E-Procurement Tender Notice

Transcription

1 Tele Fax e-ptn No. DNHPDCL/DM(A/cs)/2015/41/5009 Date :-17 /12/2015. E-Procurement Tender Notice The Superintending Engineer, DNH Power Distribution Corporation Ltd., Dadra and Nagar Haveli, Silvassa invites Request for Proposals (RFP) through on line on h t t p s : / / w w w. n p r o c u r e. c o m from the reputed professional firms/entities/llps having adequate experience for following work. Sr. No Tender ID No. Name of Work 1 Physical verification and revaluation of fixed assets of the DNH Power Distribution Corporation Ltd. Estimated Cost EMD Cost Tender Fee Time Limit - 20, On line document Downloading start date Downloading End date Last Date and Time for Receipt of Bids Date & Time of opening of Technical Bid on wards at hrs On line submission till hrs On Physical Submission till hrs at hrs. Date & Time of opening of non Technical Bid at hrs ( Tentative) Bidders have to submit price bid in electronic format only w w w. n p r o c u r e. c o m website till the last date and time for submission. Price Bid in physical format shall not be accepted in any case. Submission of tender fees, EMD and other documents etc. in hard copy to above mention addressed by RPAD/ Speed Post, however, Tender Inviting Authority shall not be responsible for any postal delay. The said document can also be deposited in Tender Box kept at the office of the undersigned. On or before up to hrs. The Tender Inviting Authority reserve the right to accept or reject any or all the tender to be received without assigning any reasons thereof. In case bidders needs any clarification or if training required for participating in online tender, they can contact the following off:- (n) Code Solution- A Division, GNFC Ltd, 403, GNFC Info Tower, Bodakdev, Ahmedabad , Gujarat (India), - Fax , website: S/d Superintending Engineer(Dist.), DNH Power Distribution Corporation Ltd., Dadra and Nagar Haveli, Silvassa. Copy Submitted for information. The Development Commissioner / Secretary (Power), DD & D.N.H., Silvassa. The Collector, Dadra and Nagar Haveli, Silvassa. Copy to:- The Chief Publicity Officer, Dadra & Nagar Haveli, Silvassa for publication in the Leading News Papers in each of English / Gujarati / Hindi for wide publicity Director(IT), Secretariat, Silvassa for Publication on web site Executive Engineer of Transmission & (Lab & Vig). Copy to All H.O., Dadra & Nagar Haveli, Silvassa for vide publicity.

2 ट ल -फ स: ई-प ट एन स. DNHPDCL/DM(A/cs)/2015/41/5009 दन क :17/12/2015 ई-अ ध त न वद स चन अ धक क अ भय त, द. न. ह. उज वतरण नगम ल मट ड, द दर ए व नगर हव ल, सलव स न न ल खत क go fuu r guu य यmkôƒt स पर ऑन-ल इन क म यम स RFP/ न वद ओ आम त करत ह म स य न वद आई ड स य क य क ववरण 01 tln Wsto rldb r rbxuz rfu ya mövr ytu rfu Ctir fu stka YJk bwögtkful अन म नत ल गत ऑन ल इन द त व ज ड उनल डग करन क आर भ त थ ऑन ल इन द त व ज ड उनल डग करन क सम त त थ ऑनल इन ब ड त करन क अ तम त थ और समय तकन क ब ड ख लन क त थ और समय व ण यक ब ड ख लन क त थ और समय बय न जम - 20, /- न वद श क 17/12/2015 र भ करन क त थ 05/01/2016, बज तक 06/01/2016 ऑनल इन जम बज तक 07/01/2016 य त तकरण बज तक 07/01/2016 क बज तक 08/01/2016 क बज तक ब ल द त क त तकरण क लए अ तम दन क ए व समय तक व बस ईट पर क वल इल नकफ म ट म क मत ब ल क त त करन ह य फ म ट म क मत ब ल कस भ म मल म व क त नह कय ज एग न वद श क, इ.एम.ड. और अ य द त व ज आ द क प ज क त प प वत / प ड प ट व र उपर त उ ल खत पत पर ह ड क प म कर /तथ प न वद आम त धक र ड क वल ब क लए ज म द र नह रह ग उ त द त व ज क अध ह त र क क य लय पर रख न वद प ट म भ जम कर सकत ह दन क 07/01/2016 तक बज स पहल कस य सभ न वद क बन क रण दश य व क त य अ व क त करन क अ धक र न वद आम त धक र क प स आर त ह य द ब लकत क कस प ट करण क आव यकत ह अथव ऑनल इन न वद म ह स ल न क लए षण क आव यकत ह त व न च दश य क य लय क स पक कर सकत ह : (एन) क ड स य शन A भ ग, जएनएफस ल. 403 जएनएफस इ फ ट वर ब ड़कद व, अहमद ब द , ग जर त (भ रत ) ई- म ल FAX , व बस ईट अ धक क अ भय त ( वतरण) द.न.ह. उज वतरण नगम ल मट ड, द दर नगर हव ल, स व स

3 ઈ- પટ એન ન. DNHPDCL/DM(A/cs)/2015/41/5009 ત ર ખ: 17/12/ અ ધ ક ઇજન ર, દ.ન.હ. ઉ વતરણ નગમ લ મટ ડ, સ લવ સ મ રફત ઓનલ ઈન : web : પરથ ન ચ જબ ક e Lfhp ઇ છ ધર વત અ ભવ k»õ p અન ત ઠત ક પન ટ ડર મ પદ ડ મ ણ બડ ભરવ મ ટ ય ય હ ય, ત મન પ સ થ ભ વ મ ગ વવ મ આવશ.. a. к х... к 1 દ.ન.હ. ઉ વતરણ નગમ લ મટ ડ q AQg kç qsap q QLpkqZ A y : dyëep»l - 20,000/- 500/- ઓનલ ઈન ડ ઉનલ ડ ગ ન શ આત 17/12/2015 ડ ઉનલ ડ ગ ન તમ ત ર ખ 05/01/ કલ ક ધ ઓનલ ઈન બડ વ ક રવ ન છ લ ત ર ખ અન સમય 06/01/ કલ ક ધ 07/01/2016 ફ કલ સબ મશન કલ ક ધ ઓનલ ઈન ટ ક નકલ બડ ખ લવ ન ત ર ખ અન સમય 07/01/ કલ ક ઓનલ ઈન ન ન ટ ક નકલ બડ ખ લવ ન ત ર ખ અન સમય 08/01/ કલ ક બડર મ ઈલ નક ફ મ ટ મ જ web : વ બ સ ઇટ પર ભ વ પ ક જમ કરવ રહ શ. ભ વપ ક ફ કલ ફ મ ટ મ ક ઈ પણ સ જ ગ મ વ ક રવ મ આવશ નહ. બડ ર કરન ર ટ ડર ફ, ઇ.એમ.ડ. ત મજ અ ય દ ત વ જ ત. 07/12/2016, કલ ક ધ ન ચ સહ કરન ર ન કચ ર એ આર.પ.એ.ડ / પ ડ પ ટ ર જમ કરવ ન રહશ અથવ ટ ડર બ સ મ જમ કરવ ન રહશ. જ ક ટ ડર આમ ત અ ધક ર ક ઈપણ ટપ લ વલ બ મ ટ જવ બદ ર રહશ નહ. ટ ડર ન વ ક ર ક રદબ તલ કરવ ન સ ટ ડર મ ગ વન ર અ ધક ર ન રહ શ. બડર ન ઓનલ ઈન ટ ડર ભરવ મ ટ ન મ ગ દશ ન ન જ રય ત હ ય ત ઓએ ન ચ ન સરન મ સ પક કરવ, (એન) ક ડ સ શન એ. ડ વ ઝન, એનએફસ લ. 403, એનએફસ ઇ ફ ટ વર, બ ડ કદ વ, અમદ વ દ , જર ત, (ઈ ડય ) Fax : web site : અ ધ ક અ ભય ત દ.ન.હ. ઉ વતરણ નગમ લ મટ ડ, દ દર અન નગર હવ લ સ લવ સ

4 REQUEST FOR PROPOSAL (RFP) FOR APPOINTMENT OF PROFESSOINAL FIRM/INCORPORATED ENTITY/LLP FOR THE JOB OF PHYSICAL VERIFICATION & REVALUATION OF FIXED ASSETS OF DNH POWER DISTRIBUTION CORPORATION LTD. DNH POWER DISTRIBUTION CORPORATION LTD (A Government Undertaking) VidhyutBhavan, Opp. Secretariat, Silvassa, Dadra & Nagar Haveli Tel/Fax: Website: CIN:U40100DN2012GOI000405

5 REQUEST FOR PROPOSAL (RFP) DOCUMENT FOR APPOINTMENT OF PROFESSIONAL FIRM/INCORPORATED ENTITY/LLP FOR PHYSICAL VERIFICATION & REVALUATION OF FIXED ASSETS OF DNH POWER DISTRIBUTION CORPORATION LTD. 1. INTRODUCTION:- DNH Power Distribution Corporation Ltd (DNHPDCL) is a Government Company registered on 13 th July 2012 under the Companies Act, The registered and head office of the Company is situated at Vidhyut Bhavan, Opp. Secretariat, Silvassa, Dadra & Nagar Haveli The Corporation was incorporated with the consent and approval of the Ministry of the Home Affairs and Ministry of Power with an objective to corporatize Distribution and allied division of Electricity Department, Dadra & Nagar Haveli. The Administration of UT, DNH has notified the scheme for transferring the assets, liabilities, personnel, functions etc of the Distribution and allied division of Electricity Department of DNH vide notification No.1-1(594)/ELE/2013/697 dt The Corporation started its commercial operations w.e.f. 1st April 2013 i.e. effective date of transfer. The objective of the RFP is physical verification & revaluation of DNHPDCL s fixed assets comprising of land, Buildings, power distribution system of electrical network of 66KV, 11KV, Low Tension lines, Sub-stations, Vehicles, Furniture & Fixtures and Office Equipments distributed across the geographic area of operation of the Corporation within the UT of Dadra & Nagar Haveli and generation of reports as per pre-determined templates. 2. AVAILABILITY OF RFP:- The RFP document is available at DNHPDCL s website Prospective PROFESSIONAL FIRM/INCORPORATED ENTITY/LLP desirous of participating in this RFP may view and download the RFP document free of cost from the above website..

6 3. IMPORTANT DATES:- Date of issue of RFP Last date for submission of Technical and Financial bid Opening of Technical and Financial bid 4. ELIGIBILITY CRITERIA:- The applicant must qualify the following minimum criteria which is mandatory, nonfulfilment of which will lead to disqualification of the bid (satisfactory evidence to be provided by the bidder): Sr. No Particulars Minimum criteria 1 Number of full time partners associated with the firm/llp for 5 not less than 3 years and shall be member of the Institute of Engineers (india) 2 Turnover of the PROFESSIONAL FIRM /LLP (Average of last three years i.e , & ) and should have Earned profits in each of the said years. 50 Lacs 3 No. of years of the PROFESSIONAL FIRM/LLP existence Not less than 8 years 4 No. of assignments/projects undertaken of any At least 3 Corporation/PSUs/Limited companies having turnover of not nos. less than 50 crore. *Note: i) The experience of the PROFESSIONAL FIRM/LLP of preceding 5 years shall only be considered. ii) The experience of the firm s assignment/projects in one company/psu/corporation for more than one year will be considered as one assignment only. 5 The PROFESSIONAL FIRM/LLP should have head office/branch office at Surat/Mumbai/Vapi 6 Minimum Partners/Qualified Members associated with the PROFESSIONAL FIRM/LLP For at least 2 years Should be 5

7 Supporting documents for eligibility criteria:- 1. For Sr. No. 1, the PROFESSIONAL FIRM/LLP must submit an attested copy of certificate of the Institution of Engineers (India) with respect to its constitution. 2. For Sr. No.2, the firm must submit a copy of the balance sheet and profit and loss account for the last three financial years as mentioned. 3. For Sr. No.3, the firm shall submit a declaration for no. of years in existence and certificate from IEI. 4. For Sr. No.4, the firm must submit a copy of the appointment letters from the organisations/company and annual reports evidencing the turnover of the organisations/company. 5. For Sr. No.5, a declaration from the firm in the letterhead stating that they have head office/branch office at Surat/Mumbai/Vapi for at least two years 5. EVALUATION CRITERIA FOR SELECTION OF PROFESSIONAL FIRM/LLP:- Bid Evaluation The Method of selection is QCBS (Quality & Cost Based Selection) system. The weightage assigned is 70% for technical score and 30% for financial score. Technical Evaluation: The Technical evaluation will be done on the basis of the following criteria with maximum marks of 100. The weight age for each factor of the criteria shall be as follows: Firm Details: 10 Project Experience: 60 Key Professional Staff Qualifications & Experience: 30 Qualification for Financial Bid opening The minimum qualifying total score, for the technical bid shall be 60. The financial bids of only those bidders shall be opened whose score is 60 or above in technical bids. The bidders whose offers have been selected after technical evaluation shall be informed separately. Such selected bidders may attend the opening of financial bids. Financial Evaluation: The proposal with lowest evaluated cost will be given a financial score of 100 and other proposals given financial scores that are inversely proportional to their prices. Composite Evaluation T: Technical Proposal evaluation score out of 100 F: Commercial Proposal evaluation = 100 x Af/ Bf Where Af= Price of lowest responsive Bidder and Bf= Price of any other Bidder The Final Total score will be worked out by adding the weighted marks on technical and financial proposals i.e. Final Score for particular bidder C= T x F x 0.30 Ranking of the firms shall be done on the basis of combined score in accordance with clause above.

8 BID EVALUATION METHODOLOGY I. Single Stage Two Envelope Procedure: Bidders should submit two sealed envelopes simultaneously, one containing the Technical Proposal and the other the Price Proposal, enclosed together in an outer single envelope. Initially, only the Technical Proposals shall be opened at the date and time advised in the Bidding Document. The Price Proposals shall remain sealed and in custody of DNHPDCL. II. Only those firms which satisfy all the conditions for qualification of bidders as per Eligibility Criteria shall be considered for technical evaluation. III. The Method of selection is QCBS (Quality & Cost Based Selection) system. The weight age assigned is 70% for technical score and 30% for financial score. IV. Technical Evaluation: The Technical evaluation will be done on the basis of the following criteria with maximum marks of 100. The weight age for each factor of the criteria shall be as follows: Sr. No. A B Description Firm Details Minimum Turnover of over 50 Lac in each of the last three financial years ending Marks for a cumulative turnover of 1.5 crore for last three financial years, and0.5 marks for each additional 5 Crore upto a maximum score of 10 marks Project Experience B1 Financial management, asset management services. Each successful project 10 marks subject to a max. of 30 marks. B2 Financial management, asset management service in Public Sector utilities in India. Each successful completion of project : max 5 marks subject to a total maximum score of 15 Marks. Projects considered in B-1 shall not be considered for B-2. B3 Financial management, asset management service in Power Sector utilities in India. Each successful completion of project : max 5 marks subject to a total maximum score of 15 Marks. Projects considered in B-1 and B-2 shall not be considered for B-3. Supporting documents required Annual audited accounts for each year. Letter of Award and details of payment received. Letter of Award and details of payment received. Letter of Award and details of payment received. Maximum marks assigned

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10 C Project Team: a) Team Leader & Financial Expert Max. 10 marks for Financial Expert (3 marks for each eligible project experience up to 3 projects and 0.5 mark for each additional project experience). b) Technical Expert- Minimum 1 person 5 marks each for each technical expert with Max. 10 marks. c) Associate members(finance& Accounts) of team.- minimum 4 persons One mark for each member and 0.5 mark for each additional member with a Max. 5 marks. d) Associate member (Technical) of team- minimum 4 persons. One mark for each member(technical) and 0.5 mark for each additional member with a Max. 5 marks of team. CV CV CV CV Total 100 Note: Allocation of marks under above categories will be proportionate based on the documentary response provided by the bidders. V. Qualification for Financial Bid opening: The minimum qualifying total score, for the technical bid shall be 60. The financial bids of only those bidders shall be opened whose score is 60 or above in technical bids. The bidders whose offers have been selected after technical evaluation shall be informed separately. Such selected bidders may attend the opening of financial bids. VI. Financial Evaluation: The financial proposals of the technically qualified bidders will be opened in presence of those bidders or their representatives whose bids are short listed for financial evaluation. The proposal with lowest evaluated cost will be given a financial score of 100 and other proposals given financial scores that are inversely proportional to their prices.

11 VII. Composite Evaluation: T: Technical Proposal evaluation score out of 100 F: Commercial Proposal evaluation = 100 x Af/ Bf Where Af= Price of lowest responsive Bidder and Bf= Price of any other Bidder The Final Total score will be worked out by adding the weighted marks on technical and financial proposals i.e. Final Score for particular bidder C= T x F x 0.30 Ranking of the firms shall be done on the basis of combined score in accordance with clause above. VIII. Award criteria: The Purchaser will award the Contract to the successful Bidder who has the highest score. 6. SUBMISSION OF THE PROPOSAL:- a) The interested firm shall submit the Technical and Financial Proposal separately duly bound and containing the index/table of content with all the pages numbered b) The proposal in the prescribed format should be submitted on or before. c) i) The outer envelope cover shall be addressed to: For appointment of PROFESSIONAL FIRM/LLP for physical verification & revaluation of fixed assets of DNHPDCL To, The General Manager (Fin. & HR) DNH Power Distribution Corporation Ltd VidhyutBhavan, Opp. Secretariat, Dadra & Nagar Haveli Silvassa. ii) This envelope/cover shall contain: The Cover 1- Technical Proposal ( Super scribed) containing all the relevant formats duly filled in alongwith: EMD in the form of FDR of 20,000/- in favour of DNH Power Distribution Corporation Ltd. Tender Fees in the form of Demand Draft of 500/-in favour of DNH Power Distribution Corporation Ltd. and other relevant enclosuresduly sealed

12 iii) iv) The Cover2 -Financial Proposal (Super-scribed) containing the relevant formats duly sealed. Both these covers-cover 1 & Cover 2 shall be put in outer envelope/cover as stated above in (ci) and submitted duly sealed. 7. SCOPE OF WORK:- (a) Physical verification of the Fixed Assets has to be carried out in respect of the units mentioned in Item (e) below. (b) The cut-off date of physical verification is. (c) The Fixed Assets as per Physical Verification is to be reconciled with the Fixed Asset Register (FAR) on the cut-off date. Discrepancies between physical Assets and FAR, if any, is to be reconciled and necessary details of rectification entries to be passed by the unit has to be made out separately and given along with your report as instructed in sample templates for submission of Physical Verification Report provided in Annexure-I attached to the RFP. (d) DELIVERABLE: d.1 The firm/llp will submit a draft report to DNHPDCL incorporating inter alia the discrepancies observed during the process of physical verification of fixed assets and its related reconciliation with the FAR, impairment of assets, if any on the date of verification as per sample template for submission of Physical Verification Report as mentioned in 1(c) above with necessary details of rectification entries to be passed by the unit has to be made out separately. The physical verification report shall include under each category the following: (i) List of fixed assets, which have not been found together with their relevant particulars i.e. Asset ID, Description, Book Value, Accumulated Depreciation and WDV as on as per FAR. (ii) List of assets which have been found but are not traceable in the FAR together with their previous locations, if available. (iii) List of assets which have been capitalized against replacement of existing assets such as replacement of computer peripherals, etc. (iv) List of details of all such fixed assets which have been impaired or which are not in usable condition and needs to be written off together with their Asset ID, Description, Book Value, and Accumulated Depreciation & WDV as on (v) Suitable adjustments/accounting of the excess and shortages giving full details as to the locations is to be provided and pass the entries in the

13 Accounts accordingly with the disclosure in the Notes to Accounts. (vi) Numbering on such fixed assets will be required as per which DNHPDCL will arrange to paint the Asset No. on each such fixed asset. The firm/llp will supply DNHPDCL such new asset No. against each asset ID as per fixed asset register. (vii) A detail list of movement of assets including assets during the period of physical verification is to be prepared. This list shall form a part of the final report. d.2 A discussion on the draft report will be held by DNHPDCL with the firm/llp for obtaining Management s observations/ comments on all observations highlighted in the draft report. d.3 After obtaining Management s comments/ observations, the firm/llp will submit the Final Physical Verification Report. d.4 DNHPDCL would also require the firm s/llp s suggestions for writing off any insignificant value of any fixed asset. d.5 DNHPDCL would also require the firm s suggestions for procedure/manual on Addition/impairment/written off of any fixed assets with their Accounting entries in future. d.6 DNHPDCL would also require suggestions to compliance with up to date amendments in Companies Acts i.e. to compliance regarding Providing Depreciation etc. d.7 The firm have to integrate all the procedure with DNHPDCL s ERP system i.e. Tally ERP 9. d.8 Physical verification report and Templates mentioned Item No. 7(c) above in respect of each unit/office is to be confirmed with counter signature and acceptance by the competent authority of the respective units/office at the location. d.9 Holding of meeting at regular intervals with Management of DNHPDCL and Implementation Partner of ERP solution. d.10 The firm/llp is required to submit the deliverables in soft copy as well as 3(three) hard copies of each. (e). Locational Scope of Work: The physical verification of assets would be conducted at: i. North Zone-I ii. North Zone-II iii. South Zone iv. Mentioned as per the GFR as on (f) To provide the new GFR as on Note:

14 Physical verification is to be carried out at each location. The number and name of locations in the Circles is not exhaustive and may include minor changes in location not captured above. The scope of the verification will be as per Annexure-I enclosed. The Corporation reserves the right to alter the scope of the verification if need arises. 8. REPORTING:- The firm should report to the Corporation in any serious weakness, significant fraud or major accounting breakdown discovered during the normal course of verification through General Manager (Finance). The manner and intervals in which the physical verification shall be conducted and Reported to the Corporation shall also be in compliance with the Companies Act 1956/2013 and other applicable statutory norms and provisions. 9. TERMINATION OF CONTRACT:- DNHPDCL reserves the right to terminate the contract without assigning any reasons by giving 30 days notice. 10. ARBITRATION In case of any dispute, it shall be referred to Arbitration. The sole arbitrator will be appointed by the Managing Director, DNHPDCL. The Arbitration shall be as per Indian Arbitration and Conciliation Act, 1996 as amended up to date. The place of Arbitration shall be Silvassa and the language will be English. 11. The Corporation reserves its right to reject any firm without assigning any reasons.

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16 On letterhead of Firm TECHNICAL PROPOSAL Format for submission of information of the PROFESSIONAL FIRM/LLP for selection. Sr. No Particulars Details 1 Name of the PROFESSIONAL Firm. 2 Regi. No. & Date of Registration of CE Firm/LLP 3 Registered Address 4 Name of Partners with membership No. & No. of years for which associated with firm 5 Details of qualified CE staff 6 Details of Articles/Clerk/Semi-qualified staff 7 Turnover of the firm/llp for last three years 8 Details of assignment of verification of Corporation/PSUs/Limited companies having an average turnover of not less than Rs. 50 crore in last five years. The experience of the preceding 5 years shall only be considered. The experience of the PROFESSIONAL FIRM/LLP in physical verification of assets one company/psu/corporation for more than one year will be considered as one assignment only. 9 Details of PAN, Service Tax No. of the Firm/LLP Signature of Authorised signatory Name & Designation Seal of PROFESSIONAL FIRM/LLP Date: Place: Note: 1. Copies of certificates/documents in support of above details shall be attached. 2. EMD of 20,000/- shall be attached with the technical proposal. 3. Tender Fees of 500/- shall be attached with the technical proposal.

17 (On the letter of PROFESSIONAL FIRM/LLP) PROFORMA OF FINANCIAL BID Financial bid for engagement as PROFESSIONAL FIRM for physical verification & revaluation of assets of DNHPDCL. Particulars Fees for engagement of PROFESSIONAL Firm. Service tax and any other applicable expenses Total Amount in Rs Note: 1. Taxes and other statutory levies will be paid on actual basis. However, present rates of applicable taxes and levies may be indicated by the tenderer. 2. The tenderer is deemed to have thoroughly studied and examined the technical specification, important instructions and general terms and conditions of the tender documents and fully informed as to nature of the work and conditions related to its performance. Date: Place: Signature of Partner Name of Partner Seal of Firm Firm Reg. No.

18 Annexure-I Sample Template for Assets Physical Verification Report as on.. Location detail Plant Sub-Div Div Circle Sr. Asset Asset Additional Asset Unit of Procurement Date of Suppliers/Manufa No. Code Description Description Group measure type Installation/Commissio ning/put to use cturer, name and address Physical Records Value Good Repairable Obsolete Unserviceable Total Good Assets Repairable Assets Obsolete Assets Unserviceable Assets Total Fixed Assets Register (FAR) Difference with Physical Records (Value) Value Excess Shortage Adjustment as per rectification entries attached (Value)