Park Maintenance Management Plan

Transcription

1 COSUMNES COMMUNITY SERVICES DISTRICT Park Maintenance Management Plan Fiscal Year 2016/17

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3 Table of Contents Section 1 Introduction... 1 Section 2 Cosumnes Community Services District Background... 2 Cosumnes Community Services District Boundaries... 2 Assets... 3 Funding and Budgets for Landscape and Lighting Assessment Districts... 4 Funding... 4 Annual Budget... 4 Operations... 4 Section 3 - Asset Life Cycle Plan... 6 Section 4 Capital Improvement Plan Costs... 7 Section 5 Benefit Zone Summaries... 8 Section 6 - Challenges Section 7 Plan Improvement and Monitoring Appendix Appendix A Routine Maintenance Frequencies Appendix B Park System Appendix C Asset Life Cycle Plan Appendix D Unfunded Asset Life Cycle Plan BENEFIT ZONE 3 and Appendix E Playground Renewal Timeline Appendix F Deferred Projects Guide Appendix G PMMP Summary Budgets... 65

4 Park Maintenance Management Plan 1 Section 1 Introduction The Park Maintenance Management Plan (PMMP) was instituted beginning in 2014 as a comprehensive budget and planning tool to ensure the longevity of assets in the Cosumnes Community Services District (CSD) Park System as well as the safety of participants utilizing the assets. The PMMP is updated annually to guide the responsible and sustainable management of assets. The CSD Park System assets represent a major investment. Not only do Parks and Recreation assets and facilities provide a means of maintaining a healthy lifestyle, they also provide an important focal point for social interaction and help strengthen the community fabric. The CSD maintains all parks and recreation assets and facilities within the City of Elk Grove boundaries and the larger boundaries of the CSD. As of July 2016, this includes 94 parks totaling 703 acres, plus all trails and streetscapes totaling 340 acres. The CSD Park System includes active and passive assets for all age groups in the community. These assets have a replacement value of more than $163M. The PMMP is intended for use as an educational tool for use by the CSD Board, staff, and interested community members. The PMMP incorporates the following sections: Section 1 Section 2 Section 3 Section 4 Section 5 Section 6 Section 7 Introduction CSD Background Boundaries Assets Funding Operations Asset Life Cycle Plan Benefit Zone Summaries Challenges Plan Improvement and Monitoring Appendix

5 Park Maintenance Management Plan 2 Section 2 Cosumnes Community Services District Background Cosumnes Community Services District Boundaries The Cosumnes Community Services District is 157 square miles with a population of over 183,000 people. Provision of park maintenance services is accomplished within Landscape and Lighting (L&L) Benefit Assessment Districts known as Benefit Zones (BENEFIT ZONE). Thirteen BENEFIT ZONE s are shown on the map below. Four additional BENEFIT ZONE s (not shown on the map) are assessment districts which overlay some of the BENEFIT ZONE s. BENEFIT ZONE 14 - Camden Park overlays BENEFIT ZONE 2 Camden and BENEFIT ZONE 9A Waterman/Park Village 9 (north portion) BENEFIT ZONE 15 - Vista Creek overlays a portion of BENEFIT ZONE 3 Elk Grove/West Vineyard BENEFIT ZONE 16 - Fallbrook overlays BENEFIT ZONE 9B Waterman/Park Village (central portion) BENEFIT ZONE 18 Hampton Village Improvement District overlays the Hampton Village neighborhood in BENEFIT ZONE 9C (south portion) These overlays add revenue to offset expense increases. Map 1 CSD Landscape and Lighting Benefit Zones

6 Park Maintenance Management Plan 3 Section 2 Cosumnes Community Services District Background (continued) Assets Since 1985 when the CSD was formed, the Park System has grown to include 94 parks, miles of streetscapes, trails, and hundreds of assets. Developer fees were instituted to fund initial park development. Developers normally included the fee as a one-time cost within the price of each new home. The Developers also agreed to a separate Landscape and Lighting assessment as a means of providing ongoing maintenance funding for Park System assets. CSD parks total 703 acres. Before 2007, all parks were owned and maintained by the CSD. In 2007, the CSD and City of Elk Grove entered into a Memo of Understanding (MOU) to jointly own future parks, with maintenance funding provided by the City and maintenance operations provided by the CSD. In 2015, the MOU was amended to reflect CSD assuming ownership of all current and future Laguna Ridge and Southeast Planning Area Parks. To date, seven parks in Laguna Ridge meet this criterion. In 2016, the park inventory includes: 46 local parks of 1-3 acres 37 neighborhood parks of 3-10 acres 9 community parks of acres Bartholomew Sports Park (46 acres) Elk Grove Regional Park (121 acres) Typical assets include sport fields, sport courts, playgrounds and fitness areas, pools and spray grounds, walks and paths, and picnic shelters. A full list of parks and assets is located in Appendix B in the document entitled PARK SYSTEM. Streetscapes and trails are another large asset category. These areas, totaling 340 acres, consist mainly of landscaping with walks or paths. Streetscapes are an important part of the Park System as they are the most visible throughout the district. It is important that these streetscapes as well as the trails are well maintained as many time their appearance or lack of, forms people s opinions about the community. It is our duty to keep high standards to ensure public perception of our community remains high and that people continue to take pride in the community we serve. CSD valuation for assets in parks, trails and streetscapes assets is $78.3M. This does not include the Urban Forest of 45,456 trees, which is valued at $84.M. Taken together; the 2016 value of CSD Park System assets exceeds $162,600, All assets have a limited life span. Regular asset renewal is needed to ensure both usability and safety for park system users. The Park Maintenance Management Plan (PMMP) was created as a budgeting and management tool to manage asset renewal effectively. 1 Certain assets are maintained by the CSD Recreation Division. These include 7 community/recreation centers and Emerald Lakes Golf Course. Neither asset values nor asset renewal costs is included in the Park Maintenance Management Plan (PMMP). These figures are as of June 30, 2016, and do not include the seven Laguna Ridge Parks most recently dedicated to the CSD.

7 Park Maintenance Management Plan 4 Section 2 Cosumnes Community Services Background (continued) Funding and Budgets for Landscape and Lighting Assessment Districts Funding The CSD uses Landscape and Lighting (L&L) Benefit Assessment Districts to fund landscape maintenance as allowed by the 1972 Landscape and Lighting Act. L&L assessments provide a stable, ongoing funding source for landscape maintenance. This allows the CSD to direct all General Fund dollars to Fire, Recreation, and Administration activities. Other important details for L&L assessments: 1) The CSD has 18 assessments based on geographic boundaries 2) Assessments are collected annually from property owners 3) Assessments are based on the benefit the property derives from park amenities, streetscapes and trails 4) Assessments cannot increase beyond the Consumer Price Index without property owner approval 5) Assessment funds must be used within the benefit zone where collected, except for District Wide expenditures 2 Annual Budget The CSD prepares annual budgets for each L&L assessment district identifying revenues and expenditures. Any excess funds are set aside in reserves for future use in the Asset Life Cycle Plan (ALCP) or for Capital Improvement Projects (CIP). As part of the PMMP, staff created a 10-year budget for operational revenues and expenditures. Key assumptions in the PMMP budget are based on historical averages. 1) All revenues estimated to increase 1% annually (3% annually for the overlays) 2) All expenditures estimated to increase 3% annually Operations The CSD maintains assets in the CSD Park System using both staff and contractors. Through many years of research and experience, the CSD has determined it is most cost effective to combine staff and contractors to accomplish landscape maintenance work. The CSD Park Operations employs 24 full-time staff and numerous part-time staff to complete irrigation and park inspections, pool and sprayground maintenance, graffiti abatement, trash removal and asset repairs. A detailed list of maintenance activities are described in ROUTINE MAINTENANCE FREQUENCIES in Appendix A. Contractors are employed for routine tasks such as mowing, edging, pest control, irrigation repairs, wood fiber installation, and tree pruning. Contractors also complete specialized work such as pump repairs, removal of aquatic weeds in Camden Lake, resurfacing sport courts, sidewalk repairs and seal coating of rubberized playground surfaces. 2 District Wide expenditures include Bartholomew Sports Park, Camden Creek Greenbelt, Elk Grove Regional Park, and costs allocated across multiple benefit zones (e.g., staffing).

8 Park Maintenance Management Plan 5 Section 3 - Asset Life Cycle Plan The Asset Life Cycle Plan (ALCP) is one part of the budget and planning portion of the Park Maintenance Management Plan (PMMP). Capital Improvement Plan (CIP) costs represent the other part. ALCP costs are for scheduled asset maintenance, while CIP costs are one-time expenditures to install an asset. See Section 4 for details on CIP costs. Staff completed asset life cycle projects in past years as time and resources allowed. With competing demands in the ever-expanding CSD Park System, asset life cycle upkeep has not kept pace with needs. The ALCP has been instituted to ensure assets are effectively maintained on a regular schedule. The ALCP identifies 541 funded projects for completion in the next 5 years. This is similar to the amount identified in the first version of the PMMP in The ASSET LIFE CYCLE PLAN is located in Appendix C. It describes each project within each benefit zone, the project budget, and the planned year of work. ALCP projects include these characteristics: 1) Planned maintenance to extend use or increase the life span of an asset; 2) Asset renewal or replacement when useful life has been reached; 3) The project normally requires a bid process with CSD Board of Directors (Board) approval due to higher costs and/or complexity. Maintenance projects, by comparison, include these characteristics: 1) Minor or stop-gap repairs; 2) Routine inspections and work to ensure asset safety and aesthetics; 3) Work is often, but not always, unplanned. The ALCP is ten-year glance. Detailed expenditures are identified for years 1-5 (2016/17 to 2020/21) to verify funding availability and resources to accomplish the work. For years 6-10 (2021/22 to 2025/26), funding is based on the running average in the previous 5 years, plus scheduled playground renewals and replacement of synthetic turf at Bartholomew Sports Park. Playground renewals represent the largest expense in the ALCP, averaging $365,000 for design, equipment, construction management, and installation. Fortunately, playgrounds are built to last 25 years with minor upkeep. However, at the end of 25 years, the play value has diminished and the playground is ready for renewal. To help staff manage playground renewals, a PLAYGROUND RENEWAL TIMELINE for the next 35 years is kept and is used for planning purposes (Appendix E). Certain ALCP expenditures occur at punctuated intervals. Examples include: well rehabilitation estimated every 20 years, or replacement of the Bartholomew Sports Park synthetic turf every 10 years. Like playground renewals, these major expenditures require reserve funds to be built up over time. To assist with identifying costs, a DEFERRED PROJECTS GUIDE is included in Appendix F. The following tables summarize the ALCP for the next 5 years. Refer to Section 5 Benefit Zone Summaries, to see the ALCP in each Benefit Zone.

9 Park Maintenance Management Plan 6 Section 3 Asset Life Cycle Plan (Continued) Table 1 ALCP Overview 5 Years 2016/17 to 2020/21 Projects Value ALCP Projects - Identified 495 $35,057,328 ALCP Projects funded 442 $26,460,773 The ALCP includes 495 projects. Not all projects are funded. Funding for the ALCP is not sufficient in BENEFIT ZONE 3 Elk Grove West Vineyard, and BENEFIT ZONE 6 Central, to proceed with 64 projects totaling $8.6M. This count includes $4.6M for two development sites. These projects will be delayed indefinitely. 3 The funded ALCP includes 442 projects totaling $26.2M to be completed in the next 5 years. The number of projects and value is expected to increase as park system assets expand and age. Table 2 ALCP Funded Workload Allocation FY 2016/17 to FY 2020/21 Project Count Project Value Project Examples Contractor + CIP 313 $ 25,577,533 Playground renewal, sports court resurface, seal parking lot, sidewalk repairs Ballfield mix install, field renovation, In house 129 $ 883,220 Decomposed Granite (DG) resurface Grand Total 442 $ 26,460,773 The most cost-effective workload allocation uses a combination of in house staff and contractors to complete projects. Table 3 ALCP Categories Project Type FY 2015/16 Actual FY 2016/17 Approved FY 2016/17 to FY 2020/21 Completed Project Count Value 2015/16 Project Count Value 2016/17 Project Count Projected Value Fixtures 34 $ 156, $ 346, $ 9,722,590 Landscape/ Irrigation 21 $ 297, $ 765, $ 5,753,013 Parking/Roads 3 $ 45, $ 164, $ 369,443 Playground 20 $ 820,532 4 $ 632, $ 5,219,924 Sport Court 6 $ 22, $ 124, $ 361,475 Sport Field 13 $ 85, $ 128, $ 249,500 Walks/Paths 10 $ 49, $ 719, $ 1,784,828 Grand Total 107 $ 1,478, $ 2,881, $ 26,460,773 3 Unfunded projects are addressed in Section 6 Challenges. See Appendix D for UNFUNDED ASSET LIFE CYCLE PLAN BZ 3 and 6

10 Park Maintenance Management Plan 7 ALCP projects fall into seven categories. Playground renewal and Landscape projects represent over 27% of the total. Section 4 Capital Improvement Plan Costs Portions of certain L&L Assessment Reserves are designated for capital improvement projects (CIP), which are normally new assets or facilities. Because some improvements are still years away, the amount shown is a placeholder. These improvements require design work and a detailed budget before presentation to the Board for approval to proceed.

11 Park Maintenance Management Plan 8 Section 5 Benefit Zone Summaries The Park Maintenance Management Plan (PMMP) is a complete budget and planning tool for managing CSD Park System assets. The following pages describe the PMMP for each Benefit Zone (BENEFIT ZONE). The PMMP allows the user to quickly understand the following details: 1) Assets Includes the number of parks, acres, and types of parks. High-use assets are what the public uses and value the most. This data allows CSD staff to focus more effort on keeping these assets safe and usable. 2) Map Describes the BENEFIT ZONE boundaries and park locations. 3) Budget Describes assessment health: a. Strong /Sustainable Adequate funds for operating costs, ALCP costs, and CIP costs. b. Average/Likely Sustainable Adequate funds for operating costs, and some level of funding for ALCP and/or CIP costs. c. Poor/Not Sustainable Inadequate funds for operating costs and most ALCP/CIP costs. The PMMP budget is designed to show all relevant costs: annual operating costs, ALCP costs, and CIP costs. All three costs must be combined to accurately determine the long term health of the L&L assessment. The combined budget for the next 5 years is shown for each BENEFIT ZONE. To see the following 5 years, refer to the PMMP SUMMARY BUDGETS located in Appendix G. 4) ALCP Identifies project category, count, and value. Focus areas and challenges are listed for completing the ALCP within the BENEFIT ZONE. Table 4 on the next page is a one-page BENEFIT ZONE Summary. This snapshot provides the same information found on individual BENEFIT ZONE Summary pages. It is presented here in one chart to assist the user in quickly determining BENEFIT ZONE funding, budget health, ALCP costs, and CIP Costs. The snapshot shows most BENEFIT ZONE s have strong funding, a sustainable budget, a plan to accomplish the ALCP, and funding for CIP projects. If the PMMP is implemented effectively, there is a bright future ahead. Conversely, there are 2 BENEFIT ZONEs that are underfunded and the budgets are not sustainable: 1) BENEFIT ZONE 3 Elk Grove/West Vineyard 4 2) BENEFIT ZONE 6 Central Elk Grove The challenges facing these zones are discussed in Section 6 - Challenges. 4 Vista Creek is the one area in Benefit Zone 3 which is sustainable, based on passage of the Benefit Zone 15 Vista Creek Assessment in 2009.

12 Park Maintenance Management Plan 9 Table 4 BENEFIT ZONE Snapshot Benefit Zone FY Assessment Rate Assessment Funding Health Budget Sustainability ALCP Costs (No CIP) Capital Improvement Plan (CIP) Costs % of All Costs Funded Laguna $253 Strong Sustainable $1,000,263 $3,901, % 2 - Camden $274 Strong Sustainable $43, % 3 EG/West Vineyard $126 Poor Not Sustainable $88,244 $6,167,164 0% 4 - West Laguna $251 Strong Sustainable $454,338 $934, % Likely 5 - Lakeside $245 Average Sustainable $352,180 $69, % 6 - Central Elk Grove $85 Poor Not Sustainable $654,747 $1,686,400 0% 7 - Southwest Ag $0 NA NA NA 0 NA 8 Other Rural $85 Strong Sustainable $90, % 9 - Waterman/Park Village $152 Strong Sustainable $166,100 $1,338, % 10 Auto Mall $99 Strong Sustainable 0 0 NA 11 - East Elk Grove $424 Strong Sustainable $365,800 $4,242, % Likely 12 Laguna Stonelake $248 Average Sustainable $727, % 13 - East Franklin $344 Strong Sustainable $1,553,800 $7,773, % from all District Wide Benefit Zones Strong Sustainable $3,410,967 $38, % Overlay Districts Funds distributed to other Benefit Zones 14 - Camden Park $141 Strong Sustainable NA $0 NA 15 - Vista Creek Park $188 Strong Sustainable NA $0 NA 16 Fallbrook/Park Lane/Britschgi Park $154 Strong Sustainable NA $0 NA 18 Hampton Village Improvement District $133/$136 Strong Sustainable NA $0 NA 5 Includes operating, ALCP, and CIP costs

13 Park Maintenance Management Plan 10 Benefit Zone 1 Laguna Summary FY 2016/17 Assets Laguna Benefit Zone (BENEFIT ZONE) is large with 23 parks totaling 149 acres. It has more parks and park acres than any other benefit zone in the CSD. Laguna BENEFIT ZONE is fully built out with no additional parks planned. Laguna BENEFIT ZONE includes 8 local parks, 12 neighborhood parks, and 3 community parks. In addition, there are 99 acres of streetscapes and trails, also the largest amount in the CSD. Many parks are linked by either offstreet trails or on-street bike lanes. Laguna BENEFIT ZONE is known for its wide variety of parks with many high-use assets. These assets require regular renewal to ensure asset longevity. Asset Snapshot Count Park Count 23 Park Acres 149 ac. Corridor/Trail Acres 99 ac. High-Use Assets Diamond Fields 10 Multi-use Fields 16 Sport Courts 20 Playgrounds/Fitness 28 Spraygrounds 0 Dog Parks 1 Restrooms 5 Total High-Use Assets 80

14 Park Maintenance Management Plan 11 Benefit Zone 1 Laguna Summary FY 2016/17 Budget Laguna Benefit Zone (BENEFIT ZONE) funds for maintenance and improvements come from the annual Landscape and Lighting (L&L) assessment paid by property owners and cell tower revenue. The budget is designed to be self-supporting and not require use of General Fund dollars from property taxes. The Laguna BENEFIT ZONE L&L assessment is funded at a strong level. The budget snapshot (right) verifies the budget is sustainable into the foreseeable future. Adequate revenue is generated for all operating costs and reserves exist to fund the Asset Life Cycle Plan (ALCP). Reserves in Laguna BENEFIT ZONE will increase to $5.1 million in 10 years. This increase is necessary to offset large expenses in the ALCP in upcoming years, particularly for playground renewals. ALCP Laguna BENEFIT ZONE has 83 identified ALCP projects scheduled in the next five years totaling $4.9M. Nine playground renewals account for 62% all ALCP costs. The challenge will be effective ALCP management to ensure completion according to established timelines. Budget Snapshot L&L Assessment per home $253 Annual Revenue (FY 16/17) $3,9852,636 Reserves Actual July 2016 $3,318,382 In 5 Years July 2021 $3,090,069 In 10 Years July 2026 $5,168,164 Asset Life Cycle Plan (ALCP) Renewal Summary - Next 5 Years Category Projects Value Fixtures 20 $181,950 Landscape 16 $988,013 Parking/Roads 2 $45,000 Playgrounds 13 $3,037,000 Sport Courts 13 $151,000 Sport Fields 10 $105,000 Walks/Paths 9 $393,500 5 Year Total 83 $4,901,463

15 Park Maintenance Management Plan 12 Benefit Zone 2 - Camden Summary FY 2016/17 Assets Camden Benefit Zone (BENEFIT ZONE) is small with 2 neighborhood parks (Underwood and Camden Park Greenbelt) totaling 13 acres, plus 7 acres of streetscapes. Camden is fully built out with no additional parks planned. Camden Creek Greenbelt, along Camden Lake, is located in the Camden BENEFIT ZONE but identified as a District Wide facility. This distinction means costs for Camden Creek Greenbelt are shared by all CSD residents, rather than being placed solely on Camden BENEFIT ZONE residents. Camden BENEFIT ZONE is known for its open spaces and trails connecting the parks. Camden BENEFIT ZONE does not have traditional high-use assets such as playgrounds. However, the infrastructure includes a well and many walkways, which require regular funding to ensure asset longevity. Asset Snapshot Count Park Count 2 Park Acres 13 ac. Corridor/Trail Acres 7 ac. High-Use Assets Diamond Fields 0 Multi-use Fields 1 Sport Courts 0 Playgrounds 0 Spraygrounds 0 Dog Parks 0 Restrooms 0 Total High-Use Assets 1

16 Park Maintenance Management Plan 13 Benefit Zone 2 Camden Summary FY 2016/17 Budget Camden Benefit Zone (BENEFIT ZONE) funds for maintenance and improvements come from the annual Landscape and Lighting (L&L) assessment paid by property owners. The budget is designed to be self-supporting and not require use of General Fund dollars from property taxes. The Camden BENEFIT ZONE L&L assessment is funded at a strong level due to resident approval of the 2009 Camden Park L&L Assessment overlay. Prior to passage of the new assessment, expenses were greater than revenues. See BENEFIT ZONE 14 for supplemental budget information. The budget snapshot (right) along with the overlay zone verifies the budget is sustainable into the foreseeable future. Adequate revenue is generated for all operating costs and reserves exist to fund the Asset Life Cycle Plan (ALCP). ALCP Camden BENEFIT ZONE has 11 identified ALCP projects scheduled in the next five years totaling $43,000. Budget Snapshot L&L Assessment per home 1A $274 Annual Revenue (FY 16/17) $233,462 Reserves Actual July 2016 $74,100 In 5 Years July 2021 $83,542 In 10 Years July 2026 $3,260 Asset Life Cycle Plan (ALCP) Renewal Summary - Next 5 Years Category Projects Value Fixtures 1 $3,000 Landscape 5 $5,000 Parking/Roads 0 $0 Playgrounds 0 $0 Sport Courts 0 $0 Sport Fields 0 $0 Walks/Paths 5 $35,000 5 Year Total 11 $43,000 1A Includes BZ 2 Camden assessment of $274, plus BZ 14 Camden Park overlay of $141.

17 Park Maintenance Management Plan 14 Benefit Zone 3 Elk Grove/West Vineyard Summary FY 2016/17 Assets Elk Grove/West Vineyard Benefit Zone (BENEFIT ZONE) is a large benefit zone with 11 parks totaling 59 acres. It has the third most parks and park acres in the CSD. Elk Grove West/Vineyard includes 8 local parks, 1 neighborhood park, and 2 community parks. There are 18 acres of streetscapes and trails. Elk Grove/West Vineyard BENEFIT ZONE includes Rau Park and Jones Park, both with high-use assets for youth and adult sports. Elk Grove/West Vineyard BENEFIT ZONE includes a high amount of playgrounds, which require substantial funding for renewal. It is reasonable to predict that playgrounds and other assets will become unusable due to aging in the next few years. Unless new revenue is identified to renew the assets, these will require removal to prevent liability exposure. Asset Snapshot Count Park Count 11 Park Acres 59 ac. Corridor/Trail Acres 18 ac. High-Use Assets Diamond Fields 6 Multi-use Fields 3 Sport Courts 5 Playgrounds 12 Spraygrounds 0 Dog Parks 0 Restrooms 3 Total High-Use Assets 29

18 Park Maintenance Management Plan 15 Benefit Zone 3 Elk Grove/West Vineyard Summary- FY 2016/17 Budget Elk Grove/West Vineyard Benefit Zone (BENEFIT ZONE) funds for maintenance and improvements come from the annual Landscape and Lighting (L&L) assessment paid by property owners and cell tower revenues. The budget is designed to be self-supporting and not require use of General Fund dollars from property taxes. The Elk Grove/West Vineyard BENEFIT ZONE L&L assessment is funded at a poor level. 6 The budget snapshot (right) verifies the budget is not sustainable. Revenue does not cover operating costs and reserves are required to balance the budget. At the current pace, reserves will be depleted within 3 years. The Board of Directors recently directed staff to move forward with a Funding Plan that may result with an assessment vote to increase assessments. If a Ballot Measure were successful, additional revenue beginning in the 2018/19 fiscal year would bring this zone back in alignment and back to a sustainable state. Asset Life Cycle Plan (ALCP) Elk Grove/West Vineyard BENEFIT ZONE has 19 identified ALCP projects totaling $6,255,408. All projects are on hold until new funding is identified. Budget Snapshot L&L Assessment per home $126 Annual Revenue (FY 16/17) $885,559 Reserves Actual July 2016 $270,625 In 5 Years July 2021 ($120,713) In 10 Years July 2026 ($1,066,793) Asset Life Cycle Plan (ALCP) Renewal Summary - Next 5 Years Category Projects Value Fixtures 7 9,000 Landscape 1 57,200 Parking/Roads 4 36,300 Playgrounds 0 $0 Sport Courts 4 $22,400 Sport Fields 0 $0 Walks/Paths 4 $20,500 5 Year Total 21 $6,255,408 6 The only exception is Vista Creek, where residents approved an overlay assessment providing strong funding. See Benefit Zone 15 Vista Creek for details.

19 Park Maintenance Management Plan 16 Benefit Zone 4 West Laguna Summary FY 2016/17 Assets West Laguna Benefit Zone (BENEFIT ZONE) is medium in size with 7 parks totaling 39 acres. West Laguna BENEFIT ZONE is fully built out with no additional parks planned. The man-made lake is privately owned and maintained by the Laguna West Homeowners Association. West Laguna BENEFIT ZONE includes 2 local parks and 5 neighborhood parks. In addition, there are 23 acres of streetscapes and trails. Many parks are linked by either offstreet walks/paths or on-street bike lanes. West Laguna BENEFIT ZONE abounds in open space and trails. Existing assets require regular renewal to ensure asset longevity. As parks mature, asset renewal will need to be scheduled at an increasing pace. Asset Snapshot Count Park Count 7 Park Acres 39 ac. Corridor/Trail Acres 23 ac. High-Use Assets Diamond Fields 0 Multi-use Fields 6 Sport Courts 2 Playgrounds 7 Spraygrounds 0 Dog Parks 0 Restrooms 0 Total High-Use Assets 13

20 Park Maintenance Management Plan 17 Benefit Zone 4 West Laguna Summary FY 2016/17 Budget West Laguna Benefit Zone (BENEFIT ZONE) funds for maintenance and improvements come from the annual Landscape and Lighting (L&L) assessment paid by property owners. The budget is designed to be self-supporting and not require use of General Fund dollars from property taxes. The West Laguna BENEFIT ZONE L&L assessment is funded at a strong level. The budget snapshot (right) verifies the budget is sustainable into the foreseeable future. Adequate revenue is generated for all operating costs and reserves exist to fund the Asset Life Cycle Plan (ALCP). Reserves in West Laguna BENEFIT ZONE will grow moderately over for the next 10 years and beyond. This increase is necessary to offset 4 playground renewals between 2023 and 2029 in the ALCP. ALCP West Laguna BENEFIT ZONE has 36 identified ALCP projects scheduled in the next five years totaling $1,388,338. Two focus areas are walk/path repairs for liability reduction, and landscaping improvements to enhance the community aesthetic and sustain property value. The challenge will be effective ALCP management to ensure completion according to established timelines. Budget Snapshot L&L Assessment per home $251 Annual Revenue (FY 16/17) $851,546 Reserves Actual July 2016 $849,113 In 5 Years July 2021 $836,095 In 10 Years July 2026 $387,567 Asset Life Cycle Plan (ALCP) Renewal Summary - Next 5 Years Category Projects Value Fixtures 10 $20,710 Landscape 4 $40,000 Parking/Roads 0 $0 Playgrounds 2 $934,000 Sport Courts 3 $16,300 Sport Fields 1 $3,000 Walks/Paths 16 $374,328 5 Year Total 36 $1,388,338

21 Park Maintenance Management Plan 18 Benefit Zone 5 Lakeside Summary FY 2016/17 Assets Lakeside Benefit Zone (BENEFIT ZONE) is small in size with 3 parks totaling 24 acres. Lakeside is fully built out with no additional parks planned. The man-made lake is privately owned and maintained by Lakeside Community Owners Association. Lakeside BENEFIT ZONE includes 2 local parks, Caterino and Perez, plus Johnson Community Park, which includes most high-use assets. In addition, there are 14 acres of streetscapes and trails. Lakeside BENEFOT ZONE offers a wide variety of experiences in 3 parks. Existing assets require regular renewal to ensure asset longevity. Asset Snapshot Count Park Count 3 Park Acres 24 ac. Corridor/Trail Acres 14 ac. High-Use Assets Diamond Fields 3 Multi-use Fields 1 Sport Courts 2 Playgrounds 3 Spraygrounds 0 Dog Parks 0 Restrooms 1 Total High-Use Assets 10

22 Park Maintenance Management Plan 19 Benefit Zone 5 Lakeside Summary FY 2016/17 Budget Lakeside Benefit Zone (BENEFIT ZONE) funds for maintenance and improvements come from the annual Landscape and Lighting (L&L) assessment paid by property owners. The budget is designed to be self-supporting and not require use of General Fund dollars from property taxes. The Lakeside BENEFOT ZONE L&L assessment is funded at an average level. The budget snapshot (right) verifies the budget is likely sustainable into the foreseeable future therefore we have this zone on watch. Revenue is currently adequate for all operating costs however we will have to watch the reserves and choose the only the most necessary projects to fund from the Asset Life Cycle Plan (ALCP) moving into the future. Reserves appear to be diminishing over the next ten years however; this is due to 3 playground renewals between 2022 and 2030 scheduled in the ALCP. ALCP Lakeside BENEFIT ZONE has 29 identified ALCP projects scheduled in the next five years totaling $421,180. Two focus areas are walk/path repairs for liability reduction, and landscaping improvements to enhance the community aesthetic and sustain property value. The challenge will be effective ALCP management to ensure completion according to established timelines. Budget Snapshot L&L Assessment per home $245 Annual Revenue (FY 16/17) $625,776 Reserves Actual July 2016 $819,515 In 5 Years July 2021 $689,842 In 10 Years July 2026 $222,293 Asset Life Cycle Plan (ALCP) Renewal Summary - Next 5 Years Category Projects Value Fixtures 7 $35,090 Landscape 9 $185,000 Parking/Roads 1 $10,000 Playgrounds 0 $0 Sport Courts 1 $14,000 Sport Fields 5 $31,000 Walks/Paths 6 $146,090 5 Year Total 29 $421,180

23 Park Maintenance Management Plan 20 Benefit Zone 6 Central Summary FY 2016/17 Assets Central Elk Grove BENEFIT ZONE is a small benefit zone with 8 parks totaling 16 acres. Central Elk Grove BENEFIT ZONE is fully built out with no additional parks planned. Central Elk Grove BENEFOT ZONE includes 8 local parks. Elk Grove Regional Park is located in Central Elk Grove but considered a District Wide facility, which is accounted for in the District Wide Benefit Zone. There is less than 1 acre of streetscapes in this BENEFIT ZONE. It is reasonable to predict that playgrounds and other assets will become unusable due to aging in the next few years. Unless new revenue is identified to replace the assets, these will require removal to prevent liability exposure. Asset Snapshot Count Park Count 8 Park Acres 16 ac. Corridor/Trail Acres 0.4 ac. High-Use Assets Diamond Fields 0 Multi-use Fields 0 Sport Courts 1 Playgrounds/ Fitness 7 Spraygrounds 0 Dog Parks 0 Restrooms 0 Total High-Use Assets 8

24 Park Maintenance Management Plan 21 Benefit Zone 6 Central Summary FY 2016/17 Budget Central Elk Grove Benefit Zone (BENEFIT ZONE) funds for maintenance and improvements come from the annual Landscape and Lighting (L&L) assessment paid by property owners. The budget is designed to be self-supporting and not require use of General Fund dollars from property taxes. The Central Elk Grove BENEFIT ZONE L&L assessment is funded at a poor level. The budget snapshot (right) verifies the budget is not sustainable. Adequate revenue is generated to fund operating costs for the next 3 years before funds are depleted. Reserves in the Central Elk Grove BENEFOT ZONE are not sufficient and should be preserved to fund operating costs beyond year 3. The poor funding dilemma was recognized in After an education campaign, BENEFIT ZONE residents were asked to approve a $79 annual assessment overlay. This failed with 75% of ballots cast against the increase. The Board of Directors recently directed staff to move forward with a Funding Plan that may result with an assessment vote to increase assessments. If a Ballot Measure is successful, additional revenue beginning in the 2018/19 fiscal year would bring this zone back in alignment and back to a sustainable state. Budget Snapshot L&L Assessment per home $85 Annual Revenue (FY 16/17) $606,522 Reserves Actual July 2016 $74,441 In 5 Years July 2021 ($73,148) In 10 Years July 2026 ($579,200) Asset Life Cycle Plan (ALCP) Renewal Summary - Next 5 Years Category Projects Value Fixtures 8 $10,500 Landscape 3 $20,367 Parking/Roads 1 $3,400 Playgrounds 8 $2, Sport Courts 1 $3,530 Sport Fields 0 $0 Walks/Paths 8 $16,950 5 Year Total 29 $2,341,147 Asset Life Cycle Plan (ALCP) Central Elk Grove BENEFIT ZONE has 28 identified ALCP projects totaling $2,341,147. All projects are on hold until new funding is identified.

25 Park Maintenance Management Plan 22 Benefit Zone 8 Other Rural Summary FY 2016/17 Assets Other Rural Benefit Zone (BENEFIT ZONE) is large in geographic size, but currently has few assets. Other Rural BENEFIT ZONE encompasses the rural homes east of Waterman Road and Bradshaw Road and Laguna Ridge, also known as Madeira. Other Rural BENEFIT ZONE was created for property owners to contribute to the cost of District Wide facilities when they do not have a nexus benefit of local or neighborhood parks nearby. In the Laguna Ridge area, the City of Elk Grove instituted a Community Facilities District (CFD) fee to fund the park and streetscape construction and maintenance. The CFD is separate from the Other Rural BENEFIT ZONE fee. Other Rural Benefit Zone includes 0.8 acres of streetscapes on Bond Road. Laguna Ridge parks are not included in Other Rural Benefit Zone since these are funded through the City Park Fee Program and CFD. Asset Snapshot Count Park Count 0 Park Acres 0 ac. Corridor/Trail Acres 0.8 ac. High-Use Assets Diamond Fields 0 Multi-use Fields 0 Sport Courts 0 Playgrounds 0 Spraygrounds 0 Dog Parks 0 Restrooms 0 Total High-Use Assets 0

26 Park Maintenance Management Plan 23 Benefit Zone 8 Other Rural Summary FY 2016/17 Budget Other Rural Benefit Zone (BENEFIT ZONE) funds for maintenance and improvements come from the annual Landscape and Lighting (L&L) assessment paid by property owners. The budget is designed to be self-supporting and not require use of General Fund dollars from property taxes. The Other Rural BENEFIT ZONE L&L assessment is funded at a strong level. The budget snapshot (right) verifies the budget is sustainable into the foreseeable future. Adequate revenue is generated for all operating costs and reserves exist to fund the Asset Life Cycle Plan (ALCP). The majority of funds generated in the Other Rural BENEFIT ZONE are transferred to the District Wide budget to offset costs for three District Wide facilities: Bartholomew Sports Park, Camden Creek Greenbelt, and Elk Grove Regional Park, plus other District Wide costs such as staffing. Funding in this BENEFIT ZONE may be used to supplement City funded activities in Laguna Ridge, most notably the future City Aquatic facility. ALCP Other Rural has 2 identified ALCP projects scheduled in the next five years totaling $90,000. Budget Snapshot L&L Assessment per home $85 Annual Revenue (FY 16/17) $795,225 Reserves Actual July 2016 $1,176,662 In 5 Years July 2021 $2,930,427 In 10 Years July 2026 $4,689,052 Asset Life Cycle Plan (ALCP) Renewal Summary - Next 5 Years Category Projects Value Fixtures 0 $0 Landscape 1 $50,000 Parking/Roads 0 $0 Playgrounds 0 $0 Sport Courts 0 $0 Sport Fields 0 $0 Walks/Paths 1 $40,000 5 Year Total 2 $90,000

27 Park Maintenance Management Plan 24 Benefit Zone 9 Waterman/Park Village Summary FY 2016/17 Assets Waterman/Park Village Benefit Zone (BENEFIT ZONE) consists of 3 geographic areas with 4 parks totaling 21 acres and 64 acres of streetscapes and trails. As parks mature, asset renewal will need to be scheduled at an increasing pace. Waterman/Park Village Benefit Zone is fully built out with no additional parks planned. Assets are located in one of the 3 areas described below: Area 9A of Waterman/Park Village BENEFIT ZONE is southwest of Sheldon Road and Elk Grove Florin Road. Area 9B of Waterman/Park Village BENEFIT ZONE is southwest of Bond Road and Waterman Road. Area 9C of Waterman/Park Village BENEFIT ZONE is northeast of East Stockton Boulevard and Hampton Oak Drive. Asset Snapshot Count Park Count 4 Park Acres 21 ac. Corridor/Trail Acres 64 ac. High-Use Assets Diamond Fields 3 Multi-use Fields 0 Sport Courts 6 Playgrounds 5 Spraygrounds 0 Dog Parks 0 Restrooms 1 Total High-Use Assets 15

28 Park Maintenance Management Plan 25 Benefit Zone 9 - Waterman/Park Village Summary FY 2016/17 Budget Waterman/Park Village Benefit Zone (BENEFIT ZONE) funds for maintenance and improvements come from the annual Landscape and Lighting (L&L) assessments paid by property owners and cell tower revenues. The budget is designed to be self-supporting and not require use of General Fund dollars from property taxes. The Waterman/Park Village BENEFIT ZONE L&L assessment of $152 annually applies in area 9A, 9B, and 9C. In 2009, property owners were notified this funding level is poor and given the option to approve new assessment overlays. Area 9A and 9B property owners did, resulting in strong funding with sustainable reserves. Reserves are collected in Benefit Zone 14 Camden Park for Area 9A and in Benefit Zone 16 Fallbrook for Area 9B. Property owners in 9C originally rejected the overlay assessment, but in the Spring of 2016 voted for and approved a new assessment (Benefit Zone 18) overlay bringing Area 9C to a strong funding level with a sustainable reserve after repayment of the McConnell Park Renovation project. Additional reserves for Area 9C are shown in the overlay zone 18. Asset Life Cycle Plan (ALCP) Waterman/Park Village BENEFIT ZONE has 26 identified ALCP projects scheduled in the next five years totaling $1,504,100. Budget Snapshot L&L Assessment per home $152 Annual Revenue (FY 16/17) $329,582 Reserves Actual July 2016 $27,165 In 5 Years July 2021 $53,378 In 10 Years July 2026 $39,451 Asset Life Cycle Plan (ALCP) Renewal Summary - Next 5 Years Category Projects Value Fixtures 2 $58,000 Landscape 4 $620,000 Parking/Roads 1 $2,800 Playgrounds 2 $728,000 Sport Courts 5 $38,200 Sport Fields 5 $15,000 Walks/Paths 7 $42,100 5 Year Total 26 $1,504,100

29 Park Maintenance Management Plan 26 Benefit Zone 11 East Elk Grove Summary FY 2016/17 Assets East Elk Grove Benefit Zone (BENEFIT ZONE) is medium in size with 9 parks totaling 41 acres. East Elk Grove BENEFIT ZONE continues to build out with future plans for Wright Park Phase 2, Derr- Okamoto Phase 2, and an eventual community center in this BENEFIT ZONE. Many parks are linked by either off-street trails or on-street bike lanes. East Elk Grove BENEFIT ZONE is known for its wide variety of parks with many high-use assets. These assets require regular renewal to ensure asset longevity. Asset Snapshot Count Park Count 9 Park Acres 41 ac. Corridor/Trail Acres 16 ac. High-Use Assets Diamond Fields 2 Multi-use Fields 3 Sport Courts 5 Playgrounds/Fitness 14 Spraygrounds 2 Dog Parks 0 Restrooms 2 Total High-Use Assets 24

30 Park Maintenance Management Plan 27 Benefit Zone 11 East Elk Grove Summary FY 2016/17 Budget East Elk Grove Benefit Zone (BENEFIT ZONE) funds for maintenance and improvements come from the annual Landscape and Lighting (L&L) assessment paid by property owners. The budget is designed to be selfsupporting and not require use of General Fund dollars from property taxes. The East Elk Grove BENEFIT ZONE L&L assessment is funded at a strong level. The budget snapshot (right) verifies the budget is sustainable into the foreseeable future. Adequate revenue is generated for all operating costs and reserves exist to fund the Asset Life Cycle Plan (ALCP). Reserves in East Elk Grove BENEFIT ZONE will increase to $6 million in 10 years, even after funding CIP park development of $4.1M. Budget Snapshot L&L Assessment per home $424 Annual Revenue (FY 16/17) $1,842,373 Reserves Actual July 2016 $4,453,240 In 5 Years July 2021 $3,806,842 In 10 Years July 2026 $6,172,479 Asset Life Cycle Plan (ALCP) Renewal Summary - Next 5 Years Category Projects Value Fixtures 6 $3,367,000 Landscape 12 $989,500 Parking/Roads 2 $10,300 Playgrounds 4 $20,000 ALCP East Elk Grove BENEFIT ZONE has 51 identified ALCP projects scheduled in the next five years totaling $4,608,600. Sport Courts 4 $30,800 Sport Fields 15 $45,000 Walks/Paths 8 $146,000 5 Year Total 51 $4,608,600

31 Park Maintenance Management Plan 28 Benefit Zone 12 Laguna Stonelake Summary FY 2016/17 Assets Laguna Stonelake Benefit Zone (BENEFIT ZONE) is small in size with 3 parks totaling 27 acres. This BENEFIT ZONE is fully built out with no additional parks planned. The Laguna Stonelake BENEFIT ZONE parks are lined by off-street walks/paths and on-street bike lanes. The Laguna Stonelake BENEFIT ZONE offers a wide variety of experiences in 3 parks. Existing assets require regular renewal to ensure asset longevity. Asset Snapshot Count Park Count 3 Park Acres 27 ac. Corridor/Trail Acres 8 ac. High-Use Assets Diamond Fields 2 Multi-use Fields 1 Sport Courts 3 Playgrounds 3 Spraygrounds 1 Dog Parks 0 Restrooms 1 Total High-Use Assets 11

32 Park Maintenance Management Plan 29 Benefit Zone 12 Laguna Stonelake Summary FY 2016/17 Budget Laguna Stonelake Benefit Zone (BENEFIT ZONE) funds for maintenance and improvements come from the annual Landscape and Lighting (L&L) assessment paid by property owners and cell tower revenues. The budget is designed to be self-supporting and not require use of General Fund dollars from property taxes. The Laguna Stonelake BENEFIT ZONE L&L assessment is funded at an average level. The budget snapshot (right) verifies the budget is likely sustainable into the foreseeable future, therefore we have this zone on watch. Revenue is currently adequate for all operating costs however; we will have to watch the reserves and choose the only the most necessary projects to fund from the Asset Life Cycle Plan (ALCP) moving into the future. Budget Snapshot L&L Assessment per home $248 Annual Revenue (FY 16/17) $522,828 Reserves1 Actual July 2016 $690,837 In 5 Years July 2021 $198,967 In 10 Years July 2026 $103,564 Asset Life Cycle Plan (ALCP) Renewal Summary - Next 5 Years Category Projects Value Fixtures 3 $6,720 Landscape 20 $621,000 ALCP Laguna Stonelake BENEFIT ZONE has 36 identified ALCP projects scheduled in the next five years totaling $727,725. The challenge will be effective ALCP management to ensure completion according to established timelines. Parking/Roads 1 $20,000 Playgrounds 0 $0 Sport Courts 2 $27,675 Sport Fields 3 $9,000 Walks/Paths 7 $43,330 5 Year Total 36 $727,725

33 Park Maintenance Management Plan 30 Benefit Zone 13 East Franklin Summary FY 2016/17 Assets East Franklin Benefit Zone (BENEFIT ZONE) is large in size with 15 parks totaling 103 acres. It has the second-most parks and park acres in the CSD, just behind the Laguna BENEFIT ZONE. East Franklin BENEFIT ZONE is almost built out, with plans remaining for a community center at Morse Park and construction of the 5 acre George Park. East Franklin BENEFIT ZONE includes 7 local parks, 7 neighborhood parks, and 1 community park. Bartholomew Sports Park is located in East Franklin but considered a District Wide facility, which is accounted for in the District Wide Benefit Zone. There are 51 acres of streetscapes and trails. Many parks in this benefit zone are linked by either off-street trails or on-street bike lanes. East Franklin BENEFIT ZONE is known for its wide variety of parks with many high-use assets. These assets require regular renewal to ensure asset longevity. Asset Snapshot Count Park Count 15 Park Acres 103 ac. Corridor/Trail Acres 51 ac. High-Use Assets Diamond Fields 9 Multi-use Fields 4 Sport Courts 12 Playgrounds/Fitness 34 Spraygrounds 4 Dog Parks 1 Restrooms 6 Total High-Use Assets 57

34 Park Maintenance Management Plan 31 Benefit Zone 13 East Franklin Summary FY 2016/17 Budget East Franklin Benefit Zone (BENEFIT ZONE) funds for maintenance and improvements come from the annual Landscape and Lighting (L&L) assessment paid by property owners and cell tower revenues. The budget is designed to be self-supporting and not require use of General Fund dollars from property taxes. The East Franklin BENEFIT ZONE L&L assessment is funded at a strong level. The budget snapshot (right) verifies the budget is sustainable into the foreseeable future. Adequate revenue is generated for all operating costs and reserves exist to fund projects within the Asset Life Cycle Plan (ALCP). ACLP East Franklin BENEFIT ZONE has 93 identified ALCP projects scheduled in the next five years totaling $9.3M, with funding designated for a wide variety of projects to renew assets and extend their life cycle. The challenge will be effective ALCP management to ensure completion according to established timelines. Budget Snapshot L&L Assessment per home $344 Annual Revenue (FY 16/17) $3,423,464 Reserves Actual July 2016 $12,754,878 In 5 Years July 2021 $8,587,490 In 10 Years July 2026 $10,672,722 Asset Life Cycle Plan (ALCP) Renewal Summary - Next 5 Years Category Projects Value Fixtures 7 $6,024,120 Landscape 12 $1,986,000 Parking/Roads 6 $47,300 Playgrounds 3 $469,000 Sport Courts 7 $53,500 Sport Fields 44 $254,000 Walks/Paths 14 $493,000 5 Year Total 93 $9,326,920

35 Park Maintenance Management Plan 32 District Wide Benefit Zone Summary FY 2016/17 Assets The District Wide Benefit Zone (BENEFIT ZONE) is large in size with 3 parks totaling 149 acres. This includes Bartholomew Sports Park, Camden Creek Greenbelt, and Elk Grove Regional Park. These 3 parks are packed with many high-use assets and used by the public on a continual basis. These assets require regular renewal to ensure asset longevity. Expenses in the 3 parks in the District Wide BENEFIT ZONE are shared by all residents, rather than being places solely on the BENFIT ZONE where the park is geographically located. Each of the BENEFIT ZONES (not including overlay zones) carry the financial responsibility of these parks proportionally based on several different allocation processes (acreage, amenity and EDU). Budget Annual funding for maintenance and improvements comes from cell tower revenues and then proportionately from all other BENEFIT ZONE s. The budget is self-supporting and does not require use of General Fund dollars from property taxes. The District Wide BENEFIT ZONE is funded at a strong level. The budget is sustainable into the foreseeable future with funds for all operating costs and the Asset Life Cycle Plan (ALCP). Additional reserve funds are available for emergency use. Asset Snapshot Asset Life Cycle Plan (ALCP) Renewal Summary - Next 5 Years Count Park Count 3 Park Acres High-Use Assets 149 ac. Diamond Fields 15 Multi-use Fields 7 Sport Courts 6 Playgrounds 2 Spraygrounds 0 Dog Parks 1 Restrooms 7 Total High-Use Assets 38 Category Projects Value Fixtures 3 $26,000 Landscape 12 $268,500 Parking/Roads 20 $234,043 Playgrounds 3 $31,924 ALCP District Wide BENEFIT ZONE has 73 identified ALCP projects scheduled in the next five years totaling $3.4M, with funding designated for a wide variety of projects to renew assets and extend their life cycle. Sport Courts 1 $ 30,000 Sport Fields 21 $2,787,500 Walks/Paths 14 $71,480 5 Year Total 73 $3,449,447 The challenge will be effective ALCP management to ensure completion according to established timelines.

36 Park Maintenance Management Plan 33 Benefit Zone 14 Camden Park Summary FY 2016/17 Overview - Camden Park Benefit Zone (BENEFIT ZONE) is an assessment overlay of the BENEFIT ZONE 2 Camden Lighting and Landscape (L&L) assessment south of Whitehouse Creek and the BENEFIT ZONE 9 Waterman/Park Village, Area 9A, assessment north of Whitehouse. The Camden Park BENEFIT ZONE assessment was approved in 2009 to ensure sufficient funds were available for maintenance, water, and renewal projects in BENEFIT ZONE 2 Camden and BENEFIT ZONE 9 Waterman/Park Village, Area 9A. Other than minor costs for the annual engineering report, all revenues are available for use in BENEFIT ZONE 2 Camden and BENEFIT ZONE 9 Waterman/Park Village, Area 9A. Budget The Camden Park BENEFIT ZONE L&L assessment is funded at a strong level. The budget snapshot (right) verifies the budget is sustainable into the foreseeable future. Adequate revenue is generated for all operating costs and reserves to fund the Asset Life Cycle Plan (ALCP) within the BENEFIT ZONES this overlay supports. Reserves in Camden Park BENEFIT ZONE will grow moderately over for the next 10 years and beyond. All reserves will be used to fund ALCP projects in BENEFIT ZONE 2 Camden and BENEFIT ZONE 9A. ALCP No assets are attributed to the Camden Park BENEFIT ZONE. Instead, the assets are identified in BENEFIT ZONE 2 Camden and BENEFIT ZONE 9 Waterman/Park Village, Area 9A. Budget Snapshot L&L Assessment per home $141 Annual Revenue (FY 16/17) $149,681 Reserves Actual July 2016 $167,563 In 5 Years July 2021 $155,482 In 10 Years July 2026 $359,966

37 Park Maintenance Management Plan 34 Benefit Zone 15 Vista Creek Park Summary FY 2016/17 Overview Vista Creek Park Benefit Zone (BENEFIT ZONE) is an assessment overlay of the area surrounding Jordan Family Park in BENEFIT ZONE 3 Elk Grove West Vineyard. The Vista Creek Park BENEFIT ZONE Lighting and Landscape (L&L) assessment was approved in 2009 ensuring sufficient funds for maintenance, water, and renewal projects in this overlay area. Other than minor costs for the annual engineering report, all revenues are available for use in BENEFIT ZONE 3 Elk Grove/West Vineyard, Vista Creek Park. Budget The Vista Creek Park BENEFIT ZONE L&L assessment is funded at a strong level. The budget snapshot (right) verifies the budget is sustainable into the foreseeable future. Adequate revenue is generated for all operating costs and reserves to fund the Asset Life Cycle Plan (ALCP) within the BENEFIT ZONE this overlay supports. Reserves in Vista Creek Park BENEFIT ZONE will grow moderately over for the next 10 years and beyond. All reserves will be used to fund ALCP projects in BENEFIT ZONE 3 Elk Grove West Vineyard, Vista Creek specifically for Jordan Family Park. Over $13,000 is generated annually for ALCP projects. ALCP No assets are attributed to the Vista Creek Park BENEFIT ZONE. Instead, the assets are identified in BENEFIT ZONE 3 Elk Grove/West Vineyard. Budget Snapshot L&L Assessment per home $188 Annual Revenue (FY 16/17) $22,623 Reserves Actual July 2016 $83,922 In 5 Years July 2021 $169,356 In 10 Years July 2026 $269,675

38 Park Maintenance Management Plan 35 Benefit Zone 16 Fallbrook/Park Lane/Britschgi Park Summary FY 2016/17 Overview Fallbrook/Park Lane/Britschgi Park Benefit Zone (BENEFIT ZONE) is an assessment overlay of BENEFIT ZONE 9 Waterman/Park Village, Area 9B. The Fallbrook Lighting and Landscape (L&L) assessment was approved in 2009 to ensure sufficient funds were available for maintenance, water, and renewal projects in BENEFIT ZONE 9 Waterman/Park Village, Area 9B. Other than minor costs for the annual engineering report, all revenues are available for use BENEFIT ZONE 9 Waterman/Park Village, Area 9B. Budget The Fallbrook/Park Lane/Britschgi Park BENEFIT ZONE L&L assessment is funded at a strong level. The budget snapshot (right) verifies the budget is sustainable into the foreseeable future. Adequate revenue is generated for all operating costs and reserves to fund the Asset Life Cycle Plan (ALCP) within the BENEFIT ZONE this overlay supports. Reserves in Fallbrook/Park Lane/Britschgi Park BENEFIT ZONE will grow moderately over for the next 10 years and beyond. All reserves will be used to fund ALCP projects in BENEFIT ZONE 9 Waterman/Park Village, Area 9B. Reserves do appear to drop, but that is in correlation with a playground replacement at Hill Park. ALCP No assets are attributed to the Fallbrook/Park Lane/Britschgi Park BENEFIT ZONE. Instead, the assets are identified in BENEFIT ZONE 9 Waterman/Park Village, Area 9B. Budget Snapshot L&L Assessment per home $154 Annual Revenue (FY 16/17) $137,658 Reserves Actual July 2016 $429,063 In 5 Years July 2021 $136,917 In 10 Years July 2026 $19,570

39 Park Maintenance Management Plan 36 Benefit Zone 18 Hampton Village Improvement District Summary FY 2016/17 Overview Hampton Village Improvement District Benefit Zone (BENEFIT ZONE) is an assessment overlay of the Hampton Village area surrounding Jennie McConnell Park in BENEFIT ZONE 9 Waterman/Park Village, Area 9C. The Hampton Villag Improvememnt District BENEFIT ZONE Lighting and Landscape (L&L) assessment was approved in 2016 ensuring sufficient funds for maintenance, water, and renewal projects in this overlay area. Other than minor costs for the annual engineering report, all revenues are available for use in BENEFIT ZONE 9 Waterman/Park Village, Area 9C. Budget The Hampton Village Improvement District L&L assessment is funded at a strong level. The budget snapshot (right) verifies the budget is sustainable into the foreseeable future. Adequate revenue is generated for all operating costs and reserves to fund the Asset Life Cycle Plan (ALCP) within the BENEFIT ZONES this overlay supports. Reserves in Hampton Village Improvement District BENEFIT ZONE will immediately be used to fund the park improvements, playground replacement and streetscape replacement. As such this zone will be repaying a loan over the next 20 year. ALCP No assets are attributed to the Hampton Village Improvement District BENEFIT ZON. Instead, the assets are identified in BENEFIT ZONE 9 Waterman/ Park Village, Area 9C. Budget Snapshot L&L Assessment per home (A) $133 L&L Assessment per home (B) $136 Annual Revenue (FY 16/17) $71,002 Reserves Actual July 2016 $0 In 5 Years July 2021 $122,235 In 10 Years July 2026 $248,970

40 Park Maintenance Management Plan 37 Section 6 - Challenges The PMMP will face a number of challenges on the path to successful implementation. The challenges and recommendations are provided in this section. Challenge #1: Unsustainable Assessment Funding in Benefit Zones 3, and 6 Description: There are two BENEFIT ZONE s where funding is poor and the budget is not sustainable: 1) BENEFIT ZONE 3 Elk Grove West Vineyard - $123 assessment 2) BENEFIT ZONE 6 Central Elk Grove - $83 assessment Action Plan: Generally speaking, the minimum assessment increase needed in these BENEFIT ZONEs is $80 to $125 annually. 7 Unsustainability is due to a 1) low assessments that do not generate enough revenue to offset expenses, and 2) expense uncertainty. Contractor landscape maintenance costs and utilities (water and electrical) account for 25% of the annual L&L budget. Contractor landscape maintenance costs are predicted to increase in 2018 when the landscape contract renews, but the increase is uncertain at this time. Rate increases are anticipated from Sacramento County Water Agency, Elk Grove Water District, and SMUD in the coming years. Even minor increases will significantly impact the unsustainable zones. The poor funding issue was recognized in Substantial staff time and money was spent on education, but property owners voted down assessment increases by a large margin. Time for action will be necessary in the next few years. The PMMP shows that both Benefit Zones 3 and 6, all reserves will be exhausted and expenses exceeding revenues starting FY Staff have presented the Board with a Funding Plan. Task one and two are currently underway and are scheduled to be complete by the fall of At that time if the Board believes a ballot process will be successful, more resources will be committed to begin the ballot processes. If an assessment ballot were successful, increase to revenue would be realized in the 2018/19 fiscal year. Challenge #2: Description: Succession Planning The next few years will bring many retirements to the Park Operations Division at key positions. It will be important that not only do we capture the institutional knowledge of staff, but to make sure we mentor and prepare our staff to move up in the ranks if that is the path they so choose. This means not only preparing them for the technical work, but to make sure they would be prepared for supervisory roles, as well as training staff on the every changing technological platform. Our division strives to be more tech. friendly by utilizing a medley of web-based applications from our tree inventory to our daily dispatch system. The following are what we will be striving to focus on 7 Factors affecting the increase include how many Equivalent Dwelling Units (EDU s) are included in the assessment, the asset count, and age of assets.

41 Park Maintenance Management Plan 38 Action Plan: In order to mitigate the loss of institutional knowledge, we will strive for the following best practices for succession planning: 1) Cross train - We recognize that not all of our employees have the same needs when it comes to their careers. We will be trying to allow employees to cross train within our Division and provide the opportunity to work alongside someone in a different Division to gain other perspectives about our organization as a whole. We recognize that by providing opportunities for cross training we help facilitate vertical moves not only horizontal moves within the Division. This could ultimately lead to employees being more vested, but can lead to longevity with the District. 2) Make transparency a priority. Effective succession planning and career development flourishes when employees have access to information, and feel included in decision making. We currently hold quarterly meeting where we reflect back on past months, and help spread awareness of what is on the horizon. We continue to disseminate information out to crews when appropriate. Challenge #3: Description: Action Plan: Challenge #4: Description: Rising Construction Costs As the county and the Sacramento area are slowly come out of a recession, we are seeing an increase in construction costs, as well as an overall increase to services. The CSDs Lighting and Landscaping assessments are tied to the Consumer Price Index, which is not keeping up with the rising costs. Thus overall costs are rising faster than revenues. In order to compensate, there are a few steps staff can take: 1) Group projects together. If we can group projects together we may be able to take advantage of the economy of scale and get better pricing instead of bidding one park site out at a time. 2) Scale back - This plan identifies project and funding and allows us to make necessary changes as needed. It may be necessary for staff to be less aggressive in our project list. The result of this could mean that projects are deferred longer and assets are replaced on a longer cycle. 3) Staff were very successful in changing the specifications on the most recent Parks Maintenance contract which resulted in significant savings. Staff will once again look at the Streetscape Maintenance contract that is coming up for bid and many any necessary changes they see fit that could potentially save the district money Examples of such changes include pruning styles and frequency of fertilization applications. Decentralized Maintenance Facilities Coordination of activities, scheduling of staff and equipment are a current challange. Because maintenance activities are not scheduled out of one location, overlapping use of the same equipment is scheduled, and on occasion duplication of services. Multiple maintenance locations create a Division within a Division. This is not conducive to team building. All three current maintenance facility locations are at maximum capacity thus no room for growth which is an inevitable in our growing community.

42 Park Maintenance Management Plan 39 Action Plan: In order to more efficiently run the Park Operations Division we propose the next maintenance facility be built large enough to encompass our current staff and operational needs as well as future staff growth. 1) We are actively searching for the ideal location. Staff will not only research build to suit locations but also existing facilities that would meet the Division needs, and be centrally located to serve all areas of the District s service boundaries.

43 Park Maintenance Management Plan 40 Section 7 Plan Improvement and Monitoring The PMMP must be updated annually to be an effective budget and planning tool. Staff intends to produce an annual PMMP update, which will inform the annual budget process. This rendition of the ALCP does not include pool and sprayground projects. Nor does it include costs for City-funded assets in Laguna Ridge. Staff is developing this information for inclusion in the FY 2017/18 PMMP. With the first two years of PMMP implementation complete, it continues to be critical to monitor progress with implementation ACLP scheduling and completion.

44 Park Maintenance Management Plan 41 Appendix A B Routine Maintenance Frequencies Park System C Asset Life Cycle Plan D Unfunded Asset Life Cycle Plan BENEFIT ZONE 3 and 6 E F G Playground Renewal Timeline Deferred Projects Guide PMMP Summary Budgets

45 Park Maintenance Management Plan 42 Appendix A Routine Maintenance Frequencies The Parks Maintenance Division is responsible for maintaining a wide variety of assets throughout the parks, trails, and streetscapes within the boundaries of the District. Maintenance tasks are performed by both in-house and contractual staff. Maintenance responsibilities are divided into the following categories: Landscape Maintenance Turf Areas A. Mow height and frequency 1 ½ to 2 ½ inches. Weekly in growing season; every 2 weeks in dormant season. B. Edging Occurs at every mowing. Vacuum or blow. C. Clippings Mulching preferred. Remove if excessive. Vacuum or blow. D. Trimming No line trimmers around trees; 18 clearance of turf from tree trunk, chemical vegetation removal. E. Aeration One time annually, to occur one month prior to Spring fertilization. F. Turf Fertilization Two times annually. G. Weed Control 85 to 90 percent weed free (broadleaf and clover). H. Whitehouse Creek Trail Mow- Every other week between March and October. I. Playgrounds/Sand Volleyball Court/Horseshoe Pits Policed weekly, raked on service days. J. Litter Control weekly Shrubs and Trees A. Pruning using ISA methods and trained staff. B. Shrub pruning - consistent to ISA standards, no individual box or balled forms. Carpet/Hybrid T Roses (3 times annually) and Hybrid T heavy winter pruning (1 time annually). C. Tree pruning Shape trees as needed to maintain 96 high clearance; remove dead/damaged branches immediately. Young tree pruning - none unless directed by CSD staff. D. Stakes and ties Inspect/service per service schedule. E. Weed control Areas kept weed and litter free at all times per service schedule. F. Cut back old or dead growth as needed. Groundcover A. Groundcover Edged once per month. All cuttings removed. B. Ornamental grasses and monocots Pruned at end of growth season. C. Dead and damaged plant material identified and removed. D. Bio Swales - Shrubs pruned to eliminate encroachment on walks; trim groundcover by request up to 2 times annually. E. Hard Fescue Cut back twice annually. F. Weed control Weed and litter free at all times per service schedule. Bark Areas A. Weed control Weed and litter free at all times per service schedule. Decomposed Granite A. Weed control Weed and litter free at all times per service schedule.

46 Park Maintenance Management Plan 43 Sport Fields A. Ball field mix Weed and litter free at all times per service schedule. B. Edging Concurrent with mow schedule. Hardscapes A. Ballfields: bleachers and hardscapes - blown and debris free per service schedule B. Tennis and Futsal Courts - blown and debris free per service schedule C. Walkways and Paths - blown and debris free per service schedule Irrigation System Checks/Repairs A. Irrigation checks twice per month B. Repairs required repairs documented during inspection, repaired within 2 working days Urban Forest Management Plan The multi-faceted Urban Forest Management Plan provides for the maintenance and upkeep of over 45,000 trees within the District s inventory. Major program areas and desired outcomes are as follows: A. Computerization the Urban Forest Management Plan is a web-based program, maintained by others, fully accessible by District staff, and provides the following components: tree inventory, ordering and tracking work, maintenance scheduling, and budget projections. B. Cyclical Pruning all trees will be pruned every 5 years. The cycle will be extended in areas where funding cannot support a 5 year pruning cycle. Pruning must be in accordance with International Society of Arborist (ISA) standards. C. Planting new and replacement trees shall be planted where practical and sustainable. D. Tree palette tree varieties with known issues shall not be planted. In areas where unacceptable tree varieties were planted, reforestation using a more appropriate variety shall be considered. Sidewalk Inspection and Repair A. Sidewalks on District property or within District easement areas are the responsibility of the District to maintain. District staff will insect 25% of its sidewalk areas per year. When the District is notified by the City, public, or staff of a safety related sidewalk issue, Park Operations staff will: i. Inspect the area within 24 hours of notice ii. When lifts are greater than.25, temporary repair will be made using an asphalt product or angle cut. When lifts are greater than.75 then a determination is made to remove and replace. iii. Barricade the sidewalk, if no temporary repair is possible iv. Designate as immediate repair or defer to next repair cycle v. All activities involving sidewalk inspections and/or repairs shall be documented within the District s GIS based sidewalk inspection system. Records shall be retained per the District s record retention procedure.

47 Park Maintenance Management Plan 44 Aquatic Facilities Park Operations staff visit the Barbara Morse Wackford Aquatic Center (BMWCAC) and the Jerry Fox Swim Center (JFSC) daily, and perform the duties as outlined here: Location: Wackford Aquatic Complex PEAK SEASON OFF PEAK (Feb. 1 - Sept. 30) (Oct. 1 - Jan. 31) Task Frequency Task Frequency Deep Xtreme (aka Competition) Adventure Bay (aka Recreation) Pool Readings 2 times daily (6:30 am & 2:30pm) Pool Readings 1 time daily (7am) Backwash 2 times per week Backwash 1 time weekly Clean Traps 3 times per week (Mon, Wed, Fri) Clean Traps 1 every other week Detailed Pool Readings Every 2 weeks Detailed Pool Readings 1 time monthly Pulsar Cleaning Every 2 weeks Pulsar Cleaning 1 time monthly Pool Readings 2 times daily (6:30 am & 2:30pm) Pool Readings 1 time daily (7am) Backwash 1 time daily (6am) Backwash 1 time weekly Clean Traps 3 times per week (Mon, Wed, Fri) Clean Traps 1 every other week Detailed Pool Readings Every 2 weeks Detailed Pool Readings 1 time monthly Pulsar Cleaning Every 2 weeks Pulsar Cleaning 1 time monthly Pool Readings 2 times daily (6:30 am & 2:30pm) Pool Readings 1 time daily (7am) Island (aka Play) Backwash 2 times weekly Backwash 1 time weekly Clean Traps 1 time per week (Fri) Clean Traps 1 every other week Detailed Pool Readings Every 2 weeks Detailed Pool Readings 1 time monthly Pulsar Cleaning Every 2 weeks Pulsar Cleaning 1 time monthly

48 Park Maintenance Management Plan 45 Location: Jerry Fox Swim Center PEAK SEASON OFF PEAK (Feb. 1 - Sept. 30) (Oct. 1 - Jan. 31) TASK FREQUENCY TASK FREQUENCY Pool readings 2 times daily (7a & 2p) Pool readings Once daily (8am) Backwash 2 times weekly Backwash As needed Clean trap & deck baskets 1 time daily Clean trap & deck baskets 2 times weekly, until covered. Then none. Detailed pool readings Every 2 weeks Detailed pool readings Once a month Pulsar cleaning Every 2 weeks Pulsar cleaning Once a month Spraygrounds The District maintains 8 spraygrounds, that are operated from May 1 st to Sept. 30 th8, with two distinctively different modes of operation drain-to-waste and recirculating. There are 6 drain-to-waste spraygrounds where the water run-off generated is drained into the City sewer system. These systems require a daily operational test and daily drain cleaning. Periodic repairs are performed as needed and a yearly winterization process is done to protect the system from freezing during the winter months. The 2 spraygrounds with recirculating systems are maintained similar to a swimming pool. Water runoff is drained into large underground tanks where it is treated and re-used. Recirculating spraygrounds require a minimum of two staff visits per day. 8 Dates are modified during drought conditions.