ADOPTION OF THE AGENDA 144/2013 Huard: That the agenda be adopted as presented. CARRIED MINUTES

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1 REGULAR MEETING OF THE COUNCIL OF THE TOWN OF CHOICELAND HELD AT THE TOWN OFFICE, June 11, 2013 Present: Rob Mardell, Tim Alcock, Cindy White, Pierre Huard, and Administrator Holly Toews Absent: Ian Garstin CALL TO ORDER A quorum being present Mayor Rob Mardell called the meeting to order at (6:59 PM). ADOPTION OF THE AGENDA 144/2013 Huard: That the agenda be adopted as presented. MINUTES 145/2013 Mardell: That the minutes of the regular meeting held May 14, 2013 be approved. BUSINESS ARISING FROM THE MINUTES DELEGATIONS Terry Davis - Brought the plans and a picture of the garage building that he will be constructing on the lot purchased with the town. Terry apologized for not letting council know that he changed the type of garage construction. The plans have been changed from a wood frame building with siding to a white painted future steel building. 146/2013 Huard: That council approves the construction of the white painted 28 x 40 future steel garage according to the plans and pictures provided. Paula Seaman - Choiceland Library Board Council was provided with the estimate she received to do renovations on the library. Council asked if the library could pursue any grants available in order that all the work listed on the estimate could be performed. FINANCIAL STATEMENTS 147/2013 Alcock: that the bank reconciliation for the month of May, 2013 be accepted as presented. ACCOUNTS TO BE PAID

2 148/2013 White: That the following accounts be approved for payment: 2583 Choiceland Insurance Policy 2013 ( ,069.00) 18, Information Services Corp. land titles/lutheran Church MTN Disposals Ltd. Monthly Billing 1, Pineland Co-op Monthly Billing Redhead Equipment Backhoe 61, RM Nipawin TLCPA Membership Fee Saskenergy Monthly Billing Saskpower Monthly Billing 2, Sun Media Choiceland Grad Ad Terry Hvidston Mentor - Final Cost T & P Enterprises Gravel Haul Wapiti Regional Library Library Requisition/Grant 2, /2013 Alcock: That the cheques # s 2530, 2531, 2532, 2533, 2534, 2535, 2536, 2537, 2538, 2539, 2540, 2541, 2542, 2543, 2544, 2545, 2546, 2547, 2548, 2549, 2550, 2551, 2552, 2553, 2554, 2555, 2556, 2557, 2558, 2559, 2560, 2561, 2562, 2563, 2564, 2565, 2566, 2567, 2568, 2569, 2570, 2571, 2572, 2573, 2574, 2575, 2576, 2577,2578, 2579, 2580, 2581, and the online payment to Canada Revenue Agency for the regular payroll remittance of May, 2013 in the amount of $ be ratified as presented. STAFF AND COMMITTEE REPORTS Mayor s Report Mayor Rob reported on the price for a new plastic water tank for the Fire Department Water Truck. 150/2013 Huard: That we approve the purchase of a new 2000 gallon plastic water tank for $ plus tax with attachment straps for the Choiceland Fire Department Water Tanker. If someone must pick it up from Saskatoon then they will be paid according to Town Policy. Committee Report - Ian Garstin was not present and therefore Holly reported that the Town of Choiceland needs to appoint two Twin Lakes District Planning Commission representatives for /2013 White: That we appoint representatives for 2013 on the Twin Lakes District Planning Commission, who are Ian Garstin and alternate Rob Mardell.

3 Administrator s Report Holly stated that she sent a letter to the school district asking them to write off $ of school taxes regarding the Country Boy Enterprises Property. She reported that there was no tender s submitted for the Town s Commercial property for Lot 4, Block 2, Plan BF4263 on Railway Avenue. Holly gave council some estimated numbers for pavement patching, chip sealing and repaving on 2 nd Avenue East. Holly reported that the transfer of the title from Choiceland Lutheran Church to the Town of Choiceland (through the Choiceland Museum Society) may have to be done by a lawyer because ISC will not transfer the title due to no authority listed. 152/2013 Alcock: That we place a 2013 graduation advertisement in the William Mason School Yearbook at a cost of $ /2013 White: That the Staff and Committee Reports be accepted as presented. OLD BUSINESS Council has restated that permanent On-Street Parking will no longer be tolerated after June 30, 2013 and will be strictly enforced. We will remind ratepayers in a newsletter to be included in the Utility and Tax Notice for June. The agreement for the 2013 Emergency Flood Damage Reduction Program was reviewed by council and decided: 154/2013 Alcock: That we sign the 2013 Emergency Flood Damage Reduction Funding Agreement with the Water Security Agency as it has been presented in file # /2013 Huard: That we hold off on purchasing the US Water Tanker truck that was presented by the Fire Department until we confirm that the RM of Torch River has approved the spending amount and until we have searched and exhausted all possibilities for Canadian trucks available. 156/2013 Alcock: That we search for grants that might be available to cover some of the engineering costs associated with a complete drainage survey for the Town of Choiceland and the immediate surrounding area.

4 157/2013 Huard: That we consent for Chris Letendre to start official work on property owner s with dilapidated houses in town on Lot 14, Block 6, Plan , Lot B, Block 12, Plan CN2522, Lot F, Block 12, Plan , and Lot 9, Block 6, Plan CD2244. We ask that he concentrate on getting these 4 particular property owners to demolish or completely repair these houses in a timely manner otherwise penalties may be imposed. 158/2013 Huard: That we get more specific permission from Tom Guertin because he cannot be present, to enter, inspect and possibly move his 5 ton truck that we might consider purchasing it. NEW BUSINESS 159/2013 Alcock: That we approve of the Choiceland Pensioner s and Senior Citizen s Organization Inc. applying for a grant to make improvements on the Seniors Hall and we also agree to donate to their project an amount of $ when it is needed. We will require from them a letter making a more formal request for this donation. 160/2013 Huard: That we do not approve of commercial parking of vehicles on a residential lot and that we send the owner a letter stating that the vehicles must be removed. Also, there was no formal application made regarding the re-zoning of this residential lot and therefore rezoning will not be considered. 161/2013 Alcock: That we make application to the Saskatchewan Municipal Board for permission to procure a five year term loan at the Diamond North Credit Union for One Hundred Thousand Dollars at an interest rate of four percent. 162/2013 White: That we give our discretionary approval to Kory & Melanie Smith of nd Street East to build a deck 18 x 26 on the back of their house.

5 FIRE REPORT - No Report presented. BYLAWS 163/2013 Huard: That Bylaw No being a new Zoning Bylaw be introduced and read the first time and that we authorize the Administrator to publish the notice of the proposed bylaw as read. 164/2013 White: That Bylaw No being a Bylaw to Restrict Water usage be introduced and read the first time. 165/2013 Alcock: That Bylaw No being a Bylaw to Restrict Water usage be introduced and read the second time. 166/2013 Huard: That Council may expedite passage of this bylaw by allowing all three readings of Bylaw No at the same meeting.. 167/2013 White: That Bylaw No being a Bylaw to Restrict Water usage be introduced and read the third time, signed, sealed and unanimously adopted. 168/2013 Alcock: That Bylaw No being a Bylaw to provide for temporary borrowing be introduced and read the first time. CORRESPONDENCE 169/2013 White: That the following correspondence having been read, be filed: Wounded Warriors Committee-2013Lieutenant Governor s Gala-Nipawin Evergreen Sasktel-Choiceland among 50 new locations to receive Sasktel High Speed Internet Carrot River Valley Mutual Aid Area Organization - Emergency Management Meeting SUMA - Product Management Plan being drafted for Multi-Material Recycling Humbolt - large volume water meter purchase through SUMA and communities NEATPC Minutes May 13, 2013 Newsask Community Futures looking for Zone 3 Director

6 ADJOURNMENT 170/2013 Alcock: That this meeting be adjourned. (09:51 PM) MAYOR ADMINISTRATOR