REATA PARK AND EVENT CENTER

Transcription

1 REATA PARK AND EVENT CENTER Consideration of the Security/Operations and Maintenance Plan for the Reata Park and Event Center and an Extension to the Memorandum of Understanding with the San Juan Capistrano Open Space Foundation (Capital Improvement Project No.12201) 1

2 Why is the Security/Operations and Maintenance Plan Needed? To ensure the park project compliance with all applicable environmental mitigation and permit requirements (US Fish and Wildlife, California Dept. of Fish and Game) It is a requirement of the City s adopted Mitigation Monitoring and Reporting Program for the park The MOU with the Open Space Foundation requires the City to develop a maintenance budget and security plan 2

3 Operations and Maintenance Plan The Security/Operations and Maintenance Plan has three broad objectives: 1. To establish a framework to guide the City s efforts in maintaining the park improvements; 2. To provide sufficient security to protect the investment reflected in the park improvements and to protect the park s users; 3. To establish an operations plan to assure that the types of allowable uses are consistent with the park s facility improvements and Mitigation Monitoring Plan from the adopted Environmental document. 3

4 Operations and Maintenance Plan Section 1 Safety and Security/Operations Section 2 Landscape Maintenance Guidelines and Standards (Maintenance Plan) 4

5 Safety and Security/Operations Hours of Operation Provision for Authorized Access Park Opening & Closing Signage Park Security Provisions Non Permitted Activities Sensitive Resource Area Permitted Event Center Activities Graffiti and Vandalism 5

6 Safety and Security/Operations Hours of Operation Provision for Authorized Access Park Opening & Closing Signage Park Security Provisions Non Permitted Activities Sensitive Resource Area Permitted Event Center Activities Graffiti and Vandalism 6

7 Safety and Security/Operations Use of park is free as all other parks; except for Facility Use Permits for party events Hours of Operation: 7:30 am to Sunset Park Open 365 days per year (opened and closed daily) 7

8 Safety and Security/Operations Permitted Activities Highlights: Alcohol in designated areas with security present Amplified sound in conformance with City s municipal code Fires in designated, on site BBQ equipment 8

9 Safety and Security/Operations Non Permitted Activities Highlights (Unless a Biological Resources Conservation Plan is approved by the Resource Agencies): Extended Hours (Modification to Operations Plan page 7) Overnight camping (Modification to Operations Plan page 7) 9

10 Maintenance Plan Landscape Maintenance Trees, Shrubs, Ground Cover, Weed and Litter Control Irrigation Maintenance Scheduling, Inspections and Repairs Citrus Maintenance Building Maintenance Welcome Center, Event Area and Restrooms Amenity Maintenance Benches, Picnic Tables, Signs and Fences 10

11 Maintenance Plan Continued Restroom Maintenance Janitorial and Holding Tank Pumping Decomposed Granite Surface Maintenance Parking Stalls, Drive Aisles and Walkways Arizona Crossing Five Year Monitoring and Maintenance Water Quality Maintenance Plan Bio Swale, Trenches and Drainage Facilities 11

12 Operations and Maintenance Cost Estimates Item Initially Future Years Low Est. High Est. Landscaping (irrigation, pests, hardscape, litter control, trash cans, manure) $ 80,000 $ 90,000 $ 100,000 Parking Lot (100 stalls) $ 10,000 $ 10,000 $ 15,000 Restrooms janitorial (7 days per week) $ 7,000 $ 7,000 $ 7,000 Restrooms Tanks (bi weekly pumping, 3000 gallons) $ 35,000 $ 35,000 $ 35,000 Tree Work $ 2,500 $ 3,500 $ 3,500 Repairs/Supplies (graffiti, tables/benches, signage, fencing) $ 12,500 $ 15,000 $ 20,000 Buildings (Ramos house, Limo Garage/Museum, Hay Barn) $ 10,000 $ 25,000 $ 25,000 Arizona Crossing Maintenance $ 22,000 $ 22,000 $ 22,000 Water Quality Management Plan (Bioswales, trenches, basins) $ 7,500 $ 10,000 $ 12,500 Citrus Trees (240 existing and approx 125 new) $ 10,950 $ 11,000 $ 12,000 Total Maintenance $ 197,450 $ 228,500 $ 252,000 Electrical (Restrooms and Buildings) $ 7,000 $ 7,000 $ 7,000 Water (based on acreage) $ 30,000 $ 30,000 $ 30,000 Open/Close/Patrol Daily $ 10,000 $ 10,000 $ 10,000 Total Operations $ 47,000 $ 47,000 $ 47,000 TOTAL ALL OM COSTS $ 244,450 $ 275,500 $ 299,000 12

13 OPERATIONS AND MAINTENANCE COSTS Initial O & M costs for Reata Park mostly covered by revenues from the City s current operation of the Riding Park Staff to manage O & M budget to stay within current revenues received Goal is that the Eastern Open Space Area will be self sustaining 13

14 Memorandum of Understanding The Foundation has submitted a letter requesting an extension of time to the Memorandum of Understanding. The current term will expire on December 31, The Foundation is requesting an extension to the term of time to March 31, 2014; however, an extension to June 30, 2014, is proposed to assure completion of all of the requirements. 14

15 RECOMMENDATION By motion, 1. Approve the Reata Park and Event Center Security/Operations and Maintenance Plan; and, 2. Approve an amendment to the Memorandum of Understanding with the San Juan Capistrano Open Space Foundation. 15

16 Questions? 16