Special Meeting Quarter Report Draft Financial Plan

Transcription

1 DISTRICT OF TOFINO SPECIAL COUNCIL MEETING Council Chamber, Municipal Office 2017-November-21 at 9:00 AM AGENDA Page Click here for the District of Tofino Strategic Plan 1. CALL MEETING TO ORDER 2. ADOPTION OF AGENDA 3. REPORTS Quarter 3 Update (Verbal Report from Chief Financial Officer) Quarter and Financial Plan Presentation Quarter 3 Update (Verbal Reports from Managers) Strategic Plan Update (Verbal Reports from Managers) Strategic Plan - Progress Report Financial Plan Presentation (Verbal Reports from Managers) Financial Plan Project Listings Financial Plan (Report from Chief Financial Officer) 4. BUSINESS INITIATED BY COUNCIL MEMBERS Tofino-Long Beach Chamber of Commerce Funding Bylaw No. 943, 2003 Tofino-Long Beach Chamber of Commerce Funding Bylaw No. 943, 2003 (CONSOLIDATED) 5. CLOSED SESSION 5.1 Recommendation: THAT the meeting be closed to the public pursuant to sections 90(1)(a) and (c) of the Community Charter to discuss matters relating to: personal information about an individual who holds or is being considered for a position as an officer, employee or agent employee relations 6. ADJOURNMENT November 21, 2017 Special Council Agenda Page 1 of 131

2 Special Meeting Quarter Report Draft Financial Plan November 21, 2017 Page 2 of 131 1

3 Overview Page 3 of 131 Report from Financial Officer Quarter Departmental Reports Quarter Strategic Plan Update Financial Plan Presentation Report from Financial Officer Financial Plan Bylaw 943,

4 Page 4 of 131 REPORT FROM FINANCIAL OFFICER QUARTER

5 The information provided in the Quarter 3 update is unaudited and subject to change. All values provided consider information available up to and including September 30, Page 5 of 131 4

6 2017 Property Tax Collection Page 6 of 131 Tax notices were sent out May 2017 Taxes due in Q3 of each year 2017 Municipal Taxes including the Capital and Infrastructure Levy $3,692,927 Penalties on current taxes are $26,363, a 15% decrease over 2016 Interest on taxes in arrears is at $4,099, a 118% increase over Q

7 2017 Tax Sale 2017 interest on delinquent taxes is $3,503, a 1.6% increase over 2016 There was no tax sale in 2017 The 2016 tax sale property was redeemed and remains with the property owner. Page 7 of 131 6

8 Page 8 of 131 Contingency Allocations 2017 GENERAL FUND CONTINGENCY Beginning Balance $133,662 Addition of Contingency 2017 SCIF $50,871 Liability ($80,000) Revised Contingency Balance $104,533 Less Contingency Allocations: Supplementary Adjustments ($33,481) Administration ($9,937) Planning ($1,640) Recreation ($533) Public Works ($1,295) Contingency Balance as of September 30, 2017 $57,647 7

9 Contingency Allocations Water fund contingency - $42,583 - Q3 balance: $37,890 - Reservoir repairs - Legal and permit fees Sewer fund contingency - $43,794 - Q3 balance: $34,014 - Lift station repairs Page 9 of 131 8

10 Page 10 of 131 DEPARTMENTAL REPORTS QUARTER

11 Financial Services Quarter 3 Update Page 11 of

12 Financial Services Page 12 of 131 Insurance Appraisal and RFQ This project is complete Appraisal complete RFQs complete Budget $11,015 versus Actual $9,775 Variance of $1,240: budget was based on prior appraisal contract plus inflation. RFQ for appraisals resulted in a lower fee. Annual fees of $1,200 for appraisal updates

13 Community Children s Centre Playground Equipment This project will be deferred to 2018 Operational Update: Reduced hours Regional grant application to offer ECE program on the Westcoast approved Page 13 of

14 Community Children s Centre Fees are expected to be 7% below budget due to reduced hours, lower enrollment Operating funding grant will reduce in line with fees as it is based on enrollment Wages and benefits are under budget due to reduced hours As at September 30 th the Centre is breakeven Page 14 of

15 Page 15 of 131 Administration Council expenses on budget Gas Tax Revenue: $66,369 $132,738 for 2017 SCIF: $338,817 Budget $288,000; difference added to 2017 contingency balance Land lease revenue: $28,886 Rental Revenue: $17,173 Net Gateway $88 transfer to reserve 14

16 Corporate Services Quarter 3 Update Page 16 of

17 Page 17 of 131 Corporate Services Records Management 2017 Budget $31,455 vs. Actual $24,469 RM & IG Strategic Plan 1. Policies and Procedures 2. Record Classification and Retention Schedule 3. RM Team 5. Software 7/12. Dispositioning (Ongoing) 9. Implementation (Ongoing) 10. Infrastructure 11. Training (Ongoing) 16

18 Corporate Services Page 18 of 131 RM &IG Strategic Plan: Next Steps Information Governance Policies and Procedures 15. Records Management Manual 16. Vital Records Program 17. Strategic move toward digital records 18. Scanning Program 19. Disposition Processing 20. Program Review 17

19 CREATION USE AND DISTRIBUTION STORAGE & TRACKING DESTRUCTION RETENTION Page 19 of 131

20 Community Sustainability 2017 Quarter 3 Update Page 20 of

21 Planning Non-Cost Housing Initiatives Project funds transferred to the Tofino Housing Corporation Page 21 of

22 Planning Building Bylaw Rewrite Two options Amend current bylaw (RTC and Bylaw 75% complete) Use Municipal Insurance Association bylaw (waiting for MIA) No risk to District if bylaw not amended prior to December 15 th, 2017 No expenses to date Page 22 of

23 Recreation Community Hall Improvements Project is underway with foundations complete and framing underway To date $107,047 has been spent on plans, kitchen equipment, and site prep/mobilization No variances to report Page 23 of

24 Recreation Indoor Recreation Facility Site planning for the Community Hall Site is set for late November through December 2017 No funds were spent as of September 30 th, 2017 Project is on schedule and will be on budget Page 24 of

25 Recreation Van Recreation 2016 Rec van (the Weagle Wagon ) was purchased in May; original budget was $60,000 (five year plan) Revised Cost $40,024; Actual to date is $37,405 Logo yet to come, planning to be under budget Page 25 of

26 Office Renovation Emergency Planning Office renovation complete; ramp project funds shifted to Community Hall Improvements; Storage container improvements slated for late 2017 Expenses to date $5111 There is $26,889 remaining budget with $20,000 slated for the Community Hall. $6,889 is remaining for the storage container. Page 26 of

27 Emergency Planning Mid-Chesterman Tsunami Siren Siren is installed and operational at Mid- Chesterman parking lot Budget was $67,000; actual to September 30 was $27,420 This project will be under budget largely related to the style of pole that supports the sirens. Working with a local installer also reduced costs. Page 27 of

28 Page 28 of 131 Operational Recreation Consulting Fees $10,200 unspent, discussions with Perfect Mind and Muniware continue. Building Inspection Training/Admin Balance out. Admin is a little high due to purchase of building inspection equipment. Training is a little low as the inspector started halfway through the year. EP training Some training opportunities were provided free of charge, also less staff trained this year. 27

29 Planning Revenues Operational Up significantly, budget was $30,100 and actual to September 30 th, was $54,627. Hard to predict but also possible due to the level of service being provided as a result of the Planner 1 position Planning Administration About $10,000 remaining from Building Bylaw (unspent)and approving Officer Wages Page 29 of

30 Protective Services Quarter 3 Update Page 30 of

31 Fire Department Personal Safety Equipment - Maintain Work Safe BC Standards with replacements and upgrades to safety equipment. Item Budget Actual + /(-) 4 sets of turnout gear $ 10,000 $11,414 $ 1,400 VHF Radios/ Pagers $ 5,000 $1,400 $ (3,600) Replacement helmets $ 4,000 Incomplete $ (4,000) Page 31 of

32 Fire Department Fire Service Equipment -Maintain Work Safe BC and NFPA Standards with replacements and upgrades to rescue and Hazmat Equipment Item Budget Actual + / (-) Clamshell Stretcher $ 2,500 $ 1,746 $ (754) Gas Detector $ 5,000 $ 6,085 $ 1,085 Gas Powered Saw $ 2,000 $ 2,851 $ 851 Page 32 of

33 Training Fire Department -Train for the highest risk and lowest frequency events. - Training Budget for 2017 was $43,000 and we have accomplished Courses Live Fire 1 & 2 (16 people) NFPA 1001 Instructor (1) First Responder Instructors (8) HazMat Ops Complete (8) Naloxone Trained (28) Fire Service Drone Pilot (1) Naloxone Intructor (1) Certified Fire Inspector (1.5) NFPA 1001 completed (14) Certified Fire Officers (ongoing) Page 33 of 131 -$11,000 remains in the 2017 training budget after several courses were cancelled 32

34 Fines and Revenue Bylaw Enforcement Item Current Year +/(-) Last Year Violations fines $ 39,996 $ 19,552 Parking revenue $ 40,859 $ 9,213 Business license revenue $ 218,760 $ 91,918 BL Application fees $ 9,100 $ 1,975 Page 34 of

35 Bylaw Enforcement RCMP Reservist Program Serviced received from June 19 th - September 10 th -Cost $24,593 (84 days) Serviced received from June 19 th - July 31st -Anticipated Cost $ 12,589 (43 days) Page 35 of

36 Engineering and Public Works Quarter 3 Update Page 36 of

37 Page 37 of 131 Water Bay Street Chlorine Conversion Budget: $43,436 Actual: $0 An RFP for design services will be issued before the end of the year. The design and installation of the chlorine conversion will extend onto The design component of this project will form part of the RFP for Bay St Water Treatment Upgrade Engineering 36

38 Water Bay St Water Treatment Upgrade Engineering Budget: $319,000 Actual: $0 An RFP for design services will be issued before the end of the year. The design for upgrades will extend onto 2018 and is to incorporate the chlorine conversion. Page 38 of

39 Page 39 of 131 Water Barrs Mountain Reservoir and Watermain Upgrade - Budget: $1,263,866 - Actual: $956,159 to date COMPLETED WORKS: - New watermain pipeline - Reservoir tank construction - Bacteriological tests REMAINING WORKS: - Re-filling new reservoir - Electrical upgrades - Drainage improvements - To be online by November 24 th Old Reservoir 95,000 Ga Old & New Reservoir 343,000 Ga 38

40 Water Barrs Mountain Reservoir and Watermain Upgrade Page 40 of

41 Water Boat and Trailer Upgrade Budget: $14,500 Actual: $1,640 (total estimated $7,000) The new boat trailer has been purchased for $1,640 The boat refurbishing is scheduled for Q4. Estimated refurbishing cost $5,000 Page 41 of

42 Sewer Electrical Service Replacement for LS 8 through 12 Budget: $25,000 Actual $0 (Estimated to be $17,815) All work is scheduled for Nov 27 Dec 1 Page 42 of

43 Sewer Maltby Lift Station Upgrade Budget: $425,000 Actual: $0 An RFP for design services is anticipated before the end of the year. The design works will extend into 2018, construction works are expected to remain in Page 43 of

44 Sewer Twinning of Forcemain Maltby to Lynn Engineering Budget: $2,100,000 ($2,000,000 construction, $100,00 design) Actual: $0 An RFP for design services is anticipated before the end of the year. The design works will extend onto 2018, construction works will be postponed to Page 44 of

45 Sewer Page 45 of 131 Wastewater Treatment Plant Budget: $1.75M total Actual to date: $191,471 (on track) - RFP Process $26,000 - Preliminary Design $146,000 - Sample Analysis $7,000 - Field & Survey $9,000 - Legal $3,000 44

46 Sewer Hellesen Lift Station Upgrade: Budget: $180,000 (per Sept ) Actual: $14,000 to date ($210-$240,000 anticipated) Construction of the pump is anticipated for Jan- Feb 2018 Page 46 of

47 Public Works Gibson St Paving and Water Looping Budget: $653,000 Actual: $21,000 to date ($653,000 anticipated) Construction completion is anticipated for Spring Page 47 of

48 Public Works Page 48 of 131 Mackenzie Beach Road Culvert Upgrade Budget: $30,000 Actual : $20,418 Savings were possible through direct sourcing and delivery of culvert The culvert was replaced in September under the supervision of an environmental consultant 47

49 Page 49 of 131 Fleet Replacement: Public Works Budget: $230,000 ($45,000 truck, $140,000 backhoe, $45,000 truck) Actual: $40,592 PW truck $138,672 Backhoe Manager truck to be replaced with SUV vehicle, estimated cost $30-34,000 48

50 Additional Project Updates: First Street Dock: The eastern float has been replaced. The eastern ramp is scheduled to be replaced late November. Mackenzie Beach Rd: The road is anticipated to be pulverized, graded and compacted in an effort to improve surface drainage. MUP Paint Lines: The worst sections of the multi-use path fog lines have been re-painted this year, in consideration of the proposed repaving sections of next year. Page 50 of 131 Asset Management Plan: The asset management plan is being developed through a consultant and District staff efforts. The final data is being submitted to the consultant as of November 13. The final asset management report is anticipated for end of this year. The report will shed light on the condition of our assets and indicate next steps. 49

51 Resort Municipality Initiative Quarter 3 Update Page 51 of

52 Resort Municipality Initiative Main St Phase 2 Downtown Vitalization Main Street Phase 2 Second Street to Wharf Street was completed in May 2017 Project budget was $550,000 Actual project cost was $424,637 Variance of $125,363 Page 52 of

53 Resort Municipality Initiative Main St Phase 3 Downtown Vitalization Main Street Phase 3 design underway now Budget: $50,000 Actual: $0 Page 53 of

54 Resort Municipality Initiative Cox Bay Parking Expansion Cox Bay Parking lot expansion construction to take place Nov/Dec 2017 in order to avoid construction during busy early fall season Budget: $80,000 Actual: $0 Page 54 of

55 Resort Municipality Initiative Multi Use Path Extension Preliminary design completed $1,000,000 Bike BC Grant received Application made to Federal Gas Tax Strategic Priorities Fund for $2,276,726 Funding decisions to be made in winter 2017 Budget: $118,074 (2017 only) Actual: $2,512 Page 55 of

56 Resort Municipality Initiative Multi Use Path Extension Page 56 of

57 Page 57 of 131 Resort Municipality Initiative Signage MUP Etiquette Stencils were installed in September Large ID at Maltby Road to be installed fall/winter 2017 Large ID at Hellesen Drive has been fabricated. Installation location may change based on 2018 MOTI capital works Budget:$61,410 Actual: $23,468 56

58 Page 58 of 131 Resort Municipality Initiative Cultural Infrastructure Expenses to date are related to Joe David pole project with further expenses anticipated as project nears completion $15,000 earmarked for Main Street Public Art installation(s) First installation selected and planned for Winter 2017/18 Budget: $35,787 Actual: $2,000 57

59 Resort Municipality Initiative Page 59 of 131 Seasonal Shuttle Service Added full size, accessible (low floor) transit vehicle in 2017 Cost of 2017 service off-set by Pay Parking Revenue 26,000+ riders during 9 week summer service Budget: $100,000 Actual: $104,417 58

60 June 28 June 30 July2 July 4 July 6 July 8 July 10 July 12 July 14 July 16 July 18 July 20 July 22 July 24 July 26 July 28 July 30 August 1 August 3 August 5 August 7 August 9 August 11 August 13 August 15 August 17 August 19 August 21 August 23 August 25 August 27 August 29 August 31 September 2 September 4 September 6 Rider Count Resort Municipality Initiative Seasonal Shuttle Service Page 60 of 131 Date 59

61 Resort Municipality Initiative Tonquin Trail Extension Third to Middle Beach trail extension completed in partnership with Tla-o-qui-aht, May 2017 Cultural interpretive signs installed summer 2017 Budget: $50,000 Actual: $50,304 Page 61 of

62 Resort Municipality Initiative Page 62 of 131 Monks Point Park Planning Facilitate a joint planning process led by Tofino and Tla-o-qui-aht Early engagement with both communities, historians and Ha wiih started in fall 2017 with eventual goal of collaboratively identifying a long term vision(s) for the property Budget: $50,000 Actual: $518 61

63 STRATEGIC PLAN UPDATE Page 63 of

64 Page 64 of 131 REPORT FROM FINANCIAL OFFICER FINANCIAL PLAN 63

65 Non-Market Change Mid-November NMC Summary Information available Friday, November 17 th Page 65 of

66 Tofino Housing Corporation Preliminary budget presented to the board Business case being prepared for early 2018 Anticipating cash flow request from the THC at the next budget Page 66 of

67 Financial Stability Reserve Staff will be recommending establishment of a reserve fund for material unanticipated expenditures: Legal liabilities Supplementary adjustments Extreme weather events Natural disasters Page 67 of

68 Participatory Budgeting Staff Recommendations: That a participatory budgeting policy be developed in 2017 to provide general guidance for a 2018 process. Policy will not be drafted in 2017; deferred to 2018 Page 68 of

69 Page 69 of FINANCIAL PLAN BY DEPARTMENT 68

70 Corporate Services Year Project # Project Name Budget Records Management $78, Communication Strategy $9, N/A A/V Equipment for Council Chamber $4,450 Page 70 of

71 Corporate Services Page 71 of 131 Records Management & Information Governance Management Information Governance Policies and Procedures Records Management Manual Vital Records Program Strategic move toward digital records Scanning Program Disposition Processing Program Review and Evaluation 70

72 Corporate Services Communications Strategy 1. Research/Communications Audit 2. Communication Strategy Development Budget: $12,000 Consultant: Mickelson Consulting Timeline: November 2017 Spring 2018 Page 72 of

73 Corporate Services A/V Equipment for Council Chamber Camera Microphone(s) Computer Budget: $4,450 Page 73 of

74 Planning Year Project # Project Name Budget Flood Contruction Level $160, Stream Mapping and Development Permit Amendment $15, OCP Review $50, Orthophoto $10, Multi-modal Transportation Plan $150, Amenity Guideline Review $10, Environmental Sensitive Areas Report $35, Centennial Park Riparian $46,500 Page 74 of

75 Flood Construction Level (2018) The minimum height for a building above a flood area Flood areas and natural setbacks a municipal responsibility Create a DP area and Flood Bylaw Plan with 200 year horizon Two grant application have been submitted Page 75 of

76 Stream Mapping (2021) Page 76 of

77 Page 77 of 131 Official Community Plan (2018) Exploration of limits to growth based on potable water supply Residential housing Sustainability and greenhouse gas emissions Supply of industrial land Cox Bay plan Meaningful conversations around land use with the Tla-o-qui-aht, Ahousaht, and Hesquait First Nations 76

78 Gibson St Orthophoto (2021) Campbell St Campbell St Gibson St Campbell St Campbell St Campbell St Campbell St Gibson St Campbell St Campbell St Campbell St 615 Page 78 of

79 Transportation Plan (2019) Page 79 of 131 Sustainable Reduce congestion Tied into land use (OCP/Zoning/Subdivision) Help make future infrastructure decisions Invest now, save later Funded 80% by grant, if successful would be a $30,000 contribution from DoT 78

80 Amenity Guideline (2018) 2016 Guideline mandates an update within two years of adoption Proforma analysis (stress test) Optimizes existing tool Page 80 of

81 Environmentally Sensitive Areas (2021) Sustainability Character of the town Help with future development and infrastructure decisions More data = better planning = intelligent investment decisions Page 81 of

82 Recreation Year Project # Project Name Budget Community Hall Improvements $558, Indoor Recreation Facility $1,545,000 Page 82 of

83 Community Hall Improvements (2018) Page 83 of

84 Recreation Facility (2019?) Site plan in 2017 Estimates in 2018 Building in ? Investment in community health and connectedness Growing community, growing school, active seniors Page 84 of

85 Emergency Planning Year Project # Project Name Budget Tsunami Siren 4 $62,000 Page 85 of

86 Tsunami Siren 4(2020) Probably Mackenzie Beach Page 86 of

87 Centennial Park Creek Restoration Over 3 years Partnership with Central Westcoast Forest Society Contingent on other funding Working with Public Works and Parks Page 87 of

88 Page 88 of

89 In every neighbourhood, all across our country, there are good people insisting on a good start for the young, and doing something about it. Fred Rogers Page 89 of

90 Bylaw Year Project # Project Name Budget Fleet Addition $39,000 Increase of maintenance costs on current van (due to be replaced) Reliant on van to service the community and respond in a timely manner. New vehicle will become primary vehicle Current bylaw van use would be limited to as needed during the peak of the season and be taken out of service in the fall Page 90 of

91 Fire Department Page 91 of 131 Year Project # Project Name Budget Medical Supplies and Trainers $5, Retired Equipment Replacement $15,700 Medical Supplies and Trainers Medical calls make up approximately 80% of calls Additional supplies needed: Additional AED 2 AED training units 1 Pulse/O2 Meter Multiple Oxygen and Bag Valve Masks in full range of sizes. 90

92 Fire Department Page 92 of 131 Retired Equipment Replacement National Fire Protection Association Standards (NFPA) Continuation of a replacement program The equipment replacement includes: Carbon Fiber Air Cylinders x 5 SCBA Face Masks x 4 Helmets x 6 Portable Generator Rope rescue gear 91

93 Water Page 93 of 131 Year Project # Project Name Budget Bay Street Chlorine Conversion $43, Bay St Water Treatment Upgrade Engineering $319, Generator for Ahkmahksis Water Treatment $100, Neill St Watermain $410, Climate Change Analysis $20, Water Supply Intake Improvements $60, Fourth St Watermain Upgrade $150, Ahkmahksis WTP Capacity Increase $6,000, DCC Technical Report $15,000 92

94 Year Project Name Budget Bay Street Chlorine Conversion $43, Bay St Water Treatment Upgrade Engineering $319, Generator for Ahkmahksis Water Treatment $100, Neill St Watermain $410, Climate Change Analysis $20,000 Page 94 of Water Supply Intake Improvements $60, Fourth St Watermain Upgrade $150, Ahkmahksis WTP Capacity Increase $6,000, DCC Technical Report $15,000 93

95 Sanitary Sewer Year Project # Project Name Budget Maltby Lift Station Upgrade (Lift Stn #13) $425, Twinning of Forcemain Maltby to Lynn Engineering $2,100, Lynn Lift Station Upgrade (Lift Stn #7) $175, Wastewater Treatment Plant $23,797, Hellesen Lift Station Upgrade $241, Infiltration Repairs $40,000 Page 95 of

96 Year Project Name Budget Maltby Lift Station Upgrade (Lift Stn #13) $425, Twinning of Forcemain Maltby to Lynn Engineering $2,100, Lynn Lift Station Upgrade (Lift Stn #7) $175, Wastewater Treatment Plant $23,797, Hellesen Lift Station Upgrade $241, Infiltration Repairs $40,000 Page 96 of

97 Public Works Year Project # Project Name Budget Gibson St Paving and Water Looping $653, Mackenzie Beach Road Improvement $310, Arnet Road Paving $540, Olsen Road Storm Main $340, Fleet Replacement $88,000 Page 97 of

98 Year Project Name Budget Gibson St Paving and Water Looping $653,0 00 Page 98 of Mackenzie Beach Road Improvement 2020 Arnet Road Paving 2018 Olsen Road Storm Main Fleet Replacement $310,0 00 $540,0 00 $340,0 00 $88,

99 Public Spaces, Cultural and Visitor Initiatives Year Project # Project Name Budget Main Street Phase 3-Downtown Vitalization $592,700 Page 99 of

100 Public Spaces, Cultural and Visitor Initiatives Year Project # Project Name Budget Multi Use Path Extension $3,449,429 District of Tofino (RMI, Gas Tax), $118,074 Bike BC, $1,000,000 Page 100 of 131 Strategic Priorities Fund, $2,276,726 99

101 Public Spaces, Cultural and Visitor Initiatives Year Project # Project Name Budget Signage $101, Cultural Infrastructure $75,787 Page 101 of

102 Public Spaces, Cultural and Visitor Initiatives Year Project # Project Name Budget Seasonal Shuttle Service and Infrastructure $210,000 Page 102 of

103 Public Spaces, Cultural and Visitor Initiatives Year Project # Project Name Budget Tonquin Trail Accessibility Improvements $40,000 Page 103 of

104 Public Spaces, Cultural and Visitor Initiatives Year Project # Project Name Budget Multi Use Path Improvements $165,000 Page 104 of

105 Public Spaces, Cultural and Visitor Initiatives Year Project # Project Name Budget Village Green Play Structure Replacement $160,000 Page 105 of

106 Public Spaces, Cultural and Visitor Initiatives Year Project # Project Name Budget Village Green Play Structure Replacement $160,000 Page 106 of

107 Public Spaces, Cultural and Visitor Initiatives Year Project # Project Name Budget Monks Point Park Planning $50,000 Page 107 of

108 Next Steps Special budget meeting late January Draft tax rates Operating budgets Revised project listings Page 108 of

109 Bylaw 943, 2003 TLBCC Funding Bylaw No. 943, 2003 $20,000 grant Paid upon annual District budget approval Funding continues until bylaw amended or repealed Page 109 of

110 Goal Priority Key Actions COMPLETED Host Housing Ideas Forum Develop an amenities policy to provide clear guidance to developers Establish an arms-length entity to deliver resident housing Department Responsible THC Community Sustainability Financial Services Status as at Nov 2017 (drop down menu) Explanation of status (e.g., what has been accomplished or why deferred/dropped) Completed Completed Completed Proposed timeline (initiation / completion dates if known) Complete the housing needs assessment study and engage community support Community Sustainability Completed IN PROGRESS Homes and Neighbourhoods Address Tofino s housing affordability and supply challenges and influences Support initiatives to address seasonal worker housing/shelter Community Sustainability In progress Working on a number of initiatives. Tiny home policy, Part 4 changes, and discussions with developers. Issued TUP for seasonal worker campground. Ongoing Establish non-tax funding mechanisms to support development of resident housing Review and revise bylaws to protect and promote affordable housing INITIATION BY JUNE 30, 2017 developments and policies that help deliver resident/affordable housing Community Sustainability Community Sustainability Community Sustainability In progress Ongoing In progress Part 4. Winter 2018 In progress Ongoing Develop a long-term resident housing strategy Community Sustainability In progress Working with Tofino Housing Corporation. Ongoing COMPLETED Form a task force to evaluate options available Corporate Services Completed Determine the location for the wastewater treatment plant Corporate Services Completed Work with partners to meet the 2020 sewage treatment deadline (SEE: Natural Environment) IN PROGRESS Design the wastewater treatment plant (WTP) Secure funding for the WTP INITIATION BY DECEMBER 31, 2018 Engineering and PW Corporate Services In progress Pre-design underway Early 2018 In progress Discussions ongoing with consultants and Ministerial staff. Complete the sewer upgrade plan once the WTP location has been determined Engineering and PW In progress Pre-design underway. Survey and geo-tech near completion. Early 2018 Page 110 of 131

111 Goal Priority Key Actions IN PROGRESS Department Responsible Status as at Nov 2017 (drop down menu) Explanation of status (e.g., what has been accomplished or why deferred/dropped) Proposed timeline (initiation / completion dates if known) Plan for and manage the costs and risks of Tofino s aging infrastructure Continue to develop the asset management plan INITIATION BY JUNE 30, 2017 Plan for the future of the First Street Dock Financial Services Corporate Services In progress In progress Asset Management Investment Plan Dec 31st completion Engineering review complete, 2 float and ramp upgrades done. More required IN PROGRESS Continue to provide financial support for the seasonal bus Public Spaces, Culture, Visitor Completed Explore public transportation improvement options with providers INITIATION BY JUNE 30, 2017 Support private business models for local transportation solutions such as car-sharing and other alternative delivery mechanisms Community Sustainability In progress Working on grant for Multimodal transportation paln 2018/2019 Transportation and Infrastructure INITIATION BY DECEMBER 31, 2017 Partner with BC Transit to develop transit feasibility studies for Tofino and Tofino-Ucluelet service options COMPLETED Revew Water Rates IN PROGRESS Community Sustainability Financial Services In progress Working with the ACHN, ACRD and BC Transit to develop a feasibility study Completed 2018 Optimize the existing water supply and distribution syste m, and understand future needs and supply Construction of Barrs Mountain water tank INITIATION BY DECEMBER 31, 2017 Design the Bay Street treatment process Minimize non-revenue water Engineering and PW Engineering and PW Engineering and PW In progress Deferred Deferred The watermain has been constructed, the reservoir constructed, filled and water has been tested Request for propsoal anticipated December 2017 Substantial Completion Nov Final Completion December 2017 Design and construction deferred Complete the low-flow situation analysis Engineering and PW In progress Statistical low flow analysis updated, comparison to historical consumption completed, internal data analysis ongoing May require updated water models Page 111 of 131

112 Goal Priority Key Actions Maintain and upgrade Tofino roads as prioritized in the Condition Assessment of District Roads report (2013) and community needs COMPLETED Improve Hellesen Drive road and beach access IN PROGRESS Undertake engineering of Gibson (Campbell to First) to alleviate traffic from Campbell Department Responsible Engineering and PW Engineering and PW Status as at Nov 2017 (drop down menu) In progress Explanation of status (e.g., what has been accomplished or why deferred/dropped) Completed Gibson Street (Third to Campbell) to be constructed Accessibility from First to be considered in conjunction with wastewater treatment plant works Proposed timeline (initiation / completion dates if known) Third to Campbell First to Fourth tentatively IN PROGRESS Encourage the use of non-motorized transportation locally and regionally Plan and complete the multi-use path (MUP) to the Boundary of Pacific Rim National Park Extend the Tonquin Trail from Third Beach to Middle Beach, and beyond INITIATION BY JUNE 30, 2017 Develop and launch a social media campaign for summer 2017 and 2018 to promote alternatives to vehicle transportation within Tofino COMPLETED Public Spaces, Culture, Visitor Public Spaces, Culture, Visitor Corporate Services In progress In progress In progress Preliminary design and class B cost estimate developed. Partial funding secured. Grant application for balance of funds submitted. Trail completed to Middle Beach Communications Strategy Construction 2018/2019 Trail extension, linkages to be pursued as funding and access permits 2018 Create and enhance community spaces and facilities Develop the detailed design for the Community Hall renovation INITIATION BY JUNE 30, 2017 Identify and secure possible sites for community spaces and facilities, as well as appropriate groupings of compatible uses (e.g., Campbell/3rd - civic centre, theatre, library), working with VIRL to incorporate the library requirements INITIATION BY DECEMBER 31, 2017 Plan for/design the recreation facility Community Sustainability Community Sustainability Community Sustainability In progress In progress Completed Library location identified. Site planning for community hall site underway. Site planning underway. Initial design work scheduled for Ongoing 2018 Develop a plan for Monks Park in partnership with Tla-o-quiaht First Nation Public Spaces, Culture, Visitor In progress In progress Unknown Page 112 of 131

113 Goal Priority Key Actions Community Life Enhance/augment community programs and services, informed by the recommendations in existing plans Identify and secure resources to review, prioritize and deliver programs COMPLETED Department Responsible Corporate Services Status as at Nov 2017 (drop down menu) Deferred Explanation of status (e.g., what has been accomplished or why deferred/dropped) Proposed timeline (initiation / completion dates if known) Plan for long-term community land-use needs and protection from natural hazards such as climate change Begin data collection for sea level rise and tsunami planning IN PROGRESS Review and update zoning bylaws (ongoing) Update the Official Community Plan INITIATION BY DECEMBER 31, 2018 Community Sustainability Community Sustainability Community Sustainability In progress In progress Completed Part 4 at second reading. Rewrite scheduled for : Community Consultation 2018 and Explore the need for and the resources required to conduct a climate change analysis of our water supply Community Sustainability In progress With Public Works COMPLETED Facilitate discussions with other resort municipality staff and elected officials regarding the future of the RMI funding. Public Spaces, Culture, Visitor Completed Ensure the continuation of the Resort Municipality Initiative program beyond 2017 in collaboration with other resorts and the province Take proposal to the 2015 Resort Community Collaborative meeting regarding future of RMI funding Encourage changes to the format and content of the 2015 RMI meetings with the province at UBCM. INITIATION BY DECEMBER 31, 2017 Implement priority DOT actions from the Tourism Master Plan as resources and opportunities arise. Public Spaces, Culture, Visitor Public Spaces, Culture, Visitor Public Spaces, Culture, Visitor Completed Completed In progress In progress Ongoing Implement the priority DOT recommendations/actions from the Event Strategy. Public Spaces, Culture, Visitor In progress In progress Ongoing through 2019 Page 113 of 131

114 Goal Priority Key Actions COMPLETED Department Responsible Status as at Nov 2017 (drop down menu) Explanation of status (e.g., what has been accomplished or why deferred/dropped) Proposed timeline (initiation / completion dates if known) Review and prioritize the DOT actions for consideration from the Tourism Master Plan Public Spaces, Culture, Visitor Completed Economic Development Review and prioritize the Event Strategy recommendations/actions assigned to the DOT Public Spaces, Culture, Visitor Completed IN PROGRESS Actively support economic diversification as defined by the V2A and OCP Provide financial resources to support the delivery of economic development services consistent with the priorities set out in the CEDAC plan and with strong reporting and accountability mechanisms in place for the funding. Support educational tourism by fostering partnerships, developing the political will and providing some funding support Corporate Services Public Spaces, Culture, Visitor In progress In progress CEDAC Strategic Plan being reviewed by the Committee. In progress through West Coast Nest project (CBT) 2018 INITIATION BY DECEMBER 31, 2018 Implement Main Street improvements, considering the recommendations from the Downtown Vitalization Plan. Public Spaces, Culture, Visitor In progress Phase 1 and 2 complete Phase 3 (final) planned for 2018 Implement the priority DOT recommendations/actions from the Event Strategy. Public Spaces, Culture, Visitor In progress In progress Ongoing through 2019 Implement priority DOT actions from the Tourism Master Plan as resources and opportunities arise. Public Spaces, Culture, Visitor In progress In progress Ongoing COMPLETED Natural Environment Work with partners to meet the 2020 sewage treatment deadline Form a task force to evaluate options available. Determine the location for the wastewater treatment plant IN PROGRESS Secure funding for the wastewater treatment plant. Design the wastewater treatment plant. Corporate Services Corporate Services Engineering and PW Engineering and PW In progress Completed Completed Discussions ongoing with consultants and Ministerial staff. In progress Pre-design underway Early 2018 Page 114 of 131

115 Goal Priority Key Actions INITIATION BY DECEMBER 31, 2018 Department Responsible Status as at Nov 2017 (drop down menu) Explanation of status (e.g., what has been accomplished or why deferred/dropped) Proposed timeline (initiation / completion dates if known) Improve Communications and Citizen Engagement in Loval Government Decision Making and Service Delivery Complete the sewer upgrade plan once the WTP location has been determined COMPLETED Develop a social media policy, improve the District website, and provide media training to staff. INITIATION BY JUNE 30, 2017 Develop a communications and engagement plan Communicate the District s strategic plan and highest priorities, hosting a town hall meeting as one communication channel for doing so. Engineering and PW Corporate Services Corporate Services Corporate Services In progress Pre-design underway. Survey and geo-tech near completion. In progress RFP Awarded October, In progress Completed 2018 Town Hall to hear from community members Early 2018 Initiation: 2017 Completion: Spring 2018 By March 2018 Enhance relations, engagement and collaboration with First Nations on shared priorities COMPLETED Convene a Council to Council meeting. Corporate Services Completed Identify and secure partnerships, external resources and additional revenue streams to meet community needs IN PROGRESS Rationalize bylaw services, leveraging RCMP resources. Protective Services In progress Reservist program implemented 2016 and 2017 Investigating use for 2018 Corporate Governance and Capacity Improve core service management and COMPLETE Review and respond to the Auditor General for Local Government (AGLG) recommendations regarding our human resource policies and practices. Review and refresh our organizational structure. IN PROGRESS Develop and implement a records management program. Review and identify Council decision-making framework, including the structure and purpose of Council Committees. Corporate Services Corporate Services Corporate Services Corporate Services In progress In progress Completed Completed 9/20 Strategic Plan Projects Underway or Complete. New Procedure Bylaw for Council and Committees. Reviewing Committees as opportunities arrise. Records Tech. position ends 2018; ongoing program. Page 115 of 131

116 Goal Priority Key Actions delivery INITIATION BY DECEMBER 31, 2017 Establish service standards for roads and the water and sewer systems. Implement human resource practices, processes based on the AGLG recommendations. INITIATION BY DECEMBER 31, 2018 Create consistent policy frameworks for reviews (e.g. bylaws, policies, fees, charges). Identify and track services standards, such as costs and timelines for licences, permits, etc. Department Responsible Engineering and PW Corporate Services Corporate Services Community Sustainability Status as at Nov 2017 (drop down menu) Deferred In progress In progress Deferred Explanation of status (e.g., what has been accomplished or why deferred/dropped) Proposed timeline (initiation / completion dates if known) On track with AGLG recommendations and timelines Initiation on several Bylaws and Policies (i.e. Purchasing, Delegation, Officers, Business). Admin Fees Bylaw 2018 Page 116 of 131

117 DISTRICT OF TOFINO Project Listing Page 1 of Nov-14 1:52:04PM Project # Name Playground Equipment Start Date End Date Supervisor Budget Location Community Children's Centre Net Cost 0.00 Description Memo Attiana, Nyla 25, The Community Children's Centre playground equipment is at the end of its useful life. A new structure of similar size is expected to cost $25,000 and will be paid for out of the Centre's equipment reserve. Strategic Plan Reference: N/A Cost Breakdown: N/A *** End of Report *** Page 117 of 131

118 DISTRICT OF TOFINO Project Listing Page 1 of Nov-14 1:56:07PM Project # Name Records Management Start Date End Date Supervisor Budget Goatcher-Bergmann, Elyse 78, Location Corporate Services Net Cost 24, Description District records are currently unmanaged, with minimal dispositioning. The lack of a cohesive, managed program to control access, classification and retention of records poses a risk to the Corporation. Memo This project continues work done in 2016 to develop and implement a records management program with our consultant, including policy and procedure development and a new classification and retention schedule. The project also includes purchase of records management software - software costs are initially high in the first year of the project due to substantial customization, as well as training and license fees. Software fees continue on an annual basis thereafter for maintenance and licencing. Strategic Plan Reference: Corporate Governance and Capacity - Develop and implement a records management program. Cost Breakdown: 2017: $15,000 Consulting; $16,455 Software 2018: $7,000 Public Works Cabinets; $3,500 for Consultant (Reassigned from 2017) : $7,920/per year for software Project # Name Communications Strategy Start Date End Date Supervisor Budget Location Corporate Services Net Cost 0.00 Description An RFP was issued in August, requesting the following deliverables: 1. Research/Communications Audit 2. Communication Strategy Development Goatcher-Bergmann, Elyse 9, Memo The contract was awarded to Therese Mickelson. Strategic Plan Reference: Improve communications and citizen engagement in local government decision-making and service delivery. Cost Breakdown: 2017 budget- $12,000 for communications planning $3,000 of the allocated funds will be used in 2017 and the remaining $9,000 will be used in *** End of Report *** Page 118 of 131

119 DISTRICT OF TOFINO Project Listing Page 1 of Nov-14 1:56:25PM Project # Name Flood Construction Level Start Date End Date Supervisor Budget Location Planning Net Cost 0.00 Description Developing a Flood Construction Level (FCL) for Tofino. Rodgers, Aaron 160, A report that will build off the 2015 LIDAR data identifying various flood construction levels (FCL) for the present and 100 and 200 year projections; evacuation routes and identify any floodplains in the District. FCL's provide a minimum elevation within a community or specific area with respect to construction of buildings based on flood risk. The responsibility to map flood areas and determine setbacks for natural hazards such as sea level rise, storm surges, and tsunamis rest with local governments. Staff will use to the report to develop Development Permit Areas for future FCL's, hazard land setbacks and emergency planning. Memo Staff has applied for a $160,000 grant from the National Disaster Mitigation Program (NDMP). This project would involve undertaking a Coastal Flood Risk Assessment as a lead up to developing Flood Construction Levels for Tofino. Strategic Plan Reference: COMMUNITY LIFE - Begin data collection for sea level rise and tsunami planning Cost Breakdown: N/A Project # Name Start Date Stream Mapping and Development Permit Amendme End Date Supervisor Budget Location Planning Net Cost 0.00 Description Memo Rodgers, Aaron 15, This project would map all remaining unmapped streams within the District. Following the mapping staff would approach Council to amend the existing Riparian Development Permit Area to include the remaining streams. As Tofino continues to grow, it is important to manage our natural resources in a sustainable manner. Strategic Plan Reference:N/A Cost Breakdown: N/A Project # Name OCP Review Start Date End Date Supervisor Budget Location Planning Net Cost 0.00 Description Memo Rodgers, Aaron 50, Industrial Way, Commercial Nodes, Affordable Housing, Limits to Growth and new Structure. This project would address the development of a new OCP in The first phase of the project would be to imagine a new structure for the OCP, paring it down and crafting it to reflect Tofino from 2018 to Changes related to commercial and industrial development, affordable housing and a limit to growth discussion would also be addressed at this time. Strategic Plan Reference:N/A Cost Breakdown:N/A Project # Name Orthophoto Start Date End Date Supervisor Budget Location Planning Net Cost 0.00 Description Memo Rodgers, Aaron 10, This project is two develop orthophotos in 2019 following the OCP review. The photos are used to monitor the growth and development of the community and are used daily by District staff. The District will be going live with a public mapping portal in the very near future that will also use orthophotos. Strategic Plan Reference:N/A Cost Breakdown:N/A Project # Start Date Supervisor Rodgers, Aaron Name Multi-modal Transportation Plan End Date Budget 150, Location Planning Net Cost 0.00 Page 119 of 131

120 DISTRICT OF TOFINO Project Listing Page 2 of Nov-14 1:56:26PM Description Transportation Demand Management (TDM) is the use of policies, programs, services and products to influence whether, why, when, where and how people travel. TDM measures can motivate people to:» shift modes walk, cycle, take transit or rideshare instead of driving.» make fewer trips telework, shop online or use the telephone.» drive more efficiently shop locally, do several things on each trip, and avoid peak traffic periods and congested routes. Tofino's Multi-modal Transportation Plan would seek to leverage the success of the free summer shuttle, MUP expansion, and parking plan to encourage transportation mode shifting through the busy summer and shoulder seasons. It would include transportation related issues such as parking, parking pricing, transit and cycling infrastructure and pedestrian connections. Long term, the plan could lay out the basis for a regional transit system connecting Tofino to Ty-Histanis and Ucluelet. Memo The transportation plan would also help the District achieve the goals set forth in the Community Energy Plan and OCP with respect to reducing GHG emissions. Strategic Plan Reference: Encourage the use of non-motorized transportation locally and regionally. Cost Breakdown: $30,000 Taxation ( $15,000; $15,000) $120,000 Grant (FCM) Project # Name Amenity Guideline Review Start Date End Date Supervisor Budget Location Planning Net Cost 0.00 Description Review of the Community Amenity Contribution Guideline (sensitivity analysis). Rodgers, Aaron 10, Proforma analysis to illustrate the capacity for developers to pay a CAC without it adversely impacting the viability of development using a case study approach of 2-3 examples for each use. It would also include a comparison of the policies and rates of comparable municipalities. The Community Amenity Guideline adopted November 2016 requires a review of the guideline within 2 years of adoption: Memo "The current costs per unit and area are interim rates and will be reviewed within two years of Council adoption of the Guideline. The review should use a financial analysis methodology to fine tune the rate to the Tofino market; be tied to the Core Consumer Price Index; and be reviewed every 2 years with new financial information and analysis until such time as a formal policy is adopted. At such time as a specific community amenity is realized (ie recreation facility), the guideline shall be reviewed and the amenity removed from the list." Strategic Plan Reference: Improve core service management and delivery Cost Breakdown: N/A Project # Start Date Supervisor Rodgers, Aaron Name Environmental Sensitive Areas Report End Date Budget 35, Location Planning Net Cost 0.00 Description Mapping and review of environmentally sensitive areas within the District of Tofino. Memo It is important to understand our natural areas when we set policies for long term growth and development and make decisions on land use. This is particularly important where "sensitive" or "rare" ecosystems are identified and where climate change may affect certain ecosystems more than others. Natural areas mapping helps to make more informed choices and will help in long term planning. Strategic Plan Reference: NATURAL ENVIRONMENT Cost Breakdown: N/A Project # Name Community Hall Improvements Start Date End Date Supervisor Budget Rodgers, Aaron 558, Location Recreation Net Cost 197, Description The Community Hall Improvement project involves the construction of new entrance way, meeting room, and storage rooms for the Community Hall. The new addition to the existing hall adds approximately 1500 ft2 of new indoor recreation space and effectively doubles the number of programmable recreation spaces. Memo The project began in Oct of 2017 and slated for completion on March 31st, Strategic Plan Reference: COMMUNITY LIFE - Plan for/design the Community Hall renovation Cost Breakdown: N/A Page 120 of 131

121 DISTRICT OF TOFINO Project Listing Page 3 of Nov-14 1:56:26PM Project # Name Indoor Recreation Facility Start Date End Date Supervisor Budget Location Recreation Net Cost 0.00 Description Rodgers, Aaron 1,545, Planning for an Indoor Recreation Facility is identified as a Council Strategic priority. Based on Council direction staff are proposing to split funds allocated to the planning of the facility in 2016 to 2017 for site planning and to 2018 for a cost consultant. Memo The project consists of site planning for a community hub including the community hall, (possible) library, indoor recreation facility, trail heads, and (possible) wastewater treatment plant. Strategic Plan Reference:COMMUNITY LIFE - Plan for/design the recreation facility Cost Breakdown: $22,500 Site Planning; $22,500 Cost Consultant; $1,500,000 Recreation Facility 2017: $7,500 funded by reassignment of 2016 taxation. Project # Start Date Supervisor Rodgers, Aaron Name Tsunami Siren 4 End Date Budget 62, Location Emergency Planning Net Cost 0.00 Description Installation of fourth Tsunami Siren-Mackenzie Beach/Downtown Memo Strategic Plan Reference:N/A Cost Breakdown:N/A Project # Name Centennial Park Riparian Start Date End Date Supervisor Budget Location Public Space, Cultural and Visitor Initiative Net Cost 0.00 Description Riparian restoration of Centennial Creek Partnership with the Central Westcoast Forest Society (CWFS) and others. Rodgers, Aaron 46, Centennial creek historically supported wild salmonoid populations including cutthroat trout and coho salmon. At this point there are no longer any fish in the stream. CWFS proposes to excavate a stream channel to re-establish connectivity of Centennial Creek to its original upstream reach, install a fish friendly bridge and remove in stream debris. The project goals are to: 1. Restore native fish populations 2, Monitor the effectiveness of restoration 3. Engage community members and promote environmental stewardship. Memo The total project cost is approximately $400,000 and would be conducted in 2 phases over three years. The District of Tofino's contribution would be $46,500. The District of Tofino funding would be contingent on the project being fully funded. Strategic Plan Reference: Create and enhance community spaces and facilities Cost Breakdown: N/A *** End of Report *** Page 121 of 131

122 DISTRICT OF TOFINO Project Listing Page 1 of Nov-14 1:54:20PM Project # Name Fleet Addition Start Date End Date Supervisor Budget Location Bylaw Net Cost 0.00 Description Baker, Brent 39, The Bylaw Van is at the point where the maintenance costs are expected to rise and it is due to be replaced. The Bylaw department is heavily reliant on a working vehicle to service the community and respond in a timely manner. Memo New vehicle will become the primary vehicle and current bylaw van use would be limited to as needed during the peak of the season. Strategic Plan Reference: N/A Cost Breakdown: N/A Project # Name Medical Supplies and Trainers Start Date End Date Supervisor Budget Location Fire Department Net Cost 0.00 Description Memo Baker, Brent 5, Medical calls make up approximately 80% of the calls the fire department respond to. The past 2 years have demonstrated the need to increase the supplies available as well as to purchase additional training equipment to match the service required. Strategic Plan Reference: N/A Cost Breakdown: AED $3000; AED trainers x 2 $600; Pulse Ox metre $500; Oxygen masks variety of sizes $900 Project # Name Retired Equipment Replacement Start Date End Date Supervisor Budget Location Fire Department Net Cost 0.00 Description Memo Baker, Brent 15, In keeping up with National Fire Protection Association Standards (NFPA) equipment of a certain age or level of use must be returned. This is a continuation of a replacement program that has been taking place over the last 2 years including helmets, air cylinders, portable radios and other portable equipment. Strategic Plan Reference: N/A Cost Breakdown: Carbon Fibre Air Cylinders x 5 $5,000; SCBA Face Masks x 4, $1,200; Helmets x 6 $3,000; Portable Radios x 3 $3,000; Portable Generator $2,500; Rope rescue gear $1000 *** End of Report *** Page 122 of 131

123 DISTRICT OF TOFINO Project Listing Page 1 of Nov-14 1:52:24PM Project # Name Bay Street Chlorine Conversion Start Date End Date Supervisor Budget Location Water Net Cost 0.00 Description Araya, Ricardo 43, Convert the existing disinfection process at Bay St station to a less labour intensive and safe operation. (Current system involves chlorine gas handled by two staff members). The proposed system is to use liquid chlorine. Memo The project was initiated in 2014 with planning, design and purchase of minor equipment. Additional consulting on the best chlorine conversion system is required prior to final implementation. The project did not advance in 2016 due to staff unavailability. Strategic Plan Reference: Upgrade and augment water supply and distribution system Cost Breakdown: Consulting $7,500; Product purchase and application $35,936 Project # Name Bay St Water Treatment Upgrade Engineering Start Date End Date Supervisor Budget Location Water Net Cost 0.00 Description Memo Araya, Ricardo 319, To implement disinfection treatment in compliance with the Drinking Water Treatment Objectives (Microbiological) for Surface Water Supplies in British Columbia (VIHA mandate). It is anticipated that the existing Bay St building will require upgrades and/or expansion prior to installation of treatment equipment. Strategic Plan Reference: Upgrade and augment the water supply and distribution system. Water Capital Plan Upgrade Reference Cost Breakdown: $144,000 treatment upgrade; $175,000 building upgrade Project # Name Generator for Ahkmahksis Water Treatment Plant Start Date End Date Supervisor Budget Location Water Net Cost 0.00 Description Memo Araya, Ricardo 100, Currently our Water Treatment Plant does not have a backup generator for treatment during a power outage. The plant is not set up for power through a mobile generator and the District's existing generators do not have the capacity to run this treatment plant. Strategic Plan Reference: Upgrade and augment water supply and distribution system. Cost Breakdown: N/A Project # Start Date Supervisor Araya, Ricardo Name Neill St Watermain End Date Budget 410, Location Water Net Cost 0.00 Description Replace existing 6" asbestos cement pipe along Neill from First to Third Memo This project was identified as improving fire flows and strengthening distribution system under Koers' Water Capital Plan 2012 under "Distribution System Projects" Originally, the project consisted of replacement from First St to Fourth. It was split into two phases: First to Third and Third to Fourth. The latter was completed in Strategic Plan Reference: Upgrade and augment water distribution system. Cost Breakdown:N/A Project # Start Date Supervisor Araya, Ricardo Name Climate Change Analysis End Date Budget 20, Location Water Net Cost 0.00 Description Climate analysis (and modeling) for water system Memo The purpose of this study is to determine how the affects of a changing climate will impact the Districts water supply and storage. Items for consideration include water quality, volume, storage and population growth. The plan will build on recent stream data and inform long range planning (OCP) and infrastructure projects (DCC's). Strategic Plan Reference: COMMUNITY LIFE - Explore the need for and the resources required to conduct a climate change analysis of our water supply. Cost Breakdown: N/A Page 123 of 131

124 DISTRICT OF TOFINO Project Listing Page 2 of Nov-14 1:52:24PM Project # Name Water Supply Intake Improvements Start Date End Date Supervisor Budget Location Water Net Cost 0.00 Description Memo Araya, Ricardo 60, A Low Flow study is currently in progress and expected to be completed in It is assumed that it will highlight an opportunity to improve the intake capacity for one of the four source creeks. Strategic Plan Reference: Augment the water supply Cost Breakdown: Engineering $7,000; Construction $53,000 Project # Start Date Supervisor Araya, Ricardo Name Fourth Street Watermain Upgrade End Date Budget 150, Location Water Net Cost 0.00 Description Upgrade asbestos cement pipe from Campbell Street to Gibson Street. Memo Strategic Plan Reference:N/A Cost Breakdown:N/A Project # Name Ahkmahksis WTP Capacity Increase Start Date End Date Supervisor Budget Location Water Net Cost 0.00 Description Memo Araya, Ricardo 6,000, As an alternative to constructing additional capacity increase storage, use existing storage volume from Meares and increase the capacity of the existing water treatment plant including upsizing the submarine pipeline. Strategic Plan Reference: Upgrade and augment the water supply and distribution system Cost Breakdown:N/A Project # Name DCC Technical Report Start Date End Date Supervisor Budget Location Water Net Cost 0.00 Description Araya, Ricardo 15, Development Cost Charges (DCCs) are monies collected from land developers or subdividers to offset the portions of infrastructure costs incurred as a result of carrying out a development or subdivision. A DCC Technical Report outlines which projects the monies are allotted to and how much they cost. The District currently bases their DCC charges on a 2008 Technical Report compiled by Koers & Associates. Memo An updated DCC Technical report is recommended to be compiled. It shall consider the works completed since 2008 and the projected projects. Strategic Priority: Plan for and manage costs and risk of aging infrastructure Cost Breakdown: $15,000 in consulting fees Project # Name Maltby Lift Station Upgrade (Lift Stn #13) Start Date End Date Supervisor Budget Location Sanitary Sewer Net Cost 0.00 Description Memo Araya, Ricardo 425, The District accepts waste from Tla-o-qui-aht communities south of Maltby Rd. The waste travels through a forcemain from Maltby to Lynn Rd lift station. Recent operating experience and engineering reports indicate the existing forcemain is at capacity and unable to receive additional flow such as a community growth at Cox Bay or Long Beach, It is proposed the District undertake the design of a lift station upgrade in conjunction with a forcemain upgrade design in Strategic Plan Reference: Plan for and manage the costs and risks of Tofino's aging infrastructure. Cost Breakdown: $40,000 Engineering in 2017; $385,000 Construction in 2018 Project # Start Date Supervisor Araya, Ricardo Name Twinning of Forcemain Maltby to Lynn Engineering End Date Budget 2,100, Location Sanitary Sewer Net Cost 0.00 Page 124 of 131

125 DISTRICT OF TOFINO Project Listing Page 3 of Nov-14 1:52:24PM Description Memo District consultants have identified the forcemain as currently performing at or above capacity. Public works actions are being taken in late 2016 to improve the flow through the forcemain but are not expected to resolve its capacity concern. This project is being proposed in conjunction with the design for Maltby Lift Station upgrade. Strategic Plan Reference: Plan for and manage the costs and risks of Tofino's aging infrastructure. Cost Breakdown: Engineering $100,000 in 2017/2018; Construction $2,000,000 in 2019 Project # Start Date Supervisor Araya, Ricardo Name Lynn Lift Station Upgrade (Lift Stn #7) End Date Budget 175, Location Sanitary Sewer Net Cost 0.00 Description This project is in conjunction with the forcemain upgrade and Maltby Lift Stn upgrade. Memo Strategic Plan Reference: Plan for and manage the costs and risks of Tofino's aging infrastructure. Cost Breakdown: Engineering $15,000; Construction $160,000 Project # Name Wastewater Treatment Plant Start Date End Date Supervisor Budget Araya, Ricardo 23,797, Location Sanitary Sewer Net Cost 191, Description Memo This project consists of planning, design and construction of the proposed wastewater treatment plant on District Lot 117. Items include, but are not limited to, treatment plant system, new building, new forcemains, new lift stations, new access ways, site preparation, site preloading, trail and environmental remediation. Strategic Plan Reference: Work with partners to meet the 2020 sewage treatment deadline Cost Breakdown:N/A Project # Start Date Supervisor Araya, Ricardo Name Hellesen Lift Station Upgrade End Date Budget 241, Location Sanitary Sewer Net Cost 13, Description Upgrade the lift station at Hellesen Drive that is anticipated to pump effluent from build-out of Ocean Park and Sea Otter Development. Memo 54% developer, 46% DoT (DCC) Strategic Plan Reference: N/A Cost Breakdown: 2017 Design Engineering $12,800 Pump Station Pre-order $29,420 DCC Reserve - $80,000 as per technical report Developer Contribution - $97,200 $2, Sewer Revenue Project # Name Infiltration Repairs Start Date End Date Supervisor Budget Location Sanitary Sewer Net Cost 0.00 Description Memo Araya, Ricardo 40, To carry out repairs on existing sanitary system identified in 2019 Infiltration Study. Infiltration control reduces the volume to be treated by the WWTP Strategic Plan Reference: Plan for and manage the costs and risks of Tofino s aging infrastructure Cost Breakdown: N/A Project # Start Date Supervisor Araya, Ricardo Name Gibson St Paving and Water Looping End Date Budget 653, Location Public Works Net Cost 21, Page 125 of 131

126 DISTRICT OF TOFINO Project Listing Page 4 of Nov-14 1:52:24PM Description First St side: Pave Gibson Rd complete with sidewalks and loop existing watermain. In front of the school, collaborate and coordinate with Wickaninnish Elementary for proposed parking bay/loop. Fourth St side: do full frontage pavement at the intersection and pave up to existing asphalt along the undeveloped stretch. An existing development at 521 Gibson shall complete the Works & Services required along their Gibson St frontage Memo Strategic Plan Reference: Maintain and upgrade Tofino roads as prioritized in the Condition Assessment of District Roads report (2013) Cost Breakdown: Watermain $283,178; Paving $322,273; Sanitary $47,549. Project # Name Mackenzie Beach Road Improvement Start Date End Date Supervisor Budget Location Public Works Net Cost 0.00 Description Araya, Ricardo 310, This project previously consisted of a full gravel road structure rebuild (coarse, gravel, fine gravel) in 2021 for $300,000. An alternate road structure is now being considered that accounts for use of the gravel material that has been deposited on the road throughout the years. This is expected to provide adequate road structure for asphalt paving. In comparison to the road structure of Hellesen Road, a paved road with an approximate life of 15 years is being proposed for Mackenzie Beach road for Memo In 2017, the existing chip seal layer underneath the gravel will be pulverized and regraded to provide better drainage off the road. This will complement the paving works proposed for Strategic Plan Reference: Maintain and upgrade Tofino roads as prioritized in the Condition Assessment of District Roads report Cost Breakdown: $170,000 ASPH; $80,000 import gravel and geotextile; $60,000 Eng & Contingency Project # Start Date Supervisor Araya, Ricardo Name Arnet Road Paving End Date Budget 540, Location Public Works Net Cost 0.00 Description Pave Arnet Road from First St to Community Hall complete with sidewalk. Memo Strategic Plan Reference: Maintain and upgrade Tofino roads as prioritized in the Condition Assessment of District Roads report Cost Breakdown: $40,000 Eng; $500,000 Construction Project # Name Olsen Road Storm Main Start Date End Date Supervisor Budget Location Public Works Net Cost 0.00 Description Araya, Ricardo 340, In 2013, a storm drain and watermain project was proposed for Olsen Road, due to the costs of archaeological activities onsite, the project was reduced to a watermain project only. Memo It is proposed to construct a new storm main within the watermain trench to deviate drainage off. Strategic Plan Reference: Plan for and manage costs and risk of aging infrastructure Cost Breakdown: Construction Costs + 30% Cont = $203,000 Engineering: $27,000 Arch $54,000 TFN: $20,000 Enviro: $6,000 MOTI Hwy Culvert $30,000 Anticipate MOTI to cover costs of highway culvert Project # Name Fleet Replacement Start Date End Date Supervisor Budget Location Public Works Net Cost 0.00 Description Memo 2020 Replacement of (Bobcat) Skid Steer Unit 13; 2022 Replacement of Kubota Mower Unit 3 Strategic Plan Reference: N/A Cost Breakdown: 2020 $60,000; 2022 $28,000 Araya, Ricardo 88, *** End of Report *** Page 126 of 131

127 DISTRICT OF TOFINO Project Listing Page 1 of Nov-14 1:55:47PM Project # Name Main Street Phase 3 - Downtown Vitalization Start Date End Date Supervisor Budget Froment, April 592, Location Resort Municipality Initiative Net Cost 5, Description Memo Main Street Phase 3 would see the construction of the third phase of improvements on Main Street, from First Street to Wharf Street. The project cost is a preliminary estimate only based on the cost of previous phases. The design phase and related cost estimate for Phase 3 would take place in the fall of 2017 with construction to take place in the Spring of The project is proposed to be funded by a blend of RMI, Gas Tax Agreement Funding and, as available, grants. The timeline of this project is subject to earlier approval of 2018 funds and is subject to change. Strategic Plan Reference: Create and enhance community spaces and facilities as opportunities arise Cost Breakdown: Design $42,700; Construction $550,000 Project # Name Multi Use Path Extension Start Date End Date Supervisor Budget Froment, April 3,449, Location Resort Municipality Initiative Net Cost 2, Description Memo Extension of Tofino's Multi Use Path from where it currently terminates near Cox Bay, south to connect with Pacific Rim National Park's planned cycling path. A preliminary design concept and cost estimate have been completed and discussions begun with the Ministry of Transportation and Infrastructure regarding necessary approvals. The District has received a $1 million Bike BC grant and has applied for a ~$2.3 million Strategic Priorities Fund grant. Decisions on this funding are anticipated to be made in winter The District is awaiting the confirmation of total funding in order to proceed with detailed design. Design is planned for Jan-Mar 2018 with a construction tender to follow for 2018/2019 construction. Strategic Plan Reference: Encourage the use of non-motorized transportation locally and regionally Cost Breakdown; $118,074 design, engineering and permitting; $3,331,355 construction and engineering and environmental Project # Name Signage Start Date End Date Supervisor Budget Froment, April 101, Location Resort Municipality Initiative Net Cost 26, Description Memo Following the completion of Tofino's Wayfinding Signage Plan in 2015, a first and second phase of signage was installed in The third phase of installation are underway in would see continued phased installation of wayfinding signage as funding permits. Strategic Plan Reference: Create and enhance community spaces and facilities as opportunities arise Cost Breakdown:N/A Project # Name Cultural Infrastructure Start Date End Date Supervisor Budget Froment, April 75, Location Resort Municipality Initiative Net Cost 2, Description Memo This project includes the annual contribution to the District's Public Art Reserve Fund per the District's Public Art Policy. The balance of project will include projects such as the Joe David totem project, additional public art initiatives and other visitor oriented regional cultural partnership projects. Strategic Plan Reference: Create and enhance community spaces and facilities as opportunities arise Cost Breakdown: $10,000-contribution to the District's Public Art Reserve Fund. Project # Name Seasonal Shuttle Service and Infrastructure Start Date End Date Supervisor Budget Location Public Spaces, Cultural and Visitor Initiatives Net Cost 0.00 Description Froment, April 210, Operation of an expanded 2018 Seasonal Shuttle Service including continued special service days for events and some long weekends. The regular summer service is proposed to run the same hours of service as in 2017; hourly from 7:30 am to 10:30 pm daily, July long-weekend to September long-weekend. $100,000, to be funded by the MOTI Transit Minor Betterments funding program, has been allocated to the transit infrastructure on highway 4 to improve the safety and efficiency of the service. Page 127 of 131

128 DISTRICT OF TOFINO Project Listing Page 2 of Nov-14 1:55:47PM Memo Strategic Plan Reference: Explore public transportation improvement options with providers Cost Breakdown: $90,000 for summer service, $10,000 for event related and long weekend service Funding for this project will come from the following sources: RMI - $55,000 ($45,000 Seasonal Shuttle; $10,000 Event Support) Tourism Tofino - $5,000 Parking Revenue - $30,000 Gas Tax - $15,000 Taxation - $10,000 MOTI Transit betterments grant $100,000 Project # Start Date Supervisor Froment, April Name Tonquin Trail Accessibility Improvements End Date Budget 40, Location Public Spaces, Cultural and Visitor Initiatives Net Cost 0.00 Description Accessibility and drainage improvements to the Tonquin Trail between the Community Hall trailhead and the Peterson Drive trail junction. Memo Strategic Plan Reference: Create and enhance community spaces and facilities as opportunities arise. Cost Breakdown: N/A Project # Name Multi Use Path Improvements Start Date End Date Supervisor Budget Location Public Spaces, Cultural and Visitor Initiatives Net Cost 0.00 Description Froment, April 165, Upgrades to the MUP (Red Crow to TBG) in areas of extensive root damage. The path will be replaced to meet the new 3 m wide standard and root guards installed. Some tree removal may be required and minor drainage improvements made. Memo 2021 Upgrades: Strategic Plan Reference: N/A Cost Breakdown: N/A Project # Name Village Green Play Structure Replacement Start Date End Date Supervisor Budget Location Public Spaces, Cultural and Visitor Initiatives Net Cost 0.00 Description Froment, April 160, The replacement of the existing Village Green Play Structure - which is reaching the end of its recommended life and has had several key components removed. This project would see the structure replaced with a new and safe structure. Memo Staff have applied for a grant in the amount of $80,000 to fund half the cost of the project. It is proposed that $40,000 be funded through taxation. Staff is proposing that, should the RMI program be continued for 2018/2019, $40,000 RMI funds be allocated to the project. The Village Green park and playground are a key destination for visitors in downtown Tofino. The RMI contribution would support enhanced features of the structure to be memorable for visitors and consistent with Tofino's unique west coast experience. Strategic Plan Reference: N/A Cost Breakdown: N/A Project # Start Date Supervisor Froment, April Name Monks Point Park Planning End Date Budget 50, Location Public Space, Cultural and Visitor Initiative Net Cost Description Planning for Monks Point Park Memo Strategic Plan Reference: Create and enhance community spaces and facilities as opportunities arise Cost Breakdown: N/A *** End of Report *** Page 128 of 131

129 CORPORATION OF THE DISTRICT OF TOFINO District of Tofino Tofino-Long Beach Chamber of Commerce Funding Bylaw No. 943, 2003 Consolidated for Convenience Only This is a consolidated version of the parent bylaw that incorporates changes made pursuant to the following amendment bylaws: Amendment Bylaw Effective Date Bylaw No. 991, 2005 May 9, 2005 This consolidation is for convenience and reference purposes only. Persons making use of this consolidated version of Bylaw No. 943 are advised that it is not a legal document. For the purposes of interpreting and applying the law, the original Bylaw No. 943 and all amending bylaws must be consulted. Bylaw numbers appearing in the margin of this consolidated version refer to the applicable amendment bylaw. Page 129 of 131