Proposition Q Analysis 4th Quarter Fiscal Year 2013/14. San Francisco Contract Monitoring Division 14 B LBE Utilization Report

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1 Proposition Q Analysis 4th Quarter Fiscal Year 2013/14 San Francisco Contract Monitoring Division 14 B LBE Utilization Report

2 What are Prop Q Purchases? Pursuant to Chapter 21 of the San Francisco Administrative Code entitled Acquisition of Commodities and Services, City agencies are not required to submit purchase orders for goods and services under $10,000 to competitive bidding. Rather than relying on the bidding process for these purchase orders, City agencies are instead charged with exercising good judgment when placing them. These purchase orders are known Citywide as Delegated Departmental Purchases or, more often, Prop Q Purchases.

3 Prop Q Purchases for 4th Q FY 2013/14 Quick Snapshot Prop Q Purchases ($): $ 17.8 M Prop Q Purchase ($) from LBEs: $ 2.7 M (16%) Number of Purchase Orders: 21,232 Number of Purchases Orders with LBEs: 3,576 (17%) Number of Prop Q Vendors: 1,350 Number of LBE Prop Q Vendors: 97 (7%)

4 Profile of Prop Q Vendors 4th Q FY 2013/14 Top Tier : Vendors who receive more than $100,00 in combined purchase orders Middle Tier : Vendors who received between $50,000 and $100,000 in combined purchase orders Bottom Tier : Vendors who receive less than $50,000 in combined purchase orders

5 Profile of Prop Q Vendors 4th Q FY 2013/14 Top Tier Prop Q Vendors: Snap Shot (X > $100,000 in combined purchase orders) Number of Vendors: 24 Number of LBE Vendors: 6 (25%) Combined Purchases ($): $4,150,959 LBE Combined Purchases ($): $1,117,681 (27%) Average Combined Purchases (All): $172,956 Average LBE Combined Purchases: $186,280

6 Profile of Prop Q Vendors Top Tier Prop Q Vendors by Dollar Range Combined Purchases Firms All Top Tier Firms $ for Specified Range LBE Firms LBE All Top Tier Firms LBE $ for Specified Range x > $1,000, % $ - 0 0% $ - $900,000 < X < $1,000, % $ - 0 0% $800,000 < X < $900, % $ - 0 0% $700,000 < X < $800, % $ - 0 0% $600,000 < X < $700, % $ - 0 0% $500,000 < X < $600, % $ - 0 0% $400,000 < X < $500, % $ - 0 0% $300,000 < X < $400, % $1,372, % $200,000 < X < $300, % $235, % $100,000 < X < $200, % $2,542, % $ - $ - $ - $ - $ - $ - $349,904 $235,482 $532, % $4,150, % $1,117,680

7 Profile of Prop Q Vendors 4th Q FY 2013/14 Middle Tier Prop Q Vendors: Snap Shot ($50,000 > X < $100,000 in combined purchase orders) Number of Vendors: 53 Number of LBE Vendors: 11 (21%) Combined Purchases ($): $3,735,543 LBE Combined Purchases ($): $739,161 (20%) Average Combined Purchases (All): $70,481 Average LBE Combined Purchases: $67,196

8 Profile of Prop Q Vendors Middle Tier Prop Q Vendors by Dollar Range Combined Purchases Firms All MiddleTier Firms $ for Specified Range LBE Firms LBE All MiddleTier Firms LBE $ for Specified Range $90,000 < X < $100, % $ 575, % $99,963 $80,000 < X < $90, % $ 749, % $80,606 $70,000 < X < $80, % $ 531, % $0 $60,000 < X < $70, % $ 1,048, % $328,533 $50,000 < X < $60, % $ 830, % $230, % $ 3,735, % $739,159

9 Profile of Prop Q Vendors 4th Q FY 2013/14 Bottom Tier Prop Q Vendors: Snap Shot (X < $50,000 in combined purchase orders) Number of Vendors: 1,272 Number of LBE Vendors: 80 (6%) Combined Purchases ($): $9,963,393 LBE Combined Purchases ($): $913,328 (9%) Average Combined Purchases (All): $7,832 Average LBE Combined Purchases: $11,416

10 Profile of Prop Q Vendors Bottom Tier Prop Q Vendors by Dollar Range Combined Purchases Firms All Bottom $ for Specified Tier Firms Range LBE Firms LBE All Bottom Tier Firms LBE $ for Specified Range $40,000 < X < $50, % $933, % $127,114 $30,000 < X < $40, % $1,446, % $135,536 $20,000 < X < $30, % $1,873, % $196,317 $10,000 < X < $20, % $2,445, % $211,067 $0 < X < $10, % $3,265, % $243, % $9,963, % $913,326

11 Proposition Q Procurement Analysis (4th Q Fiscal Year 2013/14) CCSF $17.8 Million 21,232 Transactions SF: $5.9 Million (34%) LBE: $2.7 Million (16%) Non-SF: $11.9 Million (66%) Non-LBE: $15.0 Million (84%) CENTRAL SHOPS 3% SHERIFF 3% REAL 3% POLICE 3% PORT 4% JUV CT 2% DT 1% LIBRARY 2% FIRE 4% AIRPORT 4% ELECTIONS 1% H.S.A. 1% DPH 7% 31 City Departments 6% DPW 7% RPD 9% MTA 24% PUC 16% Top 10 Procurement Categories Description $ CHARGE;LABOR $ 667,516 4% ELECTRIC TRANSIT VEHICLE EQPT, PARTS, MATLS & SUPP $ 443,723 2% COMMON DIESEL & ELECTRIC TRANSIT VEHICLE EQPT, PAR $ 422,823 2% LIGHT RAIL TRANSIT VEHICLE EQPT, PARTS, MATLS & SU $ 405,478 2% TOOL; GENERAL/SHOP,INCLDNG EQPT/PARTS/SUPPL,CRAFTS $ 281,467 2% HYBRID TRANSIT VEHICLE EQPT, PARTS, MATLS & SUPPL $ 269,672 2% LABORATORY MATLS & SUPPL, CONSUMABLES $ 263,975 1% POLICE UNIFORMS $ 222,006 1% ELECTRICAL MATERIALS, SUPPLIES & FIXTURES $ 210,283 1% SEWAGE TREATMENT SYS, EQPT, PARTS, MATLS & SUPPL $ 199,049 1% MAINT/REPAIR;VEHICLE/ MOUNTED EQPT $ 185,848 1%

Proposition Q Procurement Analysis (4th Q Fiscal Year 2013/14) Airport $691K 614 Transactions SF $204K LBE 8% SF Non-LBE 22% SF 30% Top 5 Procurement Categories Description $ ELECTRICAL MATERIALS,

12 Proposition Q Procurement Analysis (4th Q Fiscal Year 2013/14) Airport $691K 614 Transactions SF $204K LBE 8% SF Non-LBE 22% SF 30% Top 5 Procurement Categories Description $ ELECTRICAL MATERIALS, SUPPLIES & FIXTURES $ 47, % PAINTING SUPPL; BRUSHES, ROLLERS, DROPCLOTHS, MASK $ 45, % JANITORIAL EQPT, PARTS & SUPPL INCLUDING EQPT MAIN $ 40, % PAINTS, PRIMERS, STAINS, VARNISHES, THINNERS $ 27, % HARDWARE;LOCK/SET/MORTISE/KEY... $ 21, % Non SF Non-LBE 70% Top 5 Vendors Description $ LBE $ 53,375 Non LBE $ 638,320 $ 691,695 SAN FRANCISCO PAINTSOURCE INC $ 84, % INTERSTATE TRAFFIC CONTROL PRODUCTS $ 77, % SAFECO ELECTRIC SUPPLY $ 39, % CLEANSOURCE $ 33, % AIR FILTER SUPPLY INC $ 27, %

13 Proposition Q Procurement Analysis (4th Q Fiscal Year 2013/14) DPH $1.2M 1188 Transactions Top 5 Procurement Categories Description $ SF $369K MAINT/REPAIR;MEDICAL EQPT/INST $ 162,748 14% LBE 12% SF Non LBE 18% SF 30% SVC,MED/HLTH;PROFESSIONAL $ 82,415 7% CHARGE;LABOR $ 36,825 3% SERVICES;MEDICAL&HEALTH $ 32,500 3% MAINT/REPAIR;ELECTRICAL/ELECTRO- MECHANICAL/ELECTRO $ 31,076 3% Non SF Non LBE 70% Top 5 Vendors Description $ EVOKED POTENTIAL ASSOCIATES LLC $ 110,000 9% LBE $ 143,698 Non LBE $ 1,094,286 $ 1,237,984 JOHNSON CONTROLS INC $ 50,546 4% GALINDO INSTALLATION & MOVING SERVICES (LBE) $ 40,056 3% NATIONAL AIR BALANCE CO $ 28,500 2% R C L/RAB COM LTD $ 24,600 2% *Includes ADPICS codes for Laguna Honda Hospital, San Francisco General Hospital, Community Mental Health Services, and Community Health Services.

14 Proposition Q Procurement Analysis (4th Q Fiscal Year 2013/14) DPW $1.2M 3133 Transactions SF $660K Top 5 Procurement Categories Description $ PLUMBING & STEAM GENERATION SYS, EQPT, MATLS & SUP $ 63, % Non-SF Non-LBE 41% LBE 39% SF 59% FLOOR COVERING MATLS & SUPPL $ 51, % HORTICULTURAL TOOLS, EQPT, MACHINERY, PARTS & SUPP $ 39, % ELECTRICAL MATERIALS, SUPPLIES & FIXTURES $ 39, % PAINTS, PRIMERS, STAINS, VARNISHES, THINNERS $ 38, % Top 5 Vendors SF Non-LBE 20% Description $ SPEEDY'S HARDWARE (LBE) $ 156,532 13% LBE $ 473,459 Non LBE $ 758,280 $ 1,231,739 MALLORY SAFETY & SUPPLY LLC $ 65,984 5% YOUR GREEN SOURCE LLC (LBE) $ 59,872 5% CALSTEAM A WOLSELEY CO $ 41,243 3% FLUID GAUGE COMPANY $ 36,169 3%

15 Proposition Q Procurement Analysis (4th Q Fiscal Year 2013/14) Port $631K 980 Transactions Top 5 Procurement Categories Description $ Non SF Non LBE 46% SF $307K LBE $118,576 LBE 19% Non LBE $513,079 $631,655 SF Non LBE 35% SF 54% SVC,TRANSPORT;MARINE TOWING $ 47,940 8% LIGHT BULBS & LAMPS (ALL TYPES, APPLICATIONS & SIZ $ 45,554 7% FURNITURE,LOUNGE/WAITING AREA $ 36,905 6% WHARF, PIER & BRIDGE EQPT, MATLS & SUPPL $ 24,183 4% ELECTRICAL MATLS, SUPPL & FIXTURES;... MFG'S P $ 21,912 3% Top 5 Vendors Description $ WESTAR MARINE SVCS DIV OF CROSS LINK INC $ 48,590 8% REGENCY ENTERPRS INC DBA REGNCY LIGHTING $ 45,080 7% MALTBY ELECTRIC SUPPLY CO INC $ 43,437 7% ONE WORKPLACE L FERRARI LLC $ 31,190 5% THOLL FENCE INC $ 27,973 4%

16 Proposition Q Procurement Analysis (4th Q Fiscal Year 2013/14) PUC $2.9M 5582 Transactions SF $632K LBE 10% SF Non-LBE 13% SF 23% Top 5 Procurement Categories Description $ LABORATORY MATLS & SUPPL, CONSUMABLES $ 215,309 7% SEWAGE TREATMENT SYS, EQPT, PARTS, MATLS & SUPPL $ 182,047 6% CHARGE;LABOR $ 137,726 5% PUMPS & COMPRESSORS, EQPT, PARTS, MATLS/SUPPL, INC $ 105,450 4% ELECTRONIC COMPONENTS, PARTS & SUPPL $ 77,221 3% Non-LBE Non-SF 77% Top 5 Vendors Description $ VWR INTERNATIONAL LLC $ 102,309 4% LBE $ 276,809 Non LBE $ 2,639,625 $ 2,916,434 AFFINITY RESOURCES CO INC $ 78,758 3% EQUARIUS WATERWORKS $ 76,473 3% JENSEN INSTRUMENT CO OF NORTHERN CAL INC $ 73,099 3% PACE SUPPLY CORP $ 71,930 2%

17 Department Prop Q Purchases from LBEs Prop Q Purchases % ADULT PROBATION $ 3,408 $ 72,271 5% AIRPORT COMMISSION $ 53,375 $ 691,696 8% ART COMMISSION $ 28,634 $ 134,311 21% ASSESSOR $ 1,109 $ 17,112 6% BOARD OF SUPERVISORS $ 5,543 $ 11,153 50% BUILDING INSPECTION $ 238 $ 28,943 1% CHILD SUPPORT SERVICES $ 144 $ 4,904 3% CITY ATTORNEY $ 600 0% COMMISSION ON THE STATUS OF WOMEN $ 30 $ 4,998 1% CONTROLLERS MANAGEMENT $ 21,053 0% DEPARTMENT OF ELECTIONS $ 53,183 $ 207,849 26% DEPARTMENT OF ENVIRONMENT $ 11,556 $ 96,736 12% DEPARTMENT OF PUBLIC HEALTH $ 143,698 $ 1,237,984 12% DEPARTMENT OF TECHNOLOGY $ 132,681 $ 266,505 50% DEPT OF CHILDREN, YOUTH & THEIR FAMILIES $ 609 0% DEPT OF EMERGENCY MANAGEMENT $ 3,231 $ 21,470 15% DEPT OF HUMAN SERVICES $ 83,059 $ 250,112 33% DHR $ 5,776 $ 53,568 11% DISTRICT ATTORNEY $ 6,496 $ 44,384 15% DPW $ 473,459 $ 1,231,079 38% FIRE DEPARTMENT $ 114,953 $ 666,393 17% GSA - REAL ESTATE $ 78,316 $ 454,911 17% GSA / CENTRAL SHOPS $ 47,475 $ 512,791 9% GSA/ANIMAL CARE AND CONTROL $ 9,826 $ 100,886 10% GSA/CENTRAL ACCTG $ 52,523 $ 173,283 30% GSA/OCA - LS $ 626 0%

18 DEPARTMENT TOTAL PROP Q PURCHASES TOTAL PROP Q PURCHASES FROM LBES % HRDCS (HOMELAND SECURITY) $ 4,043 0% HUMAN RIGHTS COMMISSION $ 303 $ 31,591 1% JUVENILE COURT $ 38,520 $ 305,175 13% MAYOR - ADMINISTRATION $ 5,706 0% MAYOR - BUSINESS & ECONOMIC DEVELOPMENT $ 13,869 $ 60,026 23% MAYOR'S OFFICE OF COMMUNITY DEVELOPMENT $ 4,427 0% MUNICIPAL TRANSPORTATION AGENCY $ 607,639 $ 4,301,499 14% OFFICE OF CITIZEN COMPLAINTS $ 4,075 $ 5,502 74% OFFICE OF THE MEDICAL EXAMINER $ 54,629 0% PLANNING DEPARTMENT $ 10,143 $ 70,594 14% POLICE $ 22,662 $ 610,865 4% PORT $ 118,576 $ 631,655 19% PUBLIC LIBRARY $ 33,294 $ 305,435 11% PUBLIC UTILITIES COMMISSION (PUC) $ 276,809 $ 2,916,434 9% RECREATION AND PARK COMMISSION $ 194,274 $ 1,637,144 12% RENT ARBITRATION BOARD $ 1,998 $ 10,076 20% RETIREMENT SERVICES $ 587 $ 10,540 6% SHERIFF $ 129,171 $ 525,672 25% TAX COLLECTOR $ 7,970 0% WAR MEMORIAL $ 6,425 $ 41,272 16% Grand $ 2,770,172 $ 17,849,896 16%

19 Questions If you have any questions regarding any of the information contained in this report please contact Boris Delepine at or Released: October 2014 Maria Cordero CMD Director

Proposition Q Analysis 2nd Quarter Fiscal Year 2013/14. San Francisco Contract Monitoring Division 14 B LBE Utilization Report

Proposition Q Analysis 2nd Quarter Fiscal Year 2013/14 San Francisco Contract Monitoring Division 14 B LBE Utilization Report What are Prop Q Purchases? Pursuant to Chapter 21 of the San Francisco Administrative