Preliminary Recommended Budget for School Year. School Board Meeting June 22, 2011

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1 Preliminary Recommended Budget for School Year School Board Meeting June 22, 2011 as of June 22, 2011

2 Agenda Context for recommended general fund budget Review budget challenge and estimated gap Review Superintendent s preliminary budget recommendations Budget highlights Next steps

3 Budget Preparation Schedule January 26 January 27 February 7 March 23 March April April April 24 April 27 April 27 May 10 May 18 May 23 May 24 May 25 June 7 June 15 June 22 August 10 Preliminary budget forecast presented to School Board Administrator forecast preview Citizens Advisory Committee (CAC) preview of budget forecast Board work session on budget development Elementary staffing Departmental budget review hearings Secondary staffing End of regular legislative session 105 th day Budget development update for School Board Received input from Principals Association School Board work session on budget development School Board work session on preliminary budget issues and possible solutions Staff Budget Forum 4 p.m. - Chase Community Budget Forum 7 p.m. - Chase Staff Budget Forum 4 p.m. - Glover Community Budget Forum 7 p.m. Glover End of 1 st Special Legislative Session Board work session on preliminary budget Board work session on preliminary budget Superintendent s preliminary recommended budget presented to the School Board School Board adoption of budget

4 Context for Budget Development Unprecedented state budget deficit Federal stimulus funding expiring Legislature reduced school funding mid-year for Legislature made significant cuts in school funding for Legislature went into extended session and did not adopt budget until late May Legislature is not meeting the constitutional obligation for fully funding public schools Lawsuit to be heard in June by Supreme Court on education funding June 2011 state revenue forecast reflects further drop in state revenue for biennium Enrollment decline slows

5 Summary of Budget Challenge Combined Budget Challenge In Millions State/Federal Impact -$ Local Impact Total Budget Challenge -$ 13.15

6 Annual Avg FTE Students Student Enrollment Cumulative Decline fewer students in $750,000 less revenue revised from original estimate of 200 fewer students

7 Summary of Budget Recommendations Estimated budget gap $ 13,150,000 Revenue strategies 6,793,000 Budget balancing recommendations 6,363,000 Total Excess Budget Recommendations $ + 6,000

8 Revenue Strategies Use of excess fund balance (savings) $ 5,400,000 Budget for additional special education funding 750,000 Revise projected enrollment drop for from 200 to 150 students 250,000 Increase selected fees 227,000 Charge some technology staff to bond 166,000 Total Revenue Strategies $ 6,793,000 Estimated Budget Gap $ -13,150,000 Revenue Strategies 6,793,000 Remaining Budget Challenge $ - 6,357,000

9 Recommended Budget Changes Central administration Eliminate or reduce 13.5 positions Suspend mentor teacher program Freeze and reduce administrative salaries Freeze exempt professional salaries Building administrative support Freeze and reduce principal/assistant principal salaries by furlough days Reduce principal assistant support 4.2 FTE Instructional support reductions Eliminate high school instructional coaches Reduce resource room instructional assistants Reduce special education specialists Adjust elementary librarian staffing model Educational program reductions Adjust staffing to enrollment Implement state 1.9% certificated pay reduction Suspend selected curriculum adoptions Reduce summer school Reduce teacher professional development Suspend NET credit waiver program $ 1,332, ,000 2,700,000 3,508,000

10 Recommended Budget Changes (continued) Extracurricular program reductions Eliminate multiple return athletic busses 7,500 Other program reductions & investments Reduce equipment replacement Reduce wellness program Reduce school supply budgets Freeze non-essential travel Reduce liability insurance budget Implement transportation route efficiency Implement employee direct deposit program Close administration building for 2 weeks Reduce LAP commensurate with revenue cut Expand full-day kindergarten to 1 more school Invest in data warehouse Start K-8 online learning program Start middle school academic interventions Enhance high school credit retrieval program Implement School Board math resolution Conduct study of magnet program offerings Establish operating contingency -1,862,500 Total Recommended Budget Changes $ 6,363,000

11 Updates since June 15 th School Board Work Session Added cost to expand full day kindergarten to 1 additional school - $150,000 Adjusted middle school staffing to enrollment, increasing savings by $60,000; total $960,000 Decreased year 1 data warehouse development cost by $80,000; total $420,000

12 Recommended Budget Summary In Millions Beginning Fund Balance $ 21.2 Revenues Expenditures * Net Activity Ending Fund Balance $ 15.8 % Fund Balance 5.0% * Expenditure budget includes $2.9 million operating contingency

13 Budget Highlights Retains lower class size at all grade levels even though state reduced class size funding To the extent possible, protects classroom resources in spite of state and federal cuts Continues support for a wide variety of student program offerings Directs specific program enhancements for student achievement Reduces Central Office administrative positions Reduces administrators salaries Implements state reduction to certificated salary schedule Sustains classified salaries despite state reductions Maintains school district s financial integrity

14 Next Steps July 11 Recommended budget available to the public August 10 School Board adoption of budget August Begin planning for 2012 levy