Budget Update & Budget Reduction Recommendations

Transcription

1 Budget Update & Budget Reduction Recommendations

2 General Fund Budget The budget is a product of our strategic plan Educating and inspiring each student to navigate successfully in a global community.

3 Topics of Discussion Budget Projection Update Administrative Budget Proposal for Based on revised budget projection Includes: Plan for kindergarten based on what we know today Impact of proposed schools of choice Budget reductions Use of fund balance Does not include EGR Now contributions Overview of proposed budget reductions Comparison of budget proposal to feedback from budget survey and budget focus groups Discussion/Questions

4 Budget (Original Projection) Budget Revenues: $25,912,658 Expenses; $29,230,776 Net Chg. in Fund Balance ($3,318,117) Key Assumptions: No increase in per-pupil funding ($7,397) No continuation of Best Practices/MSPERS one time funding Retirement Rate: 27.37% Health Care under PA152

5 Changes to Budget Projection Governor s Budget Proposal: $115/pupil for MSPERS cost offset: $345,000 $75/pupil Best Practices grant: $225,000 $30/pupil Student Achievement grant: $90,000 Other revenue adjustments recommended by administration Implementation of full day kindergarten: $900,000 Schools of choice: (3,000 to 3,015 students): $114,000 Total revenue increase: $1,674,000 Expense Adjustments: Removal of budgeted step increase: ($375,000) Step increases are part of the collective bargaining process Implementation of full day kindergarten: $450,000 Total expense increase: $75,000 Net Budget Projection improvement: $1,599,000

6 Revised Budget Projection Revenues $27,574,298 Expenses $29,293,415 Net Change ($1,719,117) Beginning Fund Bal. $3,500,382 Ending Fund Bal. $1,781,265 Fund Balance % 6.1%

7 Administrative Budget Recommendations Recommendations based on: Schools of choice proposal being shared later tonight Implementation of full day kindergarten Doesn t include potential EGR Now donations $750,000 targeted use of fund balance Deficit Reduction Recommendations are: Prioritized from beginning to end Total approximately $1 million Utilized the feedback from the budget survey and focus groups Goal was to develop a budget plan that has a total district and organizational approach

8 Deficit Reduction Recommendations

9 Athletic Reductions Utilize college interns as game event workers: $10,000 Increase pay to participate: $20,000 Per sport season increased from $150 to $190 Family cap increased from $400 to $475 Discontinue funding for Softball and Wrestling: $26,000 Total: $56,000

10 Media Center Staffing Reductions All current media center staffing will be eliminated at the elementaries and middle school One position will be maintained at the high school Media centers will be converted into learning commons, and district technology staff will assist with oversight Total: $150,000

11 Reduce outsourced maintenance/custodial supplies Outsourced maintenance includes annual required inspections, service agreements, and as needed repairs to physical plant that can t be covered by in-district maintenance staff Hope to achieve savings through better pricing on supplies, adjusting service agreements, being more efficient with maintenance needs. Total: $50,000

12 Reduce child care secretary to half time Child care secretary was a 6 hour per day position a few years ago. Was increased to 8 hours per day in summer of 2010 when it was recommended the child care director position assume additional responsibilities in the district. The additional responsibilities the child care director has assisted with have lessened, allowing for this potential reduction. Total: $35,000

13 Schedule B reductions Administration reviewed non-athletic Schedule B assignments from a zero based budgeting approach. List of proposed positions to remain and those to be discontinued provided Total: $60,000

14 Eliminate elementary classroom paraeducators Administration proposes eliminating Young 5, Kindergarten, and 1 st grade elementary paraeducators Volunteers will be utilized to maintain some service Total: $125,000

15 Approach Team Boosters to fund ½ of the athletic training position The Team Boosters financial position is strong right now Requests for funding from individual sport programs hasn t been as significant this year, and not expected to be for the next year or two Administration proposes asking Team Boosters to assist with defraying the district s costs for athletics by assisting with the funding for the trainer position Total: $30,000

16 Implement pay to participate for drama program Modeled after athletic pay to participate program Varying level of fees depending on time commitment Ranging from $10 for 24 hour theatre to $175 for cast members in the Fall play or Spring Musical Full proposal provided Total: $30,000

17 Eliminate 4 of 5 custodial cleaner positions District has two tier in-house custodial system Cleaner positions are school year only positions at 4 or 5 hours per day District limited to 5 cleaner positions Cleaner positions must be reduced prior to custodian reductions Impact of implementing reduction: High school and middle school would lose cleaner service One cleaner position to remain at Wealthy Reduction in daily cleaning services at HS/MS Cleaning would remain the same in the elementaries Set-up for after school events will be more difficult to accommodate, or will take away from cleaning time Absenteeism will be very difficult to manage Total: $74,000

18 Elementary School Options & Recommendations

19 Current Elementary Model Contractual obligations Teacher prep time (180/150 minutes per week) Break & Lunch language Current school-day start and end time Highlights of Current Programs Goal 1 half-day of Specials (PE, Art, Music) per week Spanish 4 times per week (20 min lessons) 5.74 Specials teachers 3.0 Spanish teachers Explore options that would be reduce costs yet preserve the maximum number of opportunities for students

20 Options Explored 1. Complete Restructuring of Specials & Spanish 2. Elimination of Spanish for students K-3 3. Substitute Spanish for one Special 4. Elimination of Spanish K-5

21 1. Complete Restructuring of Specials & Spanish Daily Special experience of 36 minutes Spanish now considered a Special no longer core curriculum Teacher planning time during Specials Spanish offered every 3 rd day PE, Art, Music continually rotates in the schedule 2 Spanish experiences most weeks, some with just 1 Day U - W S P M S A P S M A S U - L A S P M S A P S M A U - B M A S P M S A P S M L - W S M A S P M S A P S L - L P S M A S P M S A P L - B A P S M A S P M S A

22 1. Complete Restructuring of Specials & Spanish Day U - W S P M S A P S M A S U - L A S P M S A P S M A U - B M A S P M S A P S M L - W S M A S P M S A P S L - L P S M A S P M S A P L - B A P S M A S P M S A Pros Cons Spanish, PE, Art, Music preserved (all reduced in minutes per week) Cost savings estimated at 1.2 to 2.0 FTE s Requires planning time contract language changes for Specials teachers Reduction to Art, PE, Music, Spanish time Curriculum implications Common grade level planning time eliminated Schedule requires variable staffing

23 2. Elimination of Spanish for students K-3 Pros Cons PE, Art, Music preserved as is Spanish preserved grades 4 & 5 Cost savings estimated at 2.0 FTEs Impacts K-12 World Language curriculum Lost opportunity for K-3 students Frequency of Spanish lessons would need to be reduced from 4 to 3/2 days per week Rotating schedule required

24 Pros Cons 3. Substitute Spanish for one Special 2 of 3 Specials preserved (PE, Art, or Music) Spanish preserved grades K - 5 Cost savings estimated at 1.8 FTEs Impacts K-12 World Language curriculum Lost opportunity (either PE, Art, or Music) Spanish once per week (vs. 4 times)

25 Pros Cons 4. Elimination of Spanish K-5 PE, Art, Music preserved Reading support preserved Instructional time reclaimed for core curriculum Most feasible option to implement Cost savings of 3.0 FTEs Impacts K-12 World Language curriculum Lost opportunity for K-5 students

26 Elementary Recommendation Elimination of Spanish K FTE reduction Total: $270,000

27 Eliminate intervention specialist position Service provided at elementary and middle school levels designed to help struggling general education students Intervention specialist position is a portion of a full time position 0.8 FTE intervention specialist, with individual teaching one class at middle school Service will be not be backfilled by other staff Total: $90,000

28 Summary of Reductions Athletic Reductions: $56,000 Media Center staffing: $150,000 Outsourced Maintenance/Custodial Supplies: $50,000 Child Care secretary to ½ time: $35,000 Schedule B reductions: $60,000 Elementary classroom paraeducators: $125,000 Team Boosters fund ½ of athletic trainer: $30,000 Pay to participate for drama: $30,000 Custodial cleaner reductions: $74,000 Elementary world language: $270,000 Intervention specialist: $90,000 Total: $970,000

29 Comparison of Budget Proposal to Budget Survey and Focus Groups

30 Educational programs ranked by importance (1 for most important, 9 for least important) Community Staff Reading Assistance Class Size Ratios Electives (Art, Music, Physical Education) Academic Support World Language Guidance Classroom Paraeducators Media Centers After School Programs

31 Community ranking for reducing deficit

32 Support for Other Programs Program: (Yes/No split, or Half/Full day) Comm Staff Half Day or Full Day kindergarten 381/178 66/41 After School Programs 540/28 106/5 Should district be responsible for full cost 57/511 2/110 World Language 468/101 76/34 Elementary World Language 419/155 60/51 Electives 563/17 106/2 Technology in the classroom 490/89 94/19

33 Focus Groups Ideas to resolve budget deficit Staff Groups: Self-funding extracurriculars (athletic and non-athletic) Reduce/eliminate elementary world language Reduce/consolidate administrative positions, sell Woodcliff Increased fundraising through Foundation Implement full day kindergarten to minimize financial impact Parent and Community/Civic Groups: Self-funding extracurriculars (athletic and non-athletic) Reduce/restructure specials and elementary world language Shared sacrifice by employees Implement full day kindergarten to minimize financial impact Replace paraeducators with parent volunteers Student Group: Shared sacrifice with administrators affected and not only teachers Eliminate elementary world language Do not reduce specials at any level, nor high school guidance office

34 Budget Proposal Correlation to Survey and Focus Groups Areas of importance that were protected: Reading support Class sizes Specials (Art, PE, Music) Areas that were ranked less important that were reduced: Extracurriculars Media Centers Classroom Paraeducators Non-Classroom Support Staff positions

35 Budget Proposal compared to Survey and Focus Groups - divergence Elimination of all funding for extracurriculars Athletics Non-Athletics Either through full self funding or through elimination Administrative reductions Elimination of positions Sharing of positions Reduction of pay/benefits

36 Projected Budget with reductions Revenues $27,624,298 Expenses $28,373,415 Net Chg. in Fund Bal. ($749,117) Ending Fund Balance $2,751,265 Fund Balance % 9.74%

37 Budget Process What have we done? Budget Survey & Budget Focus Groups 580 community survey responses, 115 staff survey responses 8 Budget focus groups, over 150 participants Sought to understand budget priorities of community & staff Budget Communications to Community & Staff All four communications have been provided to community & staff 1 st communication - Projected deficit/budget history 2 nd communication - Breakdown of budgeted expenses 3 rd communication - Budget trends/ratios 4 th communication Employee compensation Goal was transparency and increased understanding of budget for community and staff. Administration develops budget proposal for Board Administration presents budget proposal to Board

38 Budget Process Remainder of year Collective Bargaining with employee associations Beginning this spring Monitor state budget process until state budget is adopted Adjust budget assumptions if there are modifications from the Governor s proposal Monitor potential legislation in Lansing that might affect the district budget Community & Staff discussions about budget proposal March through May June Budget Hearing with Board of Education Adoption of budget June Board of Ed meeting

39 Questions?

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41 DRAMA PROGRAM PAY TO PARTICIPATE PROPOSAL Musical Time Commitment 7 to 9 weeks 2 weeks Average Numbers Pay to Participate Fees Totals Cast = 50 Crew = 20 $ * 50 = $8,750 $ * 20 = $2,000 $10, Fall Play 7 to 9 weeks 2 weeks Cast = 20 Crew = 15 $ * 20 = $3,500 $ * 15 = $1,500 $5, Winter Play 4 to 6 weeks 20 Students $ * 20 = $3,000 $3, Student Play 4 to 6 weeks 20 Students $ * 20 = $3,000 $3, Hour Theatre 24 hours 60 Students $10.00 * 60 = $600 $600 One Act 4 to 6 weeks 20 Students $ * 20 = $3,000 $3, Variety Show 1 week 85 Students $50.00 * 85 = $8,500 $4, $29, Family maximum of $400 per year