Reeve Svenningsen called the meeting to order at 10:05 a.m. CONSIDERATION/ADOPTION OF THE AGENDA Ponoka Livestock Emergency Response Unit

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1 PONOKA COUNTY COUNTY COUNCIL MEETING November 9, 2010 A regular meeting of the Council of Ponoka County was held in the County Council Chambers of the County Administration Building on Tuesday, November 9, 2010 with the following people in attendance: Councillor G. Hinkley Councillor G. Verheire Councillor P. McLauchlin Councillor K. Beebe Reeve G. Svenningsen Mr. C. Cutforth, Chief Administrative Officer Mrs. D. Raugust, Recording Secretary Call to Order Reeve Svenningsen called the meeting to order at 10:05 a.m. Also in attendance was Mr. H. Schwingel, Public Works Superintendent. CONSIDERATION/ADOPTION OF THE AGENDA Agenda Item No. 1 The following item was suggested for addition to the agenda Ponoka Livestock Emergency Response Unit 358/10 Moved by Councillor Verheire that the agenda be adopted as amended. MINUTES October 5, 2010 Regular Meeting Item No. 2.1 Council reviewed the minutes of the October 5, 2010 Regular Council meeting. 359/10 Moved by Councillor Beebe that the minutes of the October 5, 2010 Regular Council meeting be adopted as presented. October 5, 2010 Public Hearing Item No. 2.2 Council reviewed the minutes of the October 5, 2010 Public Hearing. 360/10 Moved by Councillor Hinkley that the minutes of the October 5, 2010 Public Hearing be adopted as presented. October 26, 2010 Item No. 2.3 Council reviewed the minutes of the October 26, 2010 Organizational Organizational meeting. Meeting 361/10 Moved by Councillor Verheire that the minutes of the October 26, 2010 Organizational meeting be adopted as presented.

2 November 9, 2010 Page 2 BUSINESS ARISING FROM THE MINUTES By-Law PD Code of the West 362/10 Abandon By-Law Item No. 3.1 Council again reviewed proposed By-Law PD to prohibit certain public disturbances. The by-law had been proposed by the local RCMP and had been adopted by a number of the adjacent municipalities. Concern was expressed that no exception had been made for viable farming operations. The by-law could be specific to hamlets and multi-lot residential areas. Also discussed was a document presented by Councillor McLauchlin, The Code of the West. Moved by Councillor Hinkley that proposed By-Law PD be abandoned at this time. SDAB Members-at- Large Item No. 3.2 Council was requested to submit any names they had acquired with permission to sit as members of the Subdivision and Development Appeal Board. 363/10 Moved by Councillor Verheire that the following people be appointed as additional members-at-large to the Subdivision and Development Appeal Board: Dale Johnston Gerald Newton Bob Grinde Cutting Edge Tire Recycling, Purchase of Land Item No. 3.3 Mr. Cutforth advised that he had commenced negotiations with Cutting Edge Tire Recycling for the purchase of a portion of the Gordon gravel pit. The company proposed to purchase 30 acres for $80, All gravel had been mined from this parcel previously. 364/10 Moved by Councillor Hinkley that Ponoka County sell 30 acres of the NW W4 to Cutting Edge Tire Recycling, for the purchase price of $80, /10 Forgive Taxes Moved by Councillor Hinkley that Ponoka County forgive the taxes on this parcel of land for two years following commencement of construction of the building, due to the boost Cutting Edge Tire Recycling will have on the local economy once they expand their operation. Councillor McLauchlin pointed out that the County had recently rejected another existing company s similar request, and Council needed to remember that Ponoka County taxes were already low. Councillor Verheire pointed out that there were a number of businesses in the County that had not received similar consideration. Mr. Cutforth suggested that perhaps other benefits could be granted to the company, i.e. road upgrading, etc. 365/10 Withdrawn Councillor Hinkley withdrew his motion. 366/10 Chip Seal Work 367/10 Table 366/10 Moved by Councillor Hinkley that one mile of the Bobtail Road be added to the chip-seal program, within two years. Moved by Councillor Verheire that Councillor Hinkley s motion be tabled until January Carried 3 in favour 2 opposed

3 November 9, 2010 Page 3 Municipal Addressing Signs Item No. 3.4 Council reviewed quotes received for the purchase and installation of the required municipal addressing system signs as follows: Company Cost per sign Alberta Traffic Supply $24.00 Map-Tech $28.50 or $24.85 if 10,000 Councillor McLauchlin suggested that the County hire summer students to erect the signs. Landowners could also be requested to install their own signs. 368/10 Moved by Councillor Verheire that this matter be deferred in order to ascertain final numbers for the sign purchase only. PUBLIC WORKS Public Works Superintendent s Report Item No. 4.2 Mr. Schwingel presented his report of activities within the Public Works Department. He noted that much of the construction work had been able to proceed with the dry conditions. Clean-up work remained on one project. He noted that Bridge 6939 lying west of the NW W5 had been limited to 5 tonne traffic only due to a recent inspection. Twenty-two miles of upgrading had been completed by County crews. Recall Systems had completed 16 miles on the Medicine Lake Road. Road Allowance Clean-Up Mr. Schwingel requested Council s direction with regard to the road allowance lying south of the SW W4 which had been partially cleared by Johan Feitsma in the spring. Mr. Feitsma requested that the County cleanup the road allowance to ensure that the brush piles and weeds did not cause any issues. 369/10 Moved by Councillor Verheire that Ponoka County require that Johan Feitsma clean-up the road allowance lying south of the SW W4. Preliminary Agreements Item No. 4.1 Council reviewed the following preliminary agreements: Agreement # Landowner(s) Land Location 1322 Betty Dube Pt. SW W Sargeant Farms Ltd. NW W5 370/10 Moved by Councillor Hinkley that the preliminary agreements be adopted as presented. Muncaster Gravel Pit, Haul Road Surfacing Item No. 4.3 Council discussed the chip seal project proposed for the Muncaster gravel pit haul road. One of the conditions of approval for the operation of a gravel pit on the Muncaster property south of Highway #53 on the Willow Creek Road had been appropriate dust control. The area residents had requested that the road surface be chip-sealed in order to create a long term surface. The operator had committed to a $10,000 contribution toward dust control since he would also be paying the gravel levy of $0.25 per tonne. The majority of the gravel would be leaving the County. Mr. Cutforth suggested that Council accept the offer of $10,000 from the operator with the balance of the cost being defrayed through future gravel levy on the Muncaster pit. This could be included in the 2011 budget

4 November 9, 2010 Page 4 deliberations. Mr. Schwingel confirmed that the road needed to be upgraded prior to any type of surfacing. Councillor Verheire suggested that the trucks could be forced to drive one mile west to the Wolfville Road. The Wolfville Road should be chip-sealed in the future in order to connect with the Spruceview Road in Lacombe County. 371/10 Moved by Councillor Verheire that this matter be deferred until after the lunch recess. Mr. Schwingel was thanked for his attendance and he left the meeting. DELEGATIONS Recess for Public Hearings Items No. 5.1 and 5.2 Reeve Svenningsen recessed the meeting at 11:20 a.m. to conduct Public Hearings. The meeting reconvened at 11:56 a.m. DEVELOPMENT 372/10 Rezoning, Outline Plan Required Item No. 7.4 Moved by Councillor Hinkley that Council view the area proposed for rezoning by Daniel & Evelyn Herle (Pt. NE W4), Andrew & Shawna Low (Pt. SE W4) and Duane & Vicky Robinson (Pt. SW W4) and require an outline plan for the properties...carried 4 in favor 1 opposed DELEGATIONS (continued) 2011 Ponoka Library Budget Item No. 5.3 Mr. Nick Ravnsborg, Library Board Chairman, attended the meeting at this time to present the 2011 Ponoka Library budget. The budget requested a contribution of $27,140 from Ponoka County, up 6% from $25,610 in They proposed to set aside $10,000 per year for a new library. 373/10 Moved by Councillor Beebe that Ponoka County agree to contribute $27,140 toward the Ponoka Library 2011 budget. Mr. Ravnsborg was thanked for his attendance and he left the meeting. Recess for Lunch Reeve Svenningsen recessed the meeting for lunch at 12:09 p.m. The meeting reconvened at 1:21 p.m. FINANCE Payment of Accounts Item No. 6.1 Council reviewed the accounts presented for payment from the October 6, 2010 cheque register. 374/10 Moved by Councillor Beebe that the accounts be approved for payment as outlined in the October 6, 2010 cheque register in the amount of $1,188,

5 November 9, 2010 Page 5 Financial Statement Item No. 6.2 Council reviewed the monthly financial statement to September 30, /10 Moved by Councillor Verheire that the monthly financial statement to September 20, 2010 be accepted as information. Budget Report Central Alberta REA, Service Area Franchise Item No. 6.3 Council reviewed the budget report for the month ended September 30, Mr. Cutforth advised that Murray Ormberg, on behalf of Central Alberta REA, had contacted him to advise that they had applied for a franchise for their service area. They were requesting Ponoka County support for this franchise opportunity. 376/10 Moved by Councillor Svenningsen that Ponoka County not take a formal position as an organization on this franchise support request. 377/10 Moved by Councillor Hinkley that the budget report to September 30, 2010 be accepted as information. Funding Request, Red Deer SPCA Item No. 6.4 Correspondence from the Red Deer SPCA requested Ponoka County support for its animal care fund, in the annual amount of $6,000, a fee for service based on the County s usage in proximity to Humane Education and Animal Care Centre. 378/10 Moved by Councillor Hinkley that Ponoka County deny the request for a contribution of $6,000 to the Red Deer SPCA for Carried 4 in favour 1 opposed Funding Request, Ponoka Gymnastics & Trampoline Club Funding Request, Standard Requirement Item No. 6.5 Council reviewed correspondence from the Ponoka Gymnastics and Trampoline Club requesting a contribution toward the cost of providing affordable, accessible, recreational gymnastics facility for the Ponoka Community. Mr. Cutforth advised Council that it was probable that a request for capital funding would be received as the project got closer to construction. Councillor McLauchlin suggested that a generic letter be creating that would ask for details regarding the request, and advising that the County generally provides the dirt work. The response should also include their reason for requesting assistance from the County and what the County ratepayer involvement could be. 379/10 Moved by Councillor Verheire that Ponoka County accept this correspondence as information at this time. Ponoka Food Bank, Appreciation Item No. 6.6 Council received a letter of appreciation from the Ponoka Food Bank for its contribution toward the Race Against Hunger. 380/10 Moved by Councillor Beebe that this correspondence be accepted as information.

6 November 9, 2010 Page 6 DEVELOPMENT (continued) Rezoning, S ½ W4, Low & Robinson Item No. 7.4 Andrew & Shawna Low attended the meeting to provide the required outline plan for their application to rezone the S ½ W4. As the Herle s had not been attendance for the Public Hearing, Council considered removing their property from proposed By-law ZA and potentially considering it at a future meeting. It was agreed that Council would view the area following today s meeting and consider a decision at the November 23 rd Council meeting. 381/10 Table By-Law Moved by Councillor Verheire that further discussion on By-Law ZA be tabled until November 23, Mr. and Mrs. Low left the meeting. FINANCIAL (continued) Ponoka FCSS 2011 Budget Item No. 6.7 Council reviewed the 2011 budget proposal for the Ponoka FCSS. The budget showed a contribution from Ponoka County of $33,424, similar to that of /10 Moved by Councillor Hinkley that Ponoka County contribute $33,424 toward the Ponoka FCSS 2011 budget. Rimbey FCSS 2011 Budget Item No. 6.8 Council reviewed the 2011 budget proposal for the Rimbey FCSS. The budget showed a contribution from Ponoka County of $19, /10 Moved by Councillor McLauchlin that Ponoka County contribute $19,840 toward the Rimbey FCSS 2011 budget. DEVELOPMENT (continued) Amendment of Municipal Development Plan By-Law A 384/10 1 st Reading Item No. 7.1 Council reviewed proposed By-Law A which amended the Municipal Development Plan to encompass the recent Gull Lake IDP and overview plans approved by County Council. Given first reading this 9 th day of November, 2010 on a motion by Councillor Verheire and was carried unanimously. The by-law would be advertised for Public Hearing prior to receiving additional readings. Amendment of Land Use By-Law By-Law A 385/10 1 st Reading Item No. 7.2 Council reviewed proposed By-Law A which amended the Land Use By-Law to encompass the recent overview plans and Gull Lake Intermunicipal Development Plan approved by County Council. Given first reading this 9 th day of November, 2010 on a motion by Councillor Beebe and was carried unanimously. The by-law would be advertised for Public Hearing prior to receiving additional readings.

7 November 9, 2010 Page 7 By-Law ZA Reclassification of Pt. NW Muncaster, W & Nelson, L Item No. 7.3 Council reviewed By-Law ZA in light of the recent public hearing, which allowed for rezoning as follows: A by-law of Ponoka County, in the Province of Alberta, pursuant to Section 640 of The Municipal Government Act, being Chapter M-26.1 of the Revised Statutes of Alberta, 1994, and amendments thereto, to amend Land Use By-Law 7-08-LU as follows: Reclassify Pt. NW W4 (approximately 36 acres) from Agricultural District to Country Residential (Hobby Farm) District. 386/10 1 st Reading 387/10 2 nd Reading 388/10 Proceed to 3 rd 389/10 3 rd Reading Given first reading this 9 th day of November, 2010 on a motion by Councillor Verheire and was carried unanimously. Given second reading this 9 th day of November, 2010 on a motion by Councillor Hinkley and was carried unanimously. By unanimous consent of Council, on a motion by Councillor McLauchlin to proceed at this time with third reading to By-Law ZA; By-Law ZA was given third and final reading this 9 th day of November, 2010 on a motion by Councillor Verheire and was unanimously passed. COUNCILLOR REPORTS AAMD & C District 2 Director Item No. 8.1 Councillor Verheire advised that he was running for the position of Director of District 2 of the AAMD & C. 390/10 Moved by Reeve Svenningsen that Ponoka County Council support the efforts of Councillor Verheire to become the Director of District 2 of the AAMD & C. ADDITIONAL ITEMS Livestock Emergency Unit, Program & Support Item No Councillor Hinkley presented information to Council from Cpl. Dave Heaslip regarding the Livestock Emergency Unit and the need for a corral trailer that could be moved from location to location. It was noted that 95,000 cattle per day moved over central Alberta highways and wrecks did occur with cattle liners. This program and request would be taken to the Central ASB meeting on November 10 to garner support from the other adjacent municipalities. COUNCILLOR REPORTS (continued) Ponoka Annexation Meeting, Remembrance Day Gravel, Division 5 391/10 Council Timesheets Item No. 8.1 Reeve Svenningsen advised that he had attended the Town of Ponoka annexation meeting hosted by the Municipal Government Board in October. He would be attending at the local Legion to lay a wreath from the County on Remembrance Day. Councillor Beebe advised that he would be requiring additional gravel in Division 5 due to the heavy oil activity. Moved by Councillor Beebe that County Council make every effort to submit their timesheets in a timely manner, prior to the 5 th of the month. Bluffton Play Park Councillor McLauchlin reported that the Bluffton Chamber of Commerce had presented a new budget for the play park. They were looking for a letter

8 November 9, 2010 Page 8 of support, however, Councillor McLauchlin still felt the project was too elaborate. 392/10 Moved by Councillor McLauchlin that Ponoka County provide a letter of support for this project; and further that consideration for a capital contribution be dealt with during budget deliberations....carried 4 in favor 1 opposed Rimoka Foundation Funding Councillor Verheire advised that Rimoka Foundation was in line for funding under the ASLEY program. They proposed to use it in Rimbey. CHIEF ADMINISTRATIVE OFFICER S REPORT Gull Lake Pumping Program Item No. 9.1 Mr. Cutforth advised that he and Councillor Verheire had attended a meeting in Red Deer where the Counties were told that if they wished to keep the pumps running into Gull Lake, they would need to come up with $150,000 per year. Alberta Environment required a response from the four affected municipalities prior to commencement of pumping in It was pointed out that Ponoka County did not have any legal responsibility to this program and were not instrumental in the original agreement. 393/10 Moved by Councillor Verheire that Ponoka County not commit to a contribution to the pumping project on Gull Lake at this time. Political Contributions Item No. 9.2 Correspondence from the Chief Electoral Office clarified the Office s position regarding Provincial fund-raising functions and Provincial political contributions. 394/10 Moved by Councillor Hinkley that the correspondence be accepted as information at this time. High Speed Internet Item No. 9.3 Mr. Cutforth advised Council that the final internet tower locations for the east side of the County are still being finalized. Repeater stations could be considered for remote areas, but the $20,000 cost would be solely the County s. Heavy tree cover was affecting some users. Mr. Cutforth requested that Council consider a $200 compensation package for ratepayers requiring extra equipment to access the internet. UPCOMING MEETING/EVENT REMINDERS Upcoming Events & Meetings Item No. 10 Council was reminded of the following upcoming meetings/events:.1 Next regular Council meeting November 23, /10 Meeting Start Times Moved by Councillor Svenningsen that all future Council meetings commence at 9:00 a.m..2 Establish December meeting date(s).3 CAAMD & C Director s meeting December 10, 2010

9 November 9, 2010 Page 9 396/10 December Meeting Moved by Councillor Verheire that the regular meeting of Council in December be conducted on Thursday, December 16, 2010 and that the second meeting be cancelled..4 Ponoka Fireman s Ball Nov 27 PUBLIC WORKS (continued) Muncaster Gravel Pit, Road Surface 397/10 Adjournment Item No. 4.3 Council again discussed the surfacing required for the Muncaster gravel pit. Administration would continue to negotiate with the operator and report back to the November 23 meeting of Council. Moved by Councillor Beebe, at 4:00 p.m., that the meeting be adjourned. Reeve Chief Administrative Officer