Your Estimates Committee submits the following recommendation from its meeting held on January 11, 2017:

Transcription

1 January 17, 2017 Estimates Committee Report # REPORT TO: Mayor and Members City Council Your Estimates Committee submits the following recommendation from its meeting held on January 11, 2017: 1. Approval of 2017 Operating Budget, 2017 Capital Budget and Capital Forecast WHEREAS the 2017 Budget process has been challenging given the impact of significant pressures beyond the City s control, including the loss of revenue from the reassessment of the OLG Brantford Charity Casino and the County of Brant s approval of Unmet Needs for Ambulance Service; NOW THEREFORE BE IT RESOLVED: A. THAT the 2017 Operating Budget (Current Service Level Budget), 2017 Capital Budget and Capital Forecast as presented to the Estimates Committee at its December 12, 2016 meeting BE APPROVED with the following adjustments which will result in a Net Operating Budget of $139,989,250 which represents a 3.99% budget increase with the following average tax impacts: 4.39% residential, -3.33% multi-residential, 7.15% commercial and 2.65% industrial, a 2017 Capital Budget of $94,421,818 and a Capital Forecast of $800,892,747: i. Downtown Brantford Business Improvement Area 2017 Budget and Levy A. THAT the 2017 DBBIA Budget, and respective levy totaling $202,000, BE APPROVED with no impact to the City s Operating Budget; and B. THAT the DBBIA BE REQUIRED to submit future budgets annually to council by the date and in the form requested by the municipality.

2 January 17, 2017 Page 2 ii. Proposed Fee Increases THAT the following 2017 Proposed New Fees/Fee Increases BE APPROVED: 3A.1 4B.1A 4B.1B 4B.1C 4B.1D 2017 PROPOSED NEW FEE/ FEE INCREASE Motor Vehicle Collision fee Non-resident New Road Occupancy Permit Fee (currently no cost to applicant) for non-social events not considered by the Special Events Advisory Team (SEAT) New Vehicle Overload Permit Fee (currently no cost to applicant) - $9,500 New Condominium Plan Review Fee (currently no cost to applicant) - $15,000 Increase tipping fees for concrete, brick, etc. by 34% ($15/tonne to $20/tonne) - $19,000 DEPARTMENT Fire $5,000 $10,000 $9,500 $15,000 Solid $19,000 Waste TOTAL $ 58,500 iii. Additional Service Delivery Efficiencies THAT the 2017 net budget reduction as identified by Staff (Step 4.A of the 2017 Budget Worksheet) as further additional service delivery efficiencies of $209,493 BE ACCEPTED. iv. Budget Reductions Considered under 2% and 5% Budget Reduction Options (Note: New Fees included in Clause Aii) THAT the following Budget Reductions BE APPROVED: 4B.1.E 2017 DEPARTMENT Grants to Charitable/Non-Profit in Members of Council Budget line in the amount of $5,000 to be funded from the Casino Legacy Reserve Fund Members of Council $5,000

3 January 17, 2017 Page 3 4B.1F 4B.1G 4B.1.H 4B.1.I 4B.1.J 4B.1.K 2017 DEPARTMENT Reduction of Chief Administrative Officer s Budget by $2,000, with the Chief Administrative Officer being responsible for identifying which line items need to be removed and/or reduced to account for this lump sum reduction Eliminate incentives to create Affordable Housing in the amount of $25,000 ADOC position Reclassification (Gross $16,087) - $11,695 Reduction of Streetlight Energy Expense 2017 Budget Guidelines Inflationary Increase (6% to 3.5%) - $30,000 Reduce Promotion and Education activities by 25% - Solid Waste - $21,413 Reduction of Legal and Real Estate Budget by $2,000, with the City Solicitor/Director of Legal and Real Estate being responsible for identifying which line items need to be removed and/or reduced to account for this lump sum reduction CAO $2,000 Social Housing $25,000 John Noble Home Solid Waste Legal and Real Estate $11,695 $30,000 $21,413 $2,000 TOTAL $ 97,108 v. Other Budget Reductions THAT the following Other Budget Reductions BE APPROVED: 4C.1 4C DEPARTMENT Reduce transfer to Downtown Revitalization Reserve Fund by $100,000 and direct staff to prepare an analysis on the impact of this reduction prior to the 2018 budget process Eliminate transfer to New Sidewalk Reserve $100,000 $100,000

4 January 17, 2017 Page 4 4C.3 4C.4 4C DEPARTMENT Increase Gapping Savings to 5 Year Average Increase Budget for Investment Income Acting Chief Administrative Officer to find an additional $37,675 in savings to the 2017 Operating Budget that will not impact Council initiatives or School Crossing Guards $365,000 $130,000 CAO $37,675 TOTAL $ 732,675 vi. Unmet Needs with No Impact on Operating Budget THAT the following Unmet Needs with no impact on the Operating Budget BE APPROVED: DESCRIPTION OF UNMET NEED DEPT. INCREMENTAL B.2 Compliance Assistant Co-op Student (Gross $84,800) Water Resources 5C.5 Engineer (Gross $68,740) Capital Projects 5D.16 Coordinator (Gross $86,705) SCADA 5D.17 Coordinator (Gross $86,705) SCADA Technician 5D.18 Wastewater (Gross $79,248) SCADA/IT 5D.28 Specialist (Gross $79,248) Information Technology

5 January 17, 2017 Page 5 DESCRIPTION OF UNMET NEED DEPT. INCREMENTAL 2018 $0 5D.14 Canada Day 150 Celebrations Parks ($50,000 funded through the Casino Legacy Reserve Fund) $0 vii. Other Unmet Needs THAT the following Unmet Needs BE APPROVED: DESCRIPTION OF UNMET NEED DEPT. INCREMENTAL D.11 Neighbourhood Hub Program - Continuation of pilot Recreation $161,500 $0 - Programming & Staffing 5C.8 Senior Policy Planner Planning $101,680 $14,284 5B.1 Live Fire Training Fire $126,920 $0 5D.21 Extension of daytime route network to 7:30 p.m. from 6:00 p.m. Monday to Saturday. Extend Transit $87,675 $263,015 Sunday service to a 12-hour service span (up from 10 hours) TOTAL $477,775 $277,299

6 January 17, 2017 Page 6 viii Capital Plan - Option #3 - Eliminate Projects from the Plan / Defer Projects outside of the 10-Year Forecast THAT Option #3 - Eliminate Projects from the Plan / Defer Projects outside of the 10-Year Forecast, BE SELECTED, as the method in which to proceed in considering the 2017 Capital Budget and 10-Year Capital Forecast. B. THAT the General Managers, and the Purchasing Officer BE AUTHORIZED to award Year 2017 projects approved through the Estimates Process and corresponding budget documents as Pre-approved Solicitation, in accordance with the City of Brantford s Purchasing Policy; and C. THAT the necessary By-laws BE PRESENTED to City Council for adoption; and D. THAT the Estimates Committee Report regarding Approval of 2017 Operating Budget, 2017 Capital Budget and Capital Forecast BE PRESENTED for consideration at a Special City Council Meeting to be held on January 17, Respectfully submitted, Councillor Utley, Chair

7 CITY OF BRANTFORD OPERATING SUMMARY 2016 Budget (restated) Preliminary 2017 Budget Additions to the Final Approved Operating Budget Reductions Budget Budget Final Budget Incr/(Decr) % EXECUTIVE AND LEGISLATIVE MAYOR'S OFFICE 266, , , % MEMBERS OF COUNCIL 318, ,592 (5,000) 325, % TOTAL EXECUTIVE AND LEGISLATIVE 584, ,267 (5,000) - 618, % CHIEF ADMINISTRATIVE OFFICER CHIEF ADMINISTRATIVE OFFICER 1,054,906 1,079,706 (3,000) 1,076, % TOTAL CHIEF ADMINISTRATIVE OFFICER 1,054,906 1,079,706 (3,000) - 1,076, % PUBLIC HEALTH, SAFETY & SOCIAL SERVICES ONTARIO WORKS 5,061,067 4,594,241 (16,529) 4,577, % SOCIAL HOUSING 9,257,655 9,420,401 (36,064) 9,384, % CHILD CARE 862, , , % FIRE 16,837,544 17,580,507 (5,000) 126,920 17,702, % POLICE SERVICES 30,543,175 31,554,210 (56) 31,554, % LIBRARY 4,248,949 4,338,469 4,338, % BRANT COUNTY HEALTH UNIT 2,317,803 2,398,764 2,398, % LAND AMBULANCE 3,304,080 3,550, ,815 4,149, % JOHN NOBLE HOME 2,192,885 2,242,521 (11,695) 2,230, % ST. JOSEPH'S LIFECARE CENTRE 516, , , % HEALTH CARE N/A POLICE BOARD HONORARIUMS 33,377 33,868 33, % 911 TELEPHONE SYSTEM 45,026 53,550 53, % - - N/A TOTAL PUBLIC HEALTH, SAFETY & SOCIAL SERVICES 75,219,813 76,970,729 (69,344) 725,735 77,627, % COMMUNITY RECREATION & PROGRAMS PARKS 6,264,345 6,649,650 25,000 6,674, % RECREATION 4,161,253 4,677,582 (25,000) 161,500 4,814, % GOLF OPERATIONS N/A SANDERSON CENTRE 643, , , % TOTAL COMMUNITY RECREATION AND PROGRAMS 11,069,597 12,006, ,500 12,167, % PUBLIC WORKS OPERATIONAL SERVICES 8,670,590 9,705,717 (10,000) 9,695, % ENGINEERING SERVICES 2,919,320 3,318,199 (99,000) 3,219, % ENVIRONMENTAL SERVICES 2,187,722 3,084,994 (40,413) 3,044, % FACILITIES & ASSET MANAGEMENT 2,350,749 2,274,393 2,274, % FLEET & TRANSIT SERVICES 5,192,253 5,701,137 (114,500) 50,056 5,636, % TOTAL PUBLIC WORKS 21,320,634 24,084,440 (263,913) 50,056 23,870, % CORPORATE SERVICES HUMAN RESOURCES 1,607,191 1,675,960 (1,000) 1,674, % LEGAL & REAL ESTATE 580, ,091 (2,000) 598, % CITY CLERK 1,511,471 1,607,361 (19,900) 1,587, % FINANCE 2,895,632 3,081,621 3,081, % INFORMATION TECHNOLOGY 2,831,778 3,006,881 (1,000) 3,005, % TOTAL CORPORATE SERVICES 9,426,910 9,971,914 (23,900) - 9,948, % COMMUNITY DEVELOPMENT PLANNING 1,494,386 1,574, ,680 1,676, % BUILDING SERVICES & PROPERTY STANDARDS 682, , , % ECONOMIC DEVELOPMENT & TOURISM 1,286,260 1,371,612 1,371, % TOTAL CORPORATE SERVICES 3,462,964 3,630, ,680 3,732, % CORPORATE FINANCING SUPPS/P-I-L/ADJ ON TAXES (4,234,818) (3,204,387) (3,204,387) 24.33% INVESTMENT INCOME (1,395,000) (1,395,000) (130,000) (1,525,000) -9.32% CURRENT & RETIREE BENEFITS 1,181,587 1,275,216 1,275, % CASINO FINANCING N/A CAPITAL/DEBT FINANCING 14,025,603 14,539,879 (200,000) 14,339, % UTILITY FINANCING REVENUES (1,427,448) (1,396,371) (1,396,371) 2.18% INSURANCE 2,966,706 2,890,061 2,890, % OPERATING CONTINGENCY 540, , , % EMPLOYEE GAPPING (750,000) (1,675,000) (365,000) (2,040,000) % TOTAL CORPORATE FINANCING 10,906,635 11,643,097 (565,000) (130,000) 10,948, % NET OPERATING 133,045, ,010,436 (930,157) 908, ,989, % ASSESSMENT GROWTH INCREASE 1,566,770 OPERATING INCREASE AFTER ASSESSMENT GROWTH 3.99%