Council Present: Mayor B. Banman; and Councillors L. Barkman; H. Braun; S. Gibson; M. Gill; D. Loewen; B. MacGregor (part); P. Ross; and J.

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1 November 19, 2012, at 2:06 p.m. in the Matsqui Centennial Auditorium Council Present: Mayor B. Banman; and Councillors L. Barkman; H. Braun; S. Gibson; M. Gill; D. Loewen; B. MacGregor (part); P. Ross; and J. Smith Staff Present: City Manager F. Pizzuto; Director, Legislative Services/City Clerk B. Flitton; General Manager, Economic Development and Planning Services J. Teichroeb; General Manager, Engineering and Regional Utilities J. Gordon; General Manager, Finance and Corporate Services P. Soanes; General Manager, Parks, Recreation and Culture M. Taylor; Fire Chief D. Beer; Manager, Community Development M. Neill; Manager, Legislative Services S. Davis; and Records Coordinator D. Neufeld Staff Present for a Portion of the Meeting: Acting Director, Operations T. Henry; Director, Finance S. Azam; Director, Human Resources and People Development S. Bahry; Director, Park Services R. Daykin; Director, Recreation Services H. Enns; Director, Wastewater, Drainage, and Asset Management R. Isaac; Director, Water and Solid Waste T. Kyle; Director, Utility Operations L. Stein; Manager, Bylaw Enforcement G. Ferguson; Manager, Development Planning D. Braun; Budget and Payroll Manager R. Millard; Manager, Engineering Inspections and Permits D. Loewen; Budget and Payroll Analyst C. Tan; Business Analyst C. Vugteveen; Environmental Coordinator P. Favero; Solid Waste Engineering Manager B. Azevedo; Recycling and Solid Waste Coordinator M. Lieuwen; Special Events Coordinator C. Borseth; and Sustainability Coordinator R. Shead Media Present: Abbotsford News; Abbotsford Times; and Shaw Communications Inc. Public Present: CALL TO ORDER The meeting was called to order at 2:06 p.m. 2. ADOPTION OF MINUTES.1 Minutes of the Executive Committee meeting held November 5, 2012 Moved by Councillor Gill, seconded by Councillor Smith, that the minutes of the Executive Committee meeting of Council held November 5, 2012, be adopted. E CARRIED.

2 November 19, 2012, at 2:06 p.m. in the Matsqui Centennial Auditorium Page 2 3. DELEGATIONS.1 Hardeep Cheema, 2349 Arbutus Street, Regarding a Utility Bill Adjustment Request Moved by Councillor Gill, seconded by Councillor Smith, that the delegation of Hardeep Cheema, 2349 Arbutus Street, and Report No. ENG , dated November 7, 2012, from the Water Planning Engineer, regarding a utility bill adjustment request, be received; and Council approve an adjustment as set out in Option Three as described in Report No. ENG E CARRIED..2 Sharon Crowley, Literacy Outreach Coordinator, Literacy Matters Association Abbotsford, Regarding the Annual Read What You Love challenge Moved by Councillor MacGregor, seconded by Councillor Gibson, that the delegation of Sharon Crowley, Literacy Outreach Coordinator, Literacy Matters Association Abbotsford, regarding the annual Read What You Love challenge, be received. E CARRIED. 4. BUSINESS OUT OF MINUTES.1 Kuldip Rai and Amandeep Rai, Zanatta Lane, Regarding a Utility Bill Adjustment Request Moved by Councillor Ross, seconded by Councillor Braun, that Report No. ENG , dated November 7, 2012, from the Water Planning Engineer, regarding a utility bill adjustment request for the property, located at Zanatta Lane, be received; and Council deny the request for a utility bill adjustment. Opposed: Councillor Gill E CARRIED.

3 November 19, 2012, at 2:06 p.m. in the Matsqui Centennial Auditorium Page 3.2 Green Energy Plan Update ( ) Ron MacDonald, Consultant, Stantec Consulting Co. provided a verbal report on the Green Energy Plan. Moved by Councillor Ross, seconded by Councillor MacGregor, that Report No. EDP , dated October 22, 2012, and Powerpoint presentation from Ron MacDonald, Consultant, Stantec Consulting Co.; the Environmental Coordinator; and Manager, Community Planning, regarding a Green Energy Plan update, be received; and staff be authorized to proceed with the next phase of the Green Energy Plan including further consultation on the draft Green Energy Plan, as proposed in Attachment C of Report No. EDP Moved by Councillor Smith, seconded by Councillor Barkman, that that Report No. EDP , dated October 22, 2012, and Powerpoint presentation from Ron MacDonald, Consultant, Stantec Consulting Co.; the Environmental Coordinator; and Manager, Community Planning, regarding a Green Energy Plan update, be received; and the matter be deferred to a more comprehensive discussion by Council, including consideration of costs to further proposed work on the plan. Opposed: Councillors Gibson; Loewen, MacGregor and Ross. E CARRIED..3 Green Economic Investment Study Update ( ) Mark Pezarro, Consultant, Earthvoice Strategies, provided a verbal report on the Green Economic Investment Study. Moved by Councillor Smith, seconded by Councillor Braun, that Report No. EDP , dated October 22, 2012, and Powerpoint presentation from Mark Pezarro, Consultant, Earthvoice Strategies; the Environmental Coordinator; and Manager, Community Planning, regarding a Green Economic Investment Study update, be received; and matter be referred to a more comprehensive discussion by Council, including consideration of costs to further proposed work on the plan. Opposed: Councillors Gibson; Loewen, MacGregor and Ross. E CARRIED.

4 November 19, 2012, at 2:06 p.m. in the Matsqui Centennial Auditorium Page 4 4. Water Asset Replacement Program ( ) Moved by Councillor Gill, seconded by Councillor Smith, that Report No. ENG , dated October 22, 2012, and Powerpoint presentation from the Water Planning Engineer; and the Asset Manager, regarding the Water Asset Replacement Program, be received. E CARRIED..5 National Benchmarking Initiative for Water and Wastewater Management ( ) ( ) Moved by Councillor Smith, seconded by Councillor Braun, that Report No. ENG , dated October 10, 2012, and Powerpoint presentation from the Director, Utility Operations, regarding the National Benchmarking Initiative for Water and Wastewater Management, be received. E CARRIED..6 Section 57 Notices ( ) Moved by Councillor MacGregor, seconded by Councillor Loewen, that Report No. EDP , dated October 26, 2012, and Powerpoint presentation, from the Manager, Bylaw Enforcement, regarding properties used in contravention of the Building Bylaw, BC Building Code, Safety Standards Act, Fire Services Act and/or Controlled Substance Property Bylaw, be received; and (1) the Corporate Officer be directed to file a notice in the Land Title Office against the title of the following properties, in accordance with Section 57 of the Community Charter, as shown in Appendix A of Report No. EDP : T. T. Nguyen, Fraser Street; and A. W. Bernath, 2340 Mountain Drive; (2) the Corporate Officer be authorized to file a cancellation notice in accordance with Section 58 of the Community Charter, for the properties: T. T. Nguyen, Fraser Street; and A. W. Bernath, 2340 Mountain Drive; when the conditions that gave rise to the filing of the notice under Section 57(3) are rectified, including receipt of written evidence from the property owner/agent of the following: (a) the required remedial action to the property complies with all applicable legislation; and (b) all other necessary approvals and permits on such terms as they may be issued, including but not limited to a final inspection by the City s Building Inspector and certification from an individual or corporation certified by the Canadian Registration Board of Occupational Hygienists or the American Board of Industrial

5 November 19, 2012, at 2:06 p.m. in the Matsqui Centennial Auditorium Page 5 Hygiene; and (3) the Mayor and Corporate Officer, be authorized to execute all documents related to this matter. E CARRIED..7 Draft 2013 Budget Update Moved by Councillor Gill, seconded by Councillor Smith, that the verbal report and Powerpoint presentation by the Director, Finance; and the Budget/Payroll Analyst, City Manager; General Manager, Economic Development and Planning Services; General Manager, Finance and Corporate Services; Fire Chief, Business Analyst; Director, Wastewater, Drainage and Asset Management; and the Solid Waste Engineering Manager, regarding the update on the draft 2013 Budgets, and Report No. ENG , dated November 5, 2012, from the Solid Waste Engineering Manager, regarding curbside compost collection consultation update and program options; be received. E CARRIED. Moved by Councillor Ross, seconded by Councillor Braun, that Council support Option One for curbside compost collection as set out in Report No. ENG (maintaining the proposed plan for bi-weekly collection of garbage and weekly collection of compostable waste across the entire City). Opposed: Mayor Banman, and Councillors Braun and Gill. E CARRIED. Moved by Councillor Ross, seconded by Councillor MacGregor, that Council support the Fire Chief s request for the proposed additional full time Firefighters. Opposed: Mayor Banman, and Councillors Barkman, Braun, Gibson, Gill, and Smith. E DEFEATED.

6 November 19, 2012, at 2:06 p.m. in the Matsqui Centennial Auditorium Page 6 Moved by Councillor Smith, seconded by Councillor Braun, that Council deny staff s request for a proposed full time Special Events Coordinator position. Opposed: Mayor Banman, and Councillors Barkman, Gill, and Loewen. E CARRIED. Moved by Councillor Loewen, seconded by Councillor Barkman, that Council support staff s request for a proposed Payroll Manager position. Opposed: Mayor Banman, and Councillors Braun, Gibson, Gill, MacGregor, Ross and Smith. E DEFEATED. Moved by Councillor Ross, seconded by Councillor MacGregor, that Council support staff s request for a proposed additional full time Bylaw Enforcement Officer position. Opposed: Councillors Gibson and Smith. E CARRIED. Moved by Councillor Smith, and seconded by Councillor Loewen, that Council support staff s request for the proposed additional full time Plan Checker and Senior Planner positions. Opposed: Councillors Gibson and MacGregor. E CARRIED. Councillor MacGregor left the meeting at 6:02 p.m. during discussion of the following item. Moved by Councillor Smith, seconded by Councillor Braun, that Council support Option B regarding the Farm Outbuildings Tax Exemption Change (a general levy of 0.78% across all property tax classes). E CARRIED.

7 November 19, 2012, at 2:06 p.m. in the Matsqui Centennial Auditorium Page 7 Councillor MacGregor returned the meeting at 6:05 during discussion of the following item. Moved by Councillor Gibson, seconded by Councillor Loewen, that Council approve the recommendations of the Audit and Finance Committee and the following requests for fee for service requests for: Agrifair - $90,000; MSA Museum Society - $100,000; Arts Council - $23,000; Elizabeth s Wildlife Society - $14,000; Abbotsford Restorative Justice - $120,000; and Tourism Abbotsford $70,000; maintaining the 2012 levels for 2013; and that the Cultural Centre and Abbotsford Youth Commission be excluded. Opposed: Councillor MacGregor. E CARRIED. Moved by Councillor Smith, seconded by Councillor Loewen, that Council approve the recommendation of the Audit and Finance Committee for the Abbotsford Cultural Centre fee for service request for 2013, in the amount of $625,000. Opposed: Councillor Gill E CARRIED. Moved by Councillor Barkman, seconded by Councillor MacGregor that Council approve the fee for service request by the Abbotsford Youth Commission that the current $197,900 be maintained, plus an increase of $2,900, for a total of $200,800 for Opposed: Councillors Braun, Gibson, Gill, Loewen and Ross. E DEFEATED. Moved by Councillor Smith, seconded by Councillor Ross, that Council approve the recommendation of the Audit and Finance Committee that the fee for service request by the Abbotsford Youth Commission be maintained at $197,900 for Opposed: Councillor Barkman. E CARRIED.

8 November 19, 2012, at 2:06 p.m. in the Matsqui Centennial Auditorium Page 8 5. REPORTS Moved by Councillor Loewen, seconded by Councillor Ross, that Council approve the reinstatement of a 1% Capital Levy. Opposed: Mayor Banman, and Councillors Braun, Gibson, Gill, MacGregor and Smith. E DEFEATED. 5.1 ECONOMIC DEVELOPMENT AND PLANNING SERVICES.1 Declaration of a Nuisance Dwelling and Garages at Tims Avenue ( ) Moved by Councillor Loewen, seconded by Councillor MacGregor, that Report No , dated November 2, 2012, from the Manager, Bylaw Enforcement; and Bylaw Enforcement Officer, regarding the BC Ltd. (P.J. Reimer) property, located at Tims Avenue, recommending a dwelling and two garages, be declared a nuisance, be received; and (1) the dwelling and garages, located at Tims Avenue, be declared a nuisance, under Section 74 of the Community Charter; (2) under Section 74 of the Community Charter, BC Ltd. (P.J. Reimer), being the registered owner of the property located at Tims Avenue, be ordered to demolish and remove the dwelling and two garages, including all debris resulting from the demolition, from the lot by January 15, 2013; (3) if the remedial action specified in Recommendation (2) is not completed by the dated stated, the City, or its agent, be authorized to enter the property and complete the work in accordance with applicable laws; any costs incurred by the City be charged back to the property owner; and if the property owner defaults in paying the costs, the costs be added to the property taxes payable as taxes in arrears, in accordance with Section 258 and 259 of the Community Charter; and (4) the Mayor and Corporate Officer be authorized to execute all documents related to this matter. E CARRIED..2 Declaration of a Nuisance Dwelling at 2267 McKenzie Road ( ) Moved by Councillor MacGregor, seconded by Councillor Gill, that Report No , dated October 26, 2012, from the Manager, Bylaw Enforcement; and Bylaw Enforcement Officer, regarding the Viam Holdings Ltd. property, located at 2267 McKenzie Road, recommending a dwelling, be declared a nuisance, be received; and (1) the

9 November 19, 2012, at 2:06 p.m. in the Matsqui Centennial Auditorium Page 9 property located at 2267 McKenzie Road, be declared a nuisance, under Section 74 of the Community Charter; (2) under Section 74 of the Community Charter, Viam Holdings Ltd., being the registered owner of the property located at 2267 McKenzie Road, be ordered to clean up the property by removing: (a) all blackberry bushes and similar vegetation; (b) small trees up to two inch diameter, measured at a point four feet above natural grade; and (c) tree limbs less that fifteen above natural grade, and remove all resulting debris, from the lot by December 31, 2012; (3) if the remedial action specified in Recommendation (2) is not completed by the dated stated, the City, or its agent, be authorized to enter the property and complete the work in accordance with applicable laws; any costs incurred by the City be charged back to the property owner; and if the property owner defaults in paying the costs, the costs be added to the property taxes payable as taxes in arrears, in accordance with Section 258 and 259 of the Community Charter; and (4) the Mayor and Corporate Officer be authorized to execute all documents related to this matter. E CARRIED..3 Kelson Investments Ltd. (N. J. Antoniuk, R. H. Fawcett, and S. J. House), Property Located at 1916 McCallum Road; Development Permit with Variances ( /D12-049) Moved by Councillor Smith, seconded by Councillor Gill, that Report No. EDP , dated November 9, 2012, from the Planner, regarding a Development Permit with variances for the Kelson Investments Ltd. (N. J. Antoniuk, R. H. Fawcett, and S. J. House) property, located 1916 McCallum Road, be received; and (1) application /D for a Development Permit with variances, as detailed in report No. EDP be approved in principle, and that a permit be prepared for an upcoming Council Hearing; and (2) the Mayor and Corporate Officer be authorized to execute all documents related to this matter. E CARRIED.

10 November 19, 2012, at 2:06 p.m. in the Matsqui Centennial Auditorium Page ENGINEERING AND REGIONAL UTILITIES.1 Local Water Service Area Bylaw ( ) Moved by Councillor Smith, seconded by Councillor MacGregor, that Report No. ENG , dated October 16, 2012, from the Water Planning Engineer; regarding an amendment to the Local Water Service Area Bylaw, be received; and (1) Bylaw No , cited as the Local Water Service Area Bylaw, 2012, proceed for three readings at the next Regular Meeting of Council; and (2) the Mayor and Corporate Officer be authorized to execute all documents related to this matter. E CARRIED..2 Residents Petition Quarry Proposal in Electoral Area G (Sumas Mountain) ( ) Moved by Councillor MacGregor, seconded by Councillor Ross, that Report No. ENG , dated October 29, 2012, from the Manager, Engineering Inspections and Permits, regarding a residents petition regarding quarry proposal in the Electoral Area G (Sumas Mountain), be received; and (1) Council endorse Mark Rushton s letter, dated October 24, 2012, attached to Report No. ENG ; and (2) the Mayor be directed to write a letter to Premier Christy Clark, and the Executive Council, with a copy to Minister, Steve Thomson, Forest Lands and Natural Resources Operation, outlining the City s opposition to the proposed quarry operation, including a copy of Report No. ENG E CARRIED..3 Application for Soil Removal and Deposit from Ekset Contracting Ltd. for the Properties Located at 1048, 1090, 1136 and 1182 McKenzie Road ( /SRP #1483) Moved by Councillor Loewen, seconded by Councillor MacGregor, that Report No. ENG , dated October 31, 2012, from the Manager, Engineering Inspections and Permits, regarding an application for soil removal and deposit from Ekset Contracting Ltd. for the properties located at 1048, 1090, 1136 and 1182 McKenzie Road, be received; and (1) the application for Soil Removal and Deposit at 1048, 1090, 1136 and 1182 McKenzie Road from Ekset Contracting Ltd, proceed to a Public Information

11 November 19, 2012, at 2:06 p.m. in the Matsqui Centennial Auditorium Page 11 Meeting; and (2) staff report back to Council on the results of the Public Information Meeting. Opposed: Councillor Gill. E CARRIED. 5.4 PARKS, RECREATION AND CULTURE Was withdrawn by staff. 6. NEW BUSINESS None. 7. ADJOURNMENT Moved by Councillor Smith, seconded by Councillor Gibson, that the November 19, 2012, Executive Committee meeting be adjourned. (6:22 p.m.) CARRIED. Certified Correct: R. Bruce Banman William Flitton Mayor Director, Legislative Services/City Clerk