DISTRICT OF TOFINO SPECIAL COUNCIL MEETING. Council Chamber, Municipal Office 2016-December-08 at 9:00 AM AGENDA

Transcription

1 DISTRICT OF TOFINO SPECIAL COUNCIL MEETING Council Chamber, Municipal Office 2016-December-08 at 9:00 AM AGENDA Page Click here for the District of Tofino Strategic Plan 1. CALL MEETING TO ORDER 2. ADOPTION OF AGENDA 3. DELEGATIONS 4. REPORTS Draft Project Listing (Reports from Managers) Draft Project Listing DRAFT Financial Plan Strategic Plan Update (Verbal Report from Financial Services) 4.3 Review of Participatory Budget Process (Verbal Report from Financial Services) 5. BYLAWS 6. ADJOURNMENT December 8, 2016 Special Council Agenda Page 1 of 123

2 DISTRICT OF TOFINO Project Listing Page 1 of Dec-2 10:25:14AM Project # Name Insurance Appraisal and RFP Start Date End Date Supervisor Budget Location Admin/Financial Services Net Cost 0.00 Description Attiana, Nyla 11, The District's assets are appraised on a regular basis for insurance purposes. The last appraisal was in This project includes appraising all District insured assets which will then be used to release an RFP for insurance services for years Memo The District has used the same insurance firm for over 5 years and it is leading practice to review material contracts to ensure good value. Strategic Plan Reference: N/A Cost Breakdown: N/A *** End of Report *** Page 2 of 123

3 DISTRICT OF TOFINO Project Listing Page 1 of Dec-2 10:24:40AM Project # Name Playground Equipment Start Date End Date Supervisor Budget Location Community Children's Centre Net Cost 0.00 Description Memo Attiana, Nyla 25, The Community Children's Centre playground equipment is at the end of its useful life. A new structure of similar size is expected to cost $25,000 and will be paid for out of the Centre's equipment reserve. Strategic Plan: N/A Cost Breakdown: N/A *** End of Report *** Page 3 of 123

4 DISTRICT OF TOFINO Project Listing Page 1 of Dec-2 10:13:54AM Project # Start Date Supervisor Rodgers, Aaron Name Flood Construction Level End Date Budget 45, Location Planning Net Cost 0.00 Description Developing a Flood Construction Level (FCL) for Tofino. Memo A report that will build off the 2015 LIDAR data identifying various flood construction levels for the present and 100 and 200 year projections; evacuation routes and identify any floodplains in the District. Staff will use to the report to develop Development Permit Areas for future FCL's, hazard land setbacks and emergency planning. Strategic Plan Reference: COMMUNITY LIFE - Begin data collection for sea level rise and tsunami planning Cost Breakdown: N/A Project # Name Non-Cost Housing Initiatives Start Date End Date Supervisor Budget Location Planning Net Cost 0.00 Description Memo Rodgers, Aaron 20, The purpose of this project is to research and develop non-cost initiatives such as tiny house polices or use of under used District land (road ends) towards a goal of providing low cost local housing within the next 18 months. The project funds will be used to support internal staff planning and land use research through the use of specialists in economics. Strategic Plan Reference: HOMES AND NEIGHBOURHOODS - Address Tofino s housing affordability and supply challenges and influences - Develop a long-term resident housing strategy Cost Breakdown: N/A Project # Name Building Bylaw Rewrite Start Date End Date Supervisor Budget Location Planning Net Cost 0.00 Description Memo Rodgers, Aaron 5, Develop new building bylaw. Recent changes to the BC building code have necessitated an update of the building bylaw. The plan is to use Ucluelet's recent Bylaw as a template with additional regulations provided by the Municipal Insurance Association with respect to the new BC Building Code changes. Strategic Plan Reference:N/A Cost Breakdown: $5,000 will be spent on a legal review of the new bylaw by District lawyers. Project # Name Start Date Stream Mapping and Development Permit Amendme End Date Supervisor Budget Location Planning Net Cost 0.00 Description Memo Rodgers, Aaron 15, This project would map all remaining unmapped streams within the District. Following the mapping staff would approach Council to amend the existing Riparian Development Permit Area to include the remaining streams. As Tofino continues to grow, it is important to manage our natural resources in a sustainable manner. Strategic Plan Reference:N/A Cost Breakdown: N/A Project # Name OCP Review Start Date End Date Supervisor Budget Location Planning Net Cost 0.00 Description Memo Rodgers, Aaron 50, Industrial Way, Commercial Nodes, Affordable Housing, Limits to Growth and new Structure. This project would address the development of a new OCP in The first phase of the project would be to imagine a new structure for the OCP, paring it down and crafting it to reflect Tofino from 2018 to Changes related to commercial and industrial development, affordable housing and a limit to growth discussion would also be addressed at this time. Strategic Plan Reference:N/A Cost Breakdown:N/A Page 4 of 123

5 DISTRICT OF TOFINO Project Listing Page 2 of Dec-2 10:13:54AM Project # Name Orthophoto Start Date End Date Supervisor Budget Location Planning Net Cost 0.00 Description Memo Rodgers, Aaron 10, This project is two develop orthophotos in 2019 following the OCP review. The photos are used to monitor the growth and development of the community and are used daily by District staff. The District will be going live with a public mapping portal in the very near future that will also use orthophotos. Strategic Plan Reference:N/A Cost Breakdown:N/A *** End of Report *** Page 5 of 123

6 DISTRICT OF TOFINO Project Listing Page 1 of Dec-2 10:14:11AM Project # Name Community Hall Improvements Start Date End Date Supervisor Budget Location Recreation Net Cost 0.00 Description Memo Rodgers, Aaron 350, Construction of new entrance way, meeting room, and storage for the Community Hall. This project is contingent on receiving a Canada 150 grant. The project would provide a much needed meeting and storage space. Strategic Plan Reference: COMMUNITY LIFE - Plan for/design the Community Hall renovation Cost Breakdown: N/A Project # Name Indoor Recreation Facility Start Date End Date Supervisor Budget Location Recreation Net Cost 0.00 Description Rodgers, Aaron 1,545, Planning for an Indoor Recreation Facility is identified as a Council Strategic priority. Based on Council direction staff are proposing to split funds allocated to the planning of the facility in 2016 to 2017 for site planning and to 2018 for a cost consultant. Memo The project consists of site planning for a commumnity hub including the community hall, (possible) library, indoor recreation facility, trail heads, and (possible) wastewater treatment plant. Strategic Plan Reference:COMMUNITY LIFE - Plan for/design the recreation facility Cost Breakdown: $22,500 Site Planning; $22,500 Cost Consultant; $1,500,000 Recreation Facility 2017: $7,500 funded by reassignment of 2016 taxation. Project # Start Date Supervisor Rodgers, Aaron Name Recreation Van End Date Budget 60, Location Recreation Net Cost 0.00 Description Replacement for the recreation van Memo Strategic Plan Reference:N/A Cost Breakdown:N/A *** End of Report *** Page 6 of 123

7 DISTRICT OF TOFINO Project Listing Page 1 of Dec-2 10:14:53AM Project # Name Office Renovation Start Date End Date Supervisor Budget Location Emergency Planning Net Cost 0.00 Description Rodgers, Aaron 32, Planning (EOC) office upgrades for new work stations.this project would be to complete the office renovation for the Community Sustainability department at the EOC including new flooring in two offices, a fresh coat of paint and the construction of an internal wall and door. The construction of an accessible ramp would replace the existing stairs ensuring public access for individuals of all mobility levels. Memo Storage improvements.the lower fire hall storage is essentially the only space for both the Parks and Recreation Department and the RMI department to store equipment. This equipment includes; event tents, sports jerseys, sporting equipment ei baseball gloves, soccer balls etc. It is currently not insulated, this in turn deteriorates the items stored in there very rapidly. Any fabric like material molds and disintegrates in a very short amount of time. An upgrade to insulate this space would help the District protect its assets which hold a large value to both respective departments. The work would include -Removing existing shelving -Frame new walls around inside of shipping container to allow for insulation. - Install R 12 batten insulation to new exterior walls, install rigid R 4.5 insulating panels to ceiling - Install vapor barrier to newly insulated area -Sheet all walls with 1/2inch plywood, reinstall existing shelving -Ventilation and possible heating Strategic Plan Reference:N/A Cost Breakdown: Internal wall and door $6,000; Accessible ramp $20,000; Ventilation and possible heating $6,000 Project # Name Mid-Chesterman Tsunami Siren Start Date End Date Supervisor Budget Location Emergency Planning Net Cost 0.00 Description Memo This project involves the purchase and installation of the third tsunami siren at South Chesterman. Strategic Plan Reference:N/A Rodgers, Aaron 85, Cost Breakdown:$24,255 for siren hardware (plus taxes) (including shipping). New software at $2,500 allows for remote activation ($4500/year) plus a new computer at $3,000; New digital controller $3,276.00; Service charge $2,900; Training $1,850/day Total ($37,000 approx); Waiting for installation costs. Project # Start Date Supervisor Rodgers, Aaron Name Tsunami Siren 4 End Date Budget 86, Location Emergency Planning Net Cost 0.00 Description Installation of fourth Tsunami Siren-Mackenzie Beach/Downtown Memo Strategic Plan Reference:N/A Cost Breakdown:N/A *** End of Report *** Page 7 of 123

8 DISTRICT OF TOFINO Project Listing Page 1 of Dec-2 8:52:10AM Project # Name Personal Safety Equipment Start Date End Date Supervisor Budget Location Fire Department Net Cost 0.00 Description Memo Baker, Brent 19, The Tofino Volunteer Fire Department is now fully resourced and has experienced no turnover in the last 2 years. Work Safe BC standards require that items such as firefighter turn out gear be replaced after a specific number of years and therefore we are working on a replacement program of 4 sets every other year. Several of our helmets require replacement as well as additional helmets to be purchased for the 2016 recruits. Worksafe standards now require that there be a VHF radio for all firefighters on the fire ground which means additional radios are required for Engine 6 which has additional seating over the previous engine. With no turnover in the last 2 years the department requires additional pagers be purchased for emergency response. Strategic Plan Reference:N/A Cost Breakdown:4 sets of Turnout gear $10,000, 10 Helmets $4,000, Pagers and Radios $5,500 Project # Name Fire Service Equipment 2017 Start Date End Date Supervisor Budget Location Fire Department Net Cost 0.00 Description Memo Baker, Brent 9, National Fire Protection Agency (NFPA) requires that for our level of service (Full Service) we maintain equipment to ensure that health and safety standards are met. New materials used in the construction of spine boards and stretchers allow for proper cleaning of biohazards. A recent increase in HazMat calls for potential leaks of unidentified gases now require the Fire Department to have a multi gas detector to effectively identify the hazard and take emergancy precautions in our remote area. Rapid entry and rescue saws are required to be reliable and ready as needed. The gas powered saw that the department has currently is due to be replaced. Strategic Plan Reference:N/A Cost Breakdown: Clamshell Stretcher and Spine Board compatible with BCAS $2,500, Multi Gas Detector $5,000, Gas Powered Rescue Saw $2,000 *** End of Report *** Page 8 of 123

9 DISTRICT OF TOFINO Project Listing Page 1 of Dec-2 10:14:25AM Project # Name Gibson St Paving and Water Looping Start Date End Date Supervisor Budget Location Public Works Net Cost 0.00 Description Araya, Ricardo 835, First St side: Pave Gibson Rd complete with sidewalks and loop existing watermain. In front of the school, collaborate and coordinate with Wickaninnish Elementary for proposed parking bay/loop. Fourth St side: do full frontage pavement at the intersection and pave up to existing asphalt along the undeveloped stretch. Complete sidewalk construction and full width pavement along undeveloped stretch for within the following 5 years. Memo Strategic Plan Reference: Maintain and upgrade Tofino roads as prioritized in the Condition Assessment of District Roads report (2013) Cost Breakdown: Watermain $103,000; Paving First St Side $372,000; Paving Fourth St Side $195,000; Sidewalks $80,000; Engineering $40,000; Sanitary $45,000. Project # Start Date Supervisor Araya, Ricardo Name Mackenzie Beach Road Culvert Upgrade End Date Budget 30, Location Public Works Net Cost 0.00 Description A new culvert is to be purchased and installed to replace existing, failing culvert. Memo Strategic Plan Reference: Plan for and manage the costs and risks of Tofino s aging infrastructure Cost Breakdown: $30,000 purchasing and installation of culvert. $30,000 funded by reassignment of 2016 taxation. Project # Name Second Street Storm Sewer Start Date End Date Supervisor Budget Location Public Works Net Cost 0.00 Description Memo Continuation of 2013 storm sewer upgrade from Neill to Campbell Street Design for replacement and upsizing of existing corrugated steel pipe. Strategic Plan Reference: Plan for and manage the costs and risks of Tofino s aging infrastructure Cost Breakdown: $22,000 engineering; $238,000 Construction Araya, Ricardo 130, Project # Start Date Supervisor Araya, Ricardo Name Monks Point Park End Date Budget 50, Location Public Works Net Cost 0.00 Description Planning for Monks Point Park Memo Strategic Plan Reference: Create and enhance community spaces and facilities as opportunities arise Cost Breakdown: N/A $40,000 funded by the reassignment of 2016 taxation. Project # Start Date Supervisor Araya, Ricardo Name Mackenzie Beach Road Paving End Date Budget 300, Location Public Works Net Cost 0.00 Description Pave Mackenzie Beach Road as two lane road without sidewalks similar to Hellesen Road. Memo Mackenzie Beach Road is approximately 1.2 times the length of Hellesen Road. Strategic Plan Reference: Maintain and upgrade Tofino roads as prioritized in the Condition Assessment of District Roads report Cost Breakdown: 40,000 Eng; $800,000 Construction Project # Start Date Supervisor Araya, Ricardo Name Arnet Road Paving End Date Budget 540, Location Public Works Net Cost 0.00 Page 9 of 123

10 DISTRICT OF TOFINO Project Listing Page 2 of Dec-2 10:14:26AM Description Memo Pave Arnet Road from First St to Community Hall complete with sidewalk. Strategic Plan Reference: Maintain and upgrade Tofino roads as prioritized in the Condition Assessment of District Roads report Cost Breakdown: $10,000 Eng; $160,000 Construction Project # Name Village Green Play Structure Start Date End Date Supervisor Budget Location Public Works Net Cost 0.00 Description Memo Araya, Ricardo 85, Although the existing play structure has been well maintained by Public Works throughout the years, it is showing signs of deterioration and discolouration. It is proposed to replace the structure with an accessible play structure. Strategic Plan Reference: Create and enhance community spaces and facilities as opportunities arise Cost Breakdown: N/A Project # Start Date Supervisor Araya, Ricardo Name Fleet Replacement End Date Budget 230, Location Public Works Net Cost 0.00 Description Replacement of three Public Works fleet units. Foreman and Manager vehicles, and backhoe all need to be replaced. Memo The leases will be repaid over a 5 year period. Strategic Plan Reference: N/A Cost Breakdown: 2006 Backhoe-140,000; 2004 Dodge Pickup Half Ton truck-45,000; 2003 Dodge Dakota Pickup-45,000 Project # Name MUP Maintenance Program Start Date End Date Supervisor Budget Location Public Works Net Cost 0.00 Description Memo Araya, Ricardo 150, The intent from the budget presented in 2016 was to establish a maintenance program for the existing path every three years. The intent is to perform repairs and maintenance procedures every three years starting in Strategic Plan Reference: Encourage the use of non-motorized transportation locally and regionally. Cost Breakdown: 2018 $75,000; 2021 $75,000 *** End of Report *** Page 10 of 123

11 DISTRICT OF TOFINO Project Listing Page 1 of Dec-2 10:13:15AM Project # Name Bay Street Chlorine Conversion Start Date End Date Supervisor Budget Location Water Net Cost 0.00 Description Araya, Ricardo 43, Convert the existing disinfection process at Bay St station to a less labour intensive and safe operation. (Current system involves chlorine gas handled by two staff members). The proposed system is to use liquid chlorine. Memo The project was initiated in 2014 with planning, design and purchase of minor equipment. Additional consulting on the best chlorine conversion system is required prior to final implementation. The project did not advance in 2016 due to staff unavailability. Strategic Plan Reference: Upgrade and augment water supply and distribution system Cost Breakdown: Consulting $7,500; Product purchase and application $35,936 Project # Name Bay St Water Treatment Upgrade Engineering Start Date End Date Supervisor Budget Location Water Net Cost 0.00 Description Memo Araya, Ricardo 319, To implement disinfection treatment in compliance with the Drinking Water Treatment Objectives (Microbiological) for Surface Water Supplies in British Columbia (VIHA mandate). It is anticipated that the existing Bay St building will require upgrades and/or expansion prior to installation of treatment equipment. Strategic Plan Reference: Upgrade and augment the water supply and distribution system. Water Capital Plan Upgrade Reference Cost Breakdown: $144,000 treatment upgrade ; $175,000 building upgrade Project # Name Barrs Mountain Reservoir and Watermain Upgrade Start Date End Date Supervisor Budget Location Water Net Cost 0.00 Description Memo Araya, Ricardo 1,263, The District obtained a New Building Canada Fund grant for Barrs Mountain Reservoir Upgrade. To continue consulting work from 2016, it is proposed to tender out and construct an additional 1,124 cubic meter reservoir tank at Barrs Mountain, plus upgrade its intake/outtake watermain that lies between the reservoir and Pfeiffer Cres from an 8" asbestos cement pipe to a 10" poly pipe. Strategic Plan Reference:N/A Cost Breakdown:N/A Project # Name Generator for Ahkmahksis Start Date End Date Supervisor Budget Location Water Net Cost 0.00 Description Memo Araya, Ricardo 100, Currently our Water Treatment Plant does not have a backup generator for treatment during a power outage. The plant is not set up for power through a mobile generator and the District's existing generators do not have the capacity to run this treatment plant. Strategic Plan Reference: Upgrade and augment water supply and distribution system. Cost Breakdown U Project # Start Date Supervisor Araya, Ricardo Name Neill St Watermain End Date Budget 410, Location Water Net Cost 0.00 Description Replace existing 6" asbestos cement pipe along Neill from First to Third Memo This project was Identified as improving fire flows and strengthening distribution system under Koers' Water Capital Plan 2012 under "Distribution System Projects" Oringinally, the project consisted of replacement from First St to Fourth. It was split into two phases: First to Third and Third to Fourth. The latter was completed in Strategic Plan Reference: Upgrade and augment water distribution system. Cost Breakdown:N/A Page 11 of 123

12 DISTRICT OF TOFINO Project Listing Page 2 of Dec-2 10:13:15AM Project # Start Date Supervisor Araya, Ricardo Name Climate Change Analysis End Date Budget 20, Location Climate analysis (and modeling) for water system. Net Cost 0.00 Description Memo The purpose of this study is to determine how the affects of a changing climate will impact the Districts water supply and storage. Items for consideration include water quality, volume, storage and population growth. The plan will build on recent stream data and inform long range planning (OCP) and infrastructure projects (DCC's). Water Climate analysis (and modeling) for water system. The purpose of this study is to determine how the affects of a changing climate will impact the Districts water supply and storage. Items for consideration include water quality, volume, storage and population growth. The plan will build on recent stream data and inform long range planning (OCP) and infrastructure projects (DCC's). Strategic Plan Reference: COMMUNITY LIFE - Explore the need for and the resources required to conduct a climate change analysis of our water supply. Cost Breakdown: N/A Project # Name Storage Reservoir Improvements Start Date End Date Supervisor Budget Location Water Net Cost 0.00 Description Memo Araya, Ricardo 60, A Low Flow study is currently in progress and expected to be completed in It is assumed that it will highlight an opportunity to improve the intake capacity for one of the four source creeks. Strategic Plan Reference: Augment the water supply Cost Breakdown: Engineering $7,000; Construction $53,000 Project # Start Date Supervisor Araya, Ricardo Name Boat and Trailer Upgrade End Date Budget 14, Location Water Net Cost 0.00 Description Refurbish existing work boat in compliance with Small Vessel Compliance Program and replace existing, aging boat trailer Memo Strategic Plan Reference : N/A Cost Breakdown: 2017 $4,500 replace trailer; 2018 $10,000 refurbish Project # Start Date Supervisor Araya, Ricardo Name Fourth Street Watermain Upgrade End Date Budget 150, Location Water Net Cost 0.00 Description To upgrade asbestos cement pipe from Main Street to Gibson Street. Memo Strategic Plan Reference:N/A Cost Breakdown:N/A *** End of Report *** Page 12 of 123

13 DISTRICT OF TOFINO Project Listing Page 1 of Dec-2 10:13:39AM Project # Name Electrical Service Replacement for LS 8 thru 12 Start Date End Date Supervisor Budget Location Sewer Net Cost 0.00 Description Memo Araya, Ricardo 25, To improve the reliability of the electrical components of the five lifts stations along Chesterman and Lynn Road. This project is intended to be tendered in conjunction with the proposed Mid-Chesterman Tsunami Alarm project to obtain project economy. Strategic Plan Reference: Plan for and manage the costs and risks of Tofino's aging infrastructure. Cost Breakdown: $25,000 for design/implementation Project # Name Maltby Lift Station Upgrade (Lift Stn #13) Start Date End Date Supervisor Budget Location Sewer Net Cost 0.00 Description Araya, Ricardo 425, The District accepts waste from Tla-o-qui-aht communities south of Maltby Rd. The waste travels through a forcemain from Maltby to Lynn Rd lift station. Recent operating experience and engineering reports indicate the existing forcemain is at capacity and unable to receive additional flow such as a community growth at Cox Bay or Long Beach, It is proposed the District undertake the design of a lift station upgrade in conjunction with a forcemain upgrade design in Memo as per approved in 2016 budget MTSA Reserve Strategic Plan Reference: Plan for and manage the costs and risks of Tofino's aging infrastructure. Cost Breakdown: $40,000 Engineering in 2017; $385,000 Construction in 2018 Project # Name Twinning of Forcemain Maltby to Lynn Engineering Start Date End Date Supervisor Budget Location Sewer Net Cost 0.00 Description Memo Araya, Ricardo 900, District consultants have identified the forcemain as currently performing at or above capacity. Public works actions are being taken in late 2016 to improve the flow through the forcemain but are not expected to resolve its capacity concern. This project is being proposed in conjunction with the design for Maltby Lift Station upgrade. Strategic Plan Reference: Plan for and manage the costs and risks of Tofino's aging infrastructure. Cost Breakdown: Engineering $100,000 in 2017; Construction $800,000 in 2018 Project # Start Date Supervisor Araya, Ricardo Name Lynn Lift Station Upgrade (Lift Stn #7) End Date Budget 175, Location Sewer Net Cost 0.00 Description This project is in conjunction with the forcemain upgrade and Maltby Lift Stn upgrade. Memo Strategic Plan Reference: Plan for and manage the costs and risks of Tofino's aging infrastructure. Cost Breakdown: Engineering $15,000; Construction $160,000 Project # Name Wastewater Treatment Plant Start Date End Date Supervisor Budget Location Sewer Net Cost 0.00 Description Memo Araya, Ricardo 23,797, This project consists of planning, design and construction of the proposed wastwater treatment plant on District Lot 117. Items include, but are not limited to, treatment plant system, new building, new forcemains, new lift stations, new accessways, site preparation, site preloading, trail and environmental remediation. Strategic Plan Reference: Work with partners to meet the 2020 sewage treatment deadline Cost Breakdown:N/A *** End of Report *** Page 13 of 123

14 DISTRICT OF TOFINO Project Listing Page 1 of Dec-2 9:35:45AM Project # Name Main Street Phase 2 - Downtown Vitalization Start Date End Date Supervisor Budget Location Resort Municipality Initiative Net Cost 0.00 Description Memo Froment, April 550, Main Street Phase 2 would see the construction of a second phase of improvements on Main Street, from 2nd Street to Wharf Street. The project budget is based on the current conceptual design and class D cost estimate prepared by Lanarc. Design work is underway and will be completed in the fall of The project would be tendered in January of 2017 for Spring 2017 construction. The District has received an ICET grant for this project in the amount of $117,993. Strategic Plan Reference: Create and enhance community spaces and facilities as opportunities arise Cost Breakdown:N/A Project # Name Main Street Phase 3 - Downtown Vitalization Start Date End Date Supervisor Budget Location Resort Municipality Initiative Net Cost 0.00 Description Memo Froment, April 600, Main Street Phase 3 would see the construction of the third phase of improvements on Main Street, from First Street to Wharf Street. The project cost is a preliminary estimate only based on the cost of previous phases. The design phase and related cost estimate for Phase 3 would take place in the fall of 2017 with construction to take place in the Spring of The project is proposed to be funded by a blend of RMI, Gas Tax Agreement Funding and, as available, grants. The timeline of this project is subject to earlier approval of 2018 funds and is subject to change. Strategic Plan Reference: Create and enhance community spaces and facilities as opportunities arise Cost Breakdown: Design $50,000; Construction $550,000 Project # Name Cox Bay Parking Expansion Start Date End Date Supervisor Budget Location Resort Municipality Initiative Net Cost 0.00 Description Memo Froment, April 80, This project would see the construction of a new and expanded gravel parking area on Braiden Road (off Maltby Road) in order to improve beach access to Cox Bay and reduce current parking and congestion on Highway degree parking spaces, similar to what currently exists in the western portion of Braiden Road, would be developed to on the eastern portion of the road right-of-way and would substantially increase the current available parking at this location, A cost estimate was obtained from a local vendor in order to develop a project budget, and is subject to change. Strategic Plan Reference: Create and enhance community spaces and facilities as opportunities arise Cost Breakdown:N/A Project # Name Multi Use Path Extension Start Date End Date Supervisor Budget Location Resort Municipality Initiative Net Cost 0.00 Description Memo Froment, April 3,501, Extension of Tofino's Multi Use Path from where it currently terminates near Cox Bay, south to connect with Pacific Rim National Park's planned cycling path. A preliminary design concept and cost estimate have been completed and discussions begun with the Ministry of Transportation and Infrastructure regarding feasibility. The project would be heavily grant and partnership dependent. Staff will not proceed with detailed design of this project until other sources of funding have been confirmed. Strategic Plan Reference: Encourage the use of non-motorized transportation locally and regionally Cost Breakdown; $170,000 design, engineering and permitting; $3,331,354 construction and engineering and enviromental (Unfunded) Project # Name Signage Start Date End Date Supervisor Budget Location Resort Municipality Initiative Net Cost 0.00 Description Memo Froment, April 69, Following the completion of Tofino's Wayfinding Signage Plan in 2015, a first and second phase of signage was installed in would see a third phase of signage installed. Strategic Plan Reference: Create and enhance community spaces and facilities as opportunities arise Cost Breakdown:N/A Page 14 of 123

15 DISTRICT OF TOFINO Project Listing Page 2 of Dec-2 9:35:46AM Project # Name Cultural Infrastructure Start Date End Date Supervisor Budget Location Resort Municipality Initiative Net Cost 0.00 Description Memo Froment, April 45, This project includes the annual contribution to the District's Public Art Reserve Fund per the District's Public Art Policy. The balance of project may include expansion of the Tofino Museum, additional public art initiatives or regional cultural partnership projects. Strategic Plan Reference: Create and enhance community spaces and facilities as opportunities arise Cost Breakdown: $10,000-contribution to the District's Public Art Reserve Fund. Project # Name Seasonal Shuttle Service Start Date End Date Supervisor Budget Location Resort Municipality Initiative Net Cost 0.00 Description Memo Froment, April 100, Operation of an expanded 2017 Seasonal Shuttle Service including special service days for events and some long weekends. The regular summer service is proposed to run hourly from 8 am to 11 pm daily, July long-weekend to September long-weekend. The 2015 and 2016 service day ran from 11 am to 8 pm. Strategic Plan Reference: Explore public transportation improvement options with providers Cost Breakdown: $90,000 for summer service, $10,000 for event related and long weekend service Funding for this project will come from the following sources: RMI - $55,000 ($45,000 Seasonal Shuttle; $10,000 Event Support) Tourism Tofino - $5,000 Parking Revenue - $20,000 Gas Tax - $20,000 Project # Name Grice Road Waterfront Beautifcation Start Date End Date Supervisor Budget Location Resort Municipality Initiative Net Cost 0.00 Description Memo Froment, April 50, This project would see soft and hard landscape improvements to the public waterfront walkway adjacent to the First Street dock and Grice Road kayak launch. The dock is a key area frequented by visitors and a key access point to the Clayoquot Sound Biosphere Reserve. The adjacent narrow strip of public property along the waterfront is currently uninviting and underutilized. Soft and hard landscape improvements will facilitate better pedestrian access and an improved community and visitor experience. Strategic Plan Reference: Create and enhance community spaces and facilities as opportunities arise Project # Name Tonquin Trail Extension Start Date End Date Supervisor Budget Location Resort Municipality Initiative Net Cost 0.00 Description Memo Froment, April 50, Completion of the Tonquin Trail extension to Middle Beach. Completion of the trail has been hampered by weather, delaying the commpletion of the trail into early The remaining budget allows trail surfacing, lookout platforms, railings and signage. Strategic Plan Reference: Create and enhance community spaces and facilities as opportunities arise Cost Breakdown: N/A Project # Name Tonquin Trail Washrooms Start Date End Date Supervisor Budget Location Resort Municipality Initiative Services Net Cost 0.00 Description Memo Froment, April 39, This project would see the construction of a second washroom to service the Tonquin Trail. This project is being carried over from One "flush" washroom was constructed at the Tonquin Park Road trailhead in A second "pit" washroom is still planned for. The placement and servicing of this washroom will require trail upgrades and the purchase of a "honeywagon" pump trailer. Strategic Plan Reference: Create and enhance community spaces and facilities as opportunities arise. *** End of Report *** Page 15 of 123

16 Page 16 of A B C G H I J K L M DRAFT Financial Plan GL Number Description 2016 Budget 2017 Budget 2018 Budget 2019 Budget 2020 Budget 2021 Budget $ Variance Municipal Taxes Residential Tax Revenue (1,972,781) (2,012,237) (2,052,481) (2,093,531) (2,135,402) (2,178,110) (39,456) Utility Tax Revenue (19,898) (20,296) (20,702) (21,116) (21,538) (21,969) (398) Business/Other Tax Rev. (1,508,996) (1,539,176) (1,569,959) (1,601,359) (1,633,386) (1,666,054) (30,180) Recreation Tax Revenue (46,499) (47,429) (48,378) (49,345) (50,332) (51,339) (930) Farm Tax Revenue (16) (16) (17) (17) (17) (18) (0) Excess Levies Re: Supplements * Subtotal Municipal Taxes (3,548,190) (3,619,154) (3,691,537) (3,765,368) (3,840,675) (3,917,488) (70,964) GILT/PILT and Other G.I.L. - Federal (84,461) (86,150) (87,873) (89,631) (91,423) (93,252) (1,689) G.I.L. - Provincial % Utility Tax Revenue (42,345) (42,312) (43,158) (44,021) (44,901) (45,799) 34 * Subtotal GILT/PILT and Other (126,806) (128,462) (131,031) (133,652) (136,325) (139,051) (1,656) Other Tax Levies Regional Library Tax (161,660) (164,893) (168,191) (171,555) (174,986) (178,486) (3,233) CVI Regional Hospital District (282,455) (288,104) (293,866) (299,744) (305,738) (311,853) (5,649) Other Tax Rev. - Regional Dist (497,772) (507,727) (517,882) (528,240) (538,804) (549,581) (9,955) BCAA (57,091) (58,233) (59,397) (60,585) (61,797) (63,033) (1,142) MFA (196) (200) (204) (208) (213) (217) (4) Residential School Tax (1,196,121) (1,220,043) (1,244,444) (1,269,333) (1,294,720) (1,320,614) (23,922) Non-Residential School Tax (884,019) (901,700) (919,734) (938,128) (956,891) (976,029) (17,680) Police Tax (226,281) (230,807) (235,423) (240,131) (244,934) (249,833) (4,526) * Subtotal Other Tax Levies (3,305,596) (3,371,708) (3,439,142) (3,507,925) (3,578,083) (3,649,645) (66,112) Penalty & Interest on Taxes Penalty Revenue-Current Taxes (43,062) (35,000) (35,000) (35,000) (35,000) (35,000) 8, Interest Revenue - Tax Arrears (6,804) (2,400) (2,400) (2,400) (2,400) (2,400) 4, Interest Rev-Delinquent Taxes (3,683) (3,400) (3,400) (3,400) (3,400) (3,400) 283 * Subtotal Penalty & Int on Taxe (53,549) (40,800) (40,800) (40,800) (40,800) (40,800) 12,749 ** Net Tax Revenues (7,034,141) (7,160,123) (7,302,510) (7,447,744) (7,595,883) (7,746,984) (125,982) Tax Requisitions Provincial Govt-School Tax Requisition 2,080,140 2,121,743 2,164,178 2,207,461 2,251,610 2,296,643 41, ACRD Requisition 497, , , , , ,581 9, Regional Hospital Requisition 282, , , , , ,853 5, MFA Requisition of 108

17 Page 17 of A B C G H I J K L M DRAFT Financial Plan GL Number Description 2016 Budget 2017 Budget 2018 Budget 2019 Budget 2020 Budget 2021 Budget $ Variance BC Assessment Requisition 57,091 58,233 59,397 60,585 61,797 63,033 1, Police Tax Requisition 226, , , , , ,833 4, Van Island Reg Library Req 161, , , , , ,486 3, PILT to Other Governments 42,193 43,037 43,898 44,776 45,672 46, Tax Refunds: Supplements * Subtotal Tax Requisitions 3,347,789 3,414,745 3,483,040 3,552,700 3,623,754 3,696,229 66,956 ** Taxes Paid Out 3,347,789 3,414,745 3,483,040 3,552,700 3,623,754 3,696,229 66,956 *** Net Taxes (3,686,352) (3,745,379) (3,819,470) (3,895,044) (3,972,128) (4,050,755) (59,026) ***** Total Municipal Taxes (3,686,352) (3,745,379) (3,819,470) (3,895,044) (3,972,128) (4,050,755) (59,026) Council Revenue Conditional Grant Rev - Provincial C-Lease Proceeds C-Cost Recovery ** Total Council Revenue Council Expenditures Councillor Insurance Expense (4) Council Benefits 31,210 31,834 32,471 33,120 33,783 34, Council Indemnities 103,083 96,956 98, , , ,948 (6,127) Council Promo 3,000 3,000 3,000 3,000 3,000 3, Council Grants 50,000 50,000 50,000 50,000 50,000 50, Council Expenses 49,309 38,080 39,059 53,178 39,123 39,632 (11,229) * Subtotal Council Expenditures 236, , , , , ,245 (16,736) **** Net Council 236, , , , , ,245 (16,736) Administration Revenues A-Marriage License Comm Rev (500) (500) (500) (500) (500) (500) A-Misc Charges and Fees (5,404) (5,404) (5,404) (5,404) (5,404) (5,404) A-Administration Fees (133,000) (142,500) (142,500) (142,500) (142,500) (142,500) (9,500) A-Misc Sales (100) (100) (100) (100) (100) (100) A-Misc Revenue (17,160) (7,160) (7,160) (7,160) (7,160) (7,160) 10, A-Return on Invest. - General (12,000) (12,000) (12,000) (12,000) (12,000) (12,000) A-Co-Op Equity Payout (1,400) (1,400) (1,400) (1,400) (1,400) (1,400) A-Cost Recovery * Subtotal Administration Rev (169,564) (169,064) (169,064) (169,064) (169,064) (169,064) of 108

18 Page 18 of A B C G H I J K L M DRAFT Financial Plan GL Number Description 2016 Budget 2017 Budget 2018 Budget 2019 Budget 2020 Budget 2021 Budget $ Variance Admin Grant Revenue A-Misc Prov Unconditional Grants A-Strategic Community Investment Fund (288,000) (288,000) (288,000) (288,000) (288,000) (288,000) A-Misc Grants Other * Subtotal Admin Grant Rev (288,000) (288,000) (288,000) (288,000) (288,000) (288,000) 0 Other Admin Revenues A-Proceeds From Sale of Land A-Tax Sale Revenues * Other Admin Revenues Admin Transfer Revenues A-Transfer from Reserve (116,568) , A-Transfer from Parkland Reserve (46,000) 46, A-Transfer from General Surplus (770,418) (300,000) (300,000) (300,000) (300,000) (300,000) 470, A-Transfer from General Capital Reserve A-Transfer from Resort Municipality A-Transfer from Cap Works Reserve A-Trans fr Dev Serv Operating * Subtotal Admin Transfer Rev (932,986) (300,000) (300,000) (300,000) (300,000) (300,000) 632,986 ** Total Admin Revenue (1,390,550) (757,064) (757,064) (757,064) (757,064) (757,064) 633,486 Admin Salary Expense A-Admin Salary Expense 594, , , , , ,131 63, A-Employer Contrib.-Benefits Exp 149, , , , , ,533 15, A-Interim Administrator * Subtotal Admin Salary Exp 743, , , , , ,664 78,488 Admin Staff Exp A-Conferences 7,240 6,560 6,691 6,825 6,962 7,101 (680) A-Training 7,210 8,900 9,078 9,260 9,445 9,634 1, A-Mileage 2,800 2,500 2,550 2,601 2,653 2,706 (300) A-Travel Expenses 2,285 8,250 8,415 8,583 8,755 8,930 5, A-Memberships/Assoc Dues 5,472 5,162 5,265 5,371 5,478 5,588 (310) A-Publications/Subscriptions (155) * Admin Staff Exp 25,882 32,092 32,734 33,389 34,057 34,738 6,210 Admin General Exp A-Telephone Charges/Rentals 10,319 10,526 10,736 10,951 11,170 11, of 108

19 Page 19 of A B C G H I J K L M DRAFT Financial Plan GL Number Description 2016 Budget 2017 Budget 2018 Budget 2019 Budget 2020 Budget 2021 Budget $ Variance A-Cell Phones 2,621 1,872 1,909 1,948 1,987 2,026 (749) A-Postage 7,922 8,080 8,242 8,407 8,575 8, A-Advertising 6,000 6,120 6,242 6,367 6,495 6, A-Bank Service Charges 3,680 3,754 3,829 3,905 3,984 4, A-Bad Debt Expense A-Shipping A-MIA Liability Insurance 22,920 18,875 19,441 20,024 20,625 21,244 (4,045) A-Misc Property Insurance 1,165 1,187 1,211 1,235 1,260 1, A-Personal Insurance 1,186 1,163 1,186 1,210 1,234 1,259 (23) A-Professional Services/Consult 55,153 41,015 41,015 41,015 41,015 41,015 (14,138) A-Legal Fees-agreements, bylaws 30,000 30,600 31,212 31,836 32,473 33, A-Audit Fees(50%) 7,075 7,075 10,250 10,250 10,250 10, A-Misc. Office Expenses 19,560 20,336 22,703 19,077 19,458 19, A-Barrs Mtn Lease Expense 1,000 1,000 1,000 1,000 1,000 1,000 0 * Subtotal Admin General Exp 168, , , , , ,076 (16,999) Municipal Bldg Exp A-Fuel - Generator A-Repairs & Maintenance 4,335 4,422 4,510 4,600 4,692 4, A-Property & Boiler Insurance 3,990 4,460 4,549 4,640 4,733 4, A-Utilities Expense 8,060 8,342 8,592 8,850 9,115 9, A-Alarm Monitoring A-Janitorial 9,407 5,785 5,785 5,785 5,785 5,785 (3,621) A-Admin Bldg Contractor Exp * Municipal Bldg Exp 27,774 25,017 25,471 25,936 26,414 26,903 (2,757) Computer System Exp A-Web and Internet Services 17,782 10,540 10,750 10,965 11,185 11,408 (7,242) A-Finance System Support 11,258 8,288 8,454 8,623 8,796 8,972 (2,969) A-Computer Network M & R 20,053 20,454 20,863 21,281 21,706 22, A-Office Machines Misc Expenses 6,919 5,000 5,100 5,202 5,306 5,412 (1,919) * Computer System Exp 56,012 44,282 45,168 46,071 46,993 47,932 (11,730) Elections Exp A-Elections-Advertising 0 1,500 1, , A-Election-Contractors Wages 0 8,000 8, , A-Elections-Misc Exp 3,000 1,500 1, (1,500) 4 of 108

20 Page 20 of A B C G H I J K L M DRAFT Financial Plan GL Number Description 2016 Budget 2017 Budget 2018 Budget 2019 Budget 2020 Budget 2021 Budget $ Variance * Elections Exp 3,000 11,000 11, ,000 Other Admin Expenses A-Employment / Hiring Expense 10,000 5,000 5,000 5,000 5,000 5,000 (5,000) A-Insurance Deductible on claim 5,000 5,000 5,000 5,000 5,000 5, A-Municipal Office Lease Expense A-Staff Housing Expense * Subtotal Other Admin Exp 15,000 10,000 10,000 10,000 10,000 10,000 (5,000) Admin Transfer Exp A-Trans to Reserve for Special Projects 335, , , , , ,270 (137,098) A-Trans to Cap Works Reserve 497, , , , , ,382 9, A-Trans to Employee Reserve A-Trans to Muni Hall Reserve A-Trans to Admin Capital 397, (397,285) A-Trans to Water Operating 264, , , , , ,502 5, A-Trans to Sewer Operating 19,379 19,767 20,162 20,565 20,976 21, * Admin Transfer Exp 1,514, ,595 1,118,934 1,135,146 1,151,682 1,168,550 (518,745) ** Total Admin Exp 2,554,120 2,091,587 2,244,825 2,275,580 2,313,835 2,352,864 (462,534) *** Net Administration Operations 1,163,570 1,334,522 1,487,761 1,518,516 1,556,771 1,595, ,952 Admin Rental Rev A-Land Lease Revenue (35,608) (31,444) (31,444) (31,444) (31,444) (31,444) 4, A-Allocated Lease Revenue * Subtotal Admin Rental Rev (35,608) (31,444) (31,444) (31,444) (31,444) (31,444) 4,164 ** Total Admin Rental Rev (35,608) (31,444) (31,444) (31,444) (31,444) (31,444) 4,164 Ocean Park Rental Rev A-Ocean Park Rental (6,000) (19,200) (12,000) (12,000) (12,000) (12,000) (13,200) * Subtotal Ocean Park Rental Rev (6,000) (19,200) (12,000) (12,000) (12,000) (12,000) (13,200) Ocean Park Rental Exp A-Ocean Pk-Maintenance & Misc Exp 10, (9,500) A-Ocean Pk-Prop Tax 2,564 2,615 2,668 2,721 2,775 2, A-Ocean Pk-Insurance A-Ocean Park Hydro A-Ocean Pk-Strata Fees A-Ocean Pk- LT Debt Current - Principal 22,656 23,004 23,352 23,706 23,706 23, A-Ocean Pk- LT Debt Current - Interest 1,545 1, (348) 5 of 108

21 Page 21 of A B C G H I J K L M DRAFT Financial Plan GL Number Description 2016 Budget 2017 Budget 2018 Budget 2019 Budget 2020 Budget 2021 Budget $ Variance * Subtotal Ocean Pk Rental Exp 38,979 29,713 29,795 29,878 29,964 30,051 (9,265) ** Net Ocean Pk Rental 32,979 10,513 17,795 17,878 17,964 18,051 (22,465) 605 Gateway Rental Rev A Gibson St Rental (8,319) (8,319) (8,319) (8,319) (8,319) (8,319) 0 * Subtotal Gibson St Rev (8,319) (8,319) (8,319) (8,319) (8,319) (8,319) Gateway Expense A-605 Gibson-Maintenance & Misc Exp A-605 Gibson-Prop Tax 1,146 1,169 1,192 1,216 1,240 1, A-605 Gibson-Insurance A-605 Gibson-Hydro A-605 Gibson-Strata Fees 1,115 1,061 1,083 1,104 1,126 1,149 (53) * Subtotal 605 Gibson St Exp 2,836 2,817 2,873 2,931 2,989 3,049 (19) ** Net 605 Gibson St (5,483) (5,502) (5,446) (5,388) (5,330) (5,270) (19) *** Net Rentals (8,113) (26,433) (19,095) (18,954) (18,810) (18,663) (18,320) Admin Projects A-General Projects Engineering Fees F A-General Projects 25, (25,730) A-General Projects - Legal Fees * Total Projects 25, (25,730) **** Total Admin 1,181,188 1,308,089 1,468,666 1,499,562 1,537,961 1,577, ,902 ***** Total Admin and Council 1,417,984 1,528,150 1,692,285 1,739,932 1,766,959 1,809, ,166 Bylaw General Rev B-Bylaw Violation Fines (10,000) (29,000) (29,580) (30,172) (30,775) (31,391) (19,000) B-Animal (Dog) Violation Fines B-Cost Recovery B-Recovery of Ordered Enforcement B-Vehicle Impound & Storage Fees (588) (588) (588) (588) (588) (588) 0 * TOTAL Bylaw General Rev (10,588) (29,588) (30,168) (30,760) (31,363) (31,979) (19,000) Bylaw Parking Revenue B-Parking Rev - Lot A - 3rd St/RV (22,952) (34,100) (34,782) (35,478) (36,187) (36,911) (11,148) * TOTAL Bylaw Parking Rev (24,352) (34,100) (34,782) (35,478) (36,187) (36,911) (9,748) Bylaw Debt Proceeds B-Debt Proceeds (40,000) 6 of 108