JOE MOROLONG LOCAL MUNICIPALITY TOP LAYER (SDBIP) SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN 2017/ 18 FINANCIAL YEAR

Transcription

1 JOE MOROLONG LOCAL MUNICIPALITY TOP LAYER (SDBIP) SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN / 18 FINANCIAL YEAR 1

2 Table of contents No Chapter Heading Page No 1. Foreword Mayor Chapter 1 Introduction 3. 2 Chapter 2 Municipal profile 4. 3 Chapter 3 Corporate strategy strategic focus areas 5. 4 Chapter 4 Municipal mate, powers functions 6. 5 Chapter 5 Strategies, KPIs targets 7. 5A Chapter 5A Strategic Focus Area B Chapter 5B Strategic Focus Area C Chapter 5C Strategic Focus Area D Chapter 5D Strategic Focus Area E Chapter 5E Strategic Focus Area F Chapter 5F Strategic Focus Area G Chapter 5G Strategic Focus Area

3 FOREWORD BY MAYOR I am humbled opportunity to lead Joe Morolong Local Municipality in its endeavour to provide basic services. Our service Delivery Budget Implementation Plan (SDBIP) commit Joe Morolong Local Municipality to deliver on our Integrated Development Plan (IDP) Budget. The SDBIP is a blueprint of how as Council we will monitor implementation of IDP. The SDBIP gives operational expression to developmental state of local government IDP. The SDBIP remains a tool that we utilise to measure extent to which services are delivered to our residents. The IDP is a strategic development plan which represents driving force of making our municipality more strategic, inclusive, responsive, goal-oriented performance driven in character. The IDP is a contract between Municipality its residents which will guide all forms of planning, development, management, budgeting implementation in medium-term decision making. Our IDP, Budget SDBIP will propel Municipality to continue to improve livelihoods of our residents contribute to economic growth. The SDBIP is a tool that can be used to: Improve oversight Councillors; Improve Operational Capital expenditure; Improve monitoring evaluation; Prioritization of activities; Improve allocation of funds Improve alignment between IDP Budget Our vision is to continue to work toger with our traditional leadership, business, at large all relevant stakeholders within jurisdiction of our Municipality. We will continue to work toger in our journey to improve lives of our people whilst at same time contributing to addressing of socioeconomic challenges that confront our Municipality. 3

4 CHAPTER 1 INTRODUCTION The / Financial Year SDBIP is developed according to requirements of following pieces of legislation. 1. Chapter 6 of Local Government Municipal Systems Act, 2000 (Act 32 of Section 53 (c) (ii) of Municipal Finance Management Act (MFMA), 2003 (Act no.56 of 2003) 3. Local Government Municipal Planning Performance Management Regulations, The purpose of Service Delivery Budget Implementation Plan (SBDIP) for Joe Morolong Local Municipality is set to key performance indicators targets of objectives in line with adopted IDP for financial year /. The SDBIP is also linked to budget as a tool plan for financial resources. The municipal profile gives an overview of size, demographics structures of Municipality which is basis for needs capacity of Municipality to address such needs. The statistics were received from Census In Corporate Strategy strategic focus areas, Chapter 3, we link strategies strategic focus areas such as good governance, infrastructure service delivery, l housing, participation, LED tourism health safety to our municipal vision. The Municipality is mated in terms of Sections of Constitution Chapter 5 of Local Government Municipal Structures Act 117 of 1998, with powers functions as outlined in document. The powers functions are divided in to three categories, namely: Powers functions performed Municipality. Powers functions delegated to Municipality but not performed Municipality. Powers functions performed Municipality on behalf of or institutions. Chapter 5 deals in detail with strategies, KPI s targets for strategic focus areas as mentioned in Chapter 3. What is key in this chapter is milestones set on quarterly basis to achieve annual target. These are guiding targets for performance of Municipality. The last two chapters deal mainly with finances financial implications for each ward on set targets. 4

5 CHAPTER 2 MUNICIPAL PROFILE Joe Morolong Local Municipality was established on 6 th 2000 under name Moshaweng which is now called Joe Morolong Named after our hero: Taolo Joseph Morolong who was born at Ditshipeng Village on July The biography of late Joe Morolong is within profile of municipality. By n re were only five (5) officials Municipal Manager was seconded from John Taolo Gaetsewe District Municipality. The municipality was faced with enormous challenges given fact that it had to start from scratch with lack of both Human Infrastructural Resources. The municipality did not even have its own offices to operate from. The Tswana people lived in this area when British colonized it in 1880s. Many of its people became migrant laborers to supplement income, especially after Rindepest devastated ir herds of livestock. Under aparid, people were removed from well watered areas sent to trust farms in Kalahari. Most of existing rural villages of current Joe Morolong Municipality were created as a result of se relocations Today municipality has included Kalahari area which has exped size of municipality. The population is % is youth. The population has grown 0.9% from 2,6% in The most spoken language is Setswana. The unemployment rate in our municipality is 38,6% as per Census The population is distributed in following manner: Population % Black African 96.4% Coloured 2.0% White 1.2% Indians/Asians 0.3% Population age group Age % Less that 15 years 39,4% ,2% 65+ 6,4% 5

6 Household dynamics households Average household size Child headed households Female headed households Formal dwellings ,7% 1,0% 50,7% 72,5% 52,5% Household services Housing owned/paying off Flush toilet Weekly refuse Piped water Electricity connected to removal inside dwelling lighting sewer 6,0% 6,1% 9.1% 81,8% for Types of toilets Flush or chemical Pit latrines Bucket None Refuse removal Removed Communal/own refuse No rubbish disposal municipality/private dump company Access to piped water Piped water inside Piped water on No access to piped dwelling communal st (tap) water Level of education Type % No schooling 22,8% Higher education 4,1% Matric 13,4% 6

7 CHAPTER 3 MUNICIPAL ORGANOGRAM POLITICAL ORGANOGRAM 7

8 ADMINISTRATIVE ORGANOGRAM 8

9 Strategic Focus Areas Good Governance & Communication Infrastructure & Services L Housing Health Safety & Education Community Participation Spatial Dev & Sports Arts & culture Financial Viability LED & Tourism Customer Perspective Provide Electricity Provide Sanitation Provide water Provide Refuse Removal Promote LED & Tourism Provide Housing Provide lighting Maintain upgrade Roads Provide Sports Facilities halls Maintain & Upgrade Cemeteries Promote Clean & Safe Environment Financial Perspective Increase Revenue Base Exp Tax Base Improve Credit rating Internal Business Promote Collaborative Solutions Enhance Customer Services Sound record management Improve Communication Improve ICT Promote Good Governance - Promote Public Stakeholder Participation Innovation, Learning Growth Perspective Recruit & Retain Personnel Achieve positive Employee climate Train Councilors & Personnel 9

10 CHAPTER 4 MUNICIPAL MANDATE, POWERS AND FUNCTIONS Functions performed Municipality. The following are powers functions that are performed municipality: Cemeteries Municipal planning Local Tourism LED Sanitation Local Sports Facilities Municipal Roads Public Places Street Lighting Water Reticulation Operation Maintenance of water Traffic Powers functions performed on behalf of or sector departments Libraries Licencing of motor vehicles Traffic services Housing The following functions are also allocated to municipality but not performed. The municipality is currently developing -laws in: Air Pollution Building Regulations Control of Public Nuisance Facilities for Accommodation, Care Burial of Animals Licensing of Dog Noise Population Trading Regulations Local Amenities Parks Recreation 10

11 CHAPTER 5 STRATEGIES, KPI AND TARGET CHAPTER 5A STRATEGIC FOCUS AREA 1 Good Governance, Communication Transformation Financial Perspective Improve Credit rating Internal Business Perspective Promote Good Governance Ensure Customer Services Improve Communication Deliver Collaborative Solutions Innovation, Learning Growth Perspective Achieve Employment Equity 1. Strategy for each objective Improve Credit rating Improve our ability to bill consumers on time. Writing off accounts that have been in arrears. Promote Good Governance The Municipality needs to continuously monitor implementation of MFMA, IDP municipal PMS. The municipality has developed an audit action plan to respond to queries raised Auditor General. Management has been receiving responding to regular internal audit report acting on queries. The municipality will continue to ensure that all staff members are familiar with policies systems through regular workshops. 11

12 Continuous monitoring on implications of new legislation for municipality. Councillors employees will be familiarised with code of conduct. Senior Management meetings are to be regularised internal planning will be improved. The delegation PMS system is to be cascaded to all employees this financial year. Council resolution register has been improved updated regularly this will be done continuously. Enhance Customer Service The Municipality will improve complaint management system reviewing complaints hling procedure manual introduce new methods of hling complaints. Improve Communication Reviewing robust/vigorous implementation of bring policy. Corporate bring of Municipality to be implemented. External & Internal publications to be developed. Tourism/ Heritage sites publications is to be produced. Ensure functioning of ward Committees. Deliver Collaborative Solutions Regular Council meetings to take place. Level of cooperation between departments will be measured at frequent intervals. Regular meetings for all municipality staff are to be used to develop common vision shared values. Municipality will continue to interact with sector departments at different platforms including IDP Rep Forum. Achieve Employment Equity The municipality is to review existing employment equity plan. Management is to its implementation on a quarterly basis. Sound Record Management System To ensure that re is a sound records management system within Municipality Training of Councillors Personnel That Councillors personnel are train as required planned. 12

13 KEY PERFORMANCE AREAS (KPA) Municipal Finances Financial Viability Municipal Finances Financial Viability Good governance participation Corporate, objectives key performance indicators targets STRATEGIC OBJECTIVE number of reports on bad debts written off. number of reports on timeous billing of accounts Preparing books for new annual financial statements PROGRAMME s on bad debts written off s on timeous billing of accounts Improved Audit KEY PERFORMANCE INDICATORS (KPI) bad debts written off. timeous billing of accounts Improved Audit ANNUAL TARGET bad debts written off 12 monthly reports 1 Unqualified November BUDGET QUARTERLY TARGET PROJECT NO QRT1 QRT2 QRT3 QRT4 R3,500,000 Compilation of Draft data cleansing identifying potential rate services payers 3 reports per quarter Timeous compilation submission of Annual Financial Statement Annual Performance s 31 August Submit draft data cleansing to Council 3 reports per quarter Responding to all audit findings 15 November Implement recommend ations of report on data cleansing 3 reports per quarter Submission of Annual report to Council March Submission of Audit Action Plan to Council January. Submit to Council a bad debts written off June 3 reports per quarter Preparing books for new annual financial statements UP001 UP002 UP001 13

14 Good governance participation Good governance participation Good governance participation To develop IDP process plan To develop Implementation of IDP Process plan To develop IDP/ Budget consultation meetings IDP process plan Implementation of IDP Process plan s of IDP/ Budget consultation meetings IDP process plan developed Implementatio n of IDP Process plan IDP/ Budget consultation meetings 1 IDP process plan developed adopted Council 31 August 4 quarterly implementati on of IDP Process plan 2 IDP/ Budget consultation meetings in all wards Process plan to be adopted in 31 August implementati on of IDP Process plan Prepare consultation schedule Implementati on of process plan implementati on of IDP Process plan Prepare presentation advertise schedule for IDP consultation meetings in local newspaper October IDP consultation Implement ation of process plan implementa tion of IDP Process plan March Prepare schedule for IDP/Budget consultatio ns March Advertise schedule for IDP/Budget consultatio n meetings in local Implementati on of process plan implementati on of IDP Process plan IDP/Budget consultation approved Council May UP003 UP004 UP005 14

15 Good governance participation Good governance participation IDP & Budget Annual performance assessment report /17 FY Draft/ Reviewed IDP & Budget Annual performance assessment report / 17 FY IDP & Budget compiled 1 Annual performance assessment report compiled 1 IDP & Budget for /18 FY adopted Council on May 1 Annual performance assessment report /17 FY adopted Council 3 quarterly assessment of municipal manager managers reporting directly to municipal UP006 UP007 Annual performance assessment for /17 FY approved Council Consolidate needs analysis for draft IDP Dec performance assessment report for 1 st quarter adopted Council newspaper Tabling of draft reviewed IDP & Budget to Council March performanc e assessment report for 2 nd quarter for adopted Council March Tabling of final reviewed IDP & Budget to Council for Approval 31 May performance assessment report for 3 rd quarter adopted Council UP006 UP007 15

16 Good governance participation Good governance participation Good governance participation To develop Technical SDBIP performance agreements performance Top layer SDBIP section 72 report Technical SDBIP signed performance agreements Performance Top layer SDBIP Section 72 report Technical SDBIP performance agreements developed signed performance Top layer SDBIP section 72 report manager 1 report to Council on developed signed technical SDBIPs performance agreements 4 performance reports adopted Council on 1 section 72 report adopted Council to Council on developed signed tech SDBIPs performance contracts Sept 1 municipal performance Top layer SDBIP for last quarter for previous financial year / 17 adopted Council 1 municipal performance Top layer SDBIP for 1 st quarter adopted Council 1 municipal performanc e Top layer SDBIP for 2 nd quarter adopted Council March Section 72 report adopted 1 municipal performance Top layer SDBIP for 3 rd quarter adopted Council UP008 UP009 UP010 16

17 Good governance participation Good governance participation Good governance participation Good governance Annual To conduct Customer Satisfaction Survey complaints queries report on Internal publications Annual Customer Satisfaction Survey s on complaints queries Internal publications annual reports Customer Satisfaction Survey with municipal services complaints queries internal publications developed January 1 Annual report adopted to COGHSTA, Provincial Legislature, Provincial National Treasury January Customer Satisfaction Survey with municipal services 4 reports to Council on complaints queries 4 internal publications developed R300, Collection analyzing of data complaints queries to Council to Council complaints queries to Council Council January Annual report adopted to COGHSTA, Provincial Legislature, Provincial National Treasury Jan Implement ation of recommend ations March complaints queries to Council 2 Publications complaints queries to Council 2 Publications UP011 UP012 UP013 UP002 17

18 participation Good governance participation Good governance participation report on internal publications internal external newsletters/ brochures developed Internal publications Internal external newsletters/broc hures internal publications developed internal external newsletters/br ochures developed 4 internal publications developed 2 external publications developed Funded Funded 1 st Publication 1 st Publication 2 nd Publication 2 nd Publication UP003 UP004 Good governance participation Good governance participation Good governance To conduct workshops code of conduct To develop Updated Council resolution register To develop Council Workshop policies code of conduct Updated Council resolution register Council itinerary workshops on Policies code of conduct updated quarterly council resolution register developed regulated 4 workshops on policies code of conduct 4 quarterly updated council resolutions register developed to council 4 council committee, 1 workshop on policies code of conduct updated council resolution register of previous financial year /17 adopted council 1 council committees, 1 workshop on policies code of conduct updated council resolution register developed to council 1 council committee, 1 workshop on policies code of conduct updated council resolution register developed to council march 1 council committee. 1 workshop on policies code of conduct updated council resolutions registers developed to council 1 council committees, UP014 UP015 UP016 18

19 participation Municipal Transformatio n Organizational development Municipal Transformatio n Organizational development Municipal Transformatio n Organizational development Municipal Transformatio n Organizational development Council committee itinerary Development of Employment Equity plan Development of IT reports to be to council Development of Job Description for new positions Development of filing of vacant budgeted positions Employment Equity plan IT reports Availability of Job Description filing of vacant budgeted positions council committees, council general staff meetings reviewed EE plan IT job description developments filing of vacant budgeted position council general staff meetings to be held 1 reviewed EE plan 4 quarterly it 2 job description developed 3 filing of vacant budgeted position council general staff meetings to be held Actual reviewed of plan through relevant structure (LLF) IT council general staff meetings to be held Submission to council October 2015 Submission to department of labour October IT 1 job description developed filing vacant budgeted positions Council general staff meetings to be held march Publication of notice board march reports IT march filing vacant budgeted position march council general staff meeting to be held on IT march 1 Job description 1quaterly filing vacant budgeted positon UP017 UP018 UP019 UP020 19

20 Municipal Transformatio n Organizational development Municipal Transformatio n Organizational development Submission of training reports to Council Development of WSP to LGSETA s on training of Councillors personnel Availability of WSP training reports to council developed to WSP to LGSETA 4 training reports are to council 1 WSP developed to LGSETA April Training reports to council Training reports to council 1 consolidation of inputs from various departments training reports to council march Draft WSP to LLF Council for approval march 1 2quately training reports submits to council 1 WSP to LGSETA COGHSTA April UP021 UP022 20

21 CHAPTER 5B STRATEGIC FOCUS AREA 2 INFRASTRUCTURE AND SERVICE DELIVERY Customer perspective Provide electricity Provide sanitation Roads Storm water Provide Water Provide Sport Facilities Exp Financial tax base perspective Exp tax base Increase revenue Invest in Infrastructure 1. Strategy for each objective Provision of electricity Obtain electricity license monitor electrification infill projects, coordinate reported queries to Eskom in its area of jurisdiction Joe Morolong area of supply. Provide Sanitation Address sanitation backlog erecting new dry sanitation units in various villages. Roads Storm water Upgrading maintenance of existing roads infrastructure including internal bridges. Provide Water Address water provision backlog designing, constructing implementing new water infrastructure. Upgrading, refurbishment maintenance of existing water infrastructure, as priorities Council, also takes preference. Provide Sport Facilities Address Sport facilities backlog constructing new Sport facilities. 21

22 Exp Tax Base Municipality to encourage members who are able to pay for municipal services to do so, as it is not all people residing in rural areas who are indigents to enter a contract with people who can pay for services. The municipality is to streamline management of information on new rate service charge payers. Increase Revenue Credit control policy is to be strictly implemented. Cost benefits analysis of basic assessment rates on improvements is to be conducted appropriate action taken. Water electricity losses are to be reduced to acceptable norm. The Indigent register must be updated annually. Councillor, Ward Committees CDWs must be involved in encouraging communities to pay for ir services. 22

23 KEY PERFORMANCE AREAS (KPA) Basic Service Delivery Corporate Objectives, Key Performance Indicators Targets STRATEGIC OBJECTIVE Coordination of Provision of Electricity Provide Roads PROGRAMME Integrated National Electrification Programme Rural Roads Programme KEY PERFORMANCE INDICATORS (KPI) s on Queries attended to in Hotazel Vanzylsrus s on Queries attend to Eskom Monitoring s on Electrification Infills Roads Upgraded ANNUAL TARGET BUDGET QUARTERLY TARGET QRT1 QRT2 QRT3 QRT4 4 Quarterly s Submitted before end of 4 Quarterly s Submitted End of June 4 Quarterly s Submitted End of June 3 Roads Upgraded end of June UP023 UP024 UP025 R CP001 before End of before End of before End of 3 Roads Hed over to Contractor before end of before End of before End of before End of before End of March before End of March before End of March 1 Quarterly before End of 1 Quarterly before End of 1 Quarterly before End of 3 Roads Practically Completed before end of 23

24 Distance of Roads Maintained km of internal roads maintained in all 15 wards Funded CP km of internal roads maintained in 15 wards 500 km of internal roads maintained in 15 wards 500 km of internal roads maintained in all 15 wards March 500 km of internal roads maintaine d in all 15 wards Provide Water Rural Water Programme Funds for Road Master Plan Villages having access to New Water Infrastructure Water Operations Maintenance Plan Implemented Obtain Funding for Development of a Road Master plan before end of June 6 Practical Completion Certificates for Water Infrastructure Constructed, Submitted end of June 4 Quarterly s on Implementation of Operation Maintenance Plan, before end of UP026 R CP003 UP027 Develop an Application Proposal before end of 6 Water Infrastructur e Projects Hed Over to Contractor before end of before End of Submit Application before end of before End of before End of March Obtain Funding before end of 6 Practical Completio n Certificate s Submitted before end of 1 Quarterly before End of 24

25 Provision of Dry Sanitation Rural Sanitation Programme Water Services Development Plan (WSDP) Implemented Blue Drop Improvement Plan Implemented Green Drop Improvement Plan Implemented Regulatory Performance Measurement System (RPMS) Implemented Dry Sanitation units Erected 4 Quarterly s on Implementation of WSDP, before end of 4 Quarterly s on Implementation of Blue Drop Implementation Plan, before end of 4 Quarterly s on Implementation of Green Drop Implementation Plan, before end of 4 Quarterly s on Implementation of RPMS, before end of Happy Letters for UP028 UP029 UP030 UP031 R CP004 before End of before End of before End of before End of 3 Villages hed over to before End of before End of before End of before End of before End of March before End of March before End of March before End of March 1 Quarterly before End of 1 Quarterly before End of 1 Quarterly before End of 1 Quarterly before End of Happy Letters 25

26 Basic services Provide recreational facilities Community Hall construction practical completion construction of hall Dry Sanitation Units Erected, before end of 4 construction of hall June UP032 Contractor before end of construction of hall construction of hall constructio n of hall March obtained from Communiti es end of 1 report on constructi on of communit y hall 26

27 CHAPTER 5 C STRATEGIC FOCUS AREA 3 L, Housing Environment Customer Perspective Provide Housing Town regional planning Provide recreational facilities Promote safe clean environment 1. Strategy for Each Objective Provide Housing The municipality will provide low cost housing. Promote safe clean environment There will be awareness campaigns for Joe Morolong Local Municipality. To establish lfill site at Hotazel Glenred. Provision of refuse removal services to Hotazel Vanzylsrus. Ensure functionality of Working On-Fire crew in Joe Morolong Local Municipality with regard to veld fire. Town regional planning To ensure that municipality implement its mate with regard to L Use Management ensure implementation of SPLUMA. Provide recreational Facilities Facilitate construction of hall. recreational facilities are well maintained Ensure that all 27

28 Corporate Objectives, Key Performance Indicators Targets KEY PERFORMANCE AREAS (KPA) STRATEGIC OBJECTIVE PROGRAMME KEY PERFORMANCE INDICATORS (KPI) ANNUAL TARGET BUDGET QUARTERLY TARGET PROJECT NO QRT1 QRT2 QRT3 QRT4 Basic Service Delivery To Developed wall to wall L Use Management Scheme To survey 9 Residential Business sites at Vanzylsrus To Transfer 87 Properties at Vanzylsrus from John Taolo- Gaetsewe District Municipality to Joe Morolong Local Municipality To Implementation s per phases on Development of L Use Management Scheme Survey of 9 Residential Business Sites at Vanzylsrus Transfer of Properties Implementation of SPLUMA at Developed L Use Management Scheme Surveyed sites at Vanzylsrus Properties Transferred from John Taolo- Gaetsewe District Municipality to Joe Morolong Local Municipality reports on 1 received approved L Use Management L Use Scheme Approved Registered Surveyed sites at Vanzylsrus 87 properties registered under Joe Morolong Local Municipality as per Tittle Deeds Register 4 Quarterly s on R1, R200, R100, R on Approved Inception Phase 1 on Complete Contour Survey Appointmen t of Conveyance r on Approved Phase 2 Progress actual survey on Deeds Search Verification of Properties to be Transferred By on Approved Phase 3 4 March Progress actual survey March Progress actual transfer of Properties on Phase Approved Phase 5 6 on Approved registered Survey Diagrams 6 June Final on completio n of 87 transferre d properties 6 June 1 Quarterly UP005 UP006 UP007 UP008 28

29 Basic Service Delivery of SPLUMA Functionality of Tribunal To Receive Process L Development application as when re are new applications. To Provide Housing Promote safe clean environment Joe Morolong Local Municipality L Development Applications Provision of Low Cost Housing Promotion of safe clean environment implementation of SPLUMA Functionality of Tribunal Receive Process applications as when re are new applications reports on coordination of low cost houses constructed awareness campaigns conducted June Implementati on of SPLUMA Functionality of Tribunal 4 Quarterly s on New Received Processes Applications 4 quarterly coordination of low cost houses constructed 4 awareness campaigns implementa tion of SPLUMA Functionalit y of Tribunal on received Processed Applications coordinatio n of low cost houses constructed 1 awareness campaign implementa tion of SPLUMA Functionalit y of Tribunal By on received Processed Applications coordinatio n of low cost houses constructed 1 awareness campaign implementa tion of SPLUMA Functionalit y of Tribunal March on received Processed Applications coordinatio n of low cost houses constructed 1 awareness campaign implemen tation of SPLUMA Functional ity of Tribunal 6 1 Quarterly on received Processed Applicatio ns 1 quarterly coordinati on of low cost houses constructe d June 1 awarenes s campaign June UP033 UP034 UP036 29

30 Basic Services Delivery Promote safe clean environment Promote safe clean environment Promote safe clean environment Promote safe clean environment Promotion of safe clean environment Promotion of safe clean environment Promotion of safe clean environment Promotion of safe clean environment Number waste management By- Laws developed households provided with refuse removal services in Hotazel Vanzylsrus June reports on coordination Working Of Fire reports on coordination of Glenred lfill site established June Waste management By-Laws developed 1144 households provided with refuse removal services in Hotazel Vanzylsrus 4 coordination Working Of Fire June 4 coordination of Glenred lfill site UP037 Waste manageme nt By-Laws developed 1144 households provided with refuse removal services in Hotazel Vanzylsrus coordinatio n Working Of Fire R coordinatio n of Glenred lfill site established Waste manageme nt By-Laws developed 1144 households provided with refuse removal services in Hotazel Vanzylsrus coordinatio n Working Of Fire coordinatio n of Glenred lfill site established Waste manageme nt By-Laws developed 1144 households provided with refuse removal services in Hotazel Vanzylsrus coordinatio n Working Of Fire March coordinatio n of Glenred lfill site established Waste managem ent By- Laws developed June 1144 household s provided with refuse removal services in Hotazel Vanzylsru s June 1 report on coordinati on Working Of Fire June 1 report on coordinati on of Glenred lfill UP037 UP033 UP034 UP005 30

31 Basic Services Promote safe clean environment Provide recreational facilities Provide recreational facilities Promotion of safe clean environment Provision of recreational facilities Maintenance of recreational facilities maintained reports on establishment of Hotazel lfill site halls constructed recreational facilities maintained established 4 establishmen t of Hotazel lfill site 1 hall constructed 25 recreational facilities maintained R ,00 R , 00 establishme nt of Hotazel lfill site 1 progress constructio n of hall 25 recreational facilities maintained establishme nt of Hotazel lfill site 1 progress completion of hall 25 recreational facilities maintained establishme nt of Hotazel lfill site 25 recreational facilities maintained site establishe d June 1 report on establish ment of Hotazel lfill site 25 recreation al facilities maintaine d June UP035 CP009 CP006 31

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33 CHAPTER 5D STRATEGIC FOCUS AREA 4 SOCIAL CLUSTER Customer Perspective Provide Traffic services Provide library services Empowerment of designated groups Management maintenance of cemeteries Ensure safe secure living areas 1. Strategy for Each Objective Provide library services To give of Joe Morolong access to information. To promote culture of learning reading to of Joe Morolong. Management maintenance of cemeteries To upgrade cemeteries within Joe Morolong Local Municipality. Ensure safe secure living areas Maintenance of existing street high mast lights. Provide Traffic Services Building of Drivers Licence Testing Centre issuing of learner s licenses. Empowerment of designated groups To coordinate development of youth, women, children, elderly persons people with disabilities in municipality. Coordinate functionality of Local AIDS Council. 33

34 Corporate Objectives, Key Performance Indicators Targets KEY PERFORMANCE AREAS (KPA) STRATEGIC OBJECTIVE PROGRAMME KEY PERFORMANCE INDICATORS (KPI) ANNUAL TARGET BUDGET QUARTERLY TARGET PROJECT NO QRT1 QRT2 QRT3 QRT4 Good governance Community participation Basic Services Delivery Empowerment of designated groups Provide library services Provide library services Special programmes Special programmes Provision of library services Provision of library services reports on development of designated groups (Youth, women, children, elderly persons people with disabilities) reports on functionality of Local AIDS Council (LAC) reports on coordination of library services business plan developed for requisition of funds 4 development of designated groups 4 functionality of LAC 4 coordination of library services 1 business plan developed for requisition of R215, R10, R ,00 Unfunde d development of designated groups functionality of LAC coordination of library services development of designated groups functionality of LAC coordination of library services developme nt of designated groups March functionality of LAC coordinatio n of library services March 1 business plan developed for requisition 1 report on developm ent of designate d groups June 1 report on functionali ty of LAC June 1 report on coordinati on of library services June UP007 UP008 UP009 UP036 34

35 Basic Service Delivery Provide library services Upgrading of cemeteries Provide traffic services Provision of library services Exped Public Works Programme Construction of DLTC MOU adopted Council to DSAC cemeteries upgrading June 2016 DLTC constructed funds March 1 MOU adopted Council to DSAC 16 cemeteries upgraded 4 construction of DLTC June Unfunde d R ,00 R ,00 16 villages consulted on upgrading of cemeteries construction of DLTC Progress on 16 cemeteries upgraded construction of DLTC of funds March Progress on 16 cemeteries upgraded constructio n of DLTC March 1 MOU adopted Council to DSAC June 1 report on constructi on of DLTC UP036 UP010 UP010 35

36 CHAPTER 5E STRATEGIC FOCUS AREA 5 COMMUNITY PARTICIPATION Internal Business Perspective Enhance Stakeholder Participation Enhance Community Participation 1. Strategy for Each Objective Enhance Stakeholder Participation The municipality is to develop implement a participation strategy. Coordinate functionality of Ward Committee. Training of ward committees to intensify involvement in municipal affairs. Enhance participation Ensure consultation takes place. 36

37 Corporate Objectives, Key Performance Indicators Targets KEY PERFORMANCE AREAS (KPA) STRATEGIC OBJECTIVE PROGRAMME KEY PERFORMANCE INDICATORS (KPI) ANNUAL TARGET BUDGET QUARTERLY TARGET PROJECT NO QRT1 QRT2 QRT3 QRT4 Good governance Community Participation Enhance Stakeholder Participation committees Enhance Stakeholder participation Community participation Ward committee accredited training reports on functionality of ward committees reports on ward committees trained 4 functionality of ward committee 15 ward committees accredited training March R700, R300, functionality functionality functionality 1 report accredited training of ward committees 1 report on functionali ty June OP011 OP012 Enhance Stakeholder Participation Community participation reports on speakers forum meetings sat 4 speakers forum meetings speakers forum meeting speakers forum meeting speakers forum meeting March 1 report on speakers forum meeting June UP037 37

38 Chapter 5F Strategic Focus Area 6 Financial Viability Internal Business Perspective Manage revenue section Manage Budget Treasury section Sustain financial management Implement maintain successful debt collection system Manage supply chain management section Manage Asset management section Implement cash flow management 1. Strategy for Each Objective Manage revenue section Implement valuation roll during first month for property rates collection. On-going supplementary valuation roll will be compiled interim valuations run for clearance certificate issuance. Updating customer information on system for accurate billing. Submit tariffs to council for approval which will be used for services charges. Establish revenue collection rate reconciling revenue collected against billing. Regular update of indigent register for better provision of basic services revenue collection. Compile a list of debts which are irrecoverable submit to Council for write off. Monthly reconciliation of debtors timeous billing. 38

39 Manage Budget Treasury section Compile budget submission to council for approval subsequent submission to National Provincial Treasury. Making public municipality s approved budget. Capturing approved budget in system regular monitoring. Compilation submission of income expenditure reports to different stakeholders on a monthly basis. Train officials on budgeting process reporting. Ensure compliance with all relevant legislature requirements. Compilation submission of all statutory reports to council or stakeholders. Payment of creditors within 30 days from date of invoice. Monthly reconciliation of creditors, payroll VAT. Accurate timeous payment of employees salaries third parties. Submission of employers TAX declaration to Receiver of Revenue. Sustain financial management Review submit financial policies make m public, i.e. publishing on municipal website. Compile submit credible annual financial statements to Office of AG. Addressing all audit queries raised auditor general. Compile submit all statutory reports as per legislation. Manage supply chain management section Review implementation of municipality s supply chain management policy. Train SCM officials. Appointment training of Bid committees. Adherence to legislation with regard to submission of SCM implementation making reports public advertising on municipal website. Compilation regular update of supplier database as per MFMA classification. Manage asset management section Establishment of an asset management unit within municipality. Compile maintain a GRAP compliant Asset register. Identification of all heritage assets within municipality to be included on asset register. Identify coordinate assessment of conditions of municipal assets. Training of assets management officials. 39

40 Implement cash flow management Ensure that re are reconciliations done on a monthly basis. 40

41 Corporate Objectives, Key Performance Indicators Targets KEY PERFORMANCE AREAS (KPA) STRATEGIC OBJECTIVE PROGRAMME KEY PERFORMANCE INDICATORS (KPI) ANNUAL TARGET BUDGET QUARTERLY TARGET PROJECT NO QRT1 QRT2 QRT3 QRT4 Municipal Finances And Financial Viability Implement cash flow management s on timeous billing submission of accounts debtors reconciliation reports performed interim 1 consolidated property rates Monthly reconciliations performed on Cashbook bank s on timeous billing submission of accounts Debtors reconciliation reports performed Interim 1 consolidated property rates supplementary 12 monthly cashbook bank reconciliation reports each Timeous accurate billing reports on debtors reconciliation performed. interim property rates supplementary valuation rolls 12 monthly cashbook bank reconciliation reports 12 monthly timeous billing submission of accounts end of 12 debtors reconciliation reports performed 3 interim 1 consolidated property rates report R1,750,000 3 monthly cashbook bank reconciliatio n reports 3 monthly timeous billing submission of accounts end of 3 debtors reconciliatio n reports Interim property rates run 3 monthly timeous billing submission of accounts end of 3 monthly timeous billing submission of accounts end of 3 debtors reconciliatio n reports Interim property rates run 3 monthly timeous billing submission of accounts end of October 3 monthly timeous billing submission of accounts end of March 3 debtors reconciliatio n reports Interim property rates run 3 monthly timeous billing submission of accounts end of 3 monthly timeous billing submission of accounts end of 3 debtors reconciliatio n reports June 1 consolidate d property rates run UP038 UP039 UP040 OP011 41

42 Municipal Finances And Financial Viability supplementary valuation roll updated indigent register credible budget number of section 71, Monthly budget statement salaries valuation roll section 71, Monthly budget statement salaries reports completed. Updated indigent register 1 credible budget compiled section 71, Monthly budget statement salaries reports on supplementar y valuation roll completed Updated indigent register 12 reports of section 71, Monthly budget statement June 1 completed indigent register to Council for approval May 1 Budget locking certificate to National Provincial Treasury 3 reports of section 71, Monthly budget statement 3 reports of section 71, Monthly budget statement 1 Adjustment budget compiled to Council, National Provincial Treasury February 3 reports of section 71, Monthly budget statement 1 final budget compiled to council, National Provincial Treasury May 3 reports of section 71, Monthly budget statement UP041 UP042 UP043 42

43 Municipal Finances And Financial Viability reports salaries to Mayor, Council National Provincial Treasury number of MFMA quarterly reports( ME, BM, LTC, MFM implementation plan) number of sec 52 implementation of budget financial affairs of municipality MFMA quarterly reports compiled to Council National Provincial Treasury ( ME, BM, LTC, MFM implementation plan) sec 52 implementation of budget financial affairs of municipality to MFMA quarterly reports compiled to Council National Provincial Treasury ( ME, BM, LTC, MFM implementation plan) sec 52 implementation of budget financial affairs of municipality to council 4 reports each (ME, BM, LTC, MFM implementati on plan)submitt ed to Council National Provincial Treasury 4 quarterly sec 52 implementati on of budget financial salaries to Mayor, Council National Provincial Treasury 1 report each (ME, BM, LTC, MFM implementa tion plan)submit ted to Council National Provincial Treasury sec 52 implementa tion of budget financial salaries to Mayor, Council National Provincial Treasury 1 report each (ME, BM, LTC, MFM implementa tion plan)submit ted to Council National Provincial Treasury sec 52 implementa tion of budget financial salaries to Mayor, Council National Provincial Treasury March 1 report each (ME, BM, LTC, MFM implementa tion plan)submit ted to Council National Provincial Treasury March sec 52 implementa tion of budget financial salaries to Mayor, Council National Provincial Treasury 1 report each (ME, BM, LTC, MFM implementa tion plan)submit ted to Council National Provincial Treasury sec 52 implementa tion of budget financial UP044 UP045 43

44 Municipal Finances And Financial number of reports on withdrawals number of conditional grants expenditure reports council withdrawals to Council, NT, PT AG conditional grants expenditure reports to council, PT, NT(FMG, MIG, EPWP, WSOG, O & M, MSIG RBIG MWIG) reports on withdrawals to Council, NT, PT AG conditional grants expenditure reports to council, PT, NT(FMG, MIG, EPWP, WSOG, O & M, MSIG RBIG MWIG) affairs of municipality to Council 4 withdrawals to Council, National Provincial Treasury 12 reports each on conditional grants expenditure reports to council, PT, NT(FMG, MIG, EPWP, WSOG, O & M, MSIG, RBIG MWIG) affairs of municipality to Council withdrawals to Council, National Provincial Treasury 3 reports each on conditional grants expenditure reports to council, PT, NT(FMG, MIG, EPWP, WSOG, O & M, MSIG, RBIG MWIG) affairs of municipality to Council withdrawals to Council, National Provincial Treasury 3 reports each on conditional grants expenditure reports to council, PT, NT(FMG, MIG, EPWP, WSOG, O & M, MSIG, RBIG MWIG) affairs of municipality to Council withdrawals to Council, National Provincial Treasury March 3 reports each on conditional grants expenditure reports to council, PT, NT(FMG, MIG, EPWP, WSOG, O & M, MSIG, RBIG MWIG) March affairs of municipality to Council June withdrawals to Council, National Provincial Treasury 3 reports each on conditional grants expenditure reports to council, PT, NT(FMG, MIG, EPWP, WSOG, O & M, MSIG, RBIG MWIG) UP046 UP047 44

45 Viability number of system of delegations developed reviewed. payment of creditors report on municipal bank account quarterly reports on investments system of delegations developed reviewed. s on payment of creditors on municipal bank account Quarterly investments system of delegations developed reviewed. reports on payment of creditors within 30 days. Submission of bank account to Treasury Office of Auditor General as per MFMA 9(b) reports on investment made to Council 1 report of system of delegations reviewed 12 payment of creditors within 30 days June municipal bank account to Treasury Office of Auditor General 4 quarterly investments made to 1 report of system of delegations reviewed 3 reports on payment of creditors within 30 days investment s made 3 reports on payment of creditors within 30 days investments made 3 reports on payment of creditors within 30 days March investments made 3 reports on payment of creditors within 30 days municipal bank account to Treasury Office of Auditor General investments made UP048 UP049 UP050 UP051 45

46 Municipal Finances And Financial Viability reports for contracts awarded report on appointment training of Bid committee members 12 reports for contracts awarded 4 12 reports for contracts awarded appointment training of Bid committee 12 reports for contracts awarded 4 update of reports for contracts awarded to council reports on appointment training of Bid committee members reports for contracts awarded to council reports on update of council 12 reports for contracts awarded to council appointment training of Bid committee members 12 reports for contracts awarded to council 4 update of to council 3 reports for contracts awarded to council 3 reports for contracts awarded to council update to council 3 reports for contracts awarded to council 3 reports for contracts awarded to council update to council 3 reports for contracts awarded to council 3 reports for contracts awarded to council update to council June 3 reports for contracts awarded to council June appointmen t training of Bid committee members June 3 reports for contracts awarded to council June update UP052 UP053 UP054 UP055 46

47 Municipal Finances And Financial Viability Municipal Finances And Financial Viability update of suppliers database 4 publication of contracts awarded on municipal website number of monthly reconciliations performed on Cashbook bank number of monthly reconciliations performed on VAT suppliers database 4 publication of contracts awarded on municipal website Monthly reconciliations performed on Cashbook bank Monthly reconciliations performed on VAT suppliers database reports on publication of contracts awarded on municipal Treasury website monthly reconciliations performed on Cashbook bank monthly reconciliations performed on VAT suppliers database 4 publication of contracts awarded on municipal website update of GRAP compliant asset register completed to Office of Auditor General August audit of heritage assets to of suppliers database publication of contracts awarded on municipal website update of GRAP compliant asset register completed to Office of Auditor General August on consultatio n of all stakeholder s of suppliers database publication of contracts awarded on municipal website on identificatio n of Heritage assets of suppliers database publication of contracts awarded on municipal website March on verification of valuation of heritage assets of suppliers database June publication of contracts awarded on municipal website 1 report on audit of heritage UP056 UP058 UP058 47

48 Municipal Finances And Financial Viability number of monthly reconciliations performed on Creditors. number of monthly reconciliations performed on Payroll. Monthly reconciliations performed on Creditors. Monthly reconciliations performed on Payroll. monthly reconciliations performed on Creditors. monthly reconciliations performed on Payroll. Council disposal removal of assets from asset register to Council 12 monthly inventory stock count performed 3 Monthly inventory stock counts performed 3 Monthly inventory stock counts performed March 3 Monthly inventory stock counts performed asset to Council disposal removal of assets from asset register to Council June 3 Monthly inventory stock counts performed June UP059 UP060 48

49 5G Strategic Focus Area 7 Economic Development Tourism Customer perspective Promote Economic Development Tourism 1. Strategy for Each Objective Promote Economic Development Tourism Creation of jobs through poverty alleviation promotion of economic growth tourism. Coordinate implementation of EPWP CWP. 49

50 Corporate Objectives, Key Performance Indicators Targets KEY PERFORMANCE AREAS (KPA) STRATEGIC OBJECTIVE PROGRAMME KEY PERFORMANCE INDICATORS (KPI) ANNUAL TARGET BUDGET QUARTERLY TARGET PROJECT NO QRT1 QRT2 QRT3 QRT4 Local Economic Development Local Economic Promote Economic Development Tourism Promote Economic Development Tourism Promote Economic Development Tourism Promote Economic Development Tourism Upgrading of municipal farms Job creation programme Enterprise Development Program Enterprise Development Program SMME Development Program Promotion of LED Jobs created through Exped Public Works Programme (EPWP) SMME supported number of Local Economic Development Projects coordinated supported functional SMME forums established municipal farms 240 jobs created through EPWP 20 SMME supported 24 Local Economic Development Projects coordinated supported June 1 functional SMME forums established 1 municipal farm R jobs created through EPWP 5 SMME supported 24 Local Economic Developme nt Projects coordinated supported Consultatio n of 60 jobs created through EPWP 5 SMME supported 24 Local Economic Developme nt Projects coordinated supported Upgrading of farm 60 jobs created through EPWP March 5 SMME supported 24 Local Economic Developm ent Projects coordinat ed supported 60 jobs created through EPWP 5 SMME supported June 24 Local Economic Developme nt Projects coordinated supported June 1 functional SMME forums established June UP061 UP062 UP063 UP064 50