Toplayer Service Delivery Budget Implementation Plan for 2016/17

Transcription

1 Toplayer Service Delivery Budget Implementation Plan for 206/7 Provincial Strategic Outcome KPI Calculation Type Assist Directorate [R] [R] National KPA [R] IDP Objective [R] KPI Name [R] Unit of Measurement Area [R] KPI Owner [R] Baseline POE Target Type [R] Annual Target Q Q2 Q3 Q4 [R] [R] Financial Finance and Administration Municipal The percentage of the municipal capital budget actually spent on capital projects by 30 June 207 {(Actual amount spent on projects /Total amount budgeted for capital projects)x00} % of capital budget spent Director: Financial 95% Capital Spending control accounts report from the financial system (Trial Balance) Carry Over Percentage Planning and development Create full time equivalent (FTE's) through expenditure with the EPWP job creation by 30 June 207 Number of full time equivalent (FTE's) created by 30 June 207 Community 30 Timesheets Accumulative Number Technical Road transport Create temporary job opportunities with man days paid through capital projects by 30 June 207 Number of man days paid Municipal Manager 00 Appointment contracts Accumulative Number Office of the Municipal Manager Finance and Administration 5 Office of the Municipal Manager Finance and Administration 6 Financial Finance and Administration 7 Financial Finance and Administration 8 Financial Finance and Administration Municipal Transformation and Institutional Municipal Municipal Municipal Municipal Number of people from employment equity target groups to be appointed by 30 June 207 in the three highest levels of management in compliance with the municipality s approved employment equity plan The percentage of the municipality's personnel budget actually spent on implementing its workplace skills plan by 30 June 207 ((Actual amount spent on training/total personnel budget)x00) Financial viability measured in terms of the municipality's ability to meet it's service debt obligations as at 30 June 207 ((Short Term Borrowing + Bank Overdraft + Short Term Lease + Long Term Borrowing + Long Term Lease) / Total Operating Revenue - Operating Conditional Grant) Financial viability measured in terms of the outstanding service debtors as at 30 June 207 ((Total outstanding service debtors/ revenue received for services)x00) Financial viability measured in terms of the available cash to cover fixed operating expenditure as at 30 June 207 (Available cash+ investments)/ Monthly fixed operating expenditure) Number of people appointed in the three highest levels of management % of the municipality's personnel budget actually spent on implementing its workplace skills plan % of debt coverage % of outstanding service debtors Number of months it takes to cover fix operating expenditure with available cash Municipal Manager 0 Letter of appointment and Employment Equity Plan Accumulative Number Municipal Manager % Report from the financial system Carry Over Percentage Director: Financial Director: Financial Director: Financial 45% 5% 3 Annual Financial Statements or report from financial system (Trial Balance) Report from the financial system (Trial Balance) Report from the financial system (Trial Balance) Reverse Last Value Percentage Reverse Last Value Percentage 5 5 Last Value Number Environmental protection Ensuring Environmental Integrity for the West Coast Take quarterly samples of bacterial levels of potable water in towns, farms and communities within in the district during the 206/7 financial year Number of samples taken and monitored Community 900 Sample request forms or laboratory submission reports Accumulative Number Environmental protection Ensuring Environmental Integrity for the West Coast Take quarterly samples in terms of Foodstuffs, Cosmetics and Disinfectants Act during the 206/7 financial year Number of samples taken and monitored Community 080 Sample request forms or laboratory submission reports Accumulative Number Environmental protection Ensuring Environmental Integrity for the West Coast Take quarterly samples regarding bacterial levels in final sewerage effluent during the 206/7 financial year Number of samples taken and monitored Community 220 Sample request forms or laboratory submission reports Accumulative Number Public Safety Promoting Social wellbeing of the community Review and submit the Fire Master Plan to Council by the end of May 207 Fire Master Plan reviewed and submitted Community Annual submission Agenda of the Council meeting Carry Over Number 3 Public Safety Promoting Social wellbeing of the community Review and submit the Disaster Management Framework to Council by the end of May 207 Disaster Management Framework reviewed and submitted Community Annual submission Agenda of the Council meeting Carry Over Number 4 Technical Road transport 5 Technical Road transport 6 Technical Road transport 7 Technical Road transport 8 Technical Road transport 9 Technical Road transport 20 Technical Road transport 2 Technical Water Management 95% of the provincial roads conditional grant budget allocation spent by 30 June 207 {(Total expenditure divided by the total approved budget) x 00} Kilometers of road graded as per planned schedule of 6000 kilometers per year by 30 June 207 Re-gravel 57. kilometers of roads by 30 June 207 Upgrade 0.26 kilometers of roads from gravel to bitumen surface by 30 June 207 Reseal 3.4 kilometers of surfaced roads by 30 June 207 Rehabilitate 2 kilometers of existing roads by 30 June 207 Complete 3 road concrete structures by 30 June 207 Comply 00% with water quality parameters as per SANS 24 physical and micro parameters for West Coast Bulk Water Supply during the 206/7 financial year % of the budget spent Number of kilometers graded Number of kilometers of road re-graveled Number of kilometers of road upgraded from gravel to bitumen Number of kilometers of road resealed Number of kilometers rehabilitated Number of concrete structures completed % compliance with the water quality parameters 00% 6000 Letter of actual expenditure compiled by the finance Department from a report from the SAMRAS system IMMS data/signed-off grading schedules Carry Over Percentage Carry Over Number Completion certificate Carry Over Number Completion certificate Carry Over Number Completion certificate Carry Over Number New Key performance indicator for 206/7 New Key performance indicator for 206/7 00% Completion certificate Carry Over Number Completion certificate Accumulative Number 3 0 Microbiological 206/7 Blue Drop Determined List (Limits) Compliance obtained from the Department of Water Affairs Last Value Percentage Page /9

2 Toplayer Service Delivery Budget Implementation Plan for 206/7 Provincial Strategic Outcome KPI Calculation Type Assist Directorate [R] [R] National KPA [R] IDP Objective [R] KPI Name [R] Unit of Measurement Area [R] KPI Owner [R] Baseline POE Target Type [R] Annual Target Q Q2 Q3 Q4 [R] [R] 22 Technical Water Management 23 Technical Water Management 24 Office of the Municipal Manager Executive and council Good 25 Office of the Municipal Manager Community and social services 26 Office of the Municipal Manager Finance and Administration 27 Office of the Municipal Manager Executive and council 28 Office of the Municipal Manager Executive and council 29 Office of the Municipal Manager Executive and council 30 Office of the Municipal Manager Executive and council 3 Office of the Municipal Manager Executive and council Municipal Transformation and Institutional Good Good Good Good Good Promoting Social wellbeing of the community Limit average % water loss for last 2 months to less than 0% {(Number of Kiloliters Water Purchased or Purified - Number of Kiloliters Water Sold) / Number of Kiloliters Water Purchased or Purified 00} 95% of the water capital budget spent by 30 June 207 {(Actual expenditure divided by the total approved budget)x00} Review the risk management policy strategy with the implementation plan and submit to the risk committee by 3 March 207 Draft the annual consolidated operational plan for social development interventions in the district and submit to MAYCO for approval by 30 September 206 Limit the vacancy rate to less than 5% of budgeted posts by 30 June 207 ((Number of budgeted posts filled/number of budgeted posts on the organogram)x00) Compile the risk based audit plan and submit to the Audit Committee for consideration by 30 June 207 Submit progress reports on the implementation of the RBAP to the Audit Committee during the 206/7 financial year Co-ordinate the functioning of the audit committee during the 206/7 financial year Perform quarterly risk assessments per the Risk Implementation Plan and submit report with amendments to the risk committee during the 206/7 financial year Initiate the meeting of the District coordinating forum (Technical) during the 206/7 financial year % average water loss for last 2 months {(Number of Kiloliters Water Purchased or Purified - Number of Kiloliters Water Sold) / Number of Kiloliters Water Purchased or Purified 00} % of budget spent Reviewed risk management policy strategy with implementation plan submitted to risk committee Consolidated operational plan for social development interventions in the district drafted and submitted to MAYCO % Vacancy rate RBAP submitted to Audit Committee Number of progress reports submitted Number of meetings held Number of risk assessments performed Number of meetings initiated Improve education outcomes and opportunities for youth development 7.5% Water balance sheets Reverse Last Value Percentage % Municipal Manager Municipal Manager Capital progress report Portfolio minutes Agenda and minutes of Risk committee meetings Minutes of the MAYCO meeting where plan was submitted for approval Carry Over Percentage Carry Over Number Carry Over Number Municipal Manager 5% CAPMAN system reports Reverse Last Value Percentage Municipal Manager Municipal Manager 4 Municipal Manager 4 Municipal Manager 4 Agenda and Minutes of the Audit committee Agenda and Minutes of the Audit committee Agenda and minutes for Audit committee meetings Agenda and minutes for Risk committee meetings Carry Over Number Accumulative Number Accumulative Number 4 Accumulative Number 4 Municipal Manager 3 Notices of meetings Accumulative Number 4 32 Office of the Municipal Manager Planning and development Host 8 workshops to promote skills development and support the Tourism SMME business sector by 30 June 207 Number of workshops hosted Municipal Manager 8 Attendance registers Accumulative Number Office of the Municipal Manager Planning and development Carry out 24 tourism promotional activities in the print and other media by 30 June 207 Number of activities Municipal Manager 24 Proof of printed media, web upload logs, etc Accumulative Number Office of the Municipal Manager Planning and development Assist 2 Tourism BEE entrepreneurs with starting and growing businesses e.g. research, business plans and skills development by 30 June 207 Number of tourism BEE entrepreneurs assisted Municipal Manager 2 Written certification/ acknowledgement from entrepreneur Accumulative Number Page 2/9

3 Capital projects for the 206/7 financial year Directorate IDP Number Project name [R] Project Description Funding 206/ / /209 Area [R] July 206 August 206 September 206 October 206 November 206 December 206 January 207 February 207 March 207 April 207 May 207 June 207 Total source [R] CRR Other CRR Other CRR Other Technical Waterworks 2 Voelvlei Housing Infrastructure - Water Revenue Swartland Technical Waterworks 2 Misverstand WTW Infrastructure - Water Revenue Bergrivier Technical Waterworks 3,4,5 Other Assets Other Revenue West Coast DM Office of the Municipal MaMunicipal Manager 3,4,5 Other Assets Other Revenue West Coast DM Financial Director: Financial 3,4,5 Other Assets Other Revenue West Coast DM Administration & CommunProtection 3,4,5 Other Assets Other Revenue West Coast DM Administration & CommunEnvironmental Health 3,4,5 Other Assets Other Revenue West Coast DM Page 3/9

4 Monthly Cashflow for the 206/7 financial year July August September Revenue Operational Exp. Capital Exp. Revenue Operational Exp. Capital Exp. Revenue Operational Exp. Capital Exp. administration Executive and council administration Finance and Administration administration Finance and Administration Community and public safety Finance and Administration Community and public safety Sport and recreation 8 Community and public safety Public safety Community and public safety Housing Community and public safety Health Economic and environmental servicplanning and development Economic and environmental servicroad transport Economic and environmental servicenvironmental protection 22 Trading services Electricity 25 Trading services Water Management Trading services Waste water management 22 Trading services Waste management 4 Other Other Page 4/9

5 Monthly Cashflow for the 206/7 financial year October November December Revenue Operational Exp. Capital Exp. Revenue Operational Exp. Capital Exp. Revenue Operational Exp. Capital Exp. administration Executive and council 8 administration Finance and Administration 5 administration Finance and Administration 6 Community and public safety Finance and Administration 4 Community and public safety Sport and recreation 8 Community and public safety Public safety 4 Community and public safety Housing Community and public safety Health 3 Economic and environmental servicplanning and development 23 Economic and environmental servicroad transport 4 Economic and environmental servicenvironmental protection 22 Trading services Electricity 25 Trading services Water Management 22 Trading services Waste water management 22 Trading services Waste management 4 Other Other Page 5/9

6 Monthly Cashflow for the 206/7 financial year January February March Revenue Operational Exp. Capital Exp. Revenue Operational Exp. Capital Exp. Revenue Operational Exp. Capital Exp. administration Executive and council 8 administration Finance and Administration 5 administration Finance and Administration 6 Community and public safety Finance and Administration 4 Community and public safety Sport and recreation 8 Community and public safety Public safety 4 Community and public safety Housing Community and public safety Health 3 Economic and environmental servicplanning and development 23 Economic and environmental servicroad transport 4 Economic and environmental servicenvironmental protection 22 Trading services Electricity 25 Trading services Water Management 22 Trading services Waste water management 22 Trading services Waste management 4 Other Other Page 6/9

7 Monthly Cashflow for the 206/7 financial year April May June Revenue Operational Exp. Capital Exp. Revenue Operational Exp. Capital Exp. Revenue Operational Exp. Capital Exp. administration Executive and council 8 administration Finance and Administration 5 administration Finance and Administration 6 Community and public safety Finance and Administration 4 Community and public safety Sport and recreation 8 Community and public safety Public safety 4 Community and public safety Housing Community and public safety Health 3 Economic and environmental servicplanning and development 23 Economic and environmental servicroad transport 4 Economic and environmental servicenvironmental protection 22 Trading services Electricity 25 Trading services Water Management 22 Trading services Waste water management 22 Trading services Waste management 4 Other Other Page 7/9

8 Monthly Cashflow for the 206/7 financial year Revenue Operational Exp. Capital Exp. administration Executive and council 8 administration Finance and Administration 5 administration Finance and Administration 6 Community and public safety Finance and Administration 4 Community and public safety Sport and recreation 8 Community and public safety Public safety 4 Community and public safety Housing Community and public safety Health 3 Economic and environmental servicplanning and development 23 Economic and environmental servicroad transport 4 Economic and environmental servicenvironmental protection 22 Trading services Electricity 25 Trading services Water Management 22 Trading services Waste water management 22 Trading services Waste management 4 Other Other Page 8/9

9 Revenue by Source for the 206/7 financial year Assist (200 chars) Vote Number July August September October November December January February March April May June Property rates 0 Property rates - penalties & collection 2 charges 0 3 Service charges - electricity revenue 0 4 Service charges - water revenue Service charges - sanitation revenue 0 6 Service charges - refuse revenue 0 7 Service charges - other 0 8 Rental of facilities and equipment Interest earned - external investments Interest earned - outstanding debtors Dividends received 0 2 Fines 0 3 Licences and permits Agency services Transfers recognised - operational Other revenue Gains on disposal of PPE 0 X R R R R R R R R R R R R R Page 9/9