Agenda Item C.1 PUBLIC HEARING Meeting Date: April 21, 2015

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1 Agenda Item C.1 PUBLIC HEARING Meeting Date: April 21, 2015 TO: FROM: SUBJECT: Mayor and Councilmembers Genie Wilson, Finance Director Report on Annual Adjustment for User Fees RECOMMENDATION: A. Conduct a public hearing on the proposed User Fees and Charges. B. Adopt Resolution No. 15- entitled A Resolution of the City Council of the City of Goleta, California, Approving and Adopting the 2015 User Fees and Charges. BACKGROUND: On November 18, 2008 the City Council adopted Resolution adopting the 2008 User Fees and Charges, which took effect on December 1, That resolution subjects the adopted User Fees and Charges to annual modification, based on the prior year change in the Consumer Price Index (CPI) for All Urban Consumers for the Los Angeles-Riverside-Orange County area. User Fees were last adjusted for CPI on April 17, 2012 effective July 1, On March 16, 2010 the City Council set a minimum threshold of 3% CPI change for consideration of adjustments to User Fees and Charges. The intent of the March 20, 2010 action by Council was to minimize small adjustments, thereby setting the floor for future adjustments only if the CPI is at or above 3%. The CPI increased 2% in 2012 and the 1.1% in 2013, which when added to the 2012 increase of 2%, represented an increase of 3.1% over the two-year period (2012 and 2013). The modification of 3.1% was presented to the City Council on April 15, 2014 for a fee increase consideration. The City Council voted to keep the fees the same and not implement the increase. At that time, City Council also reduced the major and minor appeal fees. DISCUSSION: User Fees are charges for services such as planning related services whereby those receiving the services from the City are required to pay the costs rather than burdening the residents. State law precludes charging more than the cost of providing the service. The current User Fees are based on a cost analysis performed by Willdan Finance Services and finalized in November

2 In 2014 the Annual CPI increased 1.3% and when added to the 2012 and 2013 increase of 3.1%, represents an increase of 4.4% over the three-year period since the last fee adjustment (2012, 2013 and 2014). While for the most part, the application of a 4.4% increase in rates may seem minimal, it does add up over time. Furthermore, each year that transpires without modification of the rates to reflect the cost of doing business reflects a loss of revenues that can not be recovered in the future and are therefore borne by the City s General Fund. Staff recommends modification of the existing User Fees and Charges to reflect the inflationary increase as presented in Exhibit A of the attached resolution. Please note that the recommended rates are rounded to the nearest whole dollar, with the exception of rates that are currently in cents. Also, for ease in comparing the change in rates, Exhibit A displays a column with the current rates. This column will not be a part of the permanent Exhibit to the adopting resolution, or a part of the User Fees and Charges schedule. Should the proposed rates be approved, they would be effective July 1, 2015 to coincide with the City s fiscal year. The fees for business licenses (General Business License, Firearm, Massage, Taxicab, Tobacco Retail) have not been increased by the 4.4% CPI adjustment as these fees have been set by ordinance and/or resolution. Staff anticipates including the cost of a User Fee Study in the upcoming Fiscal Year 2015/16 Operating Budget that would represent 8 years since the last study was conducted. An updated fee study will provide the opportunity to reevaluate all user fees as they relate to Council policy, staff time and the related cost to provide the service. Once the study is complete, Council will have the opportunity to adopt the fees at full cost recovery or less than full cost recovery for some or all fees. The fee study will also include coordination with the new Zoning Ordinance to account for streamlined processes and possibly reduced fees for applications processed under different levels of reviews (such as administrative) dependent on Council approval. ALTERNATIVES: A. Take no action, thereby maintaining the current User Fees and Charges. B. Direct Staff to modify User Fees and Charges by a percentage other than the linked CPI change. FISCAL IMPACTS: It the City Council adopts the 4.4% increase to User Fees, approximately $40,000 in additional revenues to the General Fund will be generated annually. 2

3 Meeting Date: April 21, 2015 Legal Review By: Approved By: TimW. Giles City Attorney ~- City Manager Attachments: 1. Consumer Price Index Sheet 2. Resolution No. 15-_ A Resolution of the City Council of the City of Goleta, California Approving and Adopting the 2015 User Fees and Charges. 3

4 Attachment 1 Consumer Price Index Sheet 4

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7 Attachment 2 Resolution No. 15- A Resolution of the City Council of the City of Goleta, California Approving and Adopting the 2015 User Fees and Charges. 7

8 RESOLUTION NO 15_ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GOLETA, CALIFORNIA APPROVING AND ADOPTING THE 2015 USER FEES AND CHARGES WHEREAS, California Government Code Sections et seq authorize the imposition of various user fees for providing City services and reviewing entitlement applications; and WHEREAS, the City Council on April 21, 2015 conducted a Public Hearing on the proposed User Fees, wherein the Council considered the Consumer Price Index data supporting the modification of the fees, and WHEREAS, the User Fees and Charges attached as Exhibit A are justified and appropriate, not exceeding the cost of the services provided therefore. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF GOLETA FINDS AND DETERMINES AS FOLLOWS: SECTION 1. Findings. Council finds recitals to be true and accurate and incorporates them by this reference. SECTION 2. Adoption of User Fees. User Fees and Charges, attached hereto as Exhibit A and incorporated herein by reference, are hereby adopted and are effective on July 1, 2015 and supersedes any and all prior user fees and changes that are inconsistent with Exhibit A. SECTION 3. Master Fee Resolution. This resolution shall be known as the Master Fee Resolution. 8

9 SECTION 5. The City Clerk shall certify to the adoption of this resolution. PASSED, APPROVED AND ADOPTED this 21st day of April, PAULA PEROTTE, MAYOR ATTEST: APPROVED AS TO FORM: DEBORAH S. LOPEZ CITY CLERK TIMW. GILES CITY ATTORNEY 2 9

10 STATE OF CALIFORNIA ) COUNTY OF SANTA BARBARA ) ss. CITY OF GOLETA ) I, DEBORAH S. LOPEZ, City Clerk of the City of Goleta, California, DO HEREBY CERTIFY that the foregoing City Council Resolution No. 15- was duly adopted by the City Council of the City of Goleta at a regular meeting held on the 21st day of April, 2015, by the following vote of the Council: AYES: NOES: ABSENT: (SEAL) DEBORAH S. LOPEZ CITY CLERK 10

11 9:16 AM4/15/2015 EXHIBIT A: User Fees & Charges Schedule Service/Application Current Fees for Comparative Use Only - Not Part of Actual Exhibit Proposed Effective 7/1/2015 Fee/ Amount Notes Notes FINANCE AND ADMINISTRATION FEES Process Returned Checks $26 1st / $36 subsequent $27 1st / $38 subsequent 1 Duplication of Public Records 2 DVD $ 7.00 per DVD $ 7.00 per DVD 3 General Business License Annual/ Qrtrly Annual/ Qrtrly 4 Fire Arms Dealer Business License $ Annual $ Annual 5 Massage Establishment Business License $ Annual $ Annual 6 Massage Establishment Business License (State Certified) $ 5.00 Annual $ 5.00 Annual 7 Massage Technician Business License $ Annual $ Annual 8 Massage Technician Business License (State Certified) $ 5.00 Annual $ 5.00 Annual 9 Taxicab Operator License $ Annual $ Annual 10 Tobacco Retailing License $ $ Tobacco Retailing License Renewal $ Annual $ Annual 12 Tobacco Retailing License Address Change $ 2.00 $ Short-Term Vacation Rental $ $ Additional Business License-Same Owner & Location $ 5.00 Annual $ 5.00 Annual 15 Business License Renewal $ Annual/Qrtrly $ Annual/Qrtrly 16 Business License Setup $ $ Business License Late Fee 50% of License Fee 50% of License Fee 18 Duplicate Copy of Business License Certificate $ 1.00 $ Business Property Address Change $ 2.00 $ Charitable Event - Business License Fee $ 5.00 $ Transfer to Add New Partners on Business License $ 2.00 $ Taxicab Sticker $ 5.00 Annual $ 5.00 Annual 23 Photocopy - Black and White $ 0.20 Per page $ 0.21 Per page 24 Photocopy - Color $ 0.25 Per page $ 0.26 Per page Public Records Request Actual Costs/no Employee Cost Actual Costs/no Employee Cost Legal Fees 27 City Attorney - Hourly Billable Rate $ $ Assistant City Attorney - Hourly Billable Rate $ $ PLANNING FEES 30 BUILDING AND SAFETY 31 Appeal Hearing $ $ Annexation Request Actual Cost Actual Cost 33 DMV License Sign Off (Wholesale, Retail) Actual Cost Actual Cost 34 Recurring Compliance Inspections (as per conditions of approval) Actual Cost Per Hr. Actual Cost Per Hr. 35 Recurring Maintenance Inspections (required by law; tanks, compressors) Actual Cost Per Hr. Actual Cost Per Hr. 36 Specific Plan Amendment Actual Cost Actual Cost 37 LAND USE PERMIT - RESIDENTIAL 38 New Residence $ 1, $ 1, Accessory Structures $ $ Addition to Buildings $ 1, $ 1, Guest Houses/ Pool Houses/ Artist studios $ 1, $ 1, Home Occupation Permit $ $ Minor Alteration - e.g. fireplace, deck, balcony $ $ Fences and Walls (Over Permitted Height) $ $ Pools and Spas $ $ Patio Cover $ $ LAND USE PERMIT - COMMERCIAL 48 Minor Alterations $ 1, $ 1, New or Addition to Existing Structure $ 1, $ 1, LAND USE PERMIT - OTHER 51 Change of Use $ $ Community Care Facility $ 2, $ 2, Demolition $ $ Grading $ 1, $ 1, Stockpile Permit $ 1, $ 1, Temporary Use Permit $ $ Trailers $ $ Tree Bush Removal / ESHA / Coastal Zone $ $ 1, Land Use Permit Extension $ $ Land Use Permit Revision $ $ COASTAL DEVELOPMENT PERMIT (Local) Same set fee as the Land Use Permit Same set fee as the Land Use Permit 62 SUBSTANTIAL CONFORMITY DETERMINATION 63 Residential $ $ Commercial/ Industrial $ 1, $ 2, SIGNAGE 66 Sign Certificate of Conformance (sign permit) $ $ Monument Sign Structure $ $ Sign Plan - overall for shopping center or 69 large developments $ 1, $ 1, DESIGN REVIEW BOARD 70 New Projects $ $ Revised Final Review $ $ APPEALS 73 Appeals - Minor $ $ Appeals - Major $ $ N:\General-shared\Admin Reports\2015\ April\ CC\X.x. - Exhibit A - Goleta User Fee Final

12 9:16 AM4/15/2015 EXHIBIT A: User Fees & Charges Schedule Service/Application Current Fees for Comparative Use Only - Not Part of Actual Exhibit Proposed Effective 7/1/2015 Fee/ Amount Notes Notes PLANNER CONSULTATION 76 Planner Consult - Minor (2 hrs.) $ $ Planner Consult - Major (see Fees) 78 OTHER 79 Emergency Permit - Major $ 1, $ 1, Emergency Permit - Minor $ $ Road Naming - New Road $ 1, $ 1, Road Naming - Naming or Renaming Existing Road $ 2, $ 2, Zoning Conformity Determination $ $ Exemption Fee (if research required) $ $ Alcoholic Beverage Control Affidavit $ $ TIME EXTENSION (Ministerial Permits) 50% of original set fee 50% of original set fee 91 WORK WITHOUT PERMIT 2 times the regular fee due to investigation and research 2 times the regular fee due to investigation and research DEPOSIT-BASED APPLICATIONS City Hourly Rate: $141 City Hourly Rate: $ DISCRETIONARY ENTITLEMENTS 95 Coastal Development Permit (Local) with Hearing $ Actual Cost $ Actual Cost Conditional Use Permit 98 Actual Cost 99 Major $ 3, Actual Cost $ 3, Actual Cost 100 Minor $ 1, Actual Cost $ 1, Actual Cost 101 Amendment - Director Review $ 2, Actual Cost $ Actual Cost 102 Compliance Review $ 2, Actual Cost $ $ Development Plan $ Actual Cost 105 New $ 5, Actual Cost $ 5, Actual Cost 106 Revised $ 4, Actual Cost $ 4, Actual Cost 107 Amendment $ 2, Actual Cost $ Actual Cost 108 As Built $ 2, Actual Cost $ Actual Cost 109 Director $ 2, Actual Cost $ $ Modification $ 2, Actual Cost $ 2, Actual Cost Current fees, if any, as required by State and County. Current fees, if any, as required by State and County. Fish and Game Filing Fees 114 SUBDIVISIONS AND MAPS 115 Actual Cost 116 Tentative Parcel Map $ 2, Actual Cost $ Actual Cost 117 Tentative Tract Map $ 4, Actual Cost $ 4, Actual Cost 119 Lot Line Adjustment $ 2, Actual Cost $ Actual Cost 120 Lot Line Adjustment Clearance $ 1, Actual Cost $ 1, Actual Cost 122 Map Clearance w/conditions (TPM) $ 1, Actual Cost $ 1, Actual Cost 123 Map Clearance w/conditions - (TM ) $ 2, Actual Cost $ Actual Cost 124 Map Clearance w/no conditions $ Actual Cost $ Actual Cost 126 Certificate of Compliance $ 1, Actual Cost $ 1, Actual Cost 127 Conditional Certificate of Compliance $ 3, Actual Cost $ 3, Actual Cost 129 Tentative Map Modification (prior to recordation) $ 1, Actual Cost $ 1, Actual Cost 130 Lot Line Adjustment Modification (Prior to recordation) $ 1, Actual Cost $ 1, Actual Cost 131 Recorded Map Modification $ 2, Actual Cost $ 132 N:\General-shared\Admin Reports\2015\ April\ CC\X.x. - Exhibit A - Goleta User Fee Final

13 9:16 AM4/15/2015 EXHIBIT A: User Fees & Charges Schedule Service/Application Current Fees for Comparative Use Only - Not Part of Actual Exhibit Proposed Effective 7/1/2015 Fee/ Amount Notes Notes Actual Cost 133 Parcel Map Waiver $ 2, Actual Cost $ LEGISLATIVE ACTIONS 134 Actual Cost 135 General Plan Amendment $ 10, Actual Cost $ 10, Actual Cost 136 Ordinance Text Amendment / Rezone $ 10, Actual Cost $ 10, Zoning Ordinance Amendment Actual Cost Actual Cost Actual Cost Actual Cost 137 Actual Cost 138 Specific Plan $ 5, Actual Cost $ 5, Actual Cost 139 Variance $ 2, Actual Cost $ Actual Cost 140 Govt. Code Consistency Determination (65402) $ 2, Actual Cost $ Annexation Request Actual Cost Actual Cost 141 OTHER 142 Actual Cost 143 Planner Consultation - Major $ 1, Actual Cost $ 1, Actual Cost 144 Permit Compliance $ 2, Actual Cost $ 2, Land Use Permit Clearance (following major discretionary permit) $ 1, Actual Cost $ 1, Actual Cost Actual Cost 147 Determination of Similar Use $ 2, Actual Cost $ 2, DMV License Sign Off (Wholesale, Retail) Actual Cost Actual Cost Oil and Gas Production/ Exploration Plans $ 2, Actual Cost $ 2, Actual Cost % of original permit Actual Cost 50% of original permit Actual Cost Time Extension (discretionary permit) Time Extension (ministerial permits) 50% of original permit set fee 50% of original permit set fee Projects for which there is no appropriate category OTHER CHARGES 157 HEARING-RELATED/DECISION-MAKER CHARGES 158 Director Decision $ $ Zoning Administrator $ per hearing $ per hearing 160 Permit Compliance / Revocation Hearing - Zoning Administrator $ per hearing $ per hearing 162 Planning Commission - Consent $ per hearing $ per hearing 163 Planning Commission - Hearing $ 1, per hearing $ 1, per hearing 164 Permit Compliance/Revocation Hearing Planning Commission $ 1, per hearing $ 1, per hearing Special Planning Commission Hearing $ 1, per hearing $ 1, per hearing City Council - Consent $ per hearing $ per hearing 168 City Council - Hearing $ 1, per hearing $ 1, per hearing 169 Special City Council Hearing $ 1, per hearing $ 1, per hearing Continuance (Applicant Requested) $ per hearing $ per hearing Environmental Hearing $ per hearing $ per hearing Hearing Secretary Actual Cost Actual Cost NOTICING 178 Environmental Notice w/o Hearing 179 (e.g., Draft MND; Addendum) $ $ Display Ad in Newspaper Actual Cost Actual Cost 180 Legal Notices Actual Cost Actual Cost 181 Mailed Notice-Postage Actual Cost Actual Cost 182 Mailed Notice - Paper Actual Cost Actual Cost 183 CONTRACTOR SURCHARGE 15% on all Contractor Invoices 15% on all Contractor Invoices 184 MISCELLANEOUS 185 Photocopies - Black and White $ 0.20 per page $ 0.21 per page 186 Photocopies - Color $ 0.25 per page $ 0.26 per page 187 Public Records Request Actual Cost Actual Cost 188 APN Page $ 8.00 $ Microfiche Copies Actual Cost Actual Cost 190 Hearing Tapes Actual Cost Actual Cost 191 Maps Actual Cost Actual Cost PUBLIC WORKS DEPARTMENT FEES 194 BUILDING PERMIT OR LAND USE PERMIT 195 N:\General-shared\Admin Reports\2015\ April\ CC\X.x. - Exhibit A - Goleta User Fee Final 2015 Actual Costs TBD by Planning and Environmental Services Actual Costs TBD by Planning and Environmental Services

14 9:16 AM4/15/2015 EXHIBIT A: User Fees & Charges Schedule Service/Application Current Fees for Comparative Use Only - Not Part of Actual Exhibit Proposed Effective 7/1/2015 Fee/ Amount Notes Notes Building Plan Review 196 No Public Works permit issued $ $ Minor Projects (1-4 lots or units) $ $ Major Projects (4 or more lots or units) $ $ DRC Review $ $ DEPOSIT CASES - Hourly Rate $ $ MINIMUM PERMIT FEES* 202 Residential Driveway $ $ Commercial Driveway $ $ Sidewalk (+ $.50/ft. over 50 ft.) $ $ Landscape Work $ $ On Street Trash Bins/Rolloffs - 1st month $ st Month $ st Month 207 Subsequent 208 On Street Trash Bins/Rolloffs - subsequent months $ Subsequent months $ months Tree Removals/Plantings $ $ Miscellaneous Minor Construction and or use of City 210 Road right of way $ $ *Permits requiring engineering review, materials testing, or extensive coordinating with other agencies will require an additional fee to equal the costs to the City for the service rendered ($75 minimum for engineering review) 211 WORK WITHOUT A PERMIT MINIMUM TRENCH FEE* Within Paved Roadway - Cubic Yards of Excavation $ $ $ $ $ $ $ $ $ $ Over 750 $ $ Outside the Paved Roadway - Cubic Yards of Excavation $ $ $ $ $ $ $ $ $ $ Over 750 $ $ *Permits requiring engineering review, (e.g., drainage 228 facilities, special soil considerations, structural analysis), material testing or extensive coordination with other agencies, will require an additional fee to equal the costs to the City for service FEES FOR PUBLIC/PRIVATE ROAD IMPROVEMENT PLAN REVIEW AND 229 CONSTRUCTION INSPECTION* Based on a Percentage of the cost of construction 230 Minimum Fee $ $ First $20, % 8.00% 232 Next $30, % 7.00% 233 Next $50, % 5.00% 234 Balance Over $100, % 3.75% 235 *Permits requiring extensive engineering revisions 236 during the plan review and construction process will require an additional fee to equal the costs to the City for services rendered. Additional fees (according to the adopted Material Testing Fee Schedule PAVEMENT CUT RESTORATION FEE 237 This fee shall be charged in addition to the fees 238 required above. This fee shall be deposited into a separate fund for restoring pavement cuts. Pavement Cut Restoration Fee - Per Linear Foot, with a $75 Minimum $ 0.77 $ Utility Companies and Special Districts are required to 240 continually maintain in good condition the utility trenches constructed for their utilities, and therefore, shall be exempt from the Pavement Cut Restoration Fee. STRIPING FEE SCHEDULE* 241 This fee shall be charged when striping by City forces is 242 necessary as a result of work performed under a Road Excavation Permit. The Fee Schedule is based on actual City costs. This fee shall be deposited into a separate fund for Striping ($50 minimum) Dashed Stripe - Per Linear Foot $0.15 $ Solid Stripe - Per Linear Foot $0.15 $ Legend - Per Square Foot $5.67 $ *Replacement of these and other traffic control devices by 246 the permitted may be required before City acceptance of the work performed under the permit. TRAFFIC CONTROL PLAN REVIEW 247 Haul Routes $ $ Major (Requires Traffic Engineer's review) $ $ Minor (over the counter permit) $ $ ROAD CLOSURE PERMIT FEE* 251 N:\General-shared\Admin Reports\2015\ April\ CC\X.x. - Exhibit A - Goleta User Fee Final times original permit fees due to additional investigation work and research 2 times original permit fees due to additional investigation work and research

15 9:16 AM4/15/2015 EXHIBIT A: User Fees & Charges Schedule Service/Application Current Fees for Comparative Use Only - Not Part of Actual Exhibit Proposed Effective 7/1/2015 Fee/ Amount Notes Notes Road Closure are permitted only after all alternatives 252 have been carefully reviewed Road Closure Permit Fee $ $ *Permits for closures that are particularly lengthy or 254 complicated will require an additional fee to equal the costs to the City for services rendered. MONITORING WELLS 255 Annual Monitoring $ $ Installation/Abandonment $ $ ANNUAL UTILITY PERMITS $ $ ILLEGAL DISCHARGE MITIGATION $ $ PRIVATE IMPROVEMENT ENCROACHMENTS 260 Actual Cost 261 Existing improvements post 2/2/2008 $ 5, Actual Cost $ 5, Actual Cost 262 Existing improvements pre 2/2/2008 $ 1, Actual Cost $ 1, Minor Encroachments $ $ FILMING 264 Filming/Photography on City owned lands $206 - $412 $215 - $ Monitoring Actual Cost Actual Cost 266 Street use fee for filming and associated parking $ $ TV Filming / Photography - Application & Processing - Motion $ $ TV Filming / Photography - Application & Processing - Still $ $ SPECIAL EVENT PERMITS* 270 Each Permit - General use $ $ Non Profit & School Non Profit & 272 Each Permit - Non Profit & School use $ Use $ School Use *Check to be submitted with permit, except when 273 special arrangement have been made. OTHER PUBLIC WORKS ASSISTANCE Actual Cost Per Hr. Actual Cost Per Hr. 274 PARK RESERVATION 275 plus cleaning deposit plus cleaning 276 Areas 1,2,& 3 - High Demand $ of $150 $ deposit of $150 Areas 1,2,&3 - Low Demand $ plus cleaning deposit of $150 $ plus cleaning 277 deposit of $150 Bouncer (area 2 and 3 only) $ utilities and maintenance $ utilities and maintenance 278 N:\General-shared\Admin Reports\2015\ April\ CC\X.x. - Exhibit A - Goleta User Fee Final