Transportation Services Office
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1 Transportation Services Office Table of Contents Transit Windsor A. Overview B. Budgeted Full Time Equivalents... 2 C. Budget Summary by Division... 4 D. Budget Summary by Major Revenue / Expense E. Budget Issue Summary... 7
2 A. Departmental Overview Mission To provide safe, reliable and affordable public transit for the community through continuous improvement in service levels, vehicle fleet, customer care, environmental stewardship and employee excellence so that all residents can have equal access to work, education, health care, shopping, social and recreational opportunities through convenient and affordable public transit service. Description Transit Windsor provides public transit for the City of Windsor under the authority of the Sandwich Windsor & Amherstburg Railway Act (SW&A) incorporated by Act of Legislation, March 2, Windsor Chartabus, a wholly owned subsidiary of Transit Windsor provides service from Windsor, through the international tunnel to Detroit, Michigan with a limited route in the downtown area of both cities. Transit Windsor consists of two main divisions: Transportation and Corporate Services, each department provides distinct and unique service to the Corporation. Transit Windsor is funded by revenue generated by the users of the systems, the Province of Ontario (through gas tax) and the municipality. Transit Windsor reports to the Environment, Transportation and Public Safety Standing Committee who act as the Transit Windsor Board of Directors and is responsible for planning, development, sales and operating of the public transit system based on the policies and budget allocations 2016 Approved Budgeted Full Time Equivalents (FTE's) Transportation Services Office Transit Windsor Snr. Managment: 1.0 FTE Non-Union: 26.0 FTE Hourly: FTE Total: FTE Administration Transit Windsor Snr Management: 1.0 FTE Non- Union: 4.0 FTE Hourly: 2.0 FTE Total: 7.0 FTE Transit Maintenance Non-Union: 5.0 FTE Hourly: 43.0 FTE Total: 48.0 FTE Transit Operations Non-Union: 14.0 FTE Hourly: FTE Total: FTE Transit Planning Non-Union: 1.0 FTE Hourly: 1.0 FTE Total: 2.0 FTE Transit Sales & Customer Service Non-Union: 2.0 FTE Hourly: 9.0 FTE Total: 11.0 FTE Transportation Hourly: 5.0 FTE 1
3 B. Budgeted Full Time Equivalent (FTE's) Excludes Temporary / Seasonal Employees Division Position Description Position Profile 2013 FTE 2014 FTE 2015 FTE 2016 FTE (Approved) (Approved) (Approved) (Approved) Administration - Transit Windsor CEO of Your Quick Gateway & WDTC Snr Management General Manager Non-Union Director of Corporate Services Non-Union Senior Manager of Fleet & Support Services Non-Union Human Resources Coordinator Non-Union Manager of Administration Non-Union Health & Safety Advisor - Transit Windsor Non-Union Accounting Coordinator Non-Union Human Resources Assistant Non-Union Payroll Coordinator Non-Union Accounting Clerk Hourly Administrative Assistant Hourly Cash Office Clerk Hourly Sub-Total Transit Maintenance Director of Corporate Services Non-Union Maintenance Manager - Facilities Non-Union Maintenance Manager - Fleet Non-Union Fleet Coordinator Non-Union Maintenance Supervisor Non-Union Body Shop Technician Hourly Mechanic Hourly Building Maintenance Hourly Building Maintenance Accommodation Hourly Tireman Hourly Service Line Position Hourly Stockroom Clerk Hourly Stockroom/Maintenance Clerk Hourly Sub-Total Transit Operations Director of Operations Non-Union Manager of Operations Non-Union ITS Coordinator Non-Union Operations Supervisor Non-Union Transportation Scheduler Non-Union Dispatch Supervisor Non-Union Lead Supervisor Non-Union Operations Assistant Non-Union Fleet Systems Support Specialist Hourly Operator Hourly Operator (Temporary) Hourly Transportation Clerk Hourly Casino Work Force Hourly Sub-Total
4 B. Budgeted Full Time Equivalent (FTE's) Excludes Temporary / Seasonal Employees Division Position Description Position Profile 2013 FTE 2014 FTE 2015 FTE 2016 FTE (Approved) (Approved) (Approved) (Approved) Transit Planning Planning Manager Non-Union Planning Analyst Hourly Sub-Total Transit Sales & Customer Service Sales & Marketing Manager Non-Union Sales & Marketing Supervisor (Temp) Non-Union Marketing Representative Hourly Customer Service Clerk (plus Part-Time) Hourly Sub-Total Transportation Total Operator Sub-Total Hourly
5 C. Budget Summary by Division Division * Budget 2017 Budget $ Budget Change % Budget Change Revenues Administration - Transit Windsor (646,310) (878,048) (1,609,142) (218,974) (1,732,298) (1,732,298) 0 0.0% Transit Maintenance (998,098) (1,105,756) (865,413) (122,319) (574,000) (574,000) 0 0.0% Transit Operations (8,925,612) (15,432,136) (17,038,950) (1,606,814) n/a Transit Planning (48,477) (35,000) (35,000) 0 n/a Transit Sales & Customer Service (158,194) (260,000) (260,000) 0 n/a Transportation (14,977,288) (16,036,992) (15,284,592) (762,411) (755,500) (755,500) 0 0.0% Total Revenue (16,621,696) (18,020,796) (17,759,147) (10,235,987) (18,788,934) (20,395,748) (1,606,814) 8.6% Administration - Transit Windsor 3,524,634 4,347,266 4,705,824 2,010,105 3,455,872 3,537,829 81, % Transit Maintenance 9,408,272 9,867,495 9,728,634 6,532,673 9,582,075 9,574,905 (7,170) (0.1%) Transit Operations ,821,589 17,241,230 18,899,554 1,658,324 n/a Transit Planning , , ,795 10,487 n/a Transit Sales & Customer Service ,084,831 1,544,637 1,563,829 19,192 n/a Transportation 16,458,864 16,995,725 17,529, , , ,376 6, % Total Expenses 29,391,770 31,210,486 31,964,402 22,615,120 33,005,763 34,775,288 1,769, % Net Administration - Transit Windsor 2,878,324 3,469,218 3,096,682 1,791,131 1,723,574 1,805,531 81, % Transit Maintenance 8,410,174 8,761,739 8,863,221 6,410,354 9,008,075 9,000,905 (7,170) (0.1%) Transit Operations ,895,977 1,809,094 1,860,604 51,510 n/a Transit Planning , , ,795 10,487 n/a Transit Sales & Customer Service ,637 1,284,637 1,303,829 19,192 n/a Transportation 1,481, ,733 2,245, , , ,876 6, % Total Net 12,770,074 13,189,690 14,205,255 12,379,133 14,216,829 14,379, , % * 2016 as of September 30,
6 D. Budget Summary by Major Revenue / Expense Accounts GL Category * Budget 2017 Budget $ Budget Change % Budget Change Revenues Other Miscellaneous Revenue (284,528) (56,411) (197,858) (139,627) (170,000) (170,000) 0 n/a Recovery of (88,149) (86,015) (334,489) (316,467) (436,298) (436,298) 0 0.0% Transfer From Reserve Accounts 0 0 (289,219) n/a Transfers From Other Funds (4,282,946) (5,082,946) (4,971,866) (845,737) (5,358,004) (5,358,004) 0 n/a User Fees, Permits & Charges (11,966,073) (12,795,424) (11,965,715) (8,934,156) (12,824,632) (14,431,446) (1,606,814) n/a Total Revenue (16,621,696) (18,020,796) (17,759,147) (10,235,987) (18,788,934) (20,395,748) (1,606,814) (8.6%) Financial Expenses 304, , ,735 16,941 16,500 16,500 0 n/a Minor Capital 235, , , , , ,895 76, % Operating & Maintenance Supplies 4,882,434 5,027,728 4,866,325 3,210,393 4,751,337 5,621, , % Other Miscellaneous 104,036 99,198 90,165 28, , , % Purchased Services 573, , , ,310 1,143,757 1,331, , % Salaries & Benefits 22,066,107 23,302,195 24,005,692 16,978,037 25,128,442 25,729, , % Transfers to Reserves & Capital Funds 0 289,219 98, ,000 34,000 n/a Utilities, Insurance & Taxes 1,225,222 1,380,104 1,696,124 1,324,073 1,599,408 1,599, % Total Expenses 29,391,770 31,210,486 31,964,402 22,615,120 33,005,763 34,775,288 1,769, % Total Net 12,770,074 13,189,690 14,205,255 12,379,133 14,216,829 14,379, , % * 2016 as of September 30,
7 D. Budget Summary by Major Revenue / Expense Accounts Revenues Other Miscellaneous Revenue Recovery of Transfers From Other Funds User Fees, Permits & Charges Total Revenue 2017 Budget (170,000) (436,298) (5,358,004) (14,431,446) (20,395,748) 0.8% 2.1% 26.3% 70.8% 100.0% Other Miscellaneous Revenue 0.8% Recovery of 2.1% Transfers From Other Funds 26.3% User Fees, Permits & Charges 70.8% 2017 Budget Financial Expenses 16,500 Minor Capital 336,895 Operating & Maintenance Supplies 5,621,151 Other Miscellaneous 106,319 Purchased Services 1,331,745 Salaries & Benefits 25,729,270 Transfers to Reserves & Capital Funds 34,000 Utilities, Insurance & Taxes 1,599,408 Total Expenses 34,775,288 Utilities, Financial Insurance & Expenses Minor Capital Operating & 0.0% Taxes 0.0% 1.0% Maintenance 1.0% Utilities, 4.6% Supplies 16.2% Other Insurance & 16.2% 0.3% Miscellaneous Taxes 3.8% 5.2% 74.0% 0.3% 0.1% 4.6% Purchased 100.0% Services 3.8% Salaries & Benefits 74.0% 6
8 E. Budget Issue Summary * Issue Detail Page No. Ref. # Category Description Municipal Levy Building Permit Off-Street Parking Sewer Surcharge BSR/Other Reserve Funding n/a Salary & Wage ** Contractual / Council Pre-Approved Salary & Wage Adjustments 442, B - Legislated Special Pension Plan Payment 1 1,420, B - Legislated Driver Certification Program (DCP) Audit Requirements 7, C - Contractual Negotiated Salary & Wage Adjustment for Overtime 70, D - Council Initiative Implementation of Smart Bus Technology/Intelligent Transportation System (ITS) 156, G - Line Item Increase Vehicle License Fees Costs Increases 30, H - Line Item Reduction Reduction of WSIB account (53,042) H - Line Item Reduction Fuel Market Rate Decrease (152,000) I - Revenue Increase Annualized Impact of 2016 Fare Increase (306,000) I - Revenue Increase Implementation of UPass Agreement (100,000) M - Service Enhancement Increased Exterior Cleaning & Security at Windsor International Transit Terminal 27, M - Service Enhancement Increase in An Administrative Assistant Position 40,000 n/a *** Interdepartmental Reallocations (178) Total 2017 Budget Increase/(Decrease) 162, ,420,000 * Comprehensive explanations and budget line item changes can be found in the "Budget Issue Detail" document referenced in the Issue Detail Page No. column. ** The Contractual/Council Pre-Approved Salary & Wage Adjustments do not include a reference number or issue detail write-ups as these amounts are generated from an in-depth salary development process that is undertaken at the beginning of the annual budget process. All departments develop their salary budgets based on the prior year s approved full time equivalent (FTE) complement, using a zero-based budgeting approach. Any reductions / increases in this line are attributed to the net impact of the department s incumbent changes, annualized step increments and increases resulting from negotiated salary & wage contracts. *** The Interdepartmental Reallocation lines do not include a reference number or issue detail write-ups as these amounts represent the cumulative net budget increase / decrease to this department resulting from budget issues that have been submitted by other departments. In some cases, budget issues submitted by one department may have a budgetary impact on another or various other departments. This is done in order to facilitate the presentation of an issue by the coordinating department as opposed to repeating the issue for all departments (i.e. Utilities, Insurance, Fuel). At the Approved Stage, this line may include interdepartmental reallocations that net to zero. 7
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