FY 17 School Budget Update Finance Committee Meeting April 13, 2016

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Meghan Ferguson
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1 FY17 Budget Drivers for Preliminary Modified Level Services Budget as of April 13, 2016 Modified Level Services Budget % FY17 Preliminary Revised Budget 28,665,689 FY16 Final Budget 27,495,074 Increase ($) 1,170, % FY17 Preliminary Budget(s) 28,665,689 FY 17 Available Increase as of April 1, ,315, % Projected Budget Gap 350, % FY 17 Preliminary Budget Drivers Modified Level Services Change % Major Budget Drivers Salaries Salary Increases Contractual Obligations 701, % Salary Obligations Teacher Lane Advancements 20, % Sped Program Transition Adj. (3.0 FTE) 148, % Buildings and Grounds Restructure (-1.0 FTE) -71, % Reduction in PreK Budgeted Offset 10, % NRPS 2021: Requests (3.0 FTE) 185, % NRPS 2021: Year 1 Unidentified Reductions -30, % Total Salaries 964, % Expenses New Busing Contract Rate Increase 83, % Utility Increase (Water, Phone) 15, % Fixed Cost Increases Tuition Reimbursement New Contract 15, % New Building B & G / Restructure Plan 61, % New Building Tech Costs 6, % New Building Costs Sped Tuitions & Transportation 276, % Sped OOD Costs Contracted English Language Learner Serv. 12, % Increase Facility Rental Offset -10, % Cost Savings (Food Service Offset Reduction) -27, % Special Education Pre-Payments (Offset) -100, % Proposed Increase in Bus User Fee (Offset) -45, % Extra-Curricular Offset Increase -27, % User Fee Increases Parking Fee $200-45, % $127,000 Athletic User Fee 3rd Sport $200 / $1,300-10, % Total Expenses 206, % Grand Total 1,170, % 1

2 FY 17 School Budget Summary FY 17 Impact Level Funded (Fixed Increases) Change % Salary Increases Contractual Obligations 721, % Reduction in PreK Budgeted Offset 10, % New Busing Contract Rate Increase 83, % Utility Increase (Water, Phone) 15, % Tuition Reimbursement New Contract 15, % Grand Total Level Funded 845, % FY 17 Impact of Level Service Increases Change % Sped Program Transition Adj. (3.0 FTE) 148, % Buildings and Grounds Restructure (-1.0 FTE) -71, % Unidentified Reductions/ Staff Attrition -30, % New Building B & G / Restructure Plan 61, % New Building Tech Costs 6, % Sped Tuitions & Transportation 276, % Contracted English Language Learner Serv. 12, % Grand Total Level Funded 403, % FY 17 Modified/Enhancement Increases Change % NRPS 2021: Requests (3.0 FTE) 185, % Total Modified / Enhancements 185, % FY 17 Cost Savings & New Fee Proposals Change % Increase Facility Rental Offset -10, % Cost Savings (Food Service Offset Reduction) -27, % Special Education Pre-Payments (Offset) -100, % Proposed Increase in Bus User Fee (Offset) -45, % Extra-Curricular Offset Increase -27, % Student Parking Fee $200-45, % Athletic User Fee 3rd Sport $200 / $1,300-10, % Grand Total Level Funded -264, % Grand Total 1,170, % 2

3 FY 17 Personnel Requests Chart (1) (Level Services) School / Dept. Enrollment/Sped Program Transition Driven Adj. Amount Description Middle School 1.0 Special Education Teacher (Pathways) 61,864 Program Transition High School 1.0 Special Education Teacher (Connections) 61,864 Program Transition High School 1.0 Inclusion Paraprofessional (Connections) 25,206 Program Transition Total 3.0 FTE 148,934 Chart (2) (Recommended) Year 1 (FY 17) NRPS: 2021 Year 1 Requests (In Priority Order) School /Dept. NRPS: 2021 Requests In Recommended Bdgt. Amount Strategy Middle School 1.0 School Psychologist 61,864 Student Services High School 1.0 Special Education Teacher 61,864 Student Services High School 1.0 Academic Teacher 61,864 Teaching & Learning Total 3.0 FTE 185,592 Chart (3) Staffing Reductions School /Dept. Staffing Reductions Amount Description B & G -1.0 FTE RIF HVAC Technician -71,815 Restructuring Plan Total -1.0 FTE (71,815) (Chart 1+2+3) Net Total Changes 5.0 FTE 262,711 3

4 FY 17 Expense Requests School / Dept. New Building Technology Costs Amount Technology Library Catalog Increase (New MS Librarian) 1,000 Technology Media Cast Support 5,428 Total 6,428 School / Dept. New Building Maintenance Costs / Restructuring Amount B & G Energy Mgt. System Service Contract 17,520 B & G HVAC Service Agreement 17,100 B & G Chillers / Cooling Tower Service Contract 15,000 B & G Service Contracts (Landscaping) 11,655 B & G -1.0 FTE RIF HVAC Technician -71,815 Total -10,540 School / Dept. Breakdown Utility Increases Amount Phone Loss of E-Rate Funding 10,000 Water Increase in Water Rates 8% 5,750 Total 15,750 Offset Proposed Fee Increases Amount Bus User Fee Increase User Fee from $300 to $400 / FC $500 to $650 45,000 Extra-Curricular Fee Increase User Fee from $125 to $200 27,000 Athletic User Fee Increase 3rd Sport Fee from $100 to $200 / FC $1,300 10,000 Parking Fee Add $200 Student Parking Fee 45,000 Total 127,000 4

5 Closing the FY 17 Budget Gap Plan to Close the FY 17 Budget Gap Approved School Committee Budget Changes from Original Budget Request Cost Center Budget Changes / Reductions Amount Total District Reduce 3.0 FTE NRPS 2021 Positions -221, ,263 District Eliminate Central Office Secretarial Increase 1.2 FTE -44, ,519 District Small Capital and Equipment Restoration -20, ,519 High School Athletics Head Wrestling Coach (Co-op) -6, ,854 High School / Middle School Extra-Curricular User Fee from $125 to $200-27, ,854 High School Parking Fee $200-45, ,854 High School Athletic User Fee $200 3rd Sport / $1,300 Family Cap -10, ,854 Food Service Further Reduce Food Service Offset -10, ,854 Utility Budgets Reduce Utility Budget Estimates -15, ,854 High School / Middle School 1.0 FTE Second Shift Custodian (New) -43, ,234 District Eliminate Expense Budget Restoration -57, ,683 District Unidentified Reductions / Staff Attrition Savings -30, ,683 Total 5.2 FTE -529,683 Remaining Budget Gap to Achieve Balanced Budget: 350,440 School Committee will most likely vote to reject the Student Parking Fee Cost Center Budget Changes / Reductions Amount High School Elimination of Student Parking Fee $200-45,000 Revised Budget Gap to Achieve Balanced Budget with no Parking Fee: 395,440 Priority NRPS: 2021 Requests Modified Level Services Budget Cost Center NRPS 2021: Requests (In Priority Order) Amount Total Middle School 1.0 School Psychologist 61,864 61,864 High School 1.0 Special Education Teacher 61, ,728 High School 1.0 Academic Teacher 61, ,592 Total 3.0 FTE 185,592 Remaining Budget Gap to Achieve Balanced Budget not including above New Positions: 209,848 5

6 Key Next Steps in FY 17 Budget Process Budget Leader Task Date Jon/Michael Budget presentation to Finance Committee 04/13/16 Jon/Michael Finance Planning Team Meeting 04/15/16 Jon/Michael School Committee Budget Workshop TBD Jon/Michael School Committee vote on FY 17 Budget 05/02/16 Jon/Michael Town Meeting vote on FY 17 Budget 06/06/16 6

Jon C. Bernard, Superintendent Michael A. Connelly, Director of Finance and Operations

Jon C. Bernard, Superintendent Michael A. Connelly, Director of Finance and Operations Artwork courtesy of students in Mr. Dexter s art classes at North Reading High School FY 19 FINAL BUDGET TABLE OF