CHAPTER 2: MUNICIPAL DEVELOPMENT PROFILE KPA: Municipal Transformation and Organizational Development

Transcription

1 CHAPTER 2: MUNICIPAL DEVELOPMENT PROFILE KPA: Transformation Organizational Macro Structure Manager Manager Support IDP Performance Management Director: Community & Technical Services Director: Director: Financial Services Technical Services Operational Services Electrical Services Community Services Services Organisational Financial Accounting Finance Cost Management Accounting Technical Services Waste Management Project Contract Management Fleet Management Town Office Community Safety Disaster Management Community Stakeholder relations Sport Libraries Human Settlement Property Management Town Planning Building Control LED & Tourism Administration ICT Legal HR Support Operations Revenue Budget Income/Expenditure Assets/Insurance SCM 47 P a g e

2 Office of the Manager Chapter 4: Priorities/Operational Plans 4.8 Implementation Plan: Service Budget Implementation Plan Strategic Goal Clean Audit Strategic /IDP To provide a responsive Government for the local KPA Sign Performance Agreements with Directors by end July Biannual formal performance appraisals of sec 56 employees for the previous financial year April to June 2017 to be by September 2017 current financial year July to December 2017 to be by February Submit Oversight to council before 31 March Performance Agreements Appraisals Final Oversight all Signed Agreement s Notice of Appraisals to Panel top manageme nt team Minutes Prepare the final IDP for submission to council by end May annually Final IDP Submitted all minutes Submit draft to AG by end August Draft all Confirmatio n of receipt from AG Submit the Final MTRF budget to council by the end of May annually Budget all minutes

3 Financial Services Strategic Goal Improved Financial Sustainability of the ity Strategic /IDP Work towards a sustainable future though sound financial management continuous revenue growth KPA Financial Viability Compile Plan to address AG audit findings Submit bi-annual financial statements to Audit Committee Plan Completed to Management Statements Manageme nt during which was approved Audit Committee Achieve a payment of 80% by the end of June 2017 Payment% Section 71 80% 80% 92% 94% 96% Financial viability measured in terms of the outsting service debtors (Total outsting service debtors/ revenue received for services) (30% by end of June ) Ratio achieved Section 71 54% 54% 52% 50% 40% 30% Financial viability measured in terms of the available cash to cover fixed operating expenditure (Available cash+ investments)/ Monthly fixed operating expenditure) The eventual target for this ratio is three times. Ratio achieved Section 71

4 Strategic Goal Strategic /IDP KPA Financial viability measured in terms of the municipality's ability to meet its service debt obligations ((Total operating revenueoperating grants received)/debt service payments due within the Year) (%) The eventual target for this ratio is 12 Ratio achieved Section Clean Audit To provide a responsive government for the local Financial Statements to AG by end August Submit report on status of Financial Services contracts to council. AFS ALL Acknowled gement of receipt by AG s Meeting

5 Community Technical Services (Operational Services) Strategic Goals Improve service Levels Strategic /IDP To ensure a continuous Sustainable maintenance, replacement upgrades of municipal infrastructure KPA Basic Services Provision of free basic water in terms of the equitable share requirements No of indigent HH receiving free basic water from the financial system Provision of free basic electricity in terms of the equitable share requirements No of indigent HH receiving free basic electricity from the financial system Provision of free basic refuse removal in terms of the equitable share requirements No of indigent HH receiving free basic refuse removal from the financial system Provision of free basic sanitation in terms of the equitable share requirements No of indigent HH receiving free basic sanitation from the financial system

6 Strategic Goals Strategic /IDP KPA Provision of basic water to all formal households(registered debtors) in TWK municipal area No of HH(registered debtors) with access to basic water supply Accounts of registered debtors on the Abakus system as on 30 June Provision of basic electricity to all formal households (registered debtors) in TWK municipal jurisdiction No of HH (registered debtors) with access to basic electricity Accounts of registered debtors on the Abakus system as on 30 June Provision of basic refuse removal solid waste disposal to all formal households (registered debtors) atleast once a week in TWK municipal area No of HH (registered debtors) with access to basic refuse removal Accounts of registered debtors on the Abakus system as on 30 June

7 Strategic Goals Strategic /IDP KPA Provision of basic sanitation to all formal households in TWK municipal area No of HH (registered debtors) with access to basic sanitation Accounts of registered debtors on the Abakus system as on 30 June Clean Audit To provide a responsive government for the local Submit report on status of Operational Services contracts to council Minutes Improve service Levels To ensure a continuous Sustainable maintenance, replacement upgrades of municipal infrastructure Basic Services Quality of effluent comply with general limits in terms of the Water Act (Act 36 of 1998) (7 WWTW) Compliance with general limits independe nt laboratory test results Quality of Portable Water comply with SANS 241 (10 WTW) % compliance with SANS 241 independe nt laboratory test results

8 Strategic Goals Strategic /IDP KPA Improve service Levels Increase Community Safety through traffic policing bylaw enforcement Basic Services Submit quarterly progress on the activities of Traffic Law Enforcement Portfolio committee Quarterly s to portfolio on the roll out of the community safety awareness programmes Portfolio committee Quarterly report to Portfolio on the functioning of L management unit Quarterly report to portfolio committee all portfolio Improve Service Levels Improved Environmental Management Basic Service Approval of Alien eradiation as per DEADP requirements approval minutes Clean Audit Provide a responsive government for the local ly review submit Disaster Management Plan council approval Approval 1 1

9 Community Technical Services (Community ) Strategic Goals Improve Service Levels Strategic /IDP Maintain Improve basic service delivery social amenities for the TWK community KPA Basic Service Upgrade of Pineview Park Sport facility (Grabouw) Phase 1 % of project implemented as Progress completion certificates 30% 50% Clean Audit To provide a responsive government for the local Draft Sport sector Approved all approval Refine structure communication strategy quarterly to Mayco on the implementation of the Client Care program approved strategy council Mayco 1 (Januar y) Improve Service Levels Improve Financial Sustainability of the municipality To maintain improve basic service delivery Social Amenities for the TWK community Work towards a sustainable future through sound financial management continuous revenue growth Basic Service Financial Viability Submit report on VPUU Spending of Library Grants Quarterly report 6; 7 Portfolio minutes % spent Section % 20% 50% 75% 20% 50% 75% 20% 50% 75% 20% 50% 75% 20% 50% 75%

10 Community Technical Services (Technical Services) Strategic Goals Creating enabling environment favourable for economic Human development in a sustainable manner Strategic /IDP Improve the social Fabric of the TWK community LED KPA Implementing town(cbd) renewal task team initiative: Grabouw Implementation of Tesselaarsdal Task Team initiatives Quarterly report to portfolio committee Quarterly report to portfolio committee 8/9/10 /11/12 /13/14 portfolio 3 portfolio of Community Strategy approval all minutes Improve Service levels Improved Environmental Management Basic Service Public awareness of recycling composting approved implementation Manageme nt Minutes Improved Financial Sustainability of the ity Work towards a sustainable future through sound financial management continuous revenue growth Financial Sustainability Basic Service Limit water losses to less than 20% on the water loss reduction initiatives as % of unaccounted for water Quarterly reporting to Management received from the Departmen t Finance Manageme nt Minutes 24% 24% 24% 24% 24% 24%

11 Community Technical Services (Electrical) Strategic Goals Clean Audit Strategic /IDP To provide a responsive government for the local KPA Submit report on status of Technical Services contracts to council Meeting Improve Service Levels To ensure a continuous sustainable maintenance, replacement upgrades of municipal infrastructure Basic Service Limit distribution losses for electricity to below 8.4% Comply with minimum stards as prescribed by NRS 048/2 Quality of supply % of unaccounted for electricity Distribution losses report 85% compliance Status report issued by independe nt laboratory 8.4% 8.4% 8.4% 8.4% 8.4% 8.4% 85% 85% 85% 85% 85% 85% Improved Financial Management Work towards a sustainable future though sound financial management continuous revenue growth Monthly inspections on the implementation of ned maintenance program (Vil,Cal,Greyton,RSE) Limit distribution losses for electricity to below 8.4% Quarterly reporting to council on status of Electrical Services SCM contracts inspections % of electricity unaccounted for Monthly inspection report on electricity loses to council the council % 8.4% 8.4% 8.4% 8.4% 8.4%

12 Services (Organisational ) Strategic Goals Optimisation of Capacity Strategic/IDP Refine improve the institutional capacity of the municipality KPA Institutional Review identified ICT policy annually submit report to ICT Steering Committee Replace redundant computers on policies reviewed to ICT Steering Committee R value of approved budget spent ICT Steering Committee Signed off invoices asset register R 350,00 0 R350,0 00 R450,0 00 R550,0 00 R650,0 00 R650,0 00 Ensure a Healthy productive Workforce by creating a conducive working environment Quarterly report to ICT Steering committee on the implementation of approved ICT implementation Audit annually the Health Safety environment submit audit results to management Senior management health & safety Committee s held s Audit ICT Steering Committee Manageme nt Manageme nt Clean Audit To provide responsive Government for the local Complete the annual risk assessment Assessment Risk Manageme nt Committee

13 Submit quarterly Risk Committee minutes to the Audit Committee Audit Committee Optimisation of Capacity Ensure a healthy productive work force by creating a conducive working environment Institutional Institutional Institutional Institutional Institutional Implement the workplace skills annually. Review HR identified policies annually submit report to Management Percentage of budget spent on implementing the workplace skills on the number of people from employment equity target groups employed in the three highest levels of management in compliance with the municipality's approved employment equity %people from employment equity target groups employed in the three highest levels of management in compliance with the municipality's approved employment equity 60 % of personnel identified trained on policy reviewed to Management % of actual budget spent % people from EE target groups employed Training stats kept to the SETA Manageme nt Meeting Budget Expenditur e EE numerical targets report to DOL EE numerical targets report to DOL % 60% 60% 60% 60% 60% Institutional Quarterly report to management on staff movement number of Manageme nt Minutes

14 Clean Audit Provide responsive government for the local on functionality of ward committee Ward councillor feedback to feedback sessions Meeting Attendance registers Clean Audit Provide responsive government for the local Review update delegations annually Review update 's role responsibilities annually Prepare submit quarterly progress on all resolutions to Submit amendments to the file to the Western Cape Archive services by the end of June Updated delegations Reviewed 's roles responsibilities progress to Submission of amendments to file Meeting Meeting council minutes Letter from Archives Update S14 Manual by the end of May (Compliance with access to information act) Submit s32 s15 report by end May (Compliance with access to information act) Manual s

15 Submit information to requester within % compliance Schedule/r eport working days (Promotion of Access to Information Act. Dealt with request as prescribed by Act) Improved Financial Management Work towards a sustainable future though sound financial management continuous revenue growth Financial Viability Submit report on status of Corporate Services contracts to council s

16 Services (Economic ) Strategic Goal Improved Communication community involvement Implement the Youth Strategy in line with National programs such as EPWP, CWP the youth entrepreneurial project Strategic /IDP Create an enabling environment in order to maintain existing business attract new investment into TWK area Create an enabling environment in order to maintain existing business attract new investment into TWK area KPA Local Economic Local Economic Local Economic Local Economic Local Economic Implementation of LED strategy work opportunities created through LED (EPWP) Investment Incentives Strategy Roll out of Emerging Farmers Package Approval of the Tourism Implementation Funding Model to LTOs Successful implementation of 3 initiatives namely (i) Investment Promotion; ii)coordinating Forum for NGO's; iii) Youth Portfolio minutes Progress Progress report to District Approved Strategy Meeting Roadshows Roll out Schedule; Notices & attendance Register Approved Funding Model Meeting Implementation of the Human Settlements Program which includes programs such as IRDP, EHP & EPHP) & Provision Implementation of serviced sites Ensure provision of sustainable integrated Human Settlements through accelerating affordable Housing projects Basic Service Basic Service Implementation of Housing Pipeline Implementation of Housing Pipeline %of budget(capital) spent in line with Provincial allocation %of budget( Operational) spent in line with Provincial allocation Section 71 minutes Section 71 minutes 10% 30% 50% 70% 10% 30% 50% 70%

17 Basic Service low cost houses transferred 100 transfers Title deeds Manage the municipality's natural resources (Reserves, public open spaces, waterways) Continuous review of policies delegations by-laws Clean Audit Facilitate the establishment of partnerships that will result in the improved social conditions of certain (vulnerable groups) To provide responsive government for the local To provide responsive government for the local To provide a responsive government for the local Creating enabling environment favourable for economic human development in a sustainable manner Local Economic Review of Spatial Framework Adoption of Oversight report of Submit report on status of Services contracts to council Develop strategy in support of township economy % as Adoption of Oversight report of report approved strategy Minutes Meeting Meeting

18 Internal Audit Pre-determined s Work towards obtaining a clean audit Work towards obtaining a clean audit Strategic To provide responsive government for the local To provide responsive government for the local KPA Execute the Internal Audit Programme Audit the action to address AG findings annually audits audits Audit Committee the manageme nt

19 Community Technical Services (Capital Program- Technical Services) Pre-determined s Improve Service Levels Strategic To ensure continuous sustainable maintenance, replacements upgrades of municipal infrastructure KPA Basic Service Water Source - Tesselaarsdal: Construct a new reservoir to augment water storage supply Water Source : Upgrade the bulk water infrastructure at Genadendal Measuremen t 4 Site 2 Site 30% 60% Q3 30% 40% Stormwater Upgrade: Upgrade the stormwater channel at Phukom settlement, Villiersdorp Site 30% 40% Destiny: Bulk sewer: Install new infrastructure to service Destiny Farm low cost housing development, 6 Site 10% 30%

20 Pre-determined s Strategic KPA Villiersdorp Measuremen t Destiny: Bulk water: Install new infrastructure to service Destiny Farm low cost housing development, Villiersdorp 6 Site 10% 30% Destiny Farm access road: Construct access road to Destiny Farm low cost housing development, Villiersdorp 6 Site 10% 30% Villiersdorp water treatment works upgrade: Conduct a feasibility study related to the upgrade of the treatment t 5/6 Site Upgrade the Waste Water Treatment Works at Caledon (Phase 1) 3/4 Site Upgrade the bulk outfall 3/4 Site 40%

21 Pre-determined s Strategic KPA sewer in Caledon Measuremen t 50% Construct a new waste transfer station in Caledon (Phase 1) 3/4 Site Plan design the upgrading of Disa Street in Riviersondernend 1 Site 0% 30% 70% Plan design the waste drop off in Riviersonderend Approved Plan 1 approved 40% 50%

22 Community Technical Services (Capital Program- Electrical) Pre-determined s Strategic KPA Upgrade of Fleet Measuremen t purchase of Refuse compactor Sewer Vacume tanker Invoices Improve Service Levels To ensure continuous sustainable maintenance, replacements upgrades of municipal infrastructure Basic Service Grabouw: Install new highmast lighting Replace upgrade MV Networks Miniature Substation-Caledon % of project Site 3/4 Site 20% 40% 60% 20% Upgrading Cemetry switching station-caledon % of project 3/ 4 Site Replace switching station Viljoen Engineering- Villiersdorp % of project 5/6 Site 40% Electrification Informal settlement Destiny % of project 6 Site

23 Community Technical Services (Capital Program-Operations) Pre-determined s Strategic KPA Villiersdorp Measuremen t Complete ring feed to Van Schalkwyk street Phase1 Greyton % of project 2 Site 60% Replace Overhead line De La Vigne straat Phase 2 Riviersonderend % of project 1 Site Improve Service Levels To ensure continuous sustainable maintenance, replacements upgrades of municipal infrastructure Basic Service Extend the existing cemetery in Caledon 8/9/10 /11/12 /13/14 Site 50% 50%