Frisco Independent School District Priorities-Based Budget Final Budget Recommendations

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Deirdre Sullivan
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1 Final Budget Recommendations NET BUDGET SAVINGS $ 9,535,486 FOCUS AREA RECOMMENDATION AMOUNT Reduce discretionary portion of the campus per pupil allotment (PPA) by 15% Remaining allocated funds will be prioritized to areas of greatest need. 01 $ 1,000,000 Eliminate K-12 Library Aide positions 02 Positions will be eliminated through a combination of attrition and elimination of at-will positions. HR will provide guidance regarding the transfer and $ 750,000 application process for Library Aides who wish to be considered for other district positions. Reduce technology specialist positions 03 Number of positions will be reduced through attrition, elimination of at-will positions, and reorganization. HR will provide guidance regarding the $ 1,012,000 transfer and application process for Technology Specialists who wish to be considered for other district positions. Reduce budget for campus toner supplies Campuses will need to monitor toner and paper usage to work off of a reduced budget. 04 $ 117,550 Eliminate 9th grade PSAT There is limited benefit for 9th grade students to take the PSAT, and the exams take away from instructional time. 05 $ 32,728 Eliminate funding for Destination Imagination FISD is not able to adequately supervise the practices and travel associated with Destination Imagination due to it being a parent-driven, off campus 06 activity. The program will still be offered, but FISD resources will no longer be used to support it. Funding will be shifted to parents and other parent $ 150,000 organizations beginning in Increase the operating budget for Fine Arts at new campuses 07 The start-up budget provided to new campuses is outdated. Fine Arts has moved to a per-pupil allotment model, and this change will provide funds ($ 25,000) to bring new campuses in line with existing campuses as programs mature. Reduce the budget for phone maintenance and repairs Central Administration 08 This brings the budget in line with recent spending. $ 142,800 Reduce the budget for maintenance of the District's timekeeping system Central Administration 09 This brings the budget in line with recent spending. $ 78,566 Reduce the budget for internet and fiber maintenance Central Administration 10 This brings the budget in line with recent spending. $ 486,190 Eliminate centralized summer registration for all schools except the Early Childhood School Central Administration 11 Beginning in summer 2017, campuses will be required to register their new students onsite rather than at a centralized location. $ 75,000 Reduce the budget for Communications Central Administration 12 This brings the budget in line with recent spending. $ 6,750 1

2 Final Budget Recommendations NET BUDGET SAVINGS $ 9,535,486 FOCUS AREA RECOMMENDATION AMOUNT Reduce Fine Arts conference travel Central Administration 13 Implement a rotation schedule for attendance at state conferences. $ 15,500 Terminate work order software contract Central Administration 14 Maintenance work orders will be processed through existing software managed by the District. $ 27,000 Terminate extended service agreement for digital monument signs Central Administration 15 This contract is not required. Savings may be offset by the need to purchase replacement parts. $ 20,000 Reduce central budgets for Curriculum & Instruction Central Administration 16 Remaining allocated funds will be prioritized to areas of greatest need. $ 100,890 Reduce central budget for Library & Media Services Central Administration 17 Reduce the number of databases, author visits, travel, and other hosting fees. $ 113,350 Reorganize Student Services Staff Central Administration 18 Positions vacated due to attrition were evaluated and reorganized to achieve savings while addressing key needs. $ 75,000 Reorganize Business Office Staff Central Administration 19 Positions vacated due to attrition were evaluated and reorganized to achieve savings while addressing key needs. $ 80,000 Eliminate 10 maintenance positions Central Administration 20 Positions are currently vacant, and duties will be absorbed. $ 362,000 Eliminate 1 Flex Nurse position Central Administration 21 Position is currently vacant, and duties will be absorbed. $ 60,000 Discontinue Adult Ed/GED program Central Administration 22 Student enrollment in these courses has decreased, so the program will be discontinued. $ 35,000 Eliminate transaction processing fees for accepting online payments Central Administration 23 Transaction processing fees will be passed to the consumer. $ 200,000 Charge fees for printing transcripts For currently enrolled students, the first 3 transcripts requested will be free; then a fee of $3 per transcript will be charged. $6 per transcript will be Central Administration 24 $ 25,000 charged to alumni. Additional revenue in Reduce the cost of the summer PLC Symposium Central Administration 25 Savings will be achieved by utilizing district staff and facilities and minimizing consulting fees and facility rentals. $ 137,500 2

3 Final Budget Recommendations NET BUDGET SAVINGS $ 9,535,486 FOCUS AREA RECOMMENDATION AMOUNT Provide budget to Fine Arts for FISD Band Night Central Administration 26 Expenses for the 2016 Band Night were covered by the Business Office. This brings the budget for Fine Arts in line with recent spending. ($ 15,000) Increase budget for legal fees for Student Services Central Administration 27 Additional budget is necessary due to the increasing number of conflicts that require legal representation as the District grows. ($ 50,000) Add an Internal Auditor position Central Administration 28 To satisfy the priorities of the Board, an Internal Auditor position will be added beginning in ($ 100,000) Adjust staffing guidelines to accommodate growth in student population (Refer to Appendix A) In order to achieve savings from delaying the opening of 4 schools, staffing guidelines must be adjusted to accommodate enrollment growth with -- existing staff. See Appendix A for a list of staffing guidelines to be implemented. Budget neutral Reduce discretionary Academic Decathlon stipends by $10,000 per campus Each campus will receive $2,000 in discretionary stipends rather than $12,000. Head coaches and assistant coaches stipends will remain the same. 30 $ 90,000 Reduce fine arts allocations by 14.5 FTE's 31 Positions will be eliminated through attrition over the next two years. The reduction includes 1.5 Band FTE; 2 Visual Arts FTE; 5 Theatre Arts FTE; 6 $ 747,000 Dance FTE. The reduction will bring these programs into alignment with Fine Arts staffing guidelines. Reorganize summer school offerings Shift to an online model for summer school to reduce District personnel and facility usage. $ 650, Add 7 FTE for Special Education 33 Additional FTE's are needed to address the growing special education population. This increase includes 4 paraprofessionals, 1 Diagnostician, 1 ($ 300,000) LSSP, and 1 SLP. Eliminate contingency budget for new teacher allocations 34 Staffing for will be based on larger class size ratios. Should a critical need arise for new FTE's, Administration will bring a budget $ 1,200,000 amendment to the Board. Suspend contributions to the TERRP 401(A) plan Employees contributing to voluntary retirement accounts would cease to receive matching funds from FISD. Less than 25% of FISD employees Compensation 35 $ 777,000 currently take advantage of this match. Provide a 1% raise to all staff Compensation 36 Staff will receive a raise equal to 1% of the mid-point of their paygrade. ($ 3,750,000) Utilize grant funding to the extent allowable for Special Education positions Compensation 37 Provides consistent and equitable staffing to campuses based on benchmarked staffing ratios and maximizes the use of federal grants. $ 1,200,000 3

4 Final Budget Recommendations NET BUDGET SAVINGS $ 9,535,486 FOCUS AREA RECOMMENDATION AMOUNT Eliminate the monthly wellness benefit for employees Employees will no longer receive partial reimbursement for memberships to the Frisco Athletic Center or YMCA. An average of 133 employees per Compensation 38 $ 30,000 month utilize this benefit. Eliminate the Masters Tuition Reimbursement Program and replace with an incentive for teacher certification Compensation 39 Return on investment for a teacher certification program was found to be greater than the Masters degree reimbursement. $ 50,000 Increase fees for summer athletics camps Fees for Summer Sports Camp will increase by $2 per hour; fees for Strength & Conditioning Camp will increase by $1.50 per hour. 40 Additional revenue in $ 155,000 Increase adult gate admission to middle school and high school contests Ticket prices for all events except varsity football will increase by $1 41 Additional revenue in $ 150,000 Implement an operations fee for middle school and high school athletics 42 Middle school athletes will pay $100, and high school athletes will pay $200 to cover the costs of security, transportation, game officials and laundry. $ 1,278,750 The fee is per student, not per sport. Allowances will be made for students needing assistance. Additional revenue in Eliminate funding for national travel for academic competitions 43 Funding for national-level competitions will be shifted to parents and other parent organizations beginning in This brings academic travel $ 120,000 guidelines in line with fine arts and athletics. Reduce high school musical theatre funding by 10% Reduce seed money for musicals by $1,000. Remaining costs will be funded through ticket sales and/or parent organizations for each production. 44 $ 5,000 Reduce high school dance team funding by 25% Costumes and choreography purchases for spring shows and competitions will be funded by fundraising and/or parent organizations. 45 $ 45,000 Reduce high school cheerleading funding by 7% 46 Extended season activities may be impacted, and funding for optional events such as the UIL Spirit competition will need to be addressed through $ 4,500 fundraising and/or parent organizations. Reduce contracted services for high school marching bands by 27% Reduce allotment for marching band technicians by $2,000 per campus. Remaining costs will be funded by fundraising and/or parent organizations. 47 $ 18,000 Reduce elementary honor choir funding by 15% 48 Savings will be achieved by providing a stipend to participating employees instead of an hourly rate. The funding reduction may impact participation, $ 2,500 and additional costs will need to be offset by fundraising and/or parent support. 49 Increase the UIL budget for Fine Arts Costs have been increasing for years and covered by the Business Office. This brings the budget for Fine Arts in line with recent spending. ($ 168,000) 4

5 Final Budget Recommendations NET BUDGET SAVINGS $ 9,535,486 $ 200,000 $ 24,712 ($ 361,800) FOCUS AREA RECOMMENDATION AMOUNT Increase UIL and game fees budgets for Athletics 50 Budgets for game fees have not been increased with the addition of new high schools and new facilities, and the cost of UIL officials will be ($ 395,000) increasing next year. Reduce partner campus shuttles 51 Shuttles will be provided to and from partner campuses for courses that are not offered at the student's home campus. Students will not be guaranteed an opportunity to take all courses offered by FISD, and in some instances choices will have to be made. This does not impact $ 150,000 transportation to/from the CTE Center. Eliminate personal appliances from classrooms/offices Personal appliances are a significant source of energy inefficiency, and the District's insurance policy does not cover damage caused by personal 52 appliances. This recommendation is to remove personal refrigerators, cooking appliances, and space heaters from classrooms and offices. $ 500,000 Reduce summer operating hours for energy conservation 53 The District will be open Monday - Thursday and closed on Fridays during the summer months. Reduce custodial positions 2 custodial positions at each high school will be eliminated through a combination of attrition and elimination of at-will positions. All duties will be 54 absorbed by existing staff. $ 450,000 Reduce transportation budget 55 This brings the budget in line with recent spending. Add 17 bus drivers and 10 bus monitors 56 Additional allocations are needed for growth and changes in attendance zones. Increase facility rental fees by 20% This includes fees for gyms, cafeterias, indoor facilities, tennis courts, Memorial Stadium, etc. It also includes contract negotiations for after school Revenue Generation 57 $ 500,000 programs. Additional revenue in Maximize charges for indirect costs of federal grant programs to the extent allowable Indirect costs incurred by the District to operate federal grant programs, such as the Child Nutrition Program, will be charged to the maximum extent Revenue Generation 58 $ 1,000,000 allowable. Additional revenue in Revenue Generation 59 Charge fees for parking passes at high school campuses The communications office will print student parking tags for each high school campus and charge $25 per semester per tag. Additional revenue in $ 250,000 5

6 Appendix A Budget Recommendations RECOMMENDATION: ACTIONS: Adjust staffing guidelines to accommodate growth in student population Establish 15 as the minimum number needed for a secondary course to "make." Limit one teacher per class for Academic Decathlon and Student Council. Eliminate support periods for teachers such as: - Website coordinator - Marketing store - Cheer coordinator - "Coordinator" for ISM - CTE department chairs Follow guidelines for GT Humanities scheduling by scheduling two teachers with up to 60 students in a large space such as the lecture hall or multi-purpose room. Eliminate PSAT classes Establish a functional load of students for teachers teaching 6 of 8 class periods at the secondary level. Transfer Fine Arts allocations between campuses as necessary to align with staffing guidelines. Reduce middle school and high school coaching allocations through attrition to gain teaching blocks. Eliminate "extra", non-teks Fine Arts programs, such as the guitar programs at Lone Star High School and Staley Middle School. 6

7 Appendix B Stakeholder Committee Recommendations FOCUS AREA RECOMMENDATION REFERENCE # Reduce per pupil allotment (PPA) for campus-initiated subs Campuses vary widely in the amount of money needed for subs, and the current PPA for campus-initiated subs averages 1 sub day per teacher per year. The working group and steering committee determined this allotment should not be adjusted at this time. Reduce discretionary per pupil allotment (PPA) by 15 percent Establish a discrete per pupil allotment (PPA) for supplies for elementary, middle and high school The working group and steering committee determined it was important to maintain principal autonomy and keep the PPA discretionary. Also, monitoring discrete allotments requires additional work within the Accounting office. Offset per pupil allotment (PPA) with a flat student fee at time of enrollment to cover cost of classroom/club-related extracurricular activities and related student travel The District cannot charge fees for curricular activities. student travel is already offset by fees. Benchmark per pupil allotment (PPA) for library books with peer districts and continue efforts to reduce cost for both paper and electronic content Benchmarking was done, and FISD was found to be one of the lowest in the area. The steering committee did not recommend changes to this allotment at this time. Shift responsibility for payment of professional association dues to staff The steering committee did not recommend this as it is one of the costs of building a professional workforce, and it would affect employee morale. Perform a cost of services analysis As part of the PBB process, the working group analyzed the costs of all activities funded by the District and identified budget trade-offs to pay for high priority areas. Evaluate library aides and technology specialists/support and reduce where appropriate Study print shop charges and campus purchases for copy paper and toner to create efficiencies The study is ongoing, but budget reductions for toner purchases were recommended ,

8 Appendix B Stakeholder Committee Recommendations FOCUS AREA RECOMMENDATION REFERENCE # Reduce contract days for existing paraprofessional staff This recommendation will be evaluated during for consideration in the budget Migrate to an integrated financial reporting system to provide easy and timely access to financial and operational data The District is evaluating options for upgrades and/or changes to its financial reporting system. A new system would be paid for with capital funds and therefore would not impact the operating budget for several years. Reduce Central Administration costs to achieve a five-year savings of $12.5 million Central Administration Central administrative functions continue to be scrutinized for efficiencies. Over $1.9 million in savings was recommended for the Launch process improvement initiatives to create efficiencies and avoid cost Central Administration Process improvement initiatives are ongoing in all central administrative departments. Seek additional partnership and cost-sharing opportunities Central Administration Administration continues to work with the City and other municipalities, as well as the Education Service Center, to identify opportunities for Conduct capacity analysis at the campus level and review build-out/new school opening schedule Central Administration This process will take place during summer / fall of 2017 Minimize consulting beyond critical needs Central Administration 25, 47 Central administrative functions continue to be scrutinized for efficiencies. Some recommendations will result in fewer contracted services. Establish baseline metric and target of total staff to student ratio Central Administration This is being evaluated and measured. Retain block schedule Establish a maximum load of students for full-time teachers Establish a minimum number of students for courses to be scheduled Consolidate courses that have small enrollment district-wide 8

9 Appendix B Stakeholder Committee Recommendations FOCUS AREA RECOMMENDATION REFERENCE # Utilize full-time teachers for direct instruction by eliminating support periods Assign one full-time teacher to Academic Decathlon, Student Council, etc. Restructure credit recovery and online classes Eliminate 403(b) match Compensation 35 The match was suspended for , not completely eliminated. Audit all stipends over the next two years through a priorities-based model to reduce stipend payments by percent Compensation Human Resources is beginning work on a stipend study over the next year. Audit/examine contract days to ensure the number of days paid is still applicable to each position Compensation This recommendation will be evaluated during for consideration in the budget Provide the following salary increases for all FISD staff: 1 percent in ; 2 percent in ; 2 percent in Compensation 36 Recommendations for future years will need to continue to be evaluated. Increase cost of athletic camps, court rentals and gym rentals 40, 57 Add rentals of high school indoor facilities, basketball courts and middle school grass fields, except middle school grass fields. FISD does not permit outside parties to use irrigated grass fields due to student safety concerns. 57 Increase cost of admission to all athletic events except varsity football $1 41 Use anticipated Nike money to reduce high school and middle school athletic equipment budgets This was done in Trademark school logos Communications continues to explore opportunities available through trademarking. 9

10 Appendix B Stakeholder Committee Recommendations FOCUS AREA RECOMMENDATION REFERENCE # Charge parking fees for athletic events (VIP and preferred parking, but still provide free parking) This would violate certain terms of our partnership contracts. Implement a utility fee to offset athletic expenses for security, transportation, game officials and laundry 42 Evaluate: coach/director student ratios; contracted services; stipends; ways to retain extracurricular staff; adding a Booster Club liaison; consolidating/streamlining extracurricular staff functions under Student Services; hosting more athletic/academic competitions within Frisco; shared transportation where appropriate; paid memberships to state organizations; uniform replacement cycle; increasing fees for school-owned instruments to fully cover repair and maintenance costs; capital outlay procedures Evaluations within these areas are ongoing. Some recommendations have been made for the budget. Add a "revenue stop" within the two-mile radius on each bus route to fill empty seats with paid riders This cannot be implemented in a systemic and fair manner. Discontinue busing for schools that don't meet the FISD exception policy The steering committee did not recommend this because of a lack of city infrastructure and the fact that it raises additional concerns regarding campus traffic flow. Eliminate all high school to high school transportation except to the CTE Center Shuttles were not recommended to be eliminated, but significantly reduced. Eliminate current middle school bus exceptions The steering committee did not recommend this because of a lack of city infrastructure and the fact that it raises additional concerns regarding campus traffic flow. Prioritize and promote energy conservation This is an ongoing effort within the District. Evaluate migrating the data center offsite This was evaluated by the Technology department and not found to be cost effective at this time. Minimize usage of FISD facilities and increase fees to rent space The District continues to evaluate the most cost effective venues for events., ,

11 Appendix B Stakeholder Committee Recommendations FOCUS AREA RECOMMENDATION REFERENCE # Eliminate personal appliances from classrooms/offices 52 Further increase energy conservation measures 53 This is an ongoing effort within the District. Ensure full-cost recovery of energy consumption to individual programs and third parties Contracts with Alpha Best and YMCA were re-negotiated during Rental fees were evaluated to ensure cost recovery, and the District plans to charge federal grant programs to the fullest extent allowable for indirect costs such as energy usage. 57, 58 Do not utilize a third-party firm to perform an energy audit or provide other energy conservation services recommendation was made to utilize a third party service. Explore sharing of geothermal fields through leasing opportunities This was evaluated, and it is not possible at this time. Do not outsource custodial services recommendation was made to outsource custodial services beyond what is already in place. Revisit routine cleaning schedules to eliminate and/or extend certain services based on need 54 Implement reasonable "self-service' programs to reduce custodial needs The District continues to encourage students to pick up around their desks at the end of each school day to minimize the time custodians spend in each classroom. Raise rates on all revenue-generating fees by an average of 20% Revenue Generation 24, 40, 41, 42, Increases in fees for facility rentals and athletics events have been recommended based on benchmarking activities. The District will continue 57, 58, 59 to review and benchmark fees. Partner with third party agency to determine value of FISD untapped assets Revenue Generation The District is still exploring opportunities in this area. Swap $ $0.08 over the next five years from the surplus of the Interest and Sinking tax rate and contribute to the shortfall of the Revenue Generation Maintenance and Operations budget The District continues to monitor the opportunity for a tax swap. 11

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