TOWN OF NIPAWIN REGULAR MEETING OF COUNCIL MINUTES November 28, 2011

Transcription

1 TOWN OF NIPAWIN REGULAR MEETING OF COUNCIL MINUTES Minutes of the 21 st meeting of the Town of Nipawin in the Council Chambers of the Town Office on at 7:30 p.m. PRESENT: COUNCIL: Mayor Lawrence Rospad, Councillors Michael Botterill, Terry Farden, Kathy Palidwar, Lewis Robin, & Tim Verklan STAFF: PRESS: Peter Cannon, Lesley Richer, Blaine Crowley & Dennis Squires Nipawin Journal Rebecca Friesen Parkland Review - Denise Bokinac ABSENT: COUNCIL: Councillor Dave Trann STAFF: Dan Poulin & Brian Starkell DELEGATION: Paul Archer & Harmony Ridge Condominium Residents 1. AGENDA: BOTTERILL: THAT the Agenda for the meeting be adopted as amended and attached to form a part of the said minutes. 2. MINUTES: PALIDWAR: THAT the Minutes of the Regular Meeting of Council held on November 14, 2011 be adopted as presented. A group from Harmony Ridge Condominiums met with Council. Spokesperson Paul Archer raised the following concerns with Council: 1) The group felt that their taxes per unit are too high as compared to newer residential single dwellings. The footprint for the condominium is equivalent to three residential lots and taxes are approximately $6,000/year as compared to over $45, from the condo units. Mayor Rospad advised that the Director of Finance would forward information on assessments and taxation for condos. Page 1

2 2) The lane behind the condominium is a horrific dust problem. Many people are utilizing the lane as a shortcut to the Bargain Shop. Mr. Archer advised that the Town supplied dust abatement which helped. He felt two applications per year would be better and asked Council to consider this at no cost to the condominium. Also it was suggested that the lane be made a oneway lane going the same direction as the one way street in front of the condo. Mayor Rospad advised these concerns would be referred to the Works & Utilities Committee for consideration. 3) Garbage pick up is a concern. They requested that they receive a pick up every two weeks. In lieu of this they would be prepared to forego the credit they receive from the Town of $28.00 per unit. It was agreed to refer this concern to the Works & Utilities Committee for further consideration. 5(a) PAYROLL LISTS: BOTTERILL: THAT the Payroll Lists dated November 15, 2011 totalling $37, and November 23, 2011 totalling $6, be approved and paid. 5(b) ACCOUNTS: BOTTERILL: THAT the List of Accounts dated November 25, 2011 totalling $182, be approved and paid. 6. FINANCIAL STATEMENT: PALIDWAR: THAT the Financial Statement for the month of October, 2011 be approved as presented. 7. REPORTS OF SENIOR ADMINISTRATIVE OFFICIALS: BOTTERILL: THAT the Reports of Senior Administrative Officials recorded as items a) to f) be received and filed. 7(a) SHANNON APPENMAIER - UNTIDY & UNSIGHTLY PREMISES ORDER: ROBIN: THAT Council extend the order dated August 19, 2011 sent to Mr. Shannon Appenmaier th Avenue West - to July 1, 2012; FURTHER THAT no further extensions can be granted; AND FURTHER THAT the Town is prepared to take legal action if necessary. Page 2

3 7(b) CUMBERLAND COLLEGE SCHOLARSHIP: ROBIN: THAT the Town of Nipawin sponsor a $ scholarship to Cumberland College for the academic year. 7(c) 2011 LOAN FOR WATER PROJECT: VERKLAN: THAT the Town of Nipawin budget to borrow $290,000 funds for the water project in 2011 be deferred to the 2012 budget, along with the $500,000 raw water pipeline twinning construction costs. 7(d) CHEQUE CANCELLATION: ROBIN: THAT the cheque cancellations contained in the report dated November 21, 2011 from Director of Finance & Administration Lesley Richer be approved. 7(e) ARENA KITCHEN - WORKTOP REFRIGERATOR: FARDEN: THAT we purchase a worktop refrigerator unit for the Arena from Geanel for the quoted price of $2, plus applicable taxes including shipping. 8. STANDING AND SPECIAL COMMITTEES: VERKLAN: THAT the Reports of Standing and Special Committees recorded as items a) to c) be received and filed. 8(a)(i) ANIMAL CONTROL OFFICER CONTRACT: FARDEN: THAT Council renew the Animal Control Officer Contract with Kevin Genik for the year January 1 - December 31, (a)(ii) POLICY MANUAL AMENDMENT: ROBIN: THAT the Policy Manual be amended to increase the private residence allowance from $35.00 to $80.00 per night. 9. REPORTS OF COMMITTEES AND BOARDS: VERKLAN: THAT the reports of Committees and Boards recorded as items a) to c) be received and filed. Page 3

4 10. COMMUNICATIONS: FARDEN: THAT the Communications recorded as items a) to f) be received and filed. 10(d) CUPE - NOTICE TO BARGAIN: BOTTERILL: THAT the Notice to Bargain dated November 18, 2011 from CUPE be received and filed. 10(e) ACCESS COMMUNICATIONS - CHRISTMAS MESSAGES: PALIDWAR: THAT the request from Access Communications Co-operative Limited to feature a Christmas message from Nipawin in their Provincial Series showcasing in Saskatchewan be accepted. 10(f) ROBERT VINCENT - APPLICATION TO PURCHASE PROPERTY: PALIDWAR: THAT the offer from Robert Vincent to purchase the property located at 302 Maple Road West (Lot 14, Block 1, Plan BY6799) be approved subject to him gaining title to 300 Maple Road West and consolidating the properties and subject to current policy and obtaining a building permit. 10(g) NIPAWIN OASIS CENTRE - TAXI ZONES: BOTTERILL: THAT the letter from the Oasis Centre regarding parking sites for taxi stands be referred to the Works Committee for further consideration. 12(a) SUMA TH ANNUAL CONVENTION: PALIDWAR: THAT all of Council and the Administrator be authorized to attend the 107 th Annual SUMA Convention being held January 29 - February 1, 2012 in Regina, SK; FURTHER THAT mileage and out-of-pocket expenses be reimbursed in accordance with current policy. 12(b) HABITAT FOR HUMANITY: PALIDWAR: THAT we donate Lot 3, Block 5, Plan CD3003, nd Street West to the Habitat for Humanity program in 2012; Page 4

5 FURTHER THAT Lot 15, Block 20, Plan and Lot 16, Block 20, Plan also be donated and that the Town of Nipawin commit to Habitat for Humanity for a 5 year period; AND FURTHER THAT no tax incentives will be applied. 15(1) COMMITTEE OF THE WHOLE: ROBIN: THAT the meeting recess to an in-camera Committee-of-the-Whole, with Mayor Rospad in the Chair. (8:38 p.m.) 15(2) RISE AND REPORT: VERKLAN: THAT we rise and report (9:20 p.m.) Mayor Rospad reported that discussions were held on Collective Bargaining Agreement with CUPE, and that a spring barbecue be held for staff recognition and appreciation. Discussion was also held on interviews held for the position of Director of Business Development and Chief Administrator Officer positions and recommendations from the interview committee. 15(a) CUPE - COLLECTIVE BARGAINING: ROBIN: THAT we agree to meet with the Union on December 20 th, 2011 at 3:30 p.m. to exchange a list of changes for our Collective Bargaining Agreement. 15(b) DIRECTOR OF BUSINESS DEVELOPMENT: ROBIN: THAT we make an offer to hire Kai Bath as the Town s Director of Business Development with details to be ratified upon written notice of acceptance. 15(c) CHIEF ADMINISTRATIVE OFFICER: ROBIN: THAT we make an offer to hire Roy Tutschak as the Chief Administrative Officer with details to be ratified upon written notice of acceptance. 16. ADJOURNMENT: FARDEN: THAT we do now adjourn. (9:27 p.m.) Page 5

6 MINUTES ADOPTED THIS DAY OF, 2011 Lawrence Rospad - MAYOR Peter Cannon - Acting ADMINISTRATOR Page 6