLEY SEWER AND WATER AUTHORITY REGULAR MEETING MONDAY, JANUARY 21, :00 P.M. BOROUGH OFFICE AGENDA N. Kenneth Lundberg, Chairman, presiding Roll Call 1. Approval of Minutes of the January 22, 2018 Special Meeting 2. Approval of Minutes of the May 30, 2018 Special Meeting 3. Approval of Minutes of the August 27, 2018 Special Meeting 4. Open to the Public 3. Administrative Business a. Approval of Chapter 94 Report b. Wastewater Treatment Facility Improvement Project Plant Options c. Approval of Financial Reports d. Approval of Expenditures 5. Adjournment

2 BOROUGH OF CARROLL VALLEY SEWER & WATER AUTHORITY SPECIAL MEETING MONDAY, JANUARY 22, :00 P.M. BOROUGH OFFICE MINUTES The meeting was called to order at 7:00 P.M. The attendance was as follows: AUTHORITY MEMBERS BOROUGH OFFICIALS, ETC. Present N. Kenneth Lundberg, Chairman David Hazlett, Borough Manager George Fisanich Jedidiah Fetter, Sewer Treatment Plant Operator Bruce Carbaugh (7:05 P.M.) Amanda Bell, Asst. Borough Secretary Robert Tyler Pyles Gayle Marthers, Asst. Borough Manager David Lillard Phyllis Chant Absent CONSIDERATION OF MINUTES OF THE SEPTEMBER 18, 2017 SPECIAL MEETING *** R. Pyles moved, D. Lillard seconded, that the minutes of the Special Sewer & Water Authority meeting of September 18, 2017 be accepted as submitted. Motion passed unanimously. OPEN TO THE PUBLIC No one addressed the authority at this time. TREATMENT PLANT UPGRADES Members reviewed the financial evaluation document that discussed the impact the treatment plant upgrades will have on current users that was prepared by the Borough Manager, David Hazlett. Following much discussion *** P. Chant moved, D. Lillard seconded, that the authority allow N. Lundberg to work with David Hazlett to prepare an RFP. Motion passed unanimously. ADMINISTRATIVE BUSINESS Approval of Financial Reports. ***D. Lillard moved; G. Fisanich seconded that Members accept the Financial Reports as submitted. Motion passed unanimously. Approval of Expenditures. *** P. Chant moved; D. Lillard seconded that Members approve the Expenditures presented. Motion passed unanimously. D. Hazlett reminded the authority they will soon need to start working on the ACT 537 plan. D. Hazlett also stated that he will be discussing the Lease Back Agreement with the Borough Solicitor. ADJOURNMENT *** The meeting be adjourned at 7:51 P.M. Motion passed unanimously. Amanda Bell, Asst. Borough Secretary

3 BOROUGH OF CARROLL VALLEY SEWER & WATER AUTHORITY SPECIAL MEETING WEDNESDAY, MAY 30, :00 P.M. BOROUGH OFFICE MINUTES The meeting was called to order at 7:00 P.M. The attendance was as follows: AUTHORITY MEMBERS BOROUGH OFFICIALS, ETC. Present N. Kenneth Lundberg, Chairman David Hazlett, Borough Manager George Fisanich David Baker, Code Enforcement Officer Bruce Carbaugh Amanda Bell, Asst. Borough Secretary Robert Tyler Pyles Gayle Marthers, Asst. Borough Manager Absent P. Eric Mains, Consultant David Lillard OPEN TO THE PUBLIC No one addressed the authority at this time. ENGINEERING RFP for PLANT CONSTRUCTION P. Eric Mains, Gannett Fleming was present to explain the review that his office completed regarding the RFP s received. There were three proposals received; Mr. Mains explained the evaluation results and further recommended that there be a request filed with DEP to determine the effluent levels and relating discharge criteria the Borough would be required to meet with the proposed expansion. Mr. Mains stated that there is no documentation available that would confirm that a permit exists that speaks of the expansion or increase in volume for the existing plant; therefore it is conceivable that the requirements would change. If there is a change; then the scope of the project may change as well. It is the recommendation of the consulting engineer to postpone the award of the contract for a Plant Construction Engineer until the DEP information can be confirmed. Following much discussion *** R. Pyles moved, B. Carbaugh seconded, that the authority request that consulting engineer, P. Eric Mains obtain the DEP information regarding effluent levels and then contact the three companies who sent RFP s to explain the Authority s decision. Motion passed unanimously. Mr. Mains stated that the contact would be made by June 1, ADJOURNMENT *** The meeting be adjourned at 7:20 P.M. Motion passed unanimously. Gayle R. Marthers, Asst. Borough Manager Borough Secretary

4 BOROUGH OF CARROLL VALLEY SEWER & WATER AUTHORITY SPECIAL MEETING MONDAY, AUGUST 27, :00 P.M. BOROUGH OFFICE MINUTES The meeting was called to order at 7:00 P.M. The attendance was as follows: AUTHORITY MEMBERS BOROUGH OFFICIALS, ETC. Present N. Kenneth Lundberg, Chairman David Hazlett, Borough Manager George Fisanich Jedidiah Fetter, Sewer Treatment Plant Operator Bruce Carbaugh Amanda Bell, Asst. Borough Secretary Ron Harris Gayle Marthers, Asst. Borough Manager David Lillard Bruce Carr Absent PROPOSAL FOR CONSULTING ENGINEERING SERVICES ALTERNATIVE EVALUATION Nick Sahd, Gannett Fleming was present to explain the Alternatives Evaluation that his office completed. Following much discussion ***D. Lillard moved, R. Harris seconded to accept the bid price of $23, to allow Gannett Fleming to evaluate all alternative technologies. Motion passed unanimously. D. Hazlett stated that he received a letter from Department of Environmental Protection that the 537 Plan needs to be updated. D. Lillard asked about the property located at 50 Crossland Trail. Following brief discussion ***D. Lillard moved; R. Harris seconded that the borough have an appraisal done of the property to be sold. Motion passed unanimously. ADMINISTRATIVE BUSINESS Approval of Financial Reports. ***D. Lillard moved; R. Harris seconded that Members accept the Financial Reports as submitted. Motion passed unanimously. ADJOURNMENT *** The meeting be adjourned at 7:53 P.M. Motion passed unanimously. Amanda Bell, Asst. Borough Secretary

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16 BOROUGH OF CARROLL VALLEY SEWER AND WATER AUTHORITY MONTHLY FINANCIAL REPORT AS OF AUGUST 31, 2018 Balance as 7/31/2018 Checking Account $ 13, Investments $ 233, Holding Tank Capital Reserve $ 160, Petty Cash $ Prepaid Permit Fee $ Total $ 407, Monthly Receipts Interest Earnings $ Lease Rental Income $ Transfers from San. Sewer Fund $ Construction Assessments $ Sanitation Miscellaneous Transfer from CR $ Proceeds from Loan $ Total Receipts $ Monthly Expenditures Engineering Services Sewer $ 5, Maintenance/Service/Repair $ Legal Services $ Other Services and Charges $ Filing Fees Transfers to General Fund $ Miscellaneous $ Total Expenditures $ 6, Balance as 8/31/2018 Checking Account $ 7, Investments $ 233, Holding Tank Capital Reserve $ 161, Petty Cash $ Prepaid Permit Fee $ Total $ 401, STATUS OF OUTSTANDING DEBT TO DATE Due to Borough of Carroll Valley $ 29, Due to SWA Cap Res Trust $ 23, Total Debt $ 52,077.00

17 BOROUGH OF CARROLL VALLEY SEWER AND WATER AUTHORITY MONTHLY FINANCIAL REPORT AS OF SEPTEMBER 30, 2018 Balance as 8/31/2018 Checking Account $ 7, Investments $ 233, Holding Tank Capital Reserve $ 161, Petty Cash $ Prepaid Permit Fee $ Total $ 401, Monthly Receipts Interest Earnings $ Lease Rental Income $ Transfers from San. Sewer Fund $ Construction Assessments $ Sanitation Miscellaneous Transfer from CR $ Proceeds from Loan $ Total Receipts $ Monthly Expenditures Engineering Services Sewer Maintenance/Service/Repair $ Legal Services $ Other Services and Charges Filing Fees Transfers to General Fund $ Miscellaneous $ Total Expenditures Balance as 9/30/2018 Checking Account $ 7, Investments $ 233, Holding Tank Capital Reserve $ 161, Petty Cash $ Prepaid Permit Fee $ Total $ 402, STATUS OF OUTSTANDING DEBT TO DATE Due to Borough of Carroll Valley $ 29, Due to SWA Cap Res Trust $ 23, Total Debt $ 52,077.00

18 BOROUGH OF CARROLL VALLEY SEWER AND WATER AUTHORITY MONTHLY FINANCIAL REPORT AS OF OCTOBER 31, 2018 Balance as 9/30/2018 Checking Account $ 7, Investments $ 233, Holding Tank Capital Reserve $ 161, Petty Cash $ Prepaid Permit Fee $ Total $ 402, Monthly Receipts Interest Earnings $ Lease Rental Income $ Transfers from San. Sewer Fund $ Construction Assessments $ Sanitation Miscellaneous Transfer from CR $ Proceeds from Loan $ Total Receipts $ Monthly Expenditures Engineering Services Sewer $ 1, Maintenance/Service/Repair $ Legal Services $ Other Services and Charges $ Filing Fees Transfers to General Fund $ Miscellaneous $ Total Expenditures $ 1, Balance as 10/31/2018 Checking Account $ 7, Investments $ 232, Holding Tank Capital Reserve $ 162, Petty Cash $ Prepaid Permit Fee $ Total $ 401, STATUS OF OUTSTANDING DEBT TO DATE Due to Borough of Carroll Valley $ 29, Due to SWA Cap Res Trust $ 23, Total Debt $ 52,077.00

19 BOROUGH OF CARROLL VALLEY SEWER AND WATER AUTHORITY MONTHLY FINANCIAL REPORT AS OF NOVEMBER 30, 2018 Balance as 10/31/2018 Checking Account $ 7, Investments $ 232, Holding Tank Capital Reserve $ 162, Petty Cash $ Prepaid Permit Fee $ Total $ 401, Monthly Receipts Interest Earnings Lease Rental Income $ Transfers from San. Sewer Fund Construction Assessments $ Sanitation Miscellaneous Transfer from CR $ Proceeds from Loan $ Total Receipts Monthly Expenditures Engineering Services Sewer Maintenance/Service/Repair $ Legal Services $ Other Services and Charges Filing Fees Transfers to General Fund $ Miscellaneous $ Total Expenditures Balance as 11/30/2018 Checking Account $ 7, Investments $ 232, Holding Tank Capital Reserve $ 162, Petty Cash $ Prepaid Permit Fee $ Total $ 401, STATUS OF OUTSTANDING DEBT TO DATE Due to Borough of Carroll Valley $ 29, Due to SWA Cap Res Trust $ 23, Total Debt $ 52,077.00

20 BOROUGH OF CARROLL VALLEY SEWER AND WATER AUTHORITY MONTHLY FINANCIAL REPORT AS OF DECEMBER 31, 2018 Balance as 11/30/2018 Checking Account $ 7, Investments $ 232, Holding Tank Capital Reserve $ 162, Petty Cash $ Prepaid Permit Fee $ Total $ 401, Monthly Receipts Interest Earnings $ Lease Rental Income $ Transfers from San. Sewer Fund $ Construction Assessments $ Sanitation Miscellaneous Transfer from CR $ Proceeds from Loan $ Total Receipts $ 1, Monthly Expenditures Engineering Services Sewer $ 1, Maintenance/Service/Repair $ Legal Services Other Services and Charges Filing Fees Transfers to General Fund $ Miscellaneous $ Total Expenditures $ 1, Balance as 12/31/2018 Checking Account $ 5, Investments $ 232, Holding Tank Capital Reserve $ 164, Petty Cash $ Prepaid Permit Fee $ Total $ 401, STATUS OF OUTSTANDING DEBT TO DATE Due to Borough of Carroll Valley $ 29, Due to SWA Cap Res Trust $ 23, Total Debt $ 52,077.00

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