SEVENOAKS DISTRICT SCOUT COUNCIL

Transcription

1 SEVENOAKS DISTRICT SCOUT COUNCIL ACCOUNTS FOR THE YEAR ENDED 28th FEBRUARY 2011 UNAUDITED Charity No Scout Association registered No of 8

2 SEVENOAKS DISTRICT SCOUT COUNCIL Registered charity number TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 28 FEBRUARY 2011 Section A Reference and administration details TRUSTEES Chair John Scholey District Commissioner Jeanette Schwarz Treasurer Caroline Penollar Other David Reburn, Michael Schwarz, John Botley, Hugh Field, Richard Parry, Rose Mears, Christopher Barrow, John Talbot, Lesley Grant, Chris Mears and Graham Still Resigned during year: Kevin Crawley BANKERS OTHER ADVISOR Contact name and address Lloyds TSB Sevenoaks Branch, CAF Bank Ltd CCLA Investment Management Ltd Jeanette Schwarz 21 Broughton Road, Otford, Kent TN14 5LY Section B Structure, governance and management The District s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of The Scout Association. The District is a Trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The District is managed by the District Executive, the members of which are the Charity Trustees of the District Council, which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The District Executive exists to support the District Commissioner in meeting her responsibilities and to provide support for the Scout Groups in the District. Risk and Internal Control The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 authorised signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. Section C Objectives and activities The objectives of the District are as a unit of the Scout Association. The Aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. The object of the District is to retain and recruit an adequate number of suitably qualified leaders, using special up-todate adult leader training as necessary, with the aim of them guiding the development of young people in achieving their full physical, intellectual, social, and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities. The method of achieving this aim within the District is by providing wideranging, enjoyable and attractive programmes of training, progressing through aged sections, based on the Scout Promise and Law. Section D Achievements and performance Major activities and achievements in the year are reported in the Annual Report of which these accounts form part. 2 of 8

3 Section E Financial Review Reserves policy At the end of the year, total cash funds amounted to 30,758 of which 488 is owing to creditors at year. A further 7,550 is separately designated. It is the policy of Sevenoaks District Scout Council to hold a reasonable level of reserves in order to provide a sound financial basis for the development and running of Scouting within the District and to vary that level through annual budgeting according to perceived future needs and risks. In particular, the funds are there to provide financial support to Scout Groups in the establishment and improvement of their facilities, to supplement the cost of training leaders, to subsidise the annual membership subscriptions by use of the interest income, to allocate grants to Scouts attending Jamborees, to up-date and purchase activity equipment, to ensure that Leaders who organise and run District activities have a financial backup when faced with unexpected expenses and to cover possible unforeseen costs and emergencies. Designated funds The Trustees consider amounts raised by the Explorer Scout units and Sevenoaks District Active Support as well as amounts designated to the Jamboree Fund and Camp funds should only be used in connection with expenses incurred in respect of those activities. At the end of the year, designated funds amounted to 7,550. The accounts, which are set out on pages 5 to 8, have been drawn up on the receipts & payments basis which is consistent with the previous year. The Trustees declare that they have approved the Trustee s report above on 5 th July 2011 Signed on behalf of the charity s Trustees:. J Scholey District Chairman. C R Penollar ACA District Treasurer 3 of 8

4 REPORT OF THE INDEPENDENT EXAMINER TO THE TRUSTEES OF THE SEVENOAKS DISTRICT SCOUT COUNCIL - Charity No I report on the accounts of the Sevenoaks District Scout Council The District for the year ended 28th February 2011, which are set out on pages 5 to 8. Respective responsibilities of Trustees and Examiner The District s Trustees are responsible for the preparation of the accounts and consider that an audit is not required for this year (under Section 43(2) of the Charities Act 1993 (the 1993 Act)) and that an independent examination is needed. It is my responsibility to: Examine the accounts (under Section 43(3)(a) of the 1993 Act); To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 43(7)(b) of the 1993 Act); and To state whether particular matters have come to my attention. Basis of Independent Examiner s Report My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the District and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement below. Independent Examiner s statement To be completed after audit Name: Qualification: Address: Alan Copleston FCA 29 The Landway, Kemsing, Kent TN15 6TG Date: 5 th July of 8

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6 Sevenoaks District Scout Council Receipts and Payments Account Registered Charity Number Scout Association Registered No Notes to the accounts For the year from 1st March 2010 To 28th February Section Activities organised by Assistant District Commissioners All sections participated in the District 7Mag7 Camp held in May 2010 Income Expenses Net District Cubs District Quiz Swimming Gala & badge testing (35) Football Athletics Badge County Challenge - 40 (40) Other - 54 (54) Sub total District Scouts Kayaking Water Activity Day (185) Sub total District Explorers Gilwell (48) District Camp Young Leader Assistance (273) Uniform & badges (258) Other (10) Sub total 664 1,081 (417) 2. Donation collected at the St George's Day Service In the current year 314 was collected at the St George's Day Service and donated to Demelza House Children's Hospice, St Nicholas PCC and St Nicholas Campaigners. This amount is not included in the above Receipt and Payments accounts. 6 of 8

7 Sevenoaks District Scout Council Receipts and Payments Account For the year from 01 March 2010 To 28 February 2011 Receipts and payments 2010/ /10 Receipts Donations, legacies and similar income Membership subscriptions Less:Membership subscriptions paid on (National/County/Area/District) Net membership subscriptions retained Subscriptions received in Explorer Scout units and Active Support 29,729 26,928 (26,314) (23,140) 3,415 3,788 1,345 1,290 Sub total 4,760 5,078 Fundraising (gross) District Beavers District Cubs 499 2,459 District Scouts 810 7,223 District Explorers District Camp May ,460 4,665 Jamboree ,434 - Explorer units 426 1,693 Sevenoaks District Active Support Scout Shop and badges 10,238 12,576 Investment income Sub total 25,531 29,992 Bank & deposit interest Dividends Annual rents, room and equipment hire ,384 1, Sub total 1,472 1,697 Total Gross Income 31,763 36,767 Asset and investment sales, etc. - - Total receipts 31,763 36,767 Page 5 of 8

8 Sevenoaks District Scout Council Receipts and Payments Account For the year from 01 March 2010 To 28 February 2011 Receipts and payments 2010/ /10 Payments Charitable Payments Youth programme and activities District Camp May 2010 Jamboree 2011 Explorers units Sevenoaks District Active Support Adult support and training Water, sewerage and electricity Insurance Premises repairs and renewals Materials and equipment Printing, photocopying, postage and stationery Land expenses AGM & Trustee expenses General expenses Sub total Fundraising expenses Scout Shop (including badges) cost of sales Sub total District Beavers District Cubs District Scouts District Explorers , ,950 1,081 1,012 12,464-6,800 1,701 1,078 2, ,712 1, ,746 19,133 9,337 10,543 9,337 10,543 Total Gross Expenditure 36,083 29,676 Asset and investment purchases, etc. Movement in loan to 7th Sevenoaks (Halstead) 106 3,264 (200) (81) Total payments 35,989 32,859 Net of receipts/(payments) (4,226) 3,908 Cash funds last year end 34,984 31,076 Cash funds this year end 30,758 34,984 Page 6 of 8

9 UNAUDITED Statement of assets and liabilities at the end of the year 28 February February 2010 Cash funds Bank current account Bank deposit account Cash/Floats 29,675 23,874 1,000 11, Other monetary assets Total cash funds 30,758 34,984 Loan to 7th Sevenoaks Scout Group 1,005 1,205 Debts due from Groups (Scout shop and badge purchases) Investment assets Sub total 1,678 1,647 Units in COIF Charities Investment Trust Fund (cost ( 19,783) 31,664 29,661 Non monetary assets for charity's own use Sub total 31,664 29,661 Badge stock Shop stock 1,766-2,081 1,981 Land and buildings 3,274 3,274 Canoeing equipment (under 4 years old) 1,249 2,217 Other (under 4 years old) 1,258 1,803 Sub total 9,628 9,275 Liabilities Accounts not yet paid Owing to Groups Sub total The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 5th July 2011 and signed on their behalf by Signature John Scholey Caroline Penollar Chair Treasurer Page 7 of 8

10 Sevenoaks District Scout Council Receipts and Payments Account Registered Charity Number Association Registered No Scout For the year from 1st March 2010 To 28th February 2011 Notes to the accounts 1. Section Activities organised by Assistant District Commissioners All sections participated in the District 7Mag7 Camp held in May 2010 Income Expenses Net District Cubs District Quiz Swimming Gala & badge testing (35) Football Athletics Badge County Challenge - 40 (40) Other - 54 (54) Sub total District Scouts Kayaking Water Activity Day (185) Sub total District Explorers Gilwell (48) District Camp Young Leader Assistance (273) Uniform & badges (258) Other (10) Sub total 664 1,081 (417) 2. Donation collected at the St George's Day Service In the current year 314 was collected at the St George's Day Service and donated to Demelza House Children's Hospice, St Nicholas PCC and St Nicholas Campaigners. This amount is not included in the above Receipt and Payments accounts. Page 6 of 8