HARPDENDEN COLTS AGM 14 July 2016

Transcription

1 No. Notes 1. Apologies and agree the Minutes of the 2015 AGM Pete Coogan, Helen Beausang, Richard Brooks, Steve Hartnup, Rob Edwards and Gareth Waldram 2. No matters arising 3. To receive Officers Reports: Club Report including Roundwood developments Ian Holden Treasurers Report Scott Barber Ian presented his Club update report Girls Football continues to grow thanks to Simon King and his team. Numbers rose to close to 100 (up from 25 two years ago) and next season we should field 4 squads in league football. We took part in Girls Can providing coaching to girls in primary schools across Harpenden. We are also now affiliated with Arsenal Ladies. Inclusive football continues to be a slow burner but numbers are increasing thanks to Jos Sharp promoting the group. IH encouraged other club members to come and get involved. Professional coaching support has been introduced for senior school squads. Going forward we would like to offer six sessions for each senior squad in a

2 No. Notes season and introduce professional coaches to the junior groups. See No. 5 Roundwood Park School planning application for 3G pitch was refused, Roundwood are now considering whether to appeal. It was noted that this is Roundwood s application and Harpenden Colts will help in any way they can if asked. There have been a number of successful events organised with money raised to be used to provide CRY testing to members in October. Thanks given to Jacqui, Sarah and the team. We now have 2 child welfare officers and all club coaches have up to date CRC checks. Liz Chapman to become Club Training Officer to help enable training for coaches and ensure qualifications are kept up to date. See item No. 11 Proposing paid for accounting help allowing us to move to cloud based accounting software and up to a maximum cost of 3,000 to be budgeted for this. This will change the role of Treasurer to oversight and strategic budget planning. Facility update... Redbourn new management, costs rising significantly, Flamstead now added as a match venue with 2 x 5 a side, 1 x 9 a side and 1 x 11

3 No. Notes a side (thanks to John Gibbons), Harpenden Town added for Under 18s now that work completed on the pitch, Ashcroft 3G pitch to be used for matches in Jan / Feb for Under 9 / 10s. As club grows administrative burden increases for membership details, subs, coaches qualifications, expenses etc. Pulling together relevant data for the whole club increasingly difficult and new proposal for paid for administrative help. ( 15 p hour to a maximum of 6,000) See No.8 Efforts are being made to finally change the structure of the club to and Incorporated Company and a CASC club. Working with legal firms to complete this process. 4. To receive and adopt the Statement of Accounts Accounts were circulated and accounts adopted. Extra Costs to be accounted for this season... Coaching - 10,000 Admin person - 6,000 Accounting help - 3,000 CASC Incorporation - 3,000 Facilities - 3,000

4 No. Notes Proposing increase to the subs of 10 to 140 See No To agree for the appointment by the FMC of professional coaches in each year group to assist the existing club coaches and agree FMC authorised to spend up to 10,000 per annum on fees This expense was agreed to a maximum of 10,000 per annum. 6. To agree for the appointment by the FMC of an Accountant/Auditor and agree FMC authorised to spend up to 3,000 per annum on fees agreed to a maximum of 3,000 per annum 7. To agree for the appointment by the FMC of a legal adviser to effect the incorporation of the Club, thereby limiting liability, and agree FMC authorised to spend up to 3,000 on the fees relating to the incorporation agreed to a maximum of 3,000

5 No. Notes 8. To agree the appointment of a paid administrator for the Club 9. To agree subscriptions for 2016/2017 at 140 per member, This item was agreed to a maximum of 6,000 per annum This item was agreed. 10. To elect Club Officers (maximum of 5 as per Constitution) Secretary Elaine Norwood, is not standing for reelection. Vicky Clark is standing for this position, currently unopposed. The Treasurer, Scott Barber, is not standing for reelection. The Club welcomes nominations from members. Chairman - Ian Holden, is standing for re-election. Vice Chair (Joint) Ed Venner, is standing for re- unopposed. URGENT - Year groups to be requested to seek a treasurer/s and advise the committee of any volunteers. Re-elected IT SHOULD BE NOTED -Ian stated this would be his last year as Chairman and welcomes nominations for Chairman for Season so that he can progress with succession planning ensuring a smooth handover Re-elected

6 No. Notes election, currently unopposed. Vice Chair (Joint) Stephen Hartnup is standing for re-election, currently unopposed. Social Secretary Jackqui Hammond is standing for this position currently unopposed Football Facilities Secretary Chris Wightman is standing for this position, currently unopposed Membership Secretary Kirsty Light is standing for this position, currently unopposed Re-elected 11. To create the further additional FMC Officers as per Section 2.25(5) of the Club Constitution and to elect the following people to those positions Procurement Officer Ed Venner is standing for this position, unopposed Communications Officer David Clarke is standing for this position, unopposed. The Child Welfare Officer Steve Chapman is

7 No. Notes standing for this position, unopposed The Club Training Officer Liz Attenborough is standing for this position, unopposed 12. To ratify other positions within the club: Mid Herts Rural Minor Rep Richard Swann West Herts Youth League Rep John Gibbons Ratified Ratified. 13. To confirm Herts FA affiliations for 2016/17 season Confirmed 14. Any Other Business Ed Venner presented two items for coaches, a tracksuit top and waterproof jacket. It was agreed that these items will be presented free of charge to all coaches that complete their Level 1 training, and have up to date First Aid training. There has been 20 members that have signed up to U14s referee training. It was agreed that a note will go out to the older age groups to encourage more

8 No. Notes members to sign up. Meeting closed at 9.30.