With thanks to the partners in education sector emergency planning:

Transcription

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2 With thanks t the partners in educatin sectr emergency planning: 2

3 Table f Cntents Executive Summary... 4 Intrductin... 6 The Organizatin f the B.C. Schl System... 7 Structure f Emergency Respnse in British Clumbia... 7 Preparing the Educatin Sectr fr a Catastrphic Earthquake Organizatin f the Educatin Sectr During a Catastrphic Earthquake Phases f an Emergency Respnse Immediate Respnse in the Educatin Sectr Educatin Sectr Challenges and Pririties Ministry f Educatin Challenges, Pririties and Actins District and Authrity Challenges, Pririties and Actins Schl (Public, Independent and First Natins) Challenges, Pririties and Actins Sustained Respnse in the Educatin Sectr Educatin Sectr Challenges and Pririties Ministry f Educatin Challenges, Pririties and Actins Districts, Authrities and Schls Challenges, Pririties and Actins Recvery in the Educatin Sectr Educatin Sectr Challenges and Pririties Ministry f Educatin Challenges and Pririties Districts, Authrities and Schls Challenges and Pririties Emergency Planning Tpics Cntact List Appendix A: Future Wrk Student Safety Educatin Supprts fr Cmmunities Planning and Readiness Appendix B: Organizatin and Gvernance f Educatin in B.C Appendix C: Educatin Sectr Emergency Plans Appendix D: Ministry Operatins Centre (MOC) Activatin Levels

4 Executive Summary British Clumbia s natural terrain hlds the ptential fr a number f emergencies and schls, schl districts, lcal gvernments and the prvincial gvernment all have plans t manage their peratins during such emergencies. The B.C. Educatin Sectr Integrated Respnse Plan fr Catastrphic Earthquake cnnects these plans, with prtcls and respnsibilities that align the educatin sectr s cllective respnse t the catastrphic earthquake scenari detailed in Emergency Management BC s (EMBC) B.C. Earthquake Immediate Respnse Plan. This plan was develped jintly by the Ministry f Educatin and EMBC, in partnership with the BC Schl Trustees Assciatin, BC Schl Superintendents Assciatin, BC Principals and Vice-Principals Assciatin, BC Assciatin f Schl Business Officials, First Natins Educatin Steering Cmmittee and Federatin f Independent Schl Assciatins BC. BC s Educatin System Our K-12 schl system educates mre than 630,000 public, independent and hme-schled students each year. The Minister f Educatin and lcal bards f educatin c-gvern the public educatin system, supprted by the Ministry and schl district staff, and wrking clsely with the wider netwrk f educatin sectr partners, including prfessinal educatin rganizatins, public libraries, First Natins representatives, prvincial ministries and agencies and the private sectr. The Minister, supprted by the Ministry, als gverns the independent schl system, wrking in partnership with the independent schl authrities and prfessinal rganizatins. First Natins schls are gverned by First Natins chiefs and cuncils, and funded by the Federal Minister f Indigenus and Nrthern Affairs. They are als supprted by the B.C. Ministry f Educatin and the First Natins Educatin Steering Cmmittee. Educatin Sectr Emergency Planning The entire educatin sectr wrks hard t plan fr and mitigate any threat t the safety f students. The Ministry f Educatin, districts, authrities, First Natins schls and prfessinal educatin rganizatins have their wn emergency plans which detail the respnse f that rganizatin t an emergency (See Appendix C: Educatin Sectr Emergency Plans). This B.C. Educatin Sectr Integrated Respnse Plan unifies sectr emergency planning with that f lcal gvernments and EMBC, withut replacing thse plans. Cnnectins: Educatin Sectr in a Catastrphic Emergency 4

5 The Plan: Crdinating a Sectr-wide Respnse t a Catastrphic Earthquake This plan is based n a catastrphic earthquake in Victria r the Lwer Mainland, as laid ut in the B.C. Earthquake Immediate Respnse Plan. The highest level f severity, a catastrphic emergency, affects a number f lcal gvernments r regins, needs a significant respnse and supprt frm all levels f gvernment (frm lcal t Federal), and requires a large and likely lng-term recvery effrt. The B.C. Educatin Sectr Integrated Respnse Plan details hw the Ministry f Educatin, schl districts, independent schl authrities, and public, independent, and First Natins schls wuld wrk tgether: Immediately fllwing a catastrphic earthquake (until immediate life-saving effrts end) During the sustained respnse (the management f damage) During the lng-term recvery (rebuilding f infrastructure) While this plan fcuses n a catastrphic earthquake that has a serius impact n many cmmunities and schls, many f the respnse prtcls culd als be applicable t ther majr emergencies. As Emergency Management BC develps additinal planning fr ther catastrphic emergency situatins, the educatin sectr partners will cntinue t crdinate with thse plans. 3 Respnse Phases: 5

6 Intrductin British Clumbia s natural features, frm ceans t muntains, hld many gifts but these gifts are als accmpanied by a ptential fr catastrphic emergencies. While we may nt always be able t prevent such disasters, the best defense is careful preparatin fr the wrst scenaris and ur mst vulnerable citizens. The B.C. gvernment is wrking t predict, manage and mitigate the cnsequences f such disasters. This wrk, crdinated by Emergency Management BC, brings tgether the planning and respnse effrts f prvincial ministries, gvernment agencies and lcal gvernments acrss the prvince. Central t this planning is the Prvince s British Clumbia Emergency Management System guide (2016) and B.C. Earthquake Immediate Respnse Plan (2015). The B.C. Earthquake Immediate Respnse Plan details BC s large-scale emergency management structures and systems, shwing hw lcal and prvincial bdies wuld wrk tgether in the event f a catastrphic earthquake centered n the Lwer Mainland r Castal Vancuver Island. The educatin sectr is cmmitted t supprting the Prvince s emergency planning prcess, ensuring that students and educatrs are as safe as pssible in a majr disaster. In 2015, the Ministry f Educatin published the Emergency Management Planning Guide fr Schls, Districts and Authrities, which details effective schl and district respnses t a range f emergency situatins. Since the develpment f this handbk and tlkit, mst schl districts have created detailed staff and schllevel materials and training fr emergency respnse. Successful emergency management is a cllabrative effrt, designed t ensure that many partners, at many different levels f gvernment, are able t wrk tgether smthly during an emergency situatin. Successful planning is als nging. Plans shuld be sufficiently cmplete t allw anyne using them t act clearly and decisively, but als sufficiently flexible t allw fr change in respnse t new situatins. 6

7 The Organizatin f the B.C. Schl System The B.C. schl system is c-gverned by the Ministry f Educatin and lcally-elected bards f educatin. The Ministry prvides high-level plicy directin and funding fr the schl system, while bards f educatin manage schl facilities, staffing and the delivery f educatin prgrams t B.C. s apprximately 550,000 public schl students. (See Appendix B: Organizatin and Gvernance f Educatin in B.C.) Additinally, the Ministry prvides gvernance and standards fr the independent schl system, and its apprximately 80,000 students, as well as funding fr the majrity f the 355 registered B.C. independent schls. Like public schls, independent and First Natins schls are respnsible fr the educatin f their students. They d nt, hwever, receive capital funding fr their schl facilities and have greater autnmy in hw they educate students. Independent schls are managed by independent schl authrities, which act like bards f educatin, but ften nly manage the peratins f a single schl. First Natins schls are managed by First Natins, under the jurisdictin f Indigenus and Nrthern Affairs Canada, with separate funding and standards. There are apprximately 130 First Natins schls in B.C. and 25 f these schls are certified B.C. independent schls, receiving similar funding and directin frm the Ministry f Educatin as ther independent schls in the prvince. Schl bards, independent schl authrities and First Natins chiefs and cuncils manage emergency planning fr schls in B.C. As the wners f schls and schl resurces, they are als the main pint f cntact fr any resurce requests r emergency planning with lcal gvernments. In a catastrphic emergency, the safety f all students is paramunt and British Clumbia s emergency respnse and supprt prcedures will apply t all public, independent r First Natins schls. Structure f Emergency Respnse in British Clumbia In British Clumbia, the authrity and regulatin fr emergency management planning and respnse is established by the fllwing legislatin: Emergency Prgram Act 1996 Emergency Prgram Management Regulatin 1994 Cmpensatin and Disaster Financial Assistance Regulatin 1995 Lcal Authrity Emergency Management Regulatin 1995 These statutes allw emergency respnse t be effectively scaled t the severity f the emergency. 7

8 4 Levels f EMERGENCY 1. Lcal emergency A single cmmunity r lcal gvernment is impacted; The lcal gvernment can handle the emergency with limited utside assistance A lcal declaratin f a state f emergency may be required 2. Reginal emergency One r mre lcal gvernments r cmmunities is impacted Reginal crdinatin, resurces r supprts are required as lcal gvernment is unable t manage the emergency alne One r mre lcal declaratins f a state f emergency are required 3. Prvincial emergency One r mre lcal gvernments r cmmunities are impacted Prvincial crdinatin, assistance r resurces are required as reginal authrities are unable t manage the emergency alne May require supprt frm the Federal gvernment r frm ther prvinces r territries Requires ne r mre lcal declaratins f a state f emergency, and may even require a prvincial declaratin 4. Catastrphic emergency Multiple lcal gvernments r regins are affected A large-scale, integrated respnse is needed frm all levels f gvernment, frm lcal t federal Requires substantial utside assistance and resurces Requires a prvincial and pssibly a Federal declaratin f a State f Emergency Large-scale and ptentially lng-term recvery effrts are needed 8

9 All levels f emergency respnse are further rganized by the British Clumbia Emergency Management System, which lays ut the prcess fr emergency preparatin and management, as well as the functinal structure fr invlved rganizatins. The assignment f clearly defined functins t the different rles f the Incident Cmmand System (cmmand, planning, lgistics, peratins and finance/administratin) f emergency management allws efficient and effective cllabratin between a wide range f different agencies that may have little r n previus experience wrking tgether. Incident Cmmand System 9

10 Preparing the Educatin Sectr fr a Catastrphic Earthquake While the Ministry f Educatin, schl districts and authrities have all made real effrts t mitigate the ptential effects f a catastrphic earthquake, such events have massive and unpredictable destructive ptential. If a catastrphic earthquake hits the Lwer Mainland r Greater Victria, there will likely be: Large numbers f peple hurt and killed Damage t apprximately 30 percent f buildings in Victria and the Lwer Mainland Wide disruptin f utilities and digital cmmunicatins (i.e., electricity, gas, telephne, cell phne services, and internet) Damage t r cmplete destructin f transprtatin systems and infrastructure, such as rads, highways, bridges, tunnels, railways, airprts, and sea prts During the initial respnse, the fcus f respnders will be n: Saving lives Reducing immediate threats t life Ensuring public health and safety Prviding emergency scial services and mass care Restring critical facilities, cmmunicatin, utilities and transprtatin infrastructure Understanding the situatin and helping the public t understand hw best t respnd The catastrphic earthquake scenari in this plan is based n the scenari detailed in the B.C. Immediate Respnse Plan (pg. 23). While lw prbability, either a magnitude 7.3 earthquake beneath Vancuver r a magnitude 7.0 earthquake beneath Victria, are likely t cause serius damage and significant casualties, with a very large and lng-lasting ecnmic impact. Gvernment Hill Schl, Anchrage, Alaska March 27, 1964 Avnside Girls High Schl, Christchurch, NZ February 22, 2011 While the safety f students is the pririty during an emergency, a catastrphic earthquake may verwhelm the available lcal, reginal, and even prvincial supprts. Schl, district, authrity and Ministry staff shuld plan t be cut ff frm services and aid fr up t a week. Fllwing an earthquake f this size, sme schl buildings may have be unusable, while sme may weather this event well and be able t be used as a cmmunity resurce r receptin centre. Okawa Elementary Schl, Japan March 11,

11 Organizatin f the Educatin Sectr During a Catastrphic Earthquake During a catastrphic earthquake, the nrmal gvernance structures f the educatin system will remain, but there will be an increased requirement fr greater cllabratin and cmmunicatin between the educatin sectr and prvincial and lcal emergency management partners, wh will: Activate all applicable emergency plans (See Appendix C: Educatin Sectr Emergency Plans) Establish Incident Cmmand System rganizatinal structures, as detailed in the B.C. Emergency Management System Ensure clear and accurate infrmatin flw between agencies Integrate int the Prvincial emergency management structure Prvincial Cabinet Rle: Prvincial Gvernance Plan: BC Emergency Management System, BC IRP Public Safety Canada Rle: Federal Emergency Management Plan: Federal Emergency Respnse Plan Ministry f EducaNn Rle: Educadn sectr c-gvernance Plan: Ministry f Educadn ERP, BCPs Emergency Management BC Rle: Prvincial Emergency Management Plan: BC Earthquake Immediate Respnse Plan Bards f EducaNn and Independent Schl AuthriNes Rle: Educadn sectr c-gvernance, and district and/r schl management Plan: District r Authrity Emergency plan EMBC Reginal PREOC Rle: Reginal Emergency Crdinadn Plan: BC Earthquake Immediate Respnse Plan Public, Independent and First NaNns Schls Rle: Student safety Plan: Schl Emergency Plan Municipal Gvernment Rle: Lcal emergency management Plan: Lcal emergency plan Reprting Reprting Cmmunicatin 11

12 Phases f an Emergency Respnse There are three defined phases t emergency respnse: 1. Immediate Respnse Phase The Immediate Respnse Phase is the time between the emergency event and the end f immediate life-saving activities, up t a week later. 2. Sustained Respnse Phase The Sustained Respnse Phase is the perid f nn-life saving respnse which lasts frm between apprximately a week after the event t between 3 and 12 mnths later. 3. Recvery Phase The Recvery Phase is the perid f rebuilding and recvery after life saving and nn-life saving respnse has finished. Recvery frm a catastrphic emergency can require years r decades. Immediate Respnse in the Educatin Sectr Educatin Sectr Challenges and Pririties Fllwing a catastrphic earthquake, cmmunities, schls and businesses will face a number f immediate challenges: Emergency respnders and health systems may be challenged by a large number f casualties Aftershcks are likely fr at least a week, sme f them dangerus earthquakes in their wn right Damaged buildings may ptentially cllapse fllwing the first quake r during aftershcks. It will be challenging t assess the safety f s many buildings (including schls) and the ptential fr cllapse may prevent their use fr a lng time Infrastructure damage t rads and utilities will likely prevent their use and create nging dangers, such as lcalized flding, gas leaks and electrcutin risks Damage t transprtatin infrastructure is likely t create fd and water shrtages, particularly in the first three weeks During this first week, the educatin sectr as a whle will be fcused n: Ensuring the safety f students and staff, including managing injuries where pssible Reuniting students with their families Mving students and staff t emergency receptin centres if their families cannt be cntacted r they are unable t return hme Assessing the structural safety f schl buildings 12

13 Ministry f Educatin Challenges, Pririties and Actins Challenges Fllwing a catastrphic earthquake, the Ministry f Educatin may experience a number f challenges, including: Staff injuries, casualties r challenges in reprting t wrk Damage t r destructin f Ministry buildings and infrastructure Damage t cmmunicatin netwrks, impacting the Ministry s ability t cnnect with districts, authrities, partners and stakehlders Pririties The Ministry f Educatin has three main pririties during any emergency: 1. Act as a primary pint f cntact fr the K-12 educatin sectr Understanding the status f districts and schls invlved in an emergency, including if pssible, the status f affected students Supprting the effrts f schls, schl districts, lcal emergency managers, and the prvincial emergency management system t ensure that students are safe 2. Supprt the prvincial emergency respnse Prviding timely infrmatin n the status and requirements f the K-12 educatin sectr Supprting schls and districts that are prviding emergency respnders with resurces such as schl space r busses 3. Maintain the critical functins f the Ministry supprting the educatin sectr Ensuring funding and resurces fr districts cntinue s that staff can be paid and peratins maintained Ensuring that Ministry s student and schl recrd systems are secure The Ministry f Educatin als has defined respnsibility, within the B.C. Earthquake Immediate Respnse Plan, t: Prvide a liaisn t the Prvincial Emergency Crdinatin Centre t supprt the Emergency Scial Services Branch Prvide expertise and/r plicy directin regarding schl system requirements and accuntabilities Prvide supprt t schl bards and schl districts t interpret plicy and revise guidelines in rder t meet the immediate needs f students during the emergency Prvide the status f schl facilities in the impact areas Supprt the crdinatin and access t schl facilities and schl district resurces 13

14 Ministry Actins In the event f a catastrphic earthquake, the Ministry f Educatin will: 1. Activate the Ministry Operatins Centre (MOC) at Level 3 (See Appendix D: Ministry Operatins Centre (MOC) Activatin Levels) As staff may nt be able t reach Ministry ffices immediately after a catastrphic earthquake, full activatin may require sme time, but a Ministry Operatins Centre Directr r liaisn will be available t ministry staff r schl district emergency cntacts within 3 hurs f the event. The Ministry Operatins Centre will be lcated at either 620 Superir St, Victria r (in the event f structural damage t the main Ministry ffices) at the Ministry s warehuse space, 6578 Bryn Rd, Saanichtn, near the Prvincial Emergency Crdinatin Centre. 2. Activate All Business Cntinuity Plans The Ministry has identified a number f key business functins, including ensuring district and authrity funding and Ministry IT supprt as critical services t districts, schls and students. Staff and systems t supprt these functins are managed by the Ministry Operatins Centre Plan and the supprting Business Cntinuity Plans. It shuld be nted that the Ministry f Educatin s critical IT infrastructure, including MyEducatin BC servers, is lcated utside the Victria and the Lwer Mainland t ensure the security f schl and student infrmatin in a catastrphic earthquake. 3. Establish Cntact with EMBC, Schl Districts, Authrities and FN Schls One f the first gals f the Ministry Operatins Centre Directr will be t establish cntact with any affected schl districts and the Prvincial Emergency Crdinatin Centre. 4. Maintain Infrmatin n the Status f Affected Students and Schls Once cmmunicatins have been established with Emergency Management BC, districts and authrities, the Ministry Operatins Centre Directr will wrk t gather and maintain awareness f the safety f students and status f schls in the affected area. Regular updates will be prvided t the Prvincial Emergency Crdinatin Centre, educatin stakehlders and parents (if schls r districts are unable prvide them). 14

15 Cmmunicatin Flw Chart: Ministry f Educatin 1 Hur 3 Hurs 8 Hurs 24 Hurs Activate Ministry emergency plans Get help fr Ministry staff casualties Get status update n students and schls Prvide update n students and schl Get situatin reprt n verall cnditins Send Ministry liaisn t PECC Get nging updates n students/ schls Prvide nging situatin updates Prvide nging situatin updates Discuss help needed Prvide necessary assistance Ministry f Educatin MOC Directr Frm Frm T Frm T Frm T T With T Lcal first respnders District Emergency Leads PECC PECC PECC District Emergency Leads PECC District Emergency Leads District Emergency Leads District Emergency Leads Cntacts Lcal first respnders Cntact infrmatin: Plice Fire Ambulance PECC Cntact infrmatin: Ministry f Educatin, Ministry Operatins Centre Directr: Nte: This guide des nt replace r take precedence ver the emergency plans f Emergency Management BC, the Ministry f Educatin, schl districts, independent schl authrities, schls, ther educatin sectr partners r lcal gvernments. 15

16 District and Authrity Challenges, Pririties and Actins Challenges Districts r authrities directly affected by a catastrphic earthquake may be facing a number f challenges, including: Student and staff injuries r casualties at schls Building and infrastructure failures at ffices and facilities District r authrity staff injuries, casualties r challenges in reprting t wrk Schl building and infrastructure failures Establishing cmmunicatin with schls, parents, partners and stakehlders Assessing the safety f schls fr students, staff and cmmunity use Emergency respnders needs t use structurally sund schls as cmmunity resurces (receptin and distributin centres, shrt r lnger term husing etc.) District and authrity emergency plans shuld, t the best f their ability, accunt fr all these ptential events. In the immediate life-saving phase, lcal first respnders will be wrking t: Lcate and rescue survivrs Respnd t any nging events r aftershcks While emergency respnders are likely t be verwhelmed, ensuring the safety f children will be a tp pririty. Pririties: In the event f a catastrphic emergency, districts and authrities shuld: 1. Activate their district r authrity emergency management plans 2. Reprt any casualties r injuries t lcal first respnders (ambulance, fire, plice, etc.); 3. Establish cntact with their schls, the Lcal Emergency Operatins Centre r Prvincial Reginal Emergency Operatins Centre (as apprpriate), and the Ministry Operatins Centre (if pssible) Actins: In the first week after the earthquake, casualty management and rescue will be the tp pririty fr all first respnse agencies but resurces will be extremely strained. The safety f any hurt r trapped students and staff will depend n effective cmmunicatin between districts, schls and lcal emergency respnders. One f the mst effective things districts and authrities can d t make students safer in a catastrphic emergency is t establish a psitive relatinship with their lcal municipal r reginal gvernment s emergency manager and ensure that the students, staff and resurces f schls and district ffices are clearly accunted fr in lcal emergency plans. 16

17 Once district r authrity staff are safe, establishing cntact with schls (either in-persn r electrnically) shuld be the tp pririty. It is likely that mst lcal infrastructure and services will be disrupted in a catastrphic emergency and that districts and authrities will need the ability t establish cmmunicatin with their schls, emergency respnders and the Ministry Operatins Centre withut available cell, internet r telephne service. Once schls have been cntacted, districts r authrities shuld reprt t their nearest emergency peratins centre, which crdinate first respnders and are equipped with resilient cmmunicatins systems such as satellite phnes. In urban areas, this is likely t be the lcal municipality s emergency peratins centre. In rural r amalgamated areas, where district bundaries may include a number f municipalities r regins, this may be either the lcal EOC r the Prvincial Reginal Emergency Operatins Centre. Districts and authrities shuld: Be able t accunt fr the lcatin and status f each child until they have been reunited with their parents r guardians r taken int the care f emergency respnders Establish r maintain cntact with the lcal r reginal emergency peratins centres and the Ministry Operatins Centre Be able t prvide (if pssible) updates n the status f students and schls t emergency respnse agencies and the Ministry Prvide resurces requested by lcal emergency respnse, such as schls r busses Ensure that staff members understand their rles and duties Fr sme independent and First Natins schls, the schl authrity manages a single schl and the authrity and schl are functinally the same bdy and management staff. Thse schls shuld refer t bth this sectin and the fllwing sectin t best understand their rle during an emergency. Independent and First Natins schls may als benefit frm establishing a relatinship with lcal public schl districts, in rder t crdinate their planning and hw they wrk tgether during an emergency. 17

18 Cmmunicatin Flw Chart: Districts & Authrities 1 Hur 3 Hurs 8 Hurs 24 Hurs Bard Chair/ Superintendent Activate district emergency plan Get help fr district staff casualties Get status update n students and schl Prvide update n students and schl Prvide update n students and schls Discuss EOC resurce needs Discuss schl/ EOC resurce needs Prvide Resurces Prvide update n students and schls Request Resurces Prvide nging updates n situatin Prvide nging updates n situatin Frm Frm T T With With T T Frm T T Lcal first respnders Schl Principals Lcal EOC Directr Ministry MOC Directr Lcal EOC Directr Schl Principals Lcal EOC Directr Ministry MOC Directr Ministry MOC Directr Schl Principals Ministry MOC Directr Cntacts Lcal first respnders Cntact infrmatin: Plice Fire Ambulance Lcal EOC Cntact infrmatin: Directr: Emergency Planner: Prvincial Reginal EOC: Ministry f Educatin, Ministry Operatins Centre Directr: Nte: This guide des nt replace r take precedence ver the emergency plans f Emergency Management BC, the Ministry f Educatin, schl districts, independent schl authrities, schls, ther educatin sectr partners r lcal gvernments. 18

19 Schl (Public, Independent and First Natins) Challenges, Pririties and Actins Challenges: As with districts and authrities, schls directly affected by a catastrphic earthquake may be facing a number f challenges, including: Student and staff trauma r casualties; Structural and nn-structural (lights, bkshelves, etc.) failures and cllapse; Establishing cmmunicatin with districts, parents and lcal emergency respnders; Assessing the safety f schls fr students, staff and cmmunity use; and Supprting lcal emergency respnders need t use the schl as a receptin r distributin centre, r as shrt r lnger term husing etc. Schl emergency plans shuld, t the best f their ability, accunt fr all these ptential events. Schl administratrs shuld wrk with their district r authrity and lcal gvernment emergency manager t ensure that they understand the lcal respnse prcess and that students, staff and schl resurces are included in lcal emergency plans. Pririties In the event f a catastrphic emergency, schls shuld: Actins 1. Activate the schl s emergency management plan 2. Reprt any casualties r medical needs t lcal first respnders (ambulance, fire, plice, etc.) in any way pssible 3. Accunt fr the lcatin and status f students and staff 4. Cntact the schl district r authrity If there are any student r staff casualties, lcal first respnders shuld be infrmed as quickly as pssible, fllwed by establishing cntact with the district r authrity. Once cntact has been established, schls shuld be prepared t prvide first respnders with nging updates n the safety f student and staff, and t prvide any resurces necessary t lcal emergency respnders, including any use f schl facilities that des nt endanger the safety f students. Gathering reprts n lcal rad cnditins frm first respnders may help schls advise parents attempting t reclaim their children r assess the safety f staff travelling t r frm the schl. 19

20 Once immediate safety issues have been managed, the first pririty f districts and schls is the safe reunificatin f students and parents r authrized caregivers. Parents may reclaim their children quickly, may have truble reaching the schl fr hurs r days, r may have been injured r killed. In the event f an emergency during schl hurs, schl administratrs and staff will need t be prepared t care fr students at least until they are: In the care f emergency first respnders (if injured) Reunified with their families Placed in the care f scial services staff at an Emergency Receptin Centre Until students have left the supervisin f the schl, district and schl staff shuld wrk with first respnders t ensure that students are kept safe and emtinally supprted at the schl r lcal emergency receptin centre. 20

21 Cmmunicatin Flw Chart: Schls 1 Hur 3 Hurs 8 Hurs 24 Hurs Activate schl emergency plan Get help fr student r staff casualties Prvide update n student casualties Prvide update n schl cnditin Discuss EOC resurce needs Discuss schl/ EOC resurce needs Assist district in prviding resurces Prvide update n students and schl Prvide update n students and schl Prvide nging updates n situatin Prvide nging updates n situatin Schl Principal r Head Frm T T With With T T T T T Lcal first respnders District Emergency Lead District Emergency Lead Lcal EOC Directr District Emergency Lead Lcal EOC Directr District Emergency Lead Lcal EOC Directr District Emergency Lead Lcal EOC Directr Cntacts Lcal first respnders Cntact infrmatin: Plice Fire Ambulance Lcal EOC Cntact infrmatin: Directr: Emergency Planner: District Emergency Lead (likely bard chair r superintendent Nte: This guide des nt replace r take precedence ver the emergency plans f Emergency Management BC, the Ministry f Educatin, schl districts, independent schl authrities, schls, ther educatin sectr partners r lcal gvernments. 21

22 Sustained Respnse in the Educatin Sectr Educatin Sectr Challenges and Pririties Fllwing a catastrphic earthquake, cmmunities and schls will face a number f nging challenges: Damaged buildings may ptentially cllapse fllwing the first quake r during aftershcks. It will be challenging t assess the safety f s many buildings (including schls) and the ptential fr cllapse may prevent their use fr a lng time. Infrastructure damage t rads and utilities will bth prevent thse services frm functining and present nging dangers themselves, such as lcalized flding, gas leaks and electrcutin risks. Damage t transprtatin infrastructure is likely t create fd and water shrtages, particularly in the first three weeks. Damage t sanitatin infrastructure may increase the risk f disease utbreaks such as chlera. Mbilizing the full resurces required frm internatinal surces may take a number f weeks. In the event f a Cascadia subductin earthquake, the entire West Cast, frm Nrthern Vancuver Island t Nrthern Califrnia, wuld likely be affected, and already strained relief and resurce supply lines may fail entirely. During the sustained respnse phase, first respnders and lcal emergency crdinatin centres will be wrking t: Prevent further damage frm explsins, flding, disease r ther hazards Prvide fd and shelter fr thse withut Manage infrastructure failures (fd and water transprtatin systems, hspitals, etc.) that threaten the immediate health and safety f citizens During the sustained respnse phase, the educatin system as a whle will be fcused n: Prviding resurces as required t lcal and prvincial emergency respnders and agencies, including access t schls and schl grunds, busses and heavy equipment, and situatinal infrmatin n schl and student status. Maintaining the ability f schls and districts t restart educatin prgrams nce the sustained respnse phase ends. Restarting classes when and where apprpriate, including at alternate r temprary lcatins. 22

23 Ministry f Educatin Challenges, Pririties and Actins Challenges Ministry challenges during the sustained respnse phase may include: Staffing challenges; Managing basic business functins; Maintaining cmmunicatins with districts, authrities and ther partners; and Supprting districts with staffing issues r structural damage in district ffices and schls. Assisting Emergency Management BC with any educatin sectr-related issues r challenges. Emergency respnse is cmplex and ften presents new and challenging situatins withut easy slutins at the lcal level. Clear lines f cmmunicatin are critical t ensuring that effrts are wellcrdinated, students are as safe as pssible, families are reunited quickly and the resurces f schls are used effectively t supprt the cmmunities arund them. Pririties 1. Onging Ministry Operatins Centre management 2. Onging Ministry business cntinuity management 3. Schl safety assessment supprt, as required 4. District business functin supprt (e.g. financial management assistance), if required Actins Once a fully staffed Ministry Operatins Centre has been established, the Ministry will fcus n supprting districts in their emergency respnse effrts, maintaining critical business systems and ensuring that infrmatin n student safety, schls and schl resurces is gathered and cmmunicated as required t emergency respnse agencies, parents, and partners. Districts, Authrities and Schls Challenges, Pririties and Actins Challenges District, authrity and schl challenges during the sustained respnse phase may include: Staffing challenges Parent cmmunicatin Assessing schl damage Ensuring schl security Managing nging demands n district resurces 23

24 Pririties Once schls either clse r becme emergency receptin r distributin centres, the rganizatinal divisin between the rles f districts and authrities and the schls they manage will begin t diminish. Key district, authrity and schl pririties: 1. Ensuring the safety f staff 2. Managing basic business functins 3. Establishing r maintaining cmmunicatins with schls, parents, the Ministry, and lcal r reginal emergency peratins centres 4. Supprting emergency respnders use f district resurces and prperty, including schl buildings 5. Assessing r supprting the assessment f schl safety 6. Restarting classes when and where apprpriate, including at alternate r temprary lcatins 7. Establishing r maintaining schl security, in crdinatin with lcal first respnders Actins Once the immediate respnse phase ends, schls will either be clsed and secured r used as lcal emergency receptin centres t supprt thse in the cmmunity needing fd, clthing r shelter. The Emergency Prgram Act gives lcal gvernments the pwer t ccupy r use any resurces required t respnd t the emergency. Once lcal emergency respnders have indicated that they will need a schl r ther district/authrity resurce, the district s r authrity s rle is t supprt that use, while ensuring that the schl, bus r ther resurce is, as well as pssible, maintained fr later educatinal use. Districts and authrities shuld be aware that cmpensatin fr damage r destructin f prperty being used during an emergency is gverned by the Cmpensatin and Disaster Financial Assistance Regulatin and be familiar with bth the Act and Regulatin. Districts and authrities shuld be (in crdinatin with lcal first respnders): Assessing the structural and nn-structural safety f schls; Ensuring that schl prperty is available fr the use f first respnders; and Taking all pssible steps, while nt interfering with emergency respnse needs, t safeguard schl prperty in preparatin fr restarting educatinal prgrams. 24

25 Recvery in the Educatin Sectr Educatin Sectr Challenges and Pririties Recvery fllwing a catastrphic earthquake is a cmplex prcess, dependent n pririties, cnditins and the resurces available at the time, and full recvery f a heavily damaged urban area may take years r even decades. Other catastrphic events, such as the 2011 Tōhku earthquake and tsunami in Japan, the 2011 Christchurch, New Zealand earthquake, and Hurricane Katrina s devastatin f New Orleans in 2005, indicate a number f challenges t affected areas, including: Resurces - Building materials and machinery may initially be scarce and expensive Labur Skilled wrkers required t recnstruct buildings such as schls will be hard t find and expensive. Skilled trades are in generally in demand acrss Canada and many wrkers will have mved t ther jurisdictins. There will likely be strng demand fr skilled tradespersns wh stay in B.C. Ppulatin mvement Many peple may have left an area with extensive damage Ministry f Educatin Challenges and Pririties The Ministry s business cntinuity plans detail the prcess fr resuming regular Ministry peratins fllwing an emergency event. The Ministry s rle in recvery will largely fcus n assisting districts as they resume peratins, and wrking t supprt and expedite districts planning fr the rebuilding r repair f affected schls. Districts, Authrities and Schls Challenges and Pririties Restarting educatinal prgrams is a pririty during disaster recvery, as it prvides a sense f nrmalcy t students, while allwing families and cmmunities t re-establish wrk and ther rutines. That said, repening schls and resuming educatin prgrams in affected areas will be cmplex and require cnsultatin and cmmunicatin with the Ministry, teachers, lcal partners, parents and many thers. 25

26 Schl districts, authrities and schls with damage may face a number f challenges: Rebuilding schls Hiring teachers t replace thse wh may have left the regin Managing the transfer f schls, prperty r ther district resurces that may be currently used fr lng-term emergency respnse r husing Recvering student and persnnel data, and ther electrnic infrmatin Replacing schl district infrmatin systems, including hardware and sftware Financial recvery and peratins Renting mbile educatinal units and leasing f neutral sites r spaces Replacing instructinal materials and equipment, including textbks Redevelping instructinal plans Initiating and maintaining educatin and supprt services Managing students emtinal stress and pst-crisis reactins Achieving an effective recvery will require schls, districts and authrities t have cncrete recvery plans in place prir t a catastrphic event taking place. These plans need t cnsider hw the schl, district r authrity will bring the system back t nrmalcy and address the fllwing five areas f recvery: emtinal and psychlgical, physical and structural, cntinuity f peratins, restratin f academic learning and a student and staff debrief f the event. Families and cmmunities shuld nt expect the resumptin f schl prgrams fr a minimum f six mnths and individual schls r prgrams may r may nt repen, depending n damage, available resurces, and district r gvernment pririties. Sme schls may be undamaged r have sustained minr damage and be capable f cntinuing t prvide educatin services t students. That said, restarting classes fllwing a catastrphic earthquake is cmplex, and districts and authrities must weigh a great many cnsideratins in the prcess including: the availability f staff; the numbers f students able t attend; the need t bring tgether students r classes frm different schls; the need fr schl spaces as refugee r receptin centres; structural safety assessments; the cnditin f water, transprtatin, sewer, r electrical lines and ther infrastructure serving the schl; the availability f basic resurces; and many ther ptential cncerns. It will be imprtant fr districts, authrities and schls t keep in cntact with parents and help them t understand hw and why decisins are being made in the necessarily unpredictable prcess f rebuilding and restarting classes. 26

27 Emergency Planning Tpics Cntact List [ Nte: These cntacts are fr planning PRIOR t an emergency ] If this is an emergency, please refer t the cmmunicatin flw chart fr yur rganizatin: Cmmunicatin Flw Chart: Ministry f Educatin pg 14 Cmmunicatin Flw Chart: Districts & Authrities pg 17 Cmmunicatin Flw Chart: Schls pg 20 Tpic Organizatin Cntact Business Cntinuity Planning and Ministry Operatins Centre Management Schl Seismic Mitigatin Prgram Emergency Management Planning fr Schls, Districts and Authrities Public Schl Student Safety and Emergency Management Planning Prvincial Emergency Management and Planning Municipal and Reginal Emergency Plans and Crdinatrs Independent Schls Emergency Management and Planning First Natins Schls Emergency Management and Planning Ministry f Educatin, Resurce Management and Executive Financial Officer Ministry f Educatin, Resurce Management and Executive Financial Officer, Capital Standards Ministry f Educatin, Learning Divisin Schl District Superintendents Emergency Management BC Municipal and Reginal Gvernments Federatin f Independent Schl Assciatins BC Emergency Management BC Phne: Phne: Phne: Schl and District Cntact Website: pps/imcl/imclweb/sp.d Phne: Website: Phne: Call municipal r Reginal ffice Website: Lcal Gvernment Cntacts (search by lcatin): ectries Phne: Website: Phne: Website: 27

28 Appendix A: Future Wrk Our educatin and emergency management partners have identified the fllwing as ptential areas f future wrk that may supprt the educatin sectr s ability t respnd t a catastrphic earthquake: Student Safety Student Status and Reprting Guidelines Develpment Guidelines fr student care and supprt in emergency scial services prtcls Educatin Supprts fr Cmmunities Emergency Use f Schls Framewrk Develpment Framewrk fr safe and effective use f schls by lcal and prvincial emergency respnse agencies during a lcal, reginal, prvincial r catastrphic emergency Planning and Readiness Ministry Readiness Update f Ministry Operatins Centre Manual Sectr Readiness Requirements Develpment f readiness plicy r regulatry requirements District and Schl Planning Guides Update f Emergency Management Guide fr Schls, Districts and Authrities Educatin Sectr Emergency Exercise Develpment f tabletp emergency management package fr schl district 28

29 Appendix B: Organizatin and Gvernance f Educatin in B.C. Public Schls SCHOOL PRINCIPAL DISTRICT SUPERINTENDENT Supervises and manages a schl, including students and teachers Perfrms duties assigned by the bard f educatin Oversees schls and staff in a schl district Perfrms duties assigned by the bard f educatin BOARD OF EDUCATION Respnsible fr the peratin f the schl district including determining budget, plicy and educatin prgrams Prvides directin t schl districts thrugh district superintendent Owns and manages district prperty, including schls B.C. MINISTER OF EDUCATION C-gverns the educatin system with lcal bards f educatin Administers teacher prfessinal standards Manages student infrmatin systems PROVINCIAL CABINET & LEGISLATURE Respnsible fr funding the educatin system, including schl cnstructin Sets Prvincial gvernment's educatin pririties Determines legislatin that gverns the educatin system 29

30 Independent Schls SCHOOL HEAD OR PRINCIPAL Supervises and manages a schl, including students and teachers Applies authrity plicy and manages staff within a schl INDEPENDENT SCHOOL AUTHORITY Respnsible fr the peratin f the schls wned by the authrity including determining funding and plicy pririties Prvides directin t schl head r principal B.C. MINISTER OF EDUCATION Respnsible fr versight f the independent schl system Administers teacher prfessinal standards PROVINCIAL CABINET & LEGISLATURE Prvides sme funding f independent schls Sets Prvincial gvernment's educatin pririties Determines legislatin that gverns the educatin system 30

31 First Natins Schls FIRST NATIONS SCHOOL PRINCIPAL Supervises and manages a schl, including students and teachers Applies First Natins plicy and manages staff within a schl Supprted by the First Natins Schl Assciatin FIRST NATION CHIEF AND COUNCIL Respnsible fr the peratin f schls within the First Natin, including determining funding and plicy pririties Prvides directin t First Natins schl principal Supprted by the First Natins Educatin Steering Cmmittee DEPARTMENT OF INDIGENOUS & NORTHERN AFFAIRS CANADA Respnsible fr allcating funding fr educatin and building schls Prvides advice t Federal Cabinet n First Natins schl educatin funding, legislatin FEDERAL CABINET AND LEGISLATURE Respnsible fr funding f First Natins schls n reserves 31

32 Appendix C: Educatin Sectr Emergency Plans Ministry f Educatin Ministry f Educatin Emergency Respnse Plan This is the plan yu are currently reading, which details the Ministry f Educatin s preparatin fr and respnse t a catastrphic earthquake scenari. Ministry f Educatin Business Cntinuity Plans The Ministry f Educatin s business cntinuity plans detail the critical wrk f the ministry, such as prviding financial supprt fr schl districts and authrities, and the wrk required t ensure thse functins cntinue in the event f a majr emergency. Ministry Operatins Centre Plan In majr emergencies, including a catastrphic earthquake, the Ministry f Educatin activates a Ministry Operatins Centre t crdinate the activatin f business cntinuity plans, and cmmunicatin with the Prvincial emergency management structure, schl districts and authrities, educatin sectr partners and families as necessary. The Ministry Operatins Centre plans include emergency management prcedures and prtcls, including safety, staffing, infrmatin management, technical and building infrastructure supprt and assessment, and business cntinuity. Ministry f Educatin Seismic Mitigatin Prgram In preparatin fr a ptential majr earthquake, the Seismic Mitigatin Prgram is upgrading r replacing 346 B.C. schls that APEGBC engineers have identified as high-risk in a seismic event. Since launching the Seismic Mitigatin Prgram, the Ministry f Educatin has spent ver $1.5B t cmplete 164 schl seismic prjects thrughut the prvince, with an additinal 14 prjects currently under cnstructin, and 9 prjects prceeding t cnstructin (as f April 2017). Schl Districts Emergency Management Planning Guide fr Schls, Districts + Authrities This plan was develped t ensure the educatin sectr was able t effectively respnd t a wide-range f emergencies and threats at the schl and district/authrity-level. By establishing a cmmn apprach t emergency management acrss the sectr, the Planning Guide als imprves crdinatin within the educatin sectr and between schls and lcal emergency respnse grups r respnders. District r Authrity peratinal emergency plans Districts may have individual business cntinuity plans fr the activatin f an emergency peratin centre. Cntact yur lcal schl district fr mre infrmatin. 32

33 Public Schls Emergency Management Planning Guide fr Schls, Districts + Authrities (as abve) District-specific schl-level Emergency Management Plans and Prtcls Many districts have supplemented the Emergency Management Planning Guide with detailed materials, plans and prtcls. Cntact lcal schl districts fr infrmatin. Lcal Emergency Management Plans In B.C., every lcal Municipality and Reginal gvernment is required t have a lcal emergency management plan t crdinate respnse t any hazards that cmmunity might reasnably face. These plans must detail plans fr any ptential resurces that might be required fr emergency respnse, such as using lcal schls as husing r emergency distributin centres. Thse interested in learning mre abut their lcal emergency management plan shuld cntact their lcal emergency management crdinatr (via civicinf.bc.ca) Independent Schls and Authrities Emergency Management Planning Guide fr Schls, Districts and Authrities (as abve) The Federatin f Independent Schl Assciatins BC (FISA BC) have prduced a supplement t the Emergency Management Planning Guide, that prvides a quick reference and guide fr independent schls develping an emergency plan. Cntact FISA BC r an Independent Schl Authrity fr mre infrmatin First Natins Schls First Natins have respnsibility fr lcal emergency planning, and are supprted by Indigenus and Nrthern Affairs Canada, Emergency Management BC and the First Natins Schl Assciatin f BC. First Natins emergency management plans include planning fr lcal schls. Apprximately 25 First Natins schls are als registered as B.C. independent schls, and use the same emergency management planning resurces as Independent Schls and Authrities (abve) 33

34 Appendix D: Ministry Operatins Centre (MOC) Activatin Levels Level 1: Minimum MOC Activatin One r tw business units have activated their business cntinuity plans (BCP) as a result f a lcalized fld cnditin, fire, gas release, pwer utage, IT failure r lcal health cnditin; r One r tw business units may be disrupted due t anticipated wrk interruptins such as civil disbedience r disrupted access t the wrksite; r A limited-scpe interruptin t Ministry business has ccurred r is expected. Staffing (minimum): MOC Directr Risk management fficer Activities include: Crdinatin and supprt fr affected business units Situatinal and risk assessment, including ptential fr raising MOC activatin level r mving MOC MOC staffing needs and activatin Media release crdinatin (with prvincial gvernment cmmunicatins) Partner and staff updates and alerts Recvery status reprting Maintain persnal activity lgs and duty time sheets Level 2: Escalated MOC Activatin Tw r mre business units have activated their lcal BCP; r Tw r mre schl sites have been affected; r Level 1 cnditins have escalated; r A mderate interruptin t Ministry business has ccurred. Staffing (minimum): Level 1 staffing; All identified MOC management psitins; Sectin chiefs as required; and Sectin staff as identified by sectin chiefs. Activities include: Level 1 Activities; Additinal crdinatin and supprt fr lcal business units as required; Crdinatin and supprt fr affected districts and authrities; and Crdinatin and supprt fr Prvincial emergency respnse agencies (EMBC PECC r PREOCs). 34

35 Level 3: Full MOC Activatin A majr event, such as reginal flding, earthquake, disaster r health pandemic has ccurred that drastically impacts the Ministry s ability t cnduct business; r Multiple schl sites have been affected; r Multiple business units have activated their lcal BCP; r A serius interruptin t Ministry business has ccurred; r Level 2 cnditins have escalated. Staffing (minimum): Full staffing; All sectins; Sme supprting units NB: in a majr r catastrphic event, flexible and verlapping 24-hur staffing may be required. Activities include: Level 2 Activities; Additinal crdinatin and supprt fr lcal business units as required; Crdinatin and supprt fr affected districts and authrities; and Crdinatin and supprt fr Prvincial emergency respnse agencies (thrugh Emergency Management BC). Initiatin f supprt frm ther ministries r rganizatins as required; Onging resurce needs and pririty assessment accrding t situatin and staffing availability. 35

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