Schools that are the Pride of the Community. East Hartford Public Schools: Budget Overview

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1 East Hartford Public Schools: Budget Overview Joint Town/BOE Session November 28, 2016

2 Expectations Matter Effort Matters Competence Matters Solutions Matter Relationships Matter Results Matter VISION: Schools that are the Pride of our Community MISSION: To deliver a high quality learning experience for Every Child, Every Day

3 Presentation Organization Purpose To transparently present the FY EHPS Superintendent s Budget to the East Hartford Board of Education and Town Council To clearly communicate the necessary resources needed for continued district growth and improvement Agenda Budget Overview Budget Drivers/ Context Factors Budget by the Numbers EHPS Object Summary Review Questions/Appreciation To earn your support and commitment in the budget process

4 EHPS FY Budget Process 11/23 Release of Superintendent s Budget to BoE 11/28 Joint BoE/Council Budget Workshop 3/1 Presentation of BoE Budget to Council 10/19 School Based Budgets Due to Central Office (CO) 11/29, 12/8 BoE Budget Workshops Date TBA: Adoption of BoE Budget 9/30 Budget Released to District Principals 10/19-11/23 Development of Superintendent s Budget Proposal 12/5 Public Hearing for Superintendent s Budget 12/19 Adoption of BoE Proposed Budget

5 District Budget Themes Supports EH2020 Vision and priorities Responsive to Mayor s budget directive Accounts for known State financial constraints Fully leverages all local, State and Federal grants Minimizes necessary reductions to programs/ services Reorganizes existing resources to better match district needs

6 EHPS FY : Per Pupil Expenditure Comparison(s) Hartford $19,336 Meriden $13,299 Bloomfield $19,724 Windsor $17,228 East Hartford $13,141 Wethersfield $14,679 South Windsor $16,053 Manchester $15,379 Glastonbury $15,131 Danbury $12,683 West Haven $13,026 New Haven $17,000 State Ranking East Hartford Public Schools

7 EHPS FY Board Budget History $85,766,419 $87,266,419 $88,266,419 $89,266,419 $90,436,

8 EHPS FY : Budget Proposal Comparisons Proposed Superintendent s Proposed Budget 5.5% 5.7% 3.7% 3.0% 1.3% BOE Proposed Budget 5.5% 3.7% 3.3% 3.0% Council Approved Budget 1.7% 0.0% 1.2% 1.1%

9 EHPS FY : Total Budget Overview Total Expenditures $125,468,932 Funding Sources, $5,538,260 4% Grants*, $29,494,253 24% Education Cost Sharing Grant $41,710,817 33% Taxpayer Contribution $48,725,602 39% * Grants reflect FY totals

10 Transportation $5,683,690, 6% Superintendent s FY SPED Tuition $3,600,000, 4% Supplies/Textbooks/ Periodicals $1,097,907, 1% Other $2,691,178, 3% Plant/Maintenance $2,002,226, 2% Insurance (Non- Benefit) $697,500, 1% Proposed Expenditures Magnet School Tuition $2,036,455, 2% Utilities $2,243,961, 2% Staff $61,377,337, 64% Total Budget -- $95,974,679 Funding Sources -- $5,538,260 Net Budget -- $90,436,419 Equipment $433,830, 0% Employee Benefits $14,110,595, 15%

11 Superintendent s FY Total Budget -- $95,974,679 Funding Sources -- $5,538,260 Net Budget -- $90,436,419 Proposed Funding Sources Erate Funding $260,000, 0% Education Cost Sharing Grant $41,710,817, 44% Taxpayer Contribution $48,725,602, 51% External Placements $3,353,160, 4% Medicaid $150,000, 0% Tuition - Certified Salaries $1,285,809, 1% Tuition - Behavior Managers $354,291, 0% Transportation, SPED $100,000, 0% Adult Ed/Summer School $15,000, 0% Community Use $20,000, 0%

12 EHPS FY : Key Budget Drivers/ Context Factors Health Insurance $500,000 OPEB $670,000 Budget Context Factors Contractual Salary Increases Transportation Contract (Pending) Special Education Costs Debt Service FY Adopted Budget $89,266,419 Magnet Tuition State Grants FTE Reductions Budget Reorganization

13 EHPS FY : Budget Context Factors Contractual Staff Benefit Salary Plans Increases Group Administrators Teachers Paraprofessionals Health Benefit Plan 7.5% HDHP only ($2,000/4,000 Deductible/$0 Seed) 7.5% HDHP only ($2,000/4,000 Deductible/$0 Seed) 18.0% HDHP only ($1,500/3,000 Deductible/40% Seed) Secretarial/Security/IT Negotiations (currently 16.0% HDHP only - $1,500/3,000) Nurses Supervisors 17.0% HDHP only ($1,500/3,000 Deductible/40% Seed) 7.5% HDHP only ($2,000/4,000 Deductible/$0 Seed) Behavior Managers Negotiations (currently 16.0% HDHP only - $1,500/3,000) Custodians Negotiations (currently 16.0% HDHP only - $1,500/3,000) Non-Bargaining 7.5% HDHP only ($2,000/4,000 Deductible/$0 Seed)

14 EHPS FY : Budget Context Factors Contractual Salary Increases Group Salary Increase Administrators 1.2% plus step (approved by Town Council July 2016) Teachers 2.25% No step (approved by Town Council Sept. 2015) Paraprofessionals Nurses 2.0% plus step 2.0% plus step Supervisors 2.0% Non-Bargaining Unit 2.0% Behavior Managers Custodians Secretarial/Security/IT Negotiations Negotiations Negotiations

15 EHPS FY : Budget Context Factors Increased Transportation Costs EHBOE is currently in negotiation with Dattco, Inc. and Access Transportation which represents nearly over 6% of our district budget. The proposed contractual increases are built into the student transportation costs for FY Transportation, Gasoline, $300,000, 5% Transportation, Magnet, $235,131, 4% EHPS Transportation Accounts: $5,683,690 (6%) Transportation, Athletic/School Events, $135,895, 3% Transportation, Vocational, $235,130, 4% Transportation, Non- Public, $116,274, 2% Transportation, Regular, $2,357,998, 43% Transportation, Special Ed, $2,123,262, 39%

16 EHPS FY : Budget Context Factors Rising Special Education Costs The proposed budget includes funding for the mandated special education summer school program that can no longer be fully supported through the state IDEA Grant. These mandate expenditures have been recognized in the FY17-18 Budget with a $209,000 increase. In addition, the district continues to experience an increase in the number of special needs students being identified in the early grades, resulting in the proposed addition of 1 FTE autism teacher.

17 EHPS FY : Budget Context Factors Debt Service As a budget mitigation strategy, EHPS has committed in this proposal to pre-paying recurring debt service requirements as in previous years. The Johnson Control Energy Conservation project represents a decade old joint town and board initiative to install energy efficient systems across district schools. This obligation continues through FY

18 EHPS FY : Budget Context Factors Magnet School Tuition Despite assurances from state officials, we are concerned regarding the status of the funding which we received through legislation known as the 7% Magnet School Tuition Cap. Despite these concerns, we have accounted for the current language and reduced the overall cost of magnet school tuitions by an anticipated $915,000.

19 EHPS FY : Budget Context Factors Federal/State/Foundations Grant Funding History $35,000,000 $30,000,000 $29,494,253 $25,000,000 $20,000,000 $21,073,330 $23,193,354 $15,000,000 $10,000,000 $11,773,479 $13,257,168 $14,365,586 $5,000,000 $

20 EHPS FY : Budget Context Factors State Grants At a district with 24% of the budget being funded through a collection of federal, state and philanthropic grants, maintaining these revenues is vital to continue current services. With the challenge of the current state fiscal crisis, we are very concerned about the status of these grants as we project our district budget for next year. Total Grants, $29,494,516, 24% Total Operating Budget $95,974,679 76% Grant Funded Positions Administrative Certified Non-Certified Total

21 EHPS FY : Budget Context Factors Necessary Staff Reductions In order to close the proposed budget gap between our current appropriation ($89,266,419) and a current service budget (estimated at 3%) position reductions were necessary in this budget. Each of these reductions was carefully made with the intention of preserving district programming and service for students. Year Enrollment , , , , , , , ,732

22 EHPS FY : Budget Context Factors Necessary Staff Reductions: Enrollment School Year Birth Year Births K Total , , , , % decline , , , , % increase , ,007 Study conducted by Milone & MacBroom, Inc, 2015

23 EHPS FY : Budget Context Factors Necessary Staff Reductions Position (2.0) FTE Elementary Classroom Teachers Rationale Due to decreased enrollment projections, we believe these reductions are achievable. These cuts are intended to be made through attrition. (1.0) FTE Science Teacher from Woodland School (0.6) FTE Instrumental Teacher at Sunset Ridge (2.0) FTE s General Business Teachers at EHHS By reducing the science position, we realign programming at Woodland school with other subject areas as we adhere to our core program focus. As Sunset Ridge transitions from being an Arts and World Language School to an International Baccalaureate (IB) School, the current staffing profile provides this opportunity for reduction. By redesigning the EHHS Career Technical Education Department to focus on the themes of the CNA Program, the Academy of Finance and our Culinary Program, this restructure provides these opportunities for reduction.

24 EHPS Budget Book

25 EHPS FY : Budget Book Review Funding Sources FTEs (Grant/Board) Object Summary Grant Summary

26 Questions and Thanks