Council Present: Mayor G. Peary, and Councillors L. Barkman, S. Gibson, M. Gill, L. Harris, D. Loewen, B. MacGregor, P. Ross and J.

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1 November 1, 2010, at 3:01 p.m. at the Matsqui Centennial Auditorium Council Present: Mayor G. Peary, and Councillors L. Barkman, S. Gibson, M. Gill, L. Harris, D. Loewen, B. MacGregor, P. Ross and J. Smith Staff Present: City Manager F. Pizzuto; Director, Legislative Services/City Clerk B. Flitton; General Manager, Engineering and Regional Utilities J. Gordon; General Manager, Finance and Corporate Services P. Soanes; Fire Chief D. Beer; Director, Water and Solid Waste T. Kyle; and Records Coordinator D. Neufeld Staff Present for a Portion of the Meeting: General Manager, Economic Development and Planning Services J. Teichroeb; General Manager, Infrastructure Strategic Projects G. Acheson; General Manager, Parks, Recreation and Culture M. Taylor; Chief Constable B. Rich; Director, Planning M. Thornton; Director, Finance J. Lewis; Director, Recreation Services H. Enns; Director, Wastewater and Asset Management R. Isaac; Budget Manager R. Millard; Manager, Bylaw Enforcement G. Ferguson; Manager, Community Planning C. Johannsen; Manager, Engineering Inspections and Permits D. Loewen; Manager, Strategic Projects P. Blaker; Manager, Arena Operations S. Kellock; Social Planner R. Koole; Solid Waste and Environmental Engineer B. Azvedo; Corporate Bylaw and Policy Officer S. Davis; Diversity Coordinator M. Manzanal; Buyer lll C. MacDonald; Planner M. Dickinson; and Bylaw Clerk S. Yakmission Media Present: Shaw Communications Inc.; Abbotsford News and Abbotsford Times Public Present: CALL TO ORDER The meeting was called to order at 3:01 p.m. 2. ADOPTION OF MINUTES.1 Minutes of the Executive Committee meeting held October 18, 2010 Moved by Councillor Smith, seconded by Councillor Gill, that the minutes of the Executive Committee meeting of Council held October 18, 2010, be adopted. E CARRIED. INTRODUCTIONS The Manager, Arena Operations introduced Med Manzanal, the new Diversity Coordinator, for Parks, Recreation and Culture.

2 November 1, 2010, at 3:01 p.m. at the Matsqui Centennial Auditorium Page 2.3 DELEGATIONS.1 Daniel van der Kroon, Students for Sustainability, Presenting a 5,000+ Person Petition for Transit Service between Chilliwack and Abbotsford Moved by Councillor Smith, seconded by Councillor MacGregor, that the delegation of Daniel van der Kroon, Daniel Bryce, and Craig Toews, University of the Fraser Valley, Students for Sustainability, presenting a 5,000+ person petition to Council supporting the implementation of transit service between Chilliwack and Abbotsford, be received; and the petition be referred to the next Abbotsford/Mission Joint Transit Committee. E CARRIED. 4. BUSINESS OUT OF MINUTES None. 5. REPORTS 5.1 ECONOMIC DEVELOPMENT AND PLANNING B. G. Artinian, Tamaric Avenue, confirmed the grow-op; Bylaw Enforcement Officer and Building Inspector said owner could clean up the operation; was not aware of Section 57 Notice; and advised Council all work was completed..1 Section 57 Notice ( ) Gill, that Report No. EDP , dated October 20, 2010, and Powerpoint presentation, from the Manager, Bylaw Enforcement, be received; and (1) the Corporate Officer be directed to file a notice in the Land Title Office against the title of the following properties, in accordance with Section 57 of the Community Charter: S. H. Nam, and J. M. Song, Atkinson Road; G. A. Johnson, 6788 Beharrell Road; BC Ltd. (Dr. C. W. Luu, and Dr. G. Surdhar), Laburnum Avenue; and B. G. Artinian, Tamaric Avenue; (2) the Corporate Officer be authorized to file a cancellation notice in accordance with Section 58 of the Community Charter, for the properties: S. H. Nam, and J. M. Song, Atkinson Road; G. A. Johnson, 6788 Beharrell Road; BC Ltd. (Dr. C. W. Luu, and Dr. G. Surdhar), Laburnum Avenue; and B. G. Artinian, Tamaric Avenue; when the conditions that gave rise to the filing of the notice under Section 57 (3) are rectified, including receipt of written evidence from the property owner/agent of the following: (a) the required remedial action to the property complies with all applicable

3 November 1, 2010, at 3:01 p.m. at the Matsqui Centennial Auditorium Page 3 legislation; and (b) obtain all other necessary approvals and permits on such terms as they may be issued, including but not limited to a final inspection by the City s Building Inspector and certification from a professional cleaner registered with the Canadian Registration Board of Occupational Hygienists or American Board of Industrial Hygienists; and (4) the Mayor and Corporate Officer, be authorized to execute all documents related to this matter. E CARRIED..2 M. and P. Loewen and H. and M. Epp, Hawkins Road and 5316 Mt. Lehman Road; Agricultural Land Commission ( /A10-011) Moved by Councillor Ross, seconded by Councillor Loewen, that Report No. EDP , dated October 22, 2010, from the Assistant Planner, regarding an Agricultural Land Commission application for the M. and P. Loewen and H. and M. Epp properties, located at Hawkins Road and 5316 Mt. Lehman Road, be received; and (1) application /A be forwarded to the Agricultural Land Commission with support; and (2) the Mayor and the Corporate Officer, be authorized to execute all documents related to this matter. E CARRIED..3 D. and K. Warmerdam, Grace Avenue; Development Variance Permit ( /D10-056) Smith, that Report No. EDP , dated October 18, 2010, from the Planning Technician, regarding a Development Variance Permit for the D. and K. Warmerdam property, located at Grace Avenue, be received; and (1) application /D to reduce the interior side and front lot line setbacks to allow an addition to be constructed to the east side of the existing residence and an extension to the front porch, be approved in principle, and that a permit be prepared for an upcoming Council Hearing; and (2) the Mayor and Corporate Officer be authorized to execute all documents related to this matter E CARRIED.

4 November 1, 2010, at 3:01 p.m. at the Matsqui Centennial Auditorium Page 4.4 City of Abbotsford, Blueridge Drive; Rezoning Civic Institutional Zone (P1) ( /R10-022) Moved by Councillor Harris, seconded by Councillor MacGregor, that Report No. EDP , dated October 22, 2010, from the Planner, Strategic Projects, regarding a rezoning application for the City of Abbotsford property, located at Blueridge Drive, be received; and (1) staff prepare and present an amendment to Abbotsford Zoning Bylaw, 1996, to rezone the property covered under application /R to Civic Institutional Zone (P1), when: (a) road widening dedications for Blueridge Drive and Blue Jay Street; (b) the trail system is redeveloped, seating and public art are included; and (c) issues of funding for items not budgeted by the City are resolved; and (2) the Mayor and Corporate Officer be authorized to execute all documents relating to this matter. E CARRIED..5 Friesen Investments Ltd. (J. Friesen), Fraser Highway; Rezoning to Agricultural and Farm Industrial Zone [A5] ( /R10-013) ( /A10-004) Loewen, that Report No. EDP , dated October 22, 2010, from the Planner, regarding a rezoning application for the Friesen Investments Ltd. (J. Friesen) property, located at Fraser Highway, be received; and (1) staff prepare and present an amendment to Abbotsford Zoning Bylaw, 1996, to rezone a portion of the property covered under application /R to Agricultural and Farm Industrial Zone (A5) when: (a) Agricultural Land Commission approval is secured for the proposal; and (b) issues of funding for items not budgeted by the City are resolved; and (2) the Mayor and Corporate Office be authorized to execute all documents related to this matter. E CARRIED.

5 November 1, 2010, at 3:01 p.m. at the Matsqui Centennial Auditorium Page 5.6 Vedder Warehousing Ltd. (R., L., and B. Wiebe); Powell Industries Ltd. (A., G., and B. Wiebe); Panorama Industries Ltd. (J. and R. Wiebe); and Rolamar Enterprises Ltd. (L. and M. Wiebe), Vye Road, to rezone the property to High Impact Industrial Zone (I3) ( /R10-016) Moved by Councillor Smith, seconded by Councillor Barkman, that Report No. EDP , dated October , from the Planner, regarding a rezoning application for the Vedder Warehousing Ltd. (R., L., and B. Wiebe); Powell Industries Ltd. (A., G., and B. Wiebe); Panorama Industries Ltd: (J. and R. Wiebe); and Rolamar Enterprises Ltd. (L. and M. Wiebe) property, located at Vye Road, be received; and (1) staff prepare and present an amendment to Abbotsford Zoning Bylaw, 1996, to rezone a portion of the property covered under application /R to High Impact Industrial Zone (I3), when: (a) a Section 219 covenant for floodproofing is registered against the title of the lands; (b) an access easement is registered against 933 Coutts Way in favour of the lands; (c) a statutory right of way for a future weigh scale is registered against the title of lands; (d) a 5.0 m road dedication along the entire Vye Road frontage is provided; (e) an environmental management plan is provided for the site; (f) the fabric covered structures are brought into full compliance with the British Columbia Building Code; and (g) issues of funding for items not budgeted by the City are resolved; and (2) the Mayor and Corporate Officer be authorized to execute all documents relating to this matter. E CARRIED..7 Affordable Housing Opportunities Reserve Fund Support for the Extreme Weather Emergency Shelter Program ( ) Moved by Councillor Smith, seconded by Councillor Gill, that Report No. EDP , dated October 22, 2010, from the Social Planner; and Social Planning Consultant, regarding Affordable Housing Opportunities Reserve Fund support for Extreme Weather Emergency Shelter Program, be received; and (1) Council approve an Affordable Housing Opportunities Reserve Fund contribution of $1,250 to support the Extreme Weather Emergency Shelter Program; (2) Dave Murray be invited to the Council Meeting to provide an overview of the Extreme Weather Program; and (3) the Mayor and the Corporate Officer be authorized to execute all documents related to this matter. E CARRIED.

6 November 1, 2010, at 3:01 p.m. at the Matsqui Centennial Auditorium Page CITY MANAGER.1 Public Library Branch at Abbotsford Collegiate Secondary School R. O Brennan, gave an overview of limitations of current downtown library location; including small size; limited use of basement; lack of wheelchair accessibility; too many stairs; and the benefits of the new location, include: location, partnership, potential volunteering, well designed facility; and the Fraser Valley Regional Library is in support of the new library. R. Dalton, George Ferguson Way, lives in downtown Abbotsford; City does not have $4 million for the facility; not making use of the current space; why is the operating cost of library in 2012 half a million dollars; downtown Abbotsford being ignored; ridiculous to lose a downtown library; school shuts down at 6:00 p.m.; downtown doesn t shut down. L. Perrin, 3938 Caves Court, the Agenda does not show that there is an Opportunity for Public Comment ; growth of the east side of the City; the closest library moving further away; more people moving into the east area such as Vicarro Ranch; City has land on Marshall Road; Yale Secondary, and Abbotsford Recreation Centre for a possible location for the facility; concerned about security of school; and concerned about lack of underground parking. M. H. Hatch, Old Yale Road, lives near Abbotsford Recreation Centre; not cognizant of the project; money could be used for other facilities; wants to know of a similar situation to this; is public transit available; use mobiles at current library; consider basement of current Clearbrook Library; and doesn t think this is a good idea. A. Siemens, 1944 Catalina Crescent, inquired about the hours of use outside of regular school hours, such as evenings and weekends. K. Palmateer, Bourquin Place, uses current library; quaint quiet library; prefers current atmosphere; Clearbrook has good access; proposed Library may be intimidating to some; growth resulting in a loss of old library; and safety is an issue. M. Power, Monroe Avenue, uses the downtown library; smaller existing facility is easier to monitor kids; uses Clearbrook on Sundays; Council has a mandate to revitalized downtown; asks that library stay where it is; questions security of proposed location and possible danger to public; and the City should live within its means. J. Mitchell, Westbury Avenue, inquired about the cost of decommissioning the old library; and is opposed to Trinity Western University displaying religious material in the facility. Loewen, that Report No. CM , dated November 1, 2010, from the City Manager, regarding the new Public Library Branch at Abbotsford Collegiate Secondary School and video and Powerpoint presentation of the Project tour for the new Public Library Branch at Abbotsford Collegiate Secondary School by Ryan Huston, Craven Huston Powers

7 November 1, 2010, at 3:01 p.m. at the Matsqui Centennial Auditorium Page 7 Architects, be received; and (1) Council approve a new 11,000 square foot Public Library in partnership with School District No. 34 at the new Abbotsford Collegiate at a maximum capital cost of $4.0 million; (2) Council approve start up costs of $395,000 to equip the new library branch; and (3) the Mayor and Corporate Office be authorized to execute all documents related to this matter. E CARRIED. 5.3 CORPORATE SERVICES.1 Feasibility of Using Online Voting for the 2011 General Local Election ( ) Moved by Councillor Gibson, seconded by Councillor MacGregor, that Report No. COR , dated October 25, 2010, from the Director, Legislative Services/City Clerk, regarding the feasibility of using online voting for the 2011 General Local Election, be received; and the City requests the Union of British Columbia Municipalities to lobby for amendments to the Local Government Act and other relevant Provincial legislation in order to permit the use of on-line/internet voting for the purpose of conducting General Local Elections. E CARRIED. Opposed: Councillors Gill, Harris, Smith, and Ross Financial Plan ( Moved by Councillor Smith, seconded by Councillor Ross, that Report No. COR , dated October 27, 2010, from the General Manager, Finance and Corporate Services and Director, Finance, regarding the 2011 Financial Plan, including a Powerpoint presentation by the Budget Manager, and verbal update by the Chief Constable, regarding how the 2011 financial plan impacts on the Police Department, be received. E DEFEATED. Opposed: Mayor Peary, and Councillors Barkman, Gibson, Gill, and Loewen Moved by Councillor Gill, seconded by Councillor Loewen, that Report No. COR , dated October 27, 2010, from the General Manager, Finance and Corporate Services and Director, Finance, regarding the 2011 Financial Plan, including a Powerpoint presentation by the Budget Manager, and verbal update by the Chief

8 November 1, 2010, at 3:01 p.m. at the Matsqui Centennial Auditorium Page ENGINEERING Constable, regarding how the 2011 financial plan impacts on the Police Department, be received; and Council support, in principle, a 3.5% tax increase for the 2011 general operating and police budgets (2% for Police and 1.5% for other City services), exclusive of the capital review, and any increased capital contributions that result from such review. E CARRIED. Opposed: Councillors Harris, MacGregor, Ross and Smith.1 Food Waste Collection Pilot Update ( ) Withdrawn by staff..2 Semi-Automated Waste Collection Pilot Update ( ) Withdrawn by staff..3 Bi-Monthly Utility Billing ( /2010) Moved by Councillor Ross, seconded by Councillor Gill, that Report No. EDP , dated September 28, 2010, and Powerpoint presentation, from the Director, Water and Solid Waste and the Director, Finance, regarding Bi-Monthly utility billing, be received; and (1) staff hold bi-monthly billing public consultation meetings beginning January 2011; and (2) staff report back on the public meetings, bimonthly billing details and recommended seasonal water rates. E CARRIED. Opposed: Councillor Smith

9 November 1, 2010, at 3:01 p.m. at the Matsqui Centennial Auditorium Page 9.4 Highway Excavation Permit application by Valley Gravel Sales to Install a Temporary Culvert Crossing at 1476 Ross Road in Association with Soil Removal Permit No. 194 (HEP No /SRP No. 194) 5.5 FIRE RESCUE Smith, that Report No. ENG , dated October 21, 2010, from the Manager, Engineering Inspection and Permits, regarding a Highway Excavation Permit application by Valley Gravel Sales to install a temporary culvert crossing at 1476 Ross Road in association with Soil Removal Permit No. 194, be received; and (1) Valley Gravel Sales be issued a permit to construct an use a temporary culvert, as proposed, for the duration of SRP No. 194, subject to special conditions that will form requirements of HEP No ; and (2) the Mayor and Corporate Officer be authorized to execute all documents related to this matter. E CARRIED..1 Abbotsford fire Rescue Service Quarterly Report ( ) 6. NEW BUSINESS None. 7. ADJOURNMENT.1 Motion to Adjourn Moved by Councillor Smith, seconded by Councillor Loewen, that Report No. FIR , dated October 25, 2010, from the Fire Chief, regarding the Abbotsford Fire Rescue Service Third Quarter Report, and the Quarterly Report, be received. E CARRIED. Moved by Councillor Gill, seconded by Councillor Gibson, that the November 1, 2010, Executive Committee meeting be adjourned. (6:24 p.m.) CARRIED. Certified Correct: George W. Peary Mayor William Flitton City Clerk