CITY OF GLENDALE, CALIFORNIA REPORT TO THE: Housing Authority D Successor Agency D Oversight Board D

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1 Joint D City Council ISi CITY OF GLENDALE, CALIFORNIA REPORT TO THE: Housing Authority D Successor Agency D Oversight Board D :~ February 3, 2015 AGENDA ITEM Report: Stengel Ball Field Clubhouse & Bleacher Demolition, and Brand Park Restroom Demolition and Grading Project I I ' (1) Motion awarding a construction contract to Triangle Enterprises, Inc., in the amount of $443,925, and rejeciing all other bids. (2) Resolution of Appropriation to appropriate $68,925 in Parks Mitigation Fee Fund Balance to Stengel Ball Field Demolition Project Account. (3) Resolution of Appropriation to transfer $54,800 from Brand Park Restroom Demolition Project Account to Stengel Ball Field Demolition Project Account. COUNCIL ACTION Public Hearing D Ordinance D Consent Calendar D Action Item ISi Report Only D Approved to~ 3, 20 tl calendar ADMINISTRATIVE ACTION Submitted by: Roubik Golanian, Director of Public Works I '! ~Jess Duran, Director of Community Services & Parks Prepared by: Hagop Kassabian, Senior Project Manager Sean Toro, Assistant Project Manager Approved by: Scott Ochoa, City Manager Reviewed by: Yasmin K. Beers, Assistant City Manager Michael J. Garcia, City Attorney Robert P. Elliot, Director of Finance )I' 8 A I

2 RECOMMENDATION It is respectfully recommended that the City Council approve a Motion awarding a construction contract to Triangle Enterprises, Inc., in the amount of $443,925 for the Stengel Ball Field Clubhouse & Bleacher Demolition, and Brand Park Restroom Demolition and Grading Project, Specification No. 3546; a Resolution of Appropriation to appropriate $68,925 in Parks Mitigation Fee Fund Balance and transfer $54,800 from Brand Park Restroom Demolition Project to Stengel Ball Field Demolition Project. BACKGROUND/ANALYSIS Site History - Stengel Ball Field The Stengel Ball Field facility consists of several elements including a stadium style building, baseball field with sports field lighting, warm up fields, access/service roads, and adjacent shared parking with Verdugo Park. The structure is an 8,600 sq. ft. wood frame LI-shaped structure comprised of bleachers, restrooms, concession stand, clubhouse, and support facilities. The stadium structure consists of two partially below ground level locker rooms, restrooms, showers and offices; a ground level concession stand, restrooms and equipment storage rooms; and built-in bleachers. For a very long time, Stengel Field has been the home field for the Crescenta Valley High School (CVHS) and Glendale Community College (GCC) baseball teams. In between CVHS and GCC use of the field, the field is used by the Glendale Little League and Babe Ruth League; and occasionally permits are issued for rental of the field by other organizations for their baseball games. In September, 2013, the City and the Glendale Unified School District (GUSD) executed a Memorandum of Understanding (MOU) to transfer responsibility for field maintenance and programming of the field from the City to the GUSD. The MOU did not include transferring responsibility of the stadium structure and it was agreed and understood that the stadium would be demolished by the City during the term of the MOU, and that aluminum bleachers would be installed with the long term goal that at some point funding would be raised to replace the stadium. As has been reported, the structure has worsening water damage and structural deterioration caused by water intrusion from the bleachers down to the sub-structure. Although, Community Services and Parks has annually repaired the building, the structural integrity of the building has gradually weakened to a point where the building is no longer safe for occupancy and hence the City's Building Official has recommended its closure. To further confirm these findings, in 2012, the City hired TTG (a structural engineering/consulting firm) to investigate and prepare a comprehensive structural report of the current condition of the building. TTG's report concluded that the building and bleachers have essentially outlived their useful life and are now a safety and liability hazard. Furthermore, the facility is outdated in terms of accessibility, electrical, plumbing, fire sprinklers, flooring, and other basic amenities. The needed improvements would trigger full site accessibility conformance, including path of travel to the field, bleachers, parking, and new restrooms. Abatement of hazardous materials such as asbestos and lead based paint would also be required. Site History - Brand Park Restroom The restroom located north of the Brand Library at Brand Park has had significant structural and plumbing problems for the past several years. The plumbing and electrical fixtures are outdated 2

3 and the restroom has not been functional for a number of years and has been closed to the public for the past five years. On top of that last year the roof suffered major structural damage from a wind storm when a large tree was uprooted and damaged a large portion of the roof. There are two other restrooms within the park, as well as the restroom in the Library for patrons to use. The scope of work includes the following: Stengel Ballfield: Hazardous material abatement Demolition and removal of the clubhouse building with bleachers, backstop wall, and dugouts Grading for temporary bleacher units Purchase and installation of temporary bleacher units Resurfacing access roads Brand Park Restroom Demolition: Demolition of the damaged restroom structure Cap the utilities Grade site to match the surrounding slopes Repair concrete paving On September 9, 2014, the City Council approved the Plans and Specifications for the Stengel Ball Field Clubhouse & Bleacher Demolition, and Brand Park Restroom Demolition and Grading Project, and directed the to advertise for bids. On October 8, 2014, the City received five bids as follows: CONTRACTOR 1. Oceanstate Development, Inc., Alhambra, CA 2. ARC Construction, Inc., La Cescenta, CA 3. Triangle Enterprises Inc. Burbank, CA 4. Moalej Builders Inc, Sherman Oaks, CA 5. Monet Construction Inc., Glendale, CA BID AMOUNT $397, $479, $481, $524, $537, After a detailed review of the bids, staff has found that all of the bidders did not meet one of the mandatory minimum qualifications, which was to have satisfactorily completed at least five demolition projects comparable in scope and scale within three years prior to submitting the bid. Therefore, all of the bids had to be rejected. On October 28, 2014, City Council approved a resolution rejecting all bids, dispensing with competitive bidding, and authorizing the Director of Publ.ic Works or his designee to negotiate directly with the three lowest bidders. In November 2014, the Public Works Director commenced negotiations with the three lowest bidders and concluded in December Although it is apparent that all bidders are capable of performing the work associated with this project, Triangle Enterprises, Inc. exhibited the willingness, knowledge, and experience to complete this project at a reasonable cost and within the allocated budget and prescribed schedule. Therefore, on January 7, 2015 an agreement in the final negotiated amount of $443,925 was reached with Triangle Enterprises, Inc. 3

4 Environmental Review This project is Categorically Exempt under the provisions of the California Environmental Quality Act (CEQA) as a Class 1 Exemption pursuant to the California Code of Regulations, Title 14, Section Americans with Disabilities Act (ADA) The proposed project includes improvements that will comply with current Callfornia Title 24 and Federal ADA guidelines. Project Schedule In cooperation with the GUSD and to accommodate the Crescenta Valley High School and Glendale Community College baseball season schedules, as well as the contractor's need to have unimpeded, full-time access to the site, the project was originally anticipated to begin June 1, 2015 and be completed in August However, due to the extent of new water damage to the interior of the building, it is possible that some interior hazardous abatement work will begin prior to June 1, FISCAL IMPACT Funding for this project is currently available in the FY 2014/15 Stengel Field Renovation Project account ( ) in the amount of $390,000; and the Brand Park Demolition Project Account ( ) in the amount of $65,000, for a total of approximately $455,000. The total cost to complete the project, including 15% contingency, and project management is $523,925 of which $513,725 is attributable to the Stengel Ball field Demolition and $10,200 to the Brand Park Restroom Demolltion. The difference between current funds available and total cost to complete the project is $68,925. As a result, staff is recommending a Resolution of Appropriation to appropriate $68,925 from Parks Mitigation Fee fund balance to Stengel Ball Field Demolition Project Account and a Resolution of Appropriation to transfer $54,800 from Brand Park Restroom Demolition project account to Stengel Ball Field Demolition Project Account ALTERNATIVES Alternative 1: Approve a Motion awarding a Construction Contract to Triangle Enterprises Inc., to demolish buildings at Stengel Ball Field and Brand Park, grad the site and install new bleachers at Stengel Ball Field and Resolution of Appropriation to appropriate $68,925 from the Parks Mitigation Fee fund balance and transfer $54,800 from the Brand Park Restroom Demolition project account to the Stengel Ball Field Demolition Project Accounts. Alternative 2: The City Council may consider any other alternative not proposed by staff. EXHIBITS None 4

5 MOT!ON Moved by Council Member, seconded by Council Member that as a result of contract negotiations between the Public Works Department and Triangle Entet:prises, Inc.- in accordance with City Council Resolution No for a contract for the Stengel Ball Field Clubhouse & Bleacher Demolition, and Brand Park Restroom Demolition and Grading Project, Specification No ("the Project"): 1. The City Council hereby accepts and approves the negotiated pnce of $443, which reflects a reduction in price from the original bid amount by Triangle Enterprises, Inc.; 2. The City Manager, or his designee, is hereby authorized to enter into and execute a contract- subject to approval by the City Attorney-with Triangle Enterprises, Inc. of Burbank, California, for the Project, in an amount not-to-exceed $443,925.00; 4. The Project's total allocated amount must not exceed $523,925.00, which includes a 15% project contingency, and project management and contract adniinistration;and 5. The Council rejects all other negotiated bids for the Project. Vote as Follows: Ayes: Noes: Absent: Abstain: 8 A 1 J:IFILES\DOCFILES\STENGfl & BRAND DEMO- MOTION -AWARD- MGF.doo

6 RESOLUTION NO. RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE MAKING AN APPROPRIATION BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE: SECTION 1: That the sum of $68,925 is hereby appropriated and/or transferred from the following accounts to the following accounts: ACCOUNTS DESCRIPTION FROM Impact Fee Funded Projected, Parks Mitigation Fee Fund $ 68, Other Improvements, Parks Mitigation Fee Fund, CSP $ 68, 925 Projects, Stengel Field Rehabilitation Design & Construction TO To appropriate funding for the Stengel Field Rehabilitation Design & Construction project. SECTION 2: The Director of Finance is authorized to make such other revisions, Individual appropriation line-items, changes in summaries, fund totals, grand totals, and other portions of the budget document as necessary to reflect and implement the changes specified in this resolution. SECTION 3: The shall certify to the adoption of this Resolution. Adopted this day of, ATTEST: Mayor CITY OF GLENDALE DATE 01/29/2015 APPROVED AS TO FINANCIAL PROVISION FOR $.~6~8~92~5~--- STATE OF CALIFORNIA) COUNTY OF LOS ANGELES) SS CITY OF GLENDALE) J,vr Director of Finance I, Ardashes Kassakhian, of the City of Glendale, do hereby certify that the foregoing Resolution No. was adopted by the Council of the City of Glendale, California, at a regular meeting held on the day of, 2015, and that the same was adopted by the following vote: Ayes: Noes: Absent: Abstain: 8 A 2

7 RESOLUTION NO. RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE MAKING AN APPROPRIATION BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE: SECTION 1: That the sum of $54,800 is hereby appropriated and/or transferred from the following accounts to the following accounts: ACCOUNTS DESCRIPTION Other Improvements, Capital Improvement Fund, CSP Projects, Brand Park North Restroom Demo & Site Clearance Other Improvements, Capital Improvement Fund, CSP Projects, Stengel Field Rehabilitation Design & Construction Ta appropriate funding for the Stengel Field Rehabilitation Design & Construction project. FROM $ 54,800 TO $ 54,800 SECTION 2: The Director of Finance is authorized to make such other revisions, individual appropriation line-items, changes in summaries, fund totals, grand totals, and other portions of the budget document as necessary to reflect and implement the changes specified in this resolution. SECTION 3: The shall certify to the adoption of this Resolution. Adopted this day of, ATTEST: Mayor CITY OF GLENDALE DATE 01/29/2015 APPROVED AS TO FINANCIAL PROVISION FOR $ ~~~---- STATE OF CALIFORNIA) COUNTY OF LOS ANGELES) SS CITY OF GLENDALE) I, Ardashes Kassakhian, of the City of Glendale, do hereby certify that the foregoing Resolution No. was adopted by the Council of the City of Glendale, California, at a regular meeting held on the day of, 2015, and that the same was adopted by the following vote: Ayes: Noes: Absent: Abstain: 8 A 3