Council Present: Mayor G. Ferguson; Councillors S. Gibson, M. Gill, W. Lee, G. Peary, P. Ross, M. Warawa and C. Wiebe

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1 held September 20, 1999, at 2:00 p.m. in the Matsgui Centennial Auditorium Council Present: Mayor G. Ferguson; Councillors S. Gibson, M. Gill, W. Lee, G. Peary, P. Ross, M. Warawa and C. Wiebe Staff Present: Acting City ManagerlDirector of Development Services - R. Danziger; Director of Administration - T. Strong; Director of Finance - D. Bottrill; Director of Parks and Recreation - K. Yates; Manager, Utilities - R. Bomhof; and Committee Secretary - T. Harder Staff Present for a Portion of the Meeting: Manager, Current Development - G. Boyle; Senior Planner - S. Elbe; and Development Engineer - E. Clark Media Present: Aldergrove Star (part), The News (part), Rogers Cablesystems and The Times Public Present: CALL TO ORDER Mayor Ferguson called the meeting to order at 2:00 p.m. 2. ADOPTION OF MINUTES.1 Executive Committee Minutes - September 13, 1999 Moved by Councillor Wiebe, seconded by Councillor Gill, that the minutes of the Executive Committee meeting of Council held September 13, 1999, be adopted. E CARRIED. 3. BUSINESS OUT OF MINUTES.1 Abbotsford Agrifair - Reguest for Financial Support for Renewal of Agrifair At the Executive Committee meeting of September 13, 1999, Council deferred consideration of a request from the Abbotsford Agrifair for financial support, in the amount of $10,000, for a planning study on renewal of the Agrifair. The study, which would be used to develop a strategic and operational plan and provide a new mission statement, directions and priorities for future fairs, would include input from fair participants, key stakeholders and other interested groups.

2 held September 20, 1999, at 2:00 p.m. in the Matsqui Centennial Auditorium Page 2 Moved by Councillor Lee, seconded by Councillor Warawa, that the request from Abbotsford Agrifair, for financial support, in the amount of $10,000, for a planning study on renewal of the Agrifair, be denied. Council members speaking in favour of the resolution, while supportive of the continuation of Agrifair, questioned the necessity of a study to determine its future. It was felt that it would be inappropriate to grant the request without first reviewing the Fair Board's 1999 financial statements, particularly given the outstanding $200,000 loan owed by the Fair Board to the City. There was also reference to the grant-in-aid provided to the Fair Board in 1999 in the amount of $51,975, and a suggestion that the request for $10,000 be reviewed along with the year 2000 budget. Councillors speaking against the resolution noted that Agrifair provides an opportunity to showcase the City's agricultural sector. It was cautioned that, without a study to determine the future direction of Agrifair, some regular sponsors may withdraw support. The suggestion was made that the City's financial assistance was a modest investment given how the Fair benefits the community. The motion was then put and DEFEATED. Opposed: Councillors Gill, Peary and Wiebe, and Mayor Ferguson Notice of Motion was served by Mayor Ferguson, under Section 189 of the Municipal Act, to return for consideration when a full Council is in attendance, the request from Abbotsford Agrifair for financial support, in the amount of $1 0,000, for a planning study on the renewal ofthe Agrifair. 4. DELEGATIONS None.

3 held September 20, 1999, at 2:00 p.m. in the Matsgui Centennial Auditorium Page 3 5. REPORTS 5.1 DEVELOPMENT SERVICES.1 Grosvenor International Canada Ltd., South Fraser Way - Development Variance Permit Application ( /D99-35) Report No. DEV dated September 15, 1999, from the Senior Planner, reviewed an application to vary Sign By-law, 1995, to permit the location of a free-standing sign on the Grosvenor International Canada Ltd. property at South Fraser Way, at a distance less than the required 50 m between free-standing signs. The sign would be located at the entrance of the newly-constructed parkade adjacent to Sears in SevenOaks Mall to indicate the entrance to the parking structure. Moved by Councillor Wiebe seconded by Councillor Ross that, as recommended in Report No. DEV dated September 15, 1999, from the Senior Planner: (1) the application from Grosvenor International Canada Ltd., to vary Sign By-law, 1995, to permit a free-standing sign on property at South Fraser Way, at a distance less than the required 50 m between free-standing signs, be approved in principle and an amendment to Development Permit No. 29 be prepared for an upcoming Council hearing; and (2) the Mayor and Director of Administration be authorized to execute all documents relating to this matter. E CARRIED.. 2 B. and 1. Dykshoorn and H. and H. Leusink, Vye Road - Agricultural Land Commission Application ( A99-1 ]) Report No. DEV dated September 13, 1999, from the Assistant Planner, reviewed an Agricultural Land Commission application to utilize the B. and 1. Dykshoorn and H. and H. Leusink property at Vye Road for a non-farm use, consisting of a worm farmlcomposting operation. During the initial stages of the operation, the amount of compost material would be less than 1 m 3 per week; however, the operation would have the potential to reach 50 m 3 per week. The production and use of compost is regulated by the Agricultural Land Commission, as well as the Ministry of Environment, Lands and Parks, which had indicated no concerns with this type of operation, provided there would be no discharge into the environment of leachate or air contaminants.

4 000'716 held September 20,1999, at 2:00 p.m. in the Matsgui Centennial Auditorium Page 4 J. Paul, Transform Compost Systems, on behalf of the applicants, briefly explained the process that would be used in the proposed worm farmlcomposting operation, which would be fully contained in an existing barn. Unaware of any potential problems related to run-off, she noted that pre-compo sting will minimize odours. Moved by Councillor Warawa, seconded by Councillor Wiebe that, as recommended in Report No. DEV dated September 13, 1999, from the Assistant Planner, the application to utilize the B. and L. Dykshoom and H. and H. Leusink property at Vye Road for a non-farm use, consisting of a worm farmlcomposting operation, be forwarded to the Agricultural Land Commission. E CARRIED..3 Province of British Columbia (Parcel "One" and Highway), R. Singh, and Regency Park Capital Corporation (Lot 23); Southwest Comer of Old Yale Road and Blue Jay Street - Rezoning Application C /R99-24) In Report No. DEV dated September 16, 1999, the Manager, Current Development reviewed an application to rezone the Province of British Columbia, R. Singh and Regency Park Capital Corporation property at the southwest comer of Old Yale Road and Blue Jay Street from One Unit Country Residential Zone (RR3) and Civic Institutional Zone (PI) to Tourist Accommodation Commercial Zone (CTA) to allow the development of an approximately 85-unit hotel. Since the property is subject to Airport zoning, development plans would require approval from Transport Canada and NavCanada. The subject site, which is designated Highway Commercial in the Official Community Plan, is located in the Gateway Form and Character Development Permit Area. The Ministry of Transportation and Highways had indicated no objections to the proposed rezoning, provided all access to the site is taken to Blue Jay Street and some demarcation of property lines is provided along the southwest lot line. R. Singh, the applicant, responding to Council questions and comments, indicated that the proposed hotel would contain a restaurant/lounge operation.

5 held September 20, 1999, at 2:00 p.m. in the Matsgui Centennial Auditorium Page 5 Moved by Councillor Lee, seconded by Councillor Gill that, as recommended in Report No. DEV dated September 16, 1999, from the Manager, Current Development: (1) staff prepare and present an amendment to Abbotsford Zoning By-law, 1996, to rezone the Province of British Columbia, R. Singh and Regency Park Capital Corporation property at the southwest corner of Old Yale Road and Blue Jay Street from One Unit Country Residential Zone (RR3) and Civic Institutional Zone (P 1) to Tourist Accommodation Commercial Zone (CTA), to allow the development of an approximately 85-unit hotel, when issues of development and funding of items not budgeted, as listed in the report, have been resolved; and (2) the Mayor and Director of Administration be authorized to execute all documentation relating to this matter. Due to concerns expressed by the applicant, regarding the requirement to contribute toward the upgrading of Old Yale Road, it was 5.2 FINANCE Moved by Councillor Warawa, seconded by Councillor Lee, that further consideration of the Province of British Columbia, R. Singh and Regency Park Capital Corporation application to rezone property at the southwest corner of Old Yale Road and Blue Jay Street from One Unit Country Residential Zone (RR3) and Civic Institutional Zone (PI) to Tourist Accommodation Commercial Zone (CTA), to allow development of an approximately 85-unit hotel, be deferred pending further negotiations between staff and the applicant. E CARRIED..1 Permissive Tax Exemptions - Year 2000 ( ) Report No. FIN dated September 16,1999, from the Director of Finance, reviewed the Permissive Tax Exemption By-law, under which Council may, if adopted by two-thirds of its members, exempt certain land and/or improvements from municipal property taxation. The by-law must be adopted by October 31 each year, and is effective for the next calendar year. Abbotsford only grants tax exemptions for properties used as public athletic or recreational facilities, parks or service clubs that provide services which the City is then not required to make available.

6 held September 20, 1999, at 2:00 p.m. in the Matsgui Centennial Auditorium Page 6 Moved by Councillor Lee, seconded by Councillor Warawa that, as recommended in Report No. FIN dated September 16, 1999, from the Director of Finance, By-law No , cited as "Tax Exemption By-law, 2000", proceed for three readings at the next Regular meeting of Council. E CARRIED. 7. ADJOURNMENT Moved by Councillor Gibson, seconded by Councillor Gill, that the Executive Committee meeting of Council be adjourned (3:13 p.m.) CARRIED. Certified Correct: